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HomeMy Public PortalAbout04/16/85 CCMPAYROLL CHECKS- APRIL 16, 1985 23=3 8250 Robert Anderson $ 911.18 8251 Jill Hodapp 726.30 8252 Mark Moran 855.55 8253 Michael Rouillard 921.94 8254 Michael Sankey 1,183.50 8255 James Dillman 894.47 8256 Robert Dressel 694.48 8257 Francis Pumarlo 600.43 8258 Steve Scherer 80.00 8259 Karen Dahlberg 401.36 8260 Donna Roehl 795.71 8261 Laura Skarda 434.70 8262 Sandra Larson 100.50 8263 Janice Peterson 48.88 8264 Sylvia Rudolph 62.55 8265 Farmers State Bank of Hamel 1,368.00 8266 Commissioner of Taxation 829.00 8267 Pera 719.86 8268 Social Security Retirement Division 377.76 $12,006.17 ORDER CHECKS - APRIL 16, 1985 3764 Reserve Officers Training Assn. 3765 Hennepin County Treasurer 3766 ATOM 3767 Metrofone Communications 3768 PERA 3769 Social Security Retirement Division $ 30.00 153.00 20.00 1,195.00 986.01 377.76 $2,761.77 The Council of the City of Medina met in regular session on Tuesday, April 16, 1985 at 7:30 P.M. Present: Mayor, Thomas Anderson; Councilmembers, Wilfred Scherer, William Reiser, Robert Mitchell, Anne Heideman; Clerk -Treasurer, D.nna Roehl; Planning and Zoning Ad- ministrator, JoEllen Hurr; Police Chief, Mi hael Sankey; Public Works Director, James Dillman; Attorney, Richard Schieffer; Engineer, Glenn Cook 234 1. ADDITIONAL AGENDA ITEMS Moved by Heideman, seconded by Scherer to discuss the Carver, Nuisance Ordinance violation Hunter Dr., North, Improvement Hennepin County Park Board JoEllen Hurr, Salary Zoning Administrator Duties Electric Company Franchise Motion declared carried ollowing additional agenda items: 2. MINUTES April 2, 1985, Board of Review Moved by Heideman, seconded by Scherer to accept minutes of April 2, 1985, Board of Review meeting, as presented. Motion declared carried April 2, 1985, Regular Meeting Moved by Heideman, seconded by Mitchell to accept minutes of April 2, 1985 regular meeting, as presented. Motion declared carried April 9, 1985, Special Meeting Moved by Heideman, seconded by Mitchell to accept min tes of April 9, 1985, Special Meeting, as presented. Motion declared carried 3. COMMUNITY DEVELOPMENT BLOCK GRANT, YEAR XI, PROG Barbara Hayden. •f Heglin County, explained that $16 XI of the Co , ty Development Block Grant Program. Beach area now qualifies for funds under the low and Jim Dillman reported that a sewer force main in that area should be replaced after a drain- age problem is corrected. He also reported that the streets should be overlaid. Resident, Anne Theis, stated that use of funds should be used for the benefit of the most people of the area and she also suggested that the streets be repaired before they were destroyed. Anne Heideman reviewed a list that she had prepared fdr possible ependence Beach area, including streets, sewer repair, park land of the Minnegasco line. Barbara Hayden explained that acquisition of park lan be a neighborhood park; the gas line extension would be needed giving reasons as to why funds were being p could not merely be patched but an overlay would qual fundable project. Thomas Anderson stated that the street project hood. Moved by Heideman, seconded by Scherer to close Motion declared carried Public Hearing was closed at 7:55P.M. Moved by Heideman, seconded by Scherer to adopt Resol tion 85-32, Participation in Year XI Community Development Block Grant Program and to request that the following projects be funded: Street Overlay in the Independence Beach area $15,000; Force Main repair in the Independence Beach area, $1,000; Project Administration, $150. Motion declared carried 11 would the PUBLIC HEARING, 7:35 P.M. 150 is available to Medina for Year She stated that the Independence oderate income guidelines. use of funds in the Ind - acquisition, extension would qualify if the park were to be eligible but documentation would t toward a private utility; streets fy; sewer main repair would be a e the most apparent in the neighbor- blic Hearing. 0 4. POLICE DEPARTMENT Police Car Use Council reviewed memo regarding establishment of a fee for private use of city car by the Chief of Police. Moved by Reiser, seconded by Mitchell to allow the Chief of Police to use the city police car according to schedule outlined in City Attorneys memo and according to the fee schedule included in the memo. Motion declared carried 235 Carver Nuisance Ordinance Violation Richard Schieffer reviewed resolution and suggested that minutes of April 2, 1985 be corrected to read "non" city staff should do any necessary clean-up. Moved by Heideman, seconded by Mitchell to correct minutes of April 2, 1985, to"non city staff should do the clean up." Motion declared carried Moved by Reiser, seconded by Scherer to adopt Resolution 85-33, Declaring a Public Nuisance at 2860 Lakeshore Ave. Motion declared carried 5. PUBLIC WORKS DEPARTMENT Culverts and Driveways Jim Dillman reported that the Public Works Department has been unable to keep up with in- spection of new driveway and culvert placement; that some are being done incorrectly and he suggested that the city sell culverts to residents and deliver them to the site. Robert Mitchell asked if the city would them be competing with private business. Mr. Dillman stated that the wrong kind of culvert is sometimes put in as well as an incorrect size or length. Moved by Scherer, seconded by Mitchell to authorize the Public Works Department to either sell or give prior approval to culverts for driveways on a trial basis of one year. Motion declared carried Road Maintenance Material Donna Roehl reported that on April 16, 1985and that Class 5 Gravel, Picked Up Barton Sand and Gravel Bury and Carlson Buffalo Bituminous Midwest Asphalt Bids the following bids had been received and tabulated at 10:00 A.M. the tabulation lists low bidder in each category with an asterisk. Class 5, Gravel, Delivered Barton Sand and Gravel Buffalo Bituminous Bury and Carlson Hassan Sand and Gravel Midwest Asphalt MC 30,70,800, Picked Up Bury and Carlson MC 30,70,800, Delivered Buffalo Bituminous Midwest Asphalt 11 AC, Picked Up Buffalo Bituminous Bury and Carlson Commercial Asphalt Midwest Asphalt 2.20 2.50 2.10* 2.25 4.45 4.50 4.30 4.20* 4.80 2.00 1.40* 1.75 18,87* 23.35 20.73 22.75 AC, Delivered Buffalo Bituminous Bury and Carlson Midwest Asphalt MC, Picked Up Bury and Carlson Midwest Asphalt MC, Delivered Bury and Carlson Midwest Asphalt iAC--MC, Picked Up Buffalo Bituminous Midwest Asphalt iAC-MC, Delivered Bury and Carlson Midwest Asphalt Fine Mix, AC MC, Picked Bury and Carlson Commercial Asphalt Midwest Asphalt Up 22.25* 27.35 25.00 23.50* 25.75 27.34* 28.00 22.50* 24.25 26.34* 26.50 23.00 22.85* AC 24.50 MC 27.50 231i Fine Mix, AC -MC, Delivered Bury and Carlson Midwest Asphalt 3/4" Limestone, Picked Up Barton Sand and Gravel Bryan Rock Midwest Asphalt 3/4" Limestone, Delivered Barton Sand and Gravel Bryan Rock Hassan Sand and Gravel Midwest Asphalt lift or 1i" Limestone, Picked Up Barton Sand and Gravel Bryan Rock Midwest Asphalt lift or lam" Limestone, Delivered Barton Sand and Gravel Bryan Rock Hassand Sand and Gravel Midwest Asphalt $ 27.00 AC26.75 MC29.75 7.00 3.10* 3.25 9.25 5.96* 6.30 5.98 4.75 3.05* 3.15 7.00 5.91* 6.30 6.18 *-;/ _ I �ig5 1-" Clean Limestone, Picked Up Barton Sand and Gravel Bryan Rock Midwest Asphalt 1 " Clean Limestone Delivered Barto Bryan Hass= Midwe 8" Bryan Midwe Sand and Gravel Rock Sand and Gravel t Asphalt lean Limestone Picked U Rock t Asphalt 3/8" Clean Limestone Delivered Bryan Rock Hassan Sand and Gravel Midwest Asphalt FA-1, Winter Sand, Picked Up Barton Sand and Gravel FA-1, Winter Sand, Delivered Barton Sand and Gravel Hass. r Sand and Gravel Moved by Reiser, seconded by Scherer to award road bidders, as designated in list by an asterisk*. Motion declared carried 8.00 3.10* 3.50 10.25 6.16* 6.50 7.25 4.00* 4.25 7.06 6.50* 7.25 2.00* 4.00 intenance material bids to low 3.30* Hunter Dr. North Glenn Cook reviewed feasibility report for improveme t of Hunter Dr. north of Medina Rd. and also improvement of Commanche Tr. He stated that there were several options avail- able for completion of the project; complete const ction, street reconstruction, street surfacing. He presented estimated costs for the various options and a plan for payment by the city picking up a portion of the cost; assessment of abutting property owners and assessment of those properties that use the street as access but have no frontage on the street. Robert Mitchell asked that various assessment options be prepared for Council. Wilfred Scherer asked how the Holasek property would be assessed, based on the fact that some of it is swamp. Thomas Anderson asked if large properties would be assessed a sufficient amount. Also discussed was the possibility of adding the Lutz Subdivision to the project for assessment purposes. Robert Mitchell stated that one option available wou d be not to construct the project. Moved by Reiser, seconded by Scherer to adopt Resolu ion 85-34, accepting Engineers Feasibility Report on the Hunter Dr. north project d to order a Public Hearing on Tuesday, May 21, 1985, at 8:00 P.M. Motion declared carried 6. GAMBLING ORDINANCE Richard Schieffer reviewed memo regarding the State ambling Ordinance and options avail- able to a city. Robert Mitchell stated that no one had contemplated hat there might be gambling in every establishment in a given city. Tom McDonald representing Operation Brotherhood, presented background of their operation stating that they are a "first call for help" agency: He explained that money generated was intended to be used in the area where it was generated and not beyond Hennepin Co. Kathy of the Multiple Sclerosis Society stated that they would like to sell Pull Tabs tn about 100 of the 1500 bars in the state; that their funds are used for day care cen- ers and transportation for severely disabled. Anne Heideman asked what the ratio of disbursements was, from profits. 237 Joe Raskob of Medina Ballroom, reported that they have a very professional operation and that the ballroom area would be leased for Operation Brotherhood. James Doran reporesenting Operation Brotherhood, explained that leases are part of the statute.Mr. McDonald stated that Operation Brotherhood helps all needy people while the MS Soceity aids only their own. 101 Robert Mitchell stated that he would like to limit gambling in Medina. Anne Heideman asked what affect outside groups would have on the local organizations fund raisers and that prior to this each•event was licensed separately so the Council knew which events were being held. Moved by Mitchell, seconded by Heideman to deny the application of Operation Brotherhood to conduct Bingo at the Medina Ballroom and that only previously licensed groups shall be allowed to conduct gambling. Motion declared carried 7. PLANNING AND ZONING DEPARTMENT Dickey Natural Systems Pat Dickey reported that they were considering hiring one of three Engineering firms to assist them with their plans to process corn stalks into animal bedding material and to process animal waste into fertilizer. She stated that they would like to be able to store finished bales in the graveled area, which would be fenced, and they would like to have an area near the building for temporary storage of corn stalks should something un- forseen happen to the processing equipment. Thomas Anderson asked that all storage areas be fenced. Robert Mitchell stated that the principal concerns were site pollution, dust and odor. Mr. Dickey explained that their plan is to process corn stalks for six months and manure for six months, running two or three shifts and that they are processing 10 bales per day at the present time but anticipate they would be able to process 22 bales per hour after the proper equipment is in proper operating order. She explained that they would be deciding by i"lay lst on the engineering firm that they will be hiring. Planning Commission member, Ron Rogers, stated that the Planning Commission had recommended opaque fencing and that Council should know that the property abuts the tax increment district. Robert Mitchell stated that the company should present the city with a letter from their engineer giving plans for the operation and that a letter was needed from the Dickey's indicating that there would be sufficient financial resources available to complete the work within the specified time. Moved by Mitchell, seconded by Reiser to table the Dickey Natural Systems Conditional Use Permit application until May 7th with staff to secure supporting documentation as listed above and that storage be allowed in two places, provided it is fenced. Motion declared carried Woodlake Landfill JoEllen Hurr asked that Council request the attendance of Rollin Smith of Woodlake, at the May 7th Council meeting, with information as to a time -table for removal of the leaehate. Council agreed that Woodlake should be asked to attend the May 7th meeting. Mueller Subdivision JoEllen Hurr asked that a second approval of the Mueller subdivision be given due to the fact that changing lot lines required that a new survey be taken, which was done after Resolution 85-23 had been adopted. Moved by Heideman, seconded by Scherer to adopt Resolution 85-35, approving the subdivision of the William Mueller subdivision at 1734 Co. Rd. 24. Motion declared carried Dockside Moved by Mitchell, seconded by Heideman to refer the Dockside matter to the City Attorney for appropriate action to file a declaratory judgement on the development. Motion declared carried David3annd Jo Nelson, Conditional Use Permit JoEllen Hurr stated that she had spoken with Jeff Howard, fee owner of the Nelson property, and he had said that he did not wish to sign the agreement made with the Nelson's for op- eration of a breeding kennel at 3365 Hwy. 55. She stated that fee owners in other situations do not need to sign agreements. Moved by Heideman, seconded by Mitchell to delete the ame of Jeff Howard from Resolution 85-28. Motion declared carried Northridge Farms, Subdivision JoEllen Hurr reported that the final plat of Northrid the Park Dedication fee had been calculated at $39,05 Moved by Heideman, seconded by Scherer to adopt Resol approval to the Northridge Farms subdivision and to e Motion declared carried Farms had been delivered and that tion 85-36, granting final plat ter into agreements for subdivision. Richard Schieffer stated that the city would need to get the names of thoses who are to sign for the S.J. Groves Co. Lutz Subdivision Richard Schieffer reported that the resolutions prepared for final approval of the Lutz Subdivision stated that Mr. Lutz agrees to build the roads and install the sewer and water. Robert Mitchell stated that all easements should be shown on the plat and the list of those who are to sign the plat should be clarified. Moved by Heideman, seconded by Scherer to table actio on the Lutz Subdivision pending clarification of items listed above. Motion declared carried Greenfield -Sewer JoEllen Hurr reported that the Metropolitan Waste Conrrol Commission had approved of Greenfield connecting to the Medina sower. 8. MEDINA/INDEPENDENCE/GREENFIELD JOINT POWERS SEWER AGREEMENT Council discussed the prepared Joint Pwers Agreement. Thomas Anderson stated that he did not want to limit edina's ability to expand the sewer service area as included on Page 10, Subdivision 2. Tom Loucks, representing Independence, asked why Medina wanted to retain $35,000 of the other cities funds if they would need to build their own sewer line sometime in the future. Moved by Heideman, seconded by Mitchell to adopt Resolution 85-37, entering into a Joint Powers Agreement with Independence and Greenfield to allow them to connect to the Medina sewer system at Independence Beach, with the deletion of phrase,"from the present service areas," on Page 10, Subdivision 2. Motion declared carried 9. CREMA.TION OF BONDS AND COUPONS Donna Roehl explained that Bonds and Coupons can now if an agreement is approved by the City. She stated that there would be no need to have them:returned to Moved by Heideman, seconded by Reiser to enter into a Banks for distruction of bonds and Coupons in connect sewer project. Motion declared carried e destroyed by the Paying Agent hat the Cities Auditor had said he city, as has been past practice. Cremation agreement with Norwest on with the Medina Morningside 10. HENNEPIN COUNTY PARK BOARD Moved by Heideman, seconded by Mitchell to authorize he Clerk to write a letter to Senator Tad Jude expressing the cities preference to appointment of Park Board members, rather than elected, as is included in his Senate bill. Motion declared carried 11. JOELLEN HURR SALARY 239 Discussion of 1985 Salary and retroactive pay to JoEllen Hurr. JoEllen Hurr stated that the city would be saving money if she were scheduled to work 39i hours per week as Health Insurance -Benefits are not paid for less than 40 hours work, per week. She requested 830,000 for 1985, as that was within the 1985 bidget. Moved by Reiser, seconded by Scherer to pay JoEllen Hurr $30,000 for 1985, retroactive to 11 January 1st, for 39i hours of work per week. Motion declared carried 12. ZONING ADMINISTRATOR DUTIES Robert Mitchell explained that he had met with JoEllen Hurr to discuss duties and direct- ions for performance of her job. He listed several areas and items that had been discussed. 13. ELECTRIC COMPANY FRANCHISE Robert Mitchell reported that a constituant had asked if it were possible to get out of the Wright -Hennepin Electric service area and into the Northern States Power area because of the higher electric rates from Wright -Hennepin. Council explained that there are service area boundaries and it is not possible to move from one to the other without permission from the Public Utilities Commission. 14. BILLS Moved by Reiser, seconded by Heideman to pay the bills; Payroll # 8250-8268 in the amount of $12,006.17 and Order Checks # 3764-3769 in the amount of $2761.77. Motion declared carried Moved by Scherer, seconded by Reiser to adjourn. Motion declared carried Meeting adjourned at 11:30 P.M. 101 Clerk -Treasurer April 16, 1985 a