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Home My Public Portal About14-058RESOLUTION NO. 14-058 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARSON, CALIFORNIA, AUTHORIZING THE EXECUTION OF PROGRAM SUPPLEMENT AGREEMENT NO. N019 TO ADMINISTERING AGENCY -STATE MASTER AGREEMENT NO.07-5403R FOR FEDERAL AID PROJECTS COVERING THE CONSTRUCTION PHASE OF PROJECT NO. 1330 [FEDERAL NO. STPL-5403(023)1: AVALON BOULEVARD PAVEMENT RESTORATION FROM THE I-405 FREEWAY TO 223RD STREET WHEREAS, Caltrans and City are required by the Federal Highway Administration to execute a Program Supplement Agreement to Administering Agency - State Master Agreement No. 07-5403R for Project No. 1330: Avalon Boulevard Pavement Reconstruction from the I-405 Freeway to 223rd Street. NOW, THEREFORE, be it determined by the City Council of the City of Carson, California, that: Section 1. Program Supplement Agreement No. NO 19 to Administering Agency - State Master Agreement No. 07-5403R will permit the City to be reimbursed up to $650,000.00 in Surface Transportation Program Local federal fund money for the Construction Phase of the Avalon Boulevard Pavement Reconstruction from the I-405 Freeway to 223rd Street project. Section 2. The supplement to the agreement described in Section 1 is hereby approved, the Mayor is hereby authorized to execute and the City Clerk to attest to the execution of the supplement, and the City Clerk is further authorized to deliver the executed supplement, together with a certified copy of this resolution, to the state of California. PASSED, APPROVED and ADOPTED this 1St day of July, 2014. Mayor Jim Dear ATT T: City Clerk Donesia L. Gause, CMC AS TO FORM: 7 Itit6v VJi RESOLUTION NO. 14-058 PAGE 2 OF 2 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF CARSON ) I, Donesia L. Gause, City Clerk of the City of Carson, California, do hereby certify that the whole number of members of the City Council is five; that the foregoing resolution, being Resolution No. 14-058 was duly and regularly adopted by said Council at a regular meeting duly and regularly held on the 1St of July, 2014, and that the same was passed and adopted by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Mayor Dear, Santarina, Gipson, Davis -Holmes, and Robles None None None City erk Donesia L. Gause, CMC City of Carson Report to Mayor and City Council July 1, 2014 New Business Consent SUBJECT: CONSIDERATION OF RESOLUTION NO. 14-058, AUTHORIZING THE EXECUTION OF PROGRAM SUPPLEMENT AGREEMENT NO. N019 TO ADMINISTERING AGENCY -STATE MASTER AGREEMENT NO. 07-5403R FOR FEDERAL AID PROJECTS COVERING THE CONSTRUCTION PHASE OF PROJECT NO. 1330 [FEDERAL NO. STPL-5403(023)]: AVALON BOULEVARD PAVEMENT RESTORATION FROM THE I-405 FREEWAY TO 223RD STREET Submitted by Massoud Ghiam, P.E. Approved by Nelson Hernandez Acting Director of Public Works/City Engineer City Manager I. SUMMARY The City of Carson is planning to undertake Project No. 1330: Avalon Boulevard Pavement Restoration from the I-405 Freeway to 223" Street (Exhibit No. 1). The funding for this project is provided by the Surface Transportation Program Local (STPL) federal fund. According to the Federal Highway Administration (FHWA) and the California Department of Transportation (Caltrans), adoption of a resolution by the City Council authorizing the execution of a Program Supplement Agreement to Administering Agency -State Master Agreement No. 07-5403R between the state and the City is required (Exhibit No. 2). Program Supplement Agreement No. N019 to Administering Agency -State Master Agreement No. 07-5403R obligates up to $650,000.00 of the STPL federal fund for the Construction Phase of this project (Exhibit No. 3). II. RECOMMENDATION WAIVE further reading and ADOPT Resolution No. 14-058, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARSON, CALIFORNIA, AUTHORIZING THE EXECUTION OF PROGRAM SUPPLEMENT AGREEMENT NO. NO 19 TO ADMINISTERING AGENCY -STATE MASTER AGREEMENT NO. 07-5403R FOR FEDERAL AID PROJECTS COVERING THE CONSTRUCTION PHASE OF PROJECT NO. 1330 [FEDERAL NO. STPL-5403(023)]: AVALON BOULEVARD PAVEMENT RESTORATION FROM THE I-405 FREEWAY TO 223RD STREET." /03 City of Carson Report to Mayor and City Council July 1, 2014 III. ALTERNATIVES 1. DO NOT ADOPT Resolution No. 14-058. 2. TAKE another action the City Council deems appropriate. However, the City must execute program supplement agreements in order to receive federal funds for the Construction Phase of this project. No invoices for reimbursement can be submitted to the state until a program supplement agreement is fully executed. IV. BACKGROUND Project No. 1330: Avalon Boulevard Pavement Restoration from the I-405 Freeway to 223rd Street is listed in the City's Capital Improvement Program for FY 2013/14. The funding for this project is provided by the STPL federal fund. The Federal - Aid Highway Administration Program requires a minimum of 11.47% of non- federal matching funds for STPL federally funded projects. However, this matching fund can be waived through a separate federal program called Toll Credit. Toll Credit is federal revenue earned on existing toll facilities; for example, toll road fees, and toll bridge fees. The FHWA Section 1200) of Title 23, permits states to substitute certain previous toll -financed investments for state and City matching funds on current federal -aid projects. By using Toll Credits to substitute for the required non- federal share on a new federal -aid project, the federal share can effectively be increased to 100 percent. Staff requested that Caltrans apply federal Toll -Credits to this project for the required matching funds. Any other project costs, such as printing, advertising, utility manhole adjustments, soils investigation and material- testing will be funded by the City's Measure "R" Local fund balance. The City of Carson is entitled to receive approximately $280,000.00 of STPL federal funds after the beginning of the federal fiscal year, which starts October I" of each year. This fund is subject to lapse if not obligated within three years of the original allocation date. The current City of Carson's STPL federal fund balance is $936,178.00; of which $105,859.00 of this fund is subject to lapse if it is not obligated by September 30, 2014; and approximately $650,000.00 of the City's STPL federal fund balance will be allocated to Project No. 1330: Avalon Boulevard Pavement Restoration from the I-405 Freeway to 223rd Street. In general, the Avalon Boulevard asphalt pavement is in poor condition and now requires attention. Rehabilitation of this street will also restore ride quality, 2 City of Carson Report to Mayor and City Council July 1, 2014 The accomplished and anticipated timeline for this project is as follows: Approval of PS&E March 4, 2014 Caltrans issuance of construction authorization (E-76) May 28 2014 , Advertise Notice Inviting Bids June 16, 2014 Award of construction contract August 2014 Start of construction September 2014 Com letion of construction December 2014 V. FISCAL IMPACT The total estimated construction cost of this improvement project is $700,000.00. Funds in the amount of $850,000.00 are included in the FY 2013/14 STPL and Measure "R" Local fund budgets. The project cost and funding summary is shown below: Fund Source Account No. Amount STPL federal 20-80-999-851-8020/0133001 $650,000.00 Measure "R" Local 54-80-999-004-8020/0133001 TOTAL VI. EXHIBITS 1. Location Map. (pg. 6) 2. Resolution No. 14-058. (pg. 7) 3. Program Supplement Agreement No. NO 19. (pgs. 8-11) 4. Minutes, March 4, 2014, Item No. 17. (pg. 12) 50,000.00 00,000.00 Prepared by: Massoud Ghiam, P.E., Acting Director of Public Works / City Engineer G: IENGINEERING SERVICES DIVISIONIPROJECTSI1330 Avalon Blvd Pavement Rehabilitation lAgendaA07--01-14 CC Program Supplent N019 Project No. 1330. docx TO.Rev05-13-2014 fl City of Carson Report to Mayor and City Council July 1, 2014 KPI7/P[IIPI1 -.7- City Clerk City Treasurer Administrative Serv' es Public Works Community Develo ent Community Services Action taken by City Council Date Action 5 R F� • -vim s vi :,srH sT {s t CARSON ST CARSON ST _ CARSON ST \F\,\\ o ? CardeOW"", knrV 111111®`=' Location Map -At Project No. 1330 Avalon Boulevard Pavement Restoration from the I-405 Freeway to 223rd Street (0 EXHIBIT NO. 1 Data Printed: Wednesday, February 19, 2014 MXD: GIENGINEERING DIVISIOMLocatlon Maps\MXDs\Proj1330.mztl PDF: G:\ENGINEERING DIVISIOMLocatian Maps\Proj1330.pdf RESOLUTION NO. 14-058 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARSON, CALIFORNIA, AUTHORIZING THE EXECUTION OF PROGRAM SUPPLEMENT AGREEMENT NO. N019 TO ADMINISTERING AGENCY -STATE MASTER AGREEMENT NO.07-5403R FOR FEDERAL AID PROJECTS COVERING THE CONSTRUCTION PHASE OF PROJECT NO. 1330 [FEDERAL NO. STPL-5403(023)]: AVALON BOULEVARD PAVEMENT RESTORATION FROM THE 1-405 FREEWAY TO 223RD STREET WHEREAS, Caltrans and City are required by the Federal Highway Administration to execute a Program Supplement Agreement to Administering Agency - State Master Agreement No. 07-5403R for Project No. 1330: Avalon Boulevard Pavement Reconstruction from the I-405 Freeway to 223`d Street. NOW, THEREFORE, be it determined by the City Council of the City of Carson, California, that: Section 1. Program Supplement Agreement No. NO 19 to Administering Agency - State Master Agreement No. 07-5403R will permit the City to be reimbursed up to $650,000.00 in Surface Transportation Program Local federal fund money for the Construction Phase of the Avalon Boulevard Pavement Reconstruction from the I-405 Freeway to 223`d Street project. Section 2. The supplement to the agreement described in Section I is hereby approved, the Mayor is hereby authorized to execute and the City Clerk to attest to the execution of the supplement, and the City Clerk is further authorized to deliver the executed supplement, together with a certified copy of this resolution, to the state of California. PASSED, APPROVED and ADOPTED this day of 12014. ATTEST: City Clerk Donesia L. Gause, CMC APPROVED AS TO FORM: City Attorney EXHIBIT NO. 02 Mayor Jim Dear L PROGRAM SUPPLEMENT NO. N019 to ADMINISTERING AGENCY -STATE AGREEMENT FOR FEDERAL -AID PROJECTS NO 07-5403R Adv Project ID Date: June 10, 2014 0713000294 Location: 07-LA-0-CRSN Project Number: STPL-5403(023) E.A. Number: Locode: 5403 This Program Supplement hereby adopts and incorporates the Administering Agency -State Agreement for Federal Aid which was entered into between the Administering Agency and the State on 04/26/07 and is subject to all the terms and conditions thereof. This Program Supplement is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. approved by the Administering Agency on (See copy attached). The Administering Agency further stipulates that as a condition to the payment by the State of any funds derived from sources noted below obligated to this PROJECT, the Administering Agency accepts and will comply with the special covenants or remarks set forth on the following pages. PROJECT LOCATION: Avalon Blvd improvement from 1-405 to 223rd Street TYPE OF WORK: Road Rehabilitation (TC) LENGTH: 0.0(MILES) Estimated Cost Federal Funds I Matching Funds L230 $650,000.00 1 LOCAL I I OTHER $662,200.00 CITY OF CARSON By Title Date Attest $12,200.00 1 $0.00 STATE OF CALIFORNIA Department of Transportation By Chief, Office of Project Implementation Division of Local Assistance Date I hereby certify upon my personal knowledge that budgeted funds are available for this ffiencumbrance: '��C Accounting Officer �.f�!/�--� Date Chapter Statutes Item Year Program BC Category Fund Source Program Supplement 07 -5403R -N019- ISTEA PXHIBIT N06 03 $650.000.00 AMOUNT Page 1 of 3 STATE OF CALIFORNIA. DEPARTMENT OF TRANSPORTATION PROGRAM SUPPLMENT AND CERTIFICATION FORM PSCF (REV. 01/2010) TO: Clains Audits 3301 "C" Street, Rm 404 Sacramento, CA 95816 FROM: Department of Transportation SUBJECT: Encumbrance Document VENDOR/ LOCAL AGENCY: City of Carson CONTRACT AMOUNT: REQUISITION NUMBER / CONTRACT NUMBER: RQS-2660- 071400001106 Page _ of 0713000294 PROCUREMENT TYPE: $650,000.00 Local Assistance ADA Notit For individuals with sensory disabilities, this document is available in alternate formats. For information, call (915) 654-6410 of TDD (916) -3880 or write Records and Forms Management, 1120 N. Street, MS -89, Sacramento, CA 95814. 07-LA-0-CRSN STPL-5403(023) 06/10/2014 SPECIAL COVENANTS OR REMARKS 1. The ADMINISTERING AGENCY will advertise, award and accordance with the current published Local Assistance Procedures administer Manual. project in 2. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for specific phase(s) with an "Authorization to Proceed" and will not proceed with future phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE for that phase(s) unless no further State or Federal funds are needed for those future phase(s). 3. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once every six months commencing after the funds are encumbered for each phase by the execution of this Project Program Supplement Agreement, or by STATE's approval of an applicable Finance Letter. STATE reserves the right to suspend future authorizations/obligations for Federal aid projects, or encumberances for State funded projects, as well as to suspend invoice payments for any on-going or future project by ADMINISTERING AGENCY if PROJECT costs have not been invoiced by ADMINISTERING AGENCY for a six-month period. If no costs have been invoiced for a six-month period, ADMINISTERING AGENCY agrees to submit for each phase a written explanation of the absence of PROJECT activity along with target billing date and target billing amount. ADMINISTERING AGENCY agrees to submit the final report documents that collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures" within 180 days of PROJECT completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY in accordance with the current Local Assistance Procedures Manual. 4. The Administering Agency shall not discriminate on the basis of race, religion, age, disability, color, national origin,_ or sex in the award and performance of any Federal - assisted contract or in the administration of its DBE Program Implementation Agreement. The Administering Agency shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure nondiscrimination in the award and administration of Federal -assisted contracts. The Administering Agency's DBE Implementation Agreement is incorporated by reference in this Agreement. Implementation of the DBE Implementation Agreement, including but not limited to timely reporting of DBE commitments and utilization, is a legal obligation and failure to carry out its terms shall be treated as a violation of this Agreement. Upon notification to the Administering Agency of its failure to carry out its DBE Implementation Agreement, the State may impose sanctions as provided for under 49 CFR Part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.). 5. As a condition for receiving federal -aid highway funds for the PROJECT, the Program Supplement 07 -5403R -N019- ISTEA Page 2 of 3 � O 07-LA-0-CRSN 06/10/2014 STPL-5403(023) SPECIAL COVENANTS OR REMARKS Administering Agency certifies that NO members of the elected board, council, or other key decision makers are on the Federal Government Exclusion List. Exclusions can be found at www.sam.gov. 6. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer within 60 days of project contract award and prior to the submittal of the ADMINISTERING AGENCY'S first invoice for the construction contract. Failure to do so will cause a delay in the State processing invoices for the construction phase. Please refer to Section 15.7 "Award Package" of the Local Assistance Procedures Manual. 7. Any State and Federal funds that may have been encumbered for this project are available for disbursement for limited periods of time. For each fund encumbrance the limited period is from the start of the fiscal year that the specific fund was appropriated within the State Budget Act to the applicable fund Reversion Date shown on the State approved project finance letter. Per Government Code Section 16304, all project funds not liquidated within these periods will revert unless an executed Cooperative Work Agreement extending these dates is requested by the ADMINISTERING AGENCY and approved by the California Department of Finance. ADMINISTERING AGENCY should ensure that invoices are submitted to the District Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's Office and the Department of Finance; in order for payment to be made, the last date the District Local Assistance Engineer can forward an invoice for payment to the Department's Local Programs Accounting Office for reimbursable work for funds that are going to revert at the end of a particular fiscal year is May 15th of the particular fiscal year. Notwithstanding the unliquidated sums of project specific State and Federal funding remaining and available to fund project work, any invoice for reimbursement involving applicable funds that is not received by the Department's Local Programs Accounting Office at least 45 days prior to the applicable fixed fund Reversion Date -will -not be paid. These unexpended funds will be irrevocably reverted by the Department's Division of Accounting on the applicable fund Reversion Date. Program Supplement 07 -5403R -N019- ISTEA Page 3 of 3 Unofficial Until Approved By City Council ITEM NO. (17) CONSIDER APPROVAL OF PLANS, SPECIFICATIONS AND ESTIMATES, AND AUTHORIZATION TO ADVERTISE FOR CONSTRUCTION BIDS FOR PROJECT NO. 1330 (FEDERAL NO. STPL-5403(023)1: AVALON BOULEVARD PAVEMENT RESTORATION FROM THE I-405 FREEWAY TO 223RD STREET (PUBLIC WORKS) RECOMMENDATION for the City Council: TAKE the following actions: 1. APPROVE the plans, specifications and estimates, and order the work for Project No. 1330: Avalon Boulevard Pavement Restoration from the 1405 Freeway to 223rd Street. 2. MAKE the California Environmental Quality Act finding that the proposed Avalon Boulevard Pavement Restoration from the I-405 Freeway to 223rd Street is categorically exempt pursuant to Section 15301, 15301(c) and 15301(d) of the California Environmental Quality Act guidelines. 3. AUTHORIZE staff to record the "Notice of Exemption" in the office of the Los Angeles County Clerk for Project No. 1330: Avalon Boulevard Pavement Restoration from the I-405 Freeway to 223rd Street. 4. AUTHORIZE staff to advertise the work and call for construction bids for Project No. 1330: Avalon Boulevard Pavement Restoration from the I 405 Freeway to 223rd Street pending Caltrans' issuance of the "Authorization to Proceed with Construction." ACTION: Item No. 17 was approved on the New Business Consent Calendar on motion of Dear, seconded by Robles and unanimously carried by the following vote: Ayes: Mayor/Agency Chairman/Authority Chairman Dear, Mayor Pro Tem/Agency Vice .2, Chairman/Authority Vice Chairman Santarina, Council Member/Agency Member/Authority Commissioner Davis -Holmes, Council Member/Agency Member/Authority Commissioner Gipson, and Council Member/Agency Member/Authority Commissioner Robles Nees: None Abstain: None Absent: None FAi Carson City Council March 4, 2014 PAGE 18 EXHIBIT NO. 04