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Home My Public Portal About04-24-2008THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, APRIL 24, 2008 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, April 24, 2008, in the Community Room at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Mary Jo Flood. Also attending were City Attorney Walt Chidester, Captain Terry Hopkins, Director of Public Works and Engineering Greg Stiens. Also in attendance was Bob Bever, Geraldine Chiles, Gil Klose, Barbara Bergdoll, Tasha Stanley from RHS and Tony Stanley. The following business was conducted: CALL TO ORDER Robinson called the meeting to order and noted for the minutes that all board members and legal counsel were present APPROVAL OF MINUTES Robinson made a request to the board to approve the minutes for the April 17, 2008 meeting. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. CLAIMS FOR PAYMENT Robinson made a request to the board to approve the claims for payment for April 25, 2008 in the amount of $183,108.71. She explained that of that total $56,712.75 was paid to Valley Chevrolet for 3 Chevrolet Impala Cruisers. Nizamul Housain DBA Pro Lawn Care in the amount of $34,381.50 for curb & sidewalk replacement on South 18th Street. Everett Warren in the amount of $10,800.00 for compensation for right -of -way acquisition. Shirley Raines in the amount of $13,500.00 for compensation for right -of -way acquisition. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. REQUEST A. Robinson brought to the board a request that was presented by Captain Terry Hopkins for the approval for 30 minute limited parking zone for Jerri's Cattery & Carry Out at 235 South 9th Street. Captain Hopkins recommended 1 hour parking. For 3 parking stalls and 1 loading stall on the north side of the 900 block of South C Street beside Jerri's from 10:00 A.M. to 2:00 P.M. Monday through Friday. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. Board of Works Minutes April 24, 2008 Page 2 of 4 B. Robinson brought to the board a request that was presented by Captain Terry Hopkins for the approval to close the street at South 1st from East Main Street to the Starr - Gennett Building on Saturday, May 10, 2008 from 6:00 P.M. to 12:00 Midnight for the Richmond High School Prom Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. C. Robinson brought to the board a request that was presented by Captain Terry Hopkins for the approval to use the Municipal Building Parking lot for Limousine and chaperone parking during the Prom. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. D. Robinson brought to the board a request that was presented by Captain Terry Hopkins for the approval to have a noise variance to allow music to be played at the Starr - Gennett Building until 12:00 Midnight. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed STREET CLOSURE REQUEST A. Robinson brought to the board a request that was presented by Captain Terry Hopkins for the approval to close the 700 block of East Main Street on Friday, May 9, 2008 from 10:30 A.M. to 12:30 P.M. for the Secret Ingredients Annual butterfly release. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed B. Robinson brought to the board a request that was presented by Captain Terry Hopkins for the approval to close the Faus Place on Saturday, May 10, 2008 from 10:00 A.M. to 4:00 P.M. to celebrate the completion of Habitat for Humanity 50th home. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed C. Robinson brought to the board a request that was presented by Captain Terry Hopkins for the approval to close the 700 block of North 13th Street on Saturday, July 12, 2008 from 6:30 A.M. to 6:30 P.M. for The Soul Fest at the Townsend Center. Flood made a motion to approve with a second by Lawson The motion was unanimously passed RESIDENTIAL HANDICAPPED PARK ING SIGN RENEWALS A. Robinson brought to the board a request that was presented by Captain Terry Hopkins for the approval of two Residential Handicapped Parking Signs. They are as follows: 1) 226 SW 3rd Street — Ms. Mary Tate Lawson made a motion to approve with a second by Flood. The motion was unanimously passed 2) 230 West Main Street — Mr. Chester Cook Captain Hopkins denied the handicap space because of off street parking. Flood made a motion to deny with a second by Lawson. The motion was unanimously passed. Board of Works Minutes April 24, 2008 Page 3 of 4 CHANGE ORDER A. Robinson brought to the board a request that was presented by Director of Public Works and Engineering Director Greg Stiens for the approval of Change Order No. 2 to Contract No. 69 -2007 South 18th Street — I to J Street Rehabilitation Project in the increased amount of $6,262.50. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. AQUISTION OF ADDITIONAL PROPERTY FOR THE SALISBURY ROAD PROJECT PHASE 1 RIGHT-OF-WAY B. Robinson brought to the board a request that was presented by Director of Public Works and Engineering Director Greg Stiens for the approval of The Salisbury Road Project. They are 6 parcels being presented for approval. They are as follows.. 1. PARCEL NO. 15 — JAMES FREEMAN, SR — 1890 SALISBURY ROAD NORTH - $13,704.60. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. 2. PARCEL NO. 15 PERFECT CIRCLE CREDIT UNION — 650 PROGRESS DRIVE - $3,865.40. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. 3. PARCEL NO. 16 & 17 — WISE AUTO PARTS — 2000 SALISBURY ROAD NORTH $9,700.00. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. 4. PARCEL 20 — MR. & MRS. CHARLES HOLLINGSWORTH — 2131 SALISBURY ROAD NORTH - $825.00. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. 5. PARCEL NO. 21 — EDWARD J. HINES — 2151 SALISBURY ROAD NORTH -$413.00. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. 6. PARCEL NO. 34 — DOUGLAS E. AND MARY ANN AMSLER — 2203 SALISBURY ROAD NORTH - $500.00. Board of Works Minutes April 24, 2008 Page 4 of 4 Flood made a motion to approve with a second by Lawson. The motion was unanimously passed STREET LIGHT REQUEST A. Robinson brought to the board a request from Jack Elstro, Richmond Power and Light Street Committee Chair for 5 lights in the 1000 Block of SW 1st Street Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. BID AWARDS A. Robinson made a request to the board to award the bid for award the bid for Aggregate & Bituminous Materials for 2008. Bids are awarded as follows: 1) Ernst Enterprise - Concrete, concrete with fiber reinforcement, flow able fill. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. 2) Barrett Paving — Stone. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. 3) U. S. Aggregates — Gravel, Washed Gravel and Sand. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. 4) Milestone — Cold Mix Base & Surface Asphalt. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. Lawson made a motion to have contracts made and the Board President be able to sign. Flood second. The motion was unanimously passed. The bids are attached as Exhibit "A" B. Robinson made a request to the board to award the bid for The South 13th Street Culvert Replacement Project and approve Contract No. 56 -2008. Greg Stiens awarded the bid to Calumet Civil Contractors. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk