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HomeMy Public PortalAbout11-11 Amending Ordinance 10-23 General Fund Budget 1st Reading: JULY 13,2011 2"d Reading: JULY 27,2011 Public Hearing: JULY 27,2011 Adopted: JULY 27,2011 Effective Date: AUGUST 07,2011 Sponsored by: City Manager ORDINANCE NO. 11-11 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA AMENDING ORDINANCE 10-23, THE GENERAL FUND BUDGET FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2010, AND ENDING SEPTEMBER 30, 2011, ADJUSTING REVENUES AND EXPENDITURES AS REFLECTED IN EXHIBIT "A"; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City Commission of the City Opa-locka has determined that the General Fund Budget for FY 2011 ending September 30, 2011 should be amended; and WHEREAS, the General Fund revenue includes a transfer from the Water and Sewer Fund in the amount of$275,000, to be repaid over a period of three years; and WHEREAS, in order to provide for the General Fund Budget decrease, the City Commission of the City of Opa-locka desires to amend Ordinance 10-23: NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF OPA LOCKA,FLORIDA,as follows: Section 1. The recitals to the Preamble herein are incorporated by reference. Section 2. The City Commission hereby approves an amendment to Ordinance 10-23, the General Fund Budget for FY 2010-2011 ending September 30, 2011, to provide for a decrease of $1,197,633, and to include a transfer from the Water & Sewer Fund in the amount of$275,000, to be repaid over a period of three (3) years. Section 3. The Amended General Fund Budget for FY 2010-2011 ending September 30, Ordinance No. 11-11 2011, reflecting revenues and expenses as amended, is attached hereto as Exhibit"A". Section 4. REPEALER. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Section 5. SEVERABILITY. If any portion, section, phrase or clause of this Ordinance is held invalid by a court of competent jurisdiction, such ruling shall not affect the validity of the remainder of this Ordinance. Section 6. EFFECTIVE DATE. This Ordinance shall upon adoption, become effective immediately. PASSED AND ADOPTED this 27th day of July, 2011. M A L. TAYLOR MAYOR Attest to: Approved as o fo and lega s iciency: ;111,1 4 AAA . DE ORAH S. ' : ' J fl' . G LLER, ESQUIRE CITY CLERK C' Y ' TTORNEY % 1 I Moved by: VICE MAYOR JOIISON Second by: COMMISSIONER TYDUS Commission Vote: 3-0 Commissioner Holmes: NOT PRESENT Commissioner Miller: NOT PRESENT Commissioner Tydus: YES Vice-Mayor Johnson: YES Mayor Taylor: YES 6292450 vl "EXHIBIT A" GENERAL FUND 2010-2011 REVENUE SOURCE Adopted Amended Difference Ad Valorem Taxes $6,559,400 $6,559,400 $0 Local Option Gas Tax 277,390 295,897 18,507 Franchise Fees 1,667,000 1,384,868 -282,132 Utility Taxes 1,619,250 1,534,178 -85,072 License and Permits 430,500 440,914 10,414 Intergovernmental 585,510 619,478 33,968 Charges for Services 21,000 24,845 3,845 Fines and Forfeitures 1,600,000 480,624 -1,119,376 Interest Earned 10,000 8,628 -1,372 Other Revenues 86,000 162,024 76,024 Transfer In-Water&Sewer Fund - 275,000 275,000 Other Financing Sources 2,432,848 2,432,832 -16 $15,288,898 $14,218,688 ($1,070,210) EXPENDITURES General Fund Expenses $15,288,898 $14,218,688 ($1,070,210) 7/7/2011 • ri* ..� Jam, Ac3A/ CHA r �i ii t. • gikeida "C.maTF MEMORANDUM To: Mayor& City Commission From: Bryan Finnie Interim City Maw:ger Date: June 30, Ill Re: FY 2010-2011 Budget Amendment After much consideration, we are eliminating our recommendation to reduce the General Fund reserve by $275,000. We will instead transfer $275,000 from the Water & Sewer fund. These dollars will be repaid over the next three years in equal installments of$91,667. The transfer in the Water & Sewer fund will increase expenses in that fund by $275,000. The adopted budget included $500,000 for SSES (Sanitary Sewer Evaluation Survey). We will reduce this project by$275,000 leaving a remaining balance of$225,000. This was discussed with and accepted by the Public Works & Utilities director. The first reading of the FY 2010-2011 Budget Amendment was approved with a budget gap of $1,472,633. The transfer of $275,000 from the Water & Sewer fund will increase revenue in the General Fund by that amount. This results in a reduction in the budget gap of $275,000. The revised budget gap is$1,197,633. We are not proposing any changes to the recommendations. The transfer will support the same items the proposed reduction in reserves did: • 4% reduction in salaries of employees earning over$50,000. • Reduction of furlough days from eight (8)to four (4). • PBA contract salary increases Attached is the revised General Fund reconciliation. Please let me know if you have any questions or concerns. BF/fd Attachment FY 2010-2011 Budget Amendment General Fund Budget Reconciliation General Fund Budget gap @ June 29,2011 $1,197,633 Reductions Affecting All Employees Comments Savings No decrease for employees earning less than$50k;4%decrease for employees 1 Salary Reduction earning more than$50k $52,158 As of July 1,2011, employees will 2 Retirement savings contribute 3%to their retirement 153,438 3 Suspend Car Allowances as of June 1st. Everyone except appointed officials 25,962 4 Four(4) Furlough Days for all employees 117,374 Citywide, overtime is expected to exceed budget by approximately$120,000. We are seeking a$75,000 reduction is this 5 Reduce Overtime Costs Citywide amount. 75,000 6 Freeze hiring of all vacant positions Except police department employees 70,000 Savings from three(3) employees from 7 Cancel deferred compensation July thru September 5,283 Directors with dependant health insurance coverage will 8 contribute to the cost 7,000 Only two employees, other than police officers,will have assigned take home 9 Rescind all take home vehicles vehicles 3,000 Police Department Savings 10 Eliminate funding for Deputy Chief position 60,000 11 Eliminate furniture expenses 5,000 12 Defer funding canine unit expenses We will look to budget this next year. 6,500 These dollars were initially provided to 13 Defer police Building Repair expenses renovate the firing range. 30,000 Savings from purchase of additional Police Department The vehicles were purchased;but we 14 vehicles have not started paying for them yet. 20,000 $35,000 was budgeted for alarm services& equipment for property room;$5,000 will be 15 Reduce Contracted Services sufficient for now 30,000 Public Works Department Savings Eliminate Machinery& Equipment/Reduce Roadway We planned to purchase an asphalt 16 materials—Roads& Streets division machine but will not longer do so. 60,000 Other City Departments'Savings Postpone solid waste rate study until FY 17 Reduce Professional Services in Finance Department 2012 30,000 This will leave a remaining budget of 18 Eliminate City Manager discretionary spending $25,000 in the Contingencies line item 25,000 Actual payments for online Municode is 19a Eliminate Professional Services in City Clerk's Office less than originally budgeted. 10,000 Actual payments for the 2010 election is 19b Reduce Contracted Services in City Clerk's Office less than originally budgeted. 10,000 Contractors were to cut vacant lots and 20 Reduce Professional Services in Code Enforcement the parks; however the urban rangers 15,000 are now responsible for those duties. The Dept of Corrections contract will not 21 Reduce Contracted Services in Parks& Recreation be impacted. 40,000 7/6/2011 Ilioluiwommow Eliminate all data cards(laptop internet connections)except This will eliminate approximately 10 data 22 Police&Code Enforcement cards. 1,920 23 Savings from vacant HR Specialist II position 20,000 Savings from merging HR I position with Risk Manager/ 24 Safety 24,000 25 Reduce remaining travel budget from$15,000 to$5,000 10,000 26 Savings from switching internet providers 36,000 27 Eliminate duplication of Parks maintenance salary costs 45,000 Capital Projects Savings Another$110,000 will be paid in FY 28 Utilize bond dollars to purchase property by Segal Park 2012 110,000 29 Postpone Citywide Roof Repair until FY 2011-2012 50,000 30 Postpone Magnolia Park Improv until FY 2011-2012 50,000 Total Potential Savings = $1,197,633 7/6/2011 pLGr�ye x _ City 1/4 nea tizittygot 97 MEMORANDUM To: Mayor and City ission From: arance Patter City Manager Date: June 16, 2011 Re: FY 2010-2011 Budget Amendment- Revised General Fund Reconciliation Attached you will find the revised General Fund Reconciliation for the FY 2010-2011 Budget Amendment. This recommendation includes the following salary reduction: • No decrease for employees earning less than $30,000 • 4% decrease for employees earning more than $30,000 Please let me know if you have any questions. CP/fd Attachment W2010-2011 Budget Amendment General Fund Budget Reconciliation General Fund Budget gap @ May 18,2011 $1,352,633 Reductions Affecting All Employees Comments Savings No decrease for employees earning less than $30k;4%decrease for employees 1 Salary Reduction earning more than$30k $89,100 As of July 1, 2011, employees will 2 Retirement savings contribute 3%to their retirement 156,810 3 Suspend Car Allowances as of June 1st. Everyone except appointed officials 25,962 4 Eight(8) Furlough Days for all employees 234,747 Citywide, overtime is expected to exceed budget by approximately$120,000. We are seeking a$70,000 reduction in this 5 Reduce Overtime Costs Citywide amount. 70,000 6 Freeze hiring of all vacant positions Except police officers 70,000 Savings from four(4)employees from 7 Cancel deferred compensation May thru September 13,240 Directors with dependant health insurance coverage will 8 contribute to the cost 7,000 Currently eight(8) employees, other than police officers, have assigned take home 9 Rescind all take home vehicles vehicles 3,000 Police Department Savings 10 Eliminate funding for Deputy Chief position 60,000 11 Eliminate furniture expenses 5,000 12 Defer funding canine unit expenses We will look to budget this next year. 6,500 These dollars were initially provided to 13 Defer police Building Repair expenses renovate the firing range. 30,000 Savings from purchase of additional Police Department The vehicles were purchased; but we 14 vehicles have not started paying for them yet. 20,000 $35,000 was budgeted for alarm services& equipment for property room; $5,000 will be 15 Reduce Other Contracted Services sufficient for now 30,000 Public Works Department Savings Eliminate Machinery& Equipment/Reduce Roadway materials We planned to purchase an asphalt 16 —Roads& Streets division machine but will not longer do so. 60,000 Other City Departments'Savings Postpone rate study until FY 2012 17 Reduce Other Professional Services in Finance Department 30,000 This will leave a remaining budget of 18 Eliminate City Manager discretionary spending $25,000 in the Contingencies line item 25,000 Actual payments for online Municode is 19 Eliminate Other Contracted Services in City Clerk's Office less than originally budgeted. 20,000 Contractors were to cut vacant lots and 20 Reduce Other Professional Services in Code Enforcement the parks; however the urban rangers are 15,000 now responsible for those duties. The Dept of Corrections contract will not be 21 Reduce Other Contracted Services in Parks& Recreation impacted. 40,000 6/16/2011 Eliminate all data cards (laptop internet connections)except This will eliminate approximately 10 data 22 Police&Code Enforcement cards. 1,920 23 Savings from vacant HR Specialist II position 20,000 Savings from merging HR I position with Risk Manager/ 24 Safety 24,000 25 Reduce remaining travel budget from$15,000 to$5,000 10,000 26 Savings from switching internet providers 36,000 27 Eliminate duplication of Parks maintenance salary costs 45,000 Capital Projects Savings Another$110,000 will be paid in FY 2012 28 Utilize bond dollars to purchase property by Segal Park 110,000 29 Postpone Citywide Roof Repair until FY 2011-2012 50,000 30 Postpone Magnolia Park Improv until FY 2011-2012 50,000 Total Potential Savings = $1,358,278 2010 2011 Po er..ti i General Fund Budget Surplus $5,645 6/16/2011 .,. a 010 t a'', �11�- 4.16...,r p r i Z` ` Memorandum TO: Mayor Myra L. Taylor Vice-Mayor Dorothy Johnson Commissioner Timothy Holmes la Commissioner Gail Miller ommissioner Rose Tydus FROM: rance ters n, ity anager DATE: May 16, 2011 RE: FY 2010-2011 BUDGET AMENDMENT—GENERAL FUND Request: AN ORDINANCE OF THE CITY COMMISISON OF THE CITY OF OPA-LOCKA, FLORIDA AMENDING ORDINANCE 10-23, THE GENERAL FUND BUDGET FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2010, AND ENDING SEPTEMBER 30, 2011, ADJUSTING REVENUES AND EXPENDITURES AS REFLECTED IN EXHIBIT "A"; CONTAINING A REPEALER PROVISION AND SEVERABILITY CLAUSE; FURTHER PROVIDING FOR AN EFFECTIVE DATE Description: Please see attached. Financial Impact: The total General Fund budget will decrease by$1,345,210. Implementation Timeline: Implemented immediately upon approval. Legislative History: Ordinance 10-23 approving the General Fund Budget for FY 2010-2011. Recommendation(s): Staff recommends approval. Analysis: Please see attached. ATTACHMENT(S): (1) Exhibit A—General Fund (2) Memo dated May 18,2011: FY 2010-2011 Budget Amendment (3) Ordinance 10-23 PREPARED BY: Faye Douglas,Budget Administrator "EXHIBIT A" GENERAL FUND 2010-2011 REVENUE SOURCE Adopted Amended Difference Ad Valorem Taxes $6,559,400 $6,559,400 $0 Local Option Gas Tax 277,390 295,897 18,507 Franchise Fees 1,667,000 1,384,868 -282,132 Utility Taxes 1,619,250 1,534,178 -85,072 License and Permits 430,500 440,914 10,414 Intergovernmental 585,510 619,478 33,968 Charges for Services 21,000 24,845 3,845 Fines and Forfeitures 1,600,000 480,624 -1,119,376 Interest Earned 10,000 8,628 -1,372 Other Revenues 86,000 162,024 76,024 Other Financing Sources 2,432,848 2.432.832 -16 $15,288,898 $13,943,688 ($1,345,210) EXPENDITURES General Fund Expenses $15,288,898 $13,943,688 ($1,345,210) C4k Loch 0t * fit}t ��yy(( a �9 *_ giortitat iG Fag's'. MEMORANDUM To: Mayor and City • ' mission From: grance at son City Manager Date: June 2, 2011 Re: FY 2010-2011 Budget Amendment—Revised General Fund Budget Reconciliation Attached you will find the revised FY 2010-2011 General Fund Budget Reconciliation as discussed at last night's Special Commission Meeting/Workshop. This will replace page 4 in the FY 2010-2011 Budget Amendment memo dated May 18, 2011. We plan to meet with each member of the City Commission prior to the Town Hall Meeting tentatively scheduled for June 14, 2011 to get your input and direction. Please let me know if you have any questions. CP/fd Attachment General Fund Budget gap @ May 18,2011 $1,352,633 Reductions Affecting All Employees Comments Savings 3%employees earning less than$50,000 and 5%employees earning more than 1 Salary Reduction $50,000 $87,100 As of July 1, 2011,employees will 2 Retirement savings contribute 3%to their retirement 156,576 3 Suspend Car Allowances as of June 1st. Everyone except appointed officials 25,962 4 Eight(8) Furlough Days for an employees 234,747 Citywide, overtime is expected to exceed budget by approximately$120,000. We are seeking a$70,000 reduction in this 5 Reduce Overtime Costs Citywide amount. 70,000 6 Freeze hiring of all vacant positions Except police officers 70,000 Savings from four(4)employees from 7 Cancel deferred compensation May thru September 13,240 Directors with dependant health insurance coverage will 8 contribute to the cost 7,000 Currently eight(8)employees, other than police officers, have assigned take home 9 Rescind all take home vehicles vehicles 3,000 Police Department Savings 10 Eliminate funding for Deputy Chief position 60,000 11 Eliminate furniture expenses 5,000 12 Defer funding canine unit expenses We will look to budget this next year. 6,500 These dollars were initially provided to 13 Defer Building Repair expenses renovate the firing range. 30,000 Savings from purchase of additional Police Department The vehicles were purchased; but we 14 vehicles have not started paying for them yet. 20,000 $35,000 was budgeted for alarm services& equipment for property room; $5,000 will be 15 Reduce Other Contracted Services sufficient for now 30,000 Public Works Department Savings Eliminate Machinery&Equipment/Reduce Roadway materials We planned to purchase an asphalt 16 —Roads&Streets division machine but will not longer do so. 60,000 Other City Departments'Savings Postpone rate study until FY 2012 17 Reduce Other Professional Services in Finance Department 30,000 This will leave a remaining budget of 18 Eliminate City Manager discretionary spending $25,000 in the Contingencies line item 25,000 Actual payments for online Municode is 19 Eliminate Other Professional Services in City Clerk's Office less than originally budgeted. 20,000 Contractors were to cut vacant lots and 20 Reduce Other Professional Services in Code Enforcement the parks; however the urban rangers are 15,000 now responsible for those duties. 21 Reduce Other Contracted Services in Parks&Recreation 40,000 Eliminate all data cards(laptop internet connections)except This will eliminate approximately 10 data 22 Police&Code Enforcement cards. 1,920 6/1/2011 ovr.-1O�'hq. 0`. fro. et& - I OPA°g©1`tillA CQOH PT tt1 MEMORANDUM To: Mayor&City Co ssion Date: May 18, 2011 From: o ,CitAger Re: FY 2010-2011 Amended Budget The City of Opa-locka is facing a projected year end shortfall of $2.6 million primarily due to two areas of concern: (1) Red light camera receipts have not lived up to projections and (2) grant dollars for Sherbondy Village Community Center have not been released by Miami Dade County. GENERAL FUND General Fund revenue is projected to have a shortfall of$1.3 million, as seen in the schedule below: FY 2011 Actual FY 2011 Percent Adopted thru Projected Actual To Revenues Budget Mar 31st Budget Difference Budget Ad Valorem Taxes $6,559,400 $5,246,928 $6,559,400 $0 100% Franchise Fees 1,667,000 656,820 1,384,868 (282,132) 83% Utility Taxes 1,619,250 692,468 1,534,178 (85,072) 95% Local Option Gas Taxes 277,390 145,897 295,897 18,507 107% Licenses&Permits 430,500 227,554 440,914 10,414 102% State Grants 519,110 38,481 533,945 14,835 103% State Shared Revenue 21,500 13,932 27,388 5,888 127% County Shared Revenue 44,900 29,445 58,145 13,245 129% Charges for Services 21,000 8,745 24,845 3,845 118% Fines&Forfeitures 1,600,000 275,724 480,624 (1,119,376) 30% Interest Revenue 10,000 4,728 8,628 (1,372) 86% Other Revenues 86,000 122,682 162,024 76,024 188% Transfer from Debt Service Fund 786,315 381,299 786,299 (16) 100% Transfer from FEMA Fund 1,024,233 0 1,024,233 0 100% Sub-Total 14,666,598 7,844,704 13,321,389 (1,345,209) 91% Admin Reimbursement from Solid Waste Fund 78,500 35,980 78,500 0 100% Admin Reimbursement from Water&Sewer Fund 530,000 242,918 530,000 0 100% Admin Reimbursement from Stormwater Fund 13,800 6,325 13,800 0 100% Total Revenue& Other Sources $15,288,898 $8,129,927 $13,943,689 ($1,345,209) 91% 1 • The decreases in Franchise Fees and Utility taxes are primarily due to Florida Power and Light (FP&L) revenues. These revenues are low due to the still sluggish economy: foreclosures and uncollectible accounts. We are working with FP&L staff to get better estimations of revenue for the upcoming fiscal year. • The decrease in Fines & Forfeitures is due to the poor performance of red light camera revenue. The City budgeted $1,350,000 in receipts for FY 2010-2011. Receipts from Sept 2010 thru April 2011 total $127,007. The April revenue of$11,291 has caused us to further reduce the projection for FY 2010 - 2011 from $340,000 to $270,000. Many communities in South Florida are in a similar position as this revenue source has not lived up to expectations. • The increase in Miscellaneous revenues is due to donations for special events and insurance reimbursements due to a return on the City's premium. General Fund expenses are projected to be$15,296,322; an over expense of approximately$7,000.00 as seen in the schedule below: FY 2011 Actual FY 2011 Percent Adopted thru Projected Actual To Expenditures Budget Mar 31st Budget Difference Budget City Commission $131,965 $64,870 $113,524 $18,441 86% Office of the City Manager 573,140 324,196 734,650 (161,510) 128% Non Departmental Division 1,142,405 738,643 1,296,905 (154,500) 114% Human Resources 337,100 140,167 305,136 31,964 91% Office of the City Clerk 490,425 260,962 469,805 20,620 96% Information Technology 284,705 157,483 266,812 17,893 94% Finance Department 680,910 368,137 659,593 21,317 97% Office of the City Attorney 276,000 147,241 279,241 (3,241) 101% Risk Management(Insurance) 370,000 324,361 431,906 (61,906) 117% Community Development 402,645 189,807 392,005 10,640 97% Code Enforcement 524,665 226,223 431,537 93,128 82% Contingencies 50,000 62 25,000 25,000 50% Police Department 5,775,908 2,728,644 5,613,463 162,445 97% Building&Licenses 468,465 220,700 446,412 22,053 95% Public Works Department 1,993,370 1,271,909 2,136,196 (142,826) 107% Special Events 55,000 101,338 101,338 (46,338) 184% Parks&Recreation 1,017,195 509,785 1,027,797 (10,602) 101% Transfers Out to Capital Projects 150,000 0 0 150,000 0% Reserves 565,000 0 565,000 0 100% Total Expenditures $15,288,898 $7,774,530 $15,296,322 ($7,424) 100% 2 Reductions Affecting All Employees Comments Savings Layoff of City Employees Approximately 20 positions $300,000.00 Account for potential unemployment exposure (49,500.00) Suspend Car Allowances as of June 1st. Everyone except appointed officials 25,961.67 Eight(8) Furlough Days for all employees 234,747.29 Citywide, overtime is expected to 70,000.00 exceed budget by approximately $120,000. We are seeking a Reduce Overtime Costs Citywide $70,000 reduction in this amount. Freeze hiring of all vacant positions Including police officers 180,000.00 Police Department Savings Eliminate funding for Deputy Chief position 60,000.00 Eliminate furniture expenses 5,000.00 Defer funding canine unit expenses We will look to budget this next year. 6,500.00 Defer Building Repair expenses These dollars were initially provided 30,000.00 to renovate the firing range. Savings from purchase of additional Police Department The vehicles were purchased; but 20,000.00 Vehicles we have not started paying for them yet. Reduce Other Contracted Services $35,000 was budgeted for alarm 30,000.00 services&equipment for property room; $5,000 will be sufficient for now Public Works Department Savings Eliminate Machinery& Equipment/Reduce Roadway We planned to purchase an asphalt 60,000.00 materials—Roads&Streets division machine but will not longer do so. Other City Departments'Savings Reduce Other Professional Services in Finance Department Postpone rate study until FY 2012 30,000.00 Eliminate City Manager discretionary spending This will leave a remaining budget of 25,000.00 $25,000 in the Contingencies line item Eliminate Other Professional Services in City Clerk's Office Actual payments for online Municode 20,000.00 is less than originally budgeted. Reduce Other Professional Services in Code Enforcement Contractors were to cut vacant lots 15,000.00 and the parks; however the urban Reduce Other Contracted Services in Parks& Recreation rangers are now responsible for 20,000.00 those duties. Eliminate all data cards(laptop internet connections)except This will eliminate approximately 10 1,919.52 Police&Code Enforcement data cards. Savings from vacant HR Specialist II position 20,000.00 Savings from merging HR I position with Risk Manager 24,000.00 Savings from switching cell phone carriers Estimated savings of$3,000 per month 6,000.00 Reduce remaining travel budget from$15,000 to$5,000 10,000.00 Capital Projects Savings Utilize bond dollars to purchase property by Segal Park Another$110,000 will be paid in FY 110,000.00 2012 Postpone Citywide Roof Repair until FY 2011-2012 50,000.00 Postpone Magnolia Park Improvements until FY 2011-2012 50,000.00 Total Potential Savings = $1,354,628.48 4 CAPITAL PROJECTS FUND There are several budget adjustments that will occur in the Capital Projects Fund. • Capital Projects fund revenue includes $2.1 million from Miami Dade OCED for Sherbondy Village. To date, Miami Dade CDBG has not approved any construction reimbursements due to environmental review concerns. The City is currently disputing the County's position. We are not eliminating this revenue from the budget at this time. However, if the City does not get the grant money assigned to this project,the General Fund will bear full responsibility for the cost of the project. • Capital Projects Fund revenue includes $150,000 transfer-in from the General Fund for roof repair in the amount of $100,000 and Magnolia North Park improvements in the amount of $50,000. This transfer will be eliminated: $50,000 will be used for the Senior's Roof Replacement project and $100,000 will be used to cover the shortfall in the FY 2010-2011 General Fund budget. • Revenue also includes $310,570 transfer in from the PTP fund for three projects: Bus Circulator expenses, NW 139th Street drainage improvements, and NW 143`d Street drainage improvements. These expenses will now be charged directly to the PTP fund instead. This will provide greater transparency to the PTP budget. • We are also including the OCED grant in the amount of $650,000 for the Helen Miller Center in the amended budget. • We are also amending the budget to include additional revenue and expenses related to refunding the City's 1994A Capital Improvement revenue bonds. Revenue Adopted Budget Amended Budget Difference Grant Revenue $3,982,955 $4,632,955 $650,000 Transfer In General Fund 150,000 0 (150,000) Transfer In Capital Imp Debt Service 800,000 2,320,000 1,520,000 Transfer In PTP Fund 310,570 0 (310,570) Total Revenue $5,243,525 $6,952,955 $1,709,430 Expenses Citywide Roof Repair $100,000 $0 $(100,000) Magnolia North Park Improvements 50,000 0 (50,000) Helen Miller Center 0 650,000 650,000 Other Capital Projects 5,093,525 6,302,955 1,209,430 Total Expenses $5,243,525 $6,952,955 $1,709,430 5 During the FY 2010-2011 budget process, bond refinancing was estimated to generate $800,000 in additional revenue for capital projects. The City's adopted budget identified the below capital projects that would be supported by the bond refunding dollars. k :rgi7, :, . 4tti k $67 .r0 b 08 , gp i m * } xX as t t' e a r Ingram Park 25,430 76,281 0 101,711 Lakefront Ali Bea'' 65,000 4 2 0 07 882, Improvements Rutland Street 30,570 60,414 30,416 121,400 Improvements Total; ::'$800;000 .$3,560,5877x �$30,416 $4,390,993 The City will now receive an additional $1,520,000 in proceeds from refunding the bonds. We await the City Commission's direction as to the projects that will be supported by the additional bond dollars. PEOPLES TRANSPORTATION TAX FUND Peoples Transportation Tax Fund expenses include a transfer out to the Capital Projects Fund in the amount of $310,570 to support three projects: Bus Circulator expenses, NW 139th Street drainage improvements, and NW 143`d Street drainage improvements. These expenses will now be charged directly to the PTP fund instead. This will provide greater transparency to the PTP budget. When reviewing the expenses, you will now see the actual expenses instead of a transfer to another fund. Revenue Adopted Budget Amended Budget Difference PTP Revenue $450,000 $450,000 $0 Transfer In Fund Balance 355,570 355,570 0 Total Revenue $805,570 $805,570 $0 Expenses Improvements Other the $495,000 $805,570 $310,570 Buildings Transfer Out-Capital Projects 310,570 0 (310,570) Fund Total Expenses $805,570 $805,570 $0 6 CAPITAL IMPROVEMENT— DEBT SERVICE FUND The City has completed the process of refunding the Series 1994A Capital Improvement Revenue Bonds. In the amended budget, we are including the additional bond proceeds and the expenses (payoff of the original bond, interest and issuance costs). Also, before the bond refunding process was completed, staff determined there was a balance in the old bonds. These dollars were used to purchase a vehicle for the Public Works Department in the amount of$22,000. These dollars will be transferred from fund balance. Revenue Adopted Budget Amended Budget Difference State Revenue Sharing $475,990 $475,990 $0 Local Sales Tax 907,800 907,800 0 Bond Refunding Proceeds (payoff existing bonds) 0 5,393,000 5,393,000 Bond Refunding Proceeds (capital projects) 800,000 2,320,000 1,520,000 Transfer In-Fund Balance 0 22,000 22,000 Total Revenue $2,183,790 $9,118,790 $6,935,000 Expenses Bond Interest $342,475 $355,153 $12,678 Bond Principal 255,000 5,575,000 5,320,000 Bond Issuance Costs 0 60,322 60,322 Other Debt Service Costs 500 500 0 Vehicle Purchase 0 22,000 22,000 Transfer Out-General Fund 785,815 785,815 0 Transfer Out-Capital Projects 800,000 2,320,000 1,520,000 Total Expenses $2,183,790 $9,118,790 $6,935,000 SPECIAL LAW ENFORCEMENT FUND The Police Department has increased their special law enforcement activities. We are purchasing bicycles in the amount of $9,000 so that officers will have more direct contact with the community. We have also increased training activities in the department. Dollars for these expenses will come from the fund balance of the Special Law Enforcement fund. Revenue Adopted Budget Amended Budget Difference Law Enforcement Training $5,000 $5,000 $0 Transfer In Fund Balance 0 25,000 25,000 Total Revenue $5,000 $30,000 $25,000 Expenses $5,000 $30,000 $25,000 7 CRIME PREVENTION FUND The bottom line of the Crime Prevention fund will not change. However, the amount of revenue from the revenue sources for the program has changed. Grant revenue from Miami Dade continues to decrease. For the FY 2010-2011, the revenue will decrease to $41,000. It is projected that the grant funding from Miami Dade County will decrease to $20,000 in FY 2011-2012. Also, donations are being collected for the annual summer youth employment program. To date, $5,500 has been received. Revenue Adopted Budget Amended Budget Difference Children's Trust Revenue $10,500 $14,800 $4,300 Miami Dade—OHS 59,500 41,000 (18,500) Donations 0 14,200 14,200 Total Revenue $70,000 $70,000 $0 Expenses $70,000 $70,000 $0 WATER &SEWER FUND We received two grants from Miami Dade County CDBG for pump station improvement: (1) Pump Station #8-$100,000 (2) Pump Station #11A-$200,000 The bottom line of the Water&Sewer fund budget will not change. Instead,we will reduce the potential debt proceeds by$300,000 and increase grant revenue by$300,000. The Water&Sewer Fund budget will be amended to include these two grants. Revenue Adopted Budget Amended Budget Difference Grant Revenue $500,000 $800,000 $300,000 Debt proceeds 1,800,000 1,500,000 (300,000) Other Water&Sewer Revenue 7,921,550 7,921,550 0 Total Revenue $10,221,550 $10,221,550 $0 Expenses Operating Expenses $6,136,550 $6,136,550 $0 Capital Expenses 4,085,000 4,085,000 0 Total Expenses $10,221,550 $10,221,550 $0 Please let me know if you have any questions. I am available at your convenience. CP/fd 8 • 1g Reading: 09/08/2010 2nd Reading: 09/15/2010 Public Hearing:09/15/2010 Adopted: 09/15/2010 Effective Date: 10/01/2010 ORDINANCE NO.10-23 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OPA-LOCKA, FLORIDA,APPROVING AND ADOPTING THE CITY'S GENERAL FUND BUDGET FOR THE FISCAL YEAR 2010-2011, COMMENCING OCTOBER 1, 2010. THROUGH SEPTEMBER 30, 2011; PROVIDING FOR THE EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET; AUTHORIZING THE CITY MANAGER TO TAKE CERTAIN ACTIONS; PROVIDING FOR APPOPRIATION OF ALL BUDGET EXPENDITURES; PROVIDING FOR THE DEPOSIT OF INTEREST EARNED TO THE GENERAL FUND; PROVIDING FOR FEES CONSISTENT WITH APPROPRIATION AND PROVIDING FOR AMENDMENT; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, pursuant to Article VI, Section 40 of the City of Opa-locka Charter, the City Manager has prepared and presented to the City Commission of the City of Opa-locka ("City Commission") a budget and an explanatory budget message that details revenues, expenditures and other budgetary considerations for Fiscal Year 2010-2011, commencing October 1,2010 through September 30,2011;and WHEREAS, the proposed Fiscal Year 2010-2011 budget for the City of Opa-locka ("City")included an estimate of departmental revenues and expenditures; and WHEREAS, Pursuant to Section 200.065, Florida Statutes, the City Commission conducted public hearings on September 8, 2010 and September 15, 2010 at the Opa-locka City Commission Chambers,located at 777 Sharazad Boulevard,Opa-locka, Florida;and •e Ordinance No. 10-23 WHEREAS,the public hearings have been held as stated above and comments from the public concerning said budget have been heard and considered;and WHEREAS,the City Commission,having had an opportunity to review and approve the proposed budget, as deemed appropriate, after hearing comments from the public regarding the tentative budget and having complied with the "Truth in Millage (TRIM)" requirements of the Florida Statutes, desires to adopt a general fund budget for the Fiscal Year 2010-2011, commencing October 1,2010. ' NOW THEREFORE, THE COMIVIISSION OF THE CITY OF OPA-LOCKA HEREBY ORDAINS: Section 1. The foregoing recitals are hereby ratified and confirmed as being true, and the same are hereby made a specific part of this Ordinance. Section 2. Pursuant to Article VI, Section 40 of the City of Opa-locka Charter (and other relevant sections), the City Manager has recommended a proposed general budget to the City Commission for the Fiscal Year commencing October 1, 2010 and ending September 30, 2011,a copy of which is attached hereto as Exhibit"A"and incorporated by reference herein. Section 3. The City Commission of the City of Opa-locka hereby approves, adopts and ratifies the proposed General Fund Budget for the Fiscal Year 2010-2011 and hereby appropriates the budgeted expenditures and revenues as set forth and attached in Exhibit `A". Section 4. The City Manager is authorized to expend or contract for expenditures, pursuant to the City of Opa-locka Charter and the adopted Code of Ordinances in accordance with the adopted Fiscal Year 2010-2011 budget. Section S. The department/division expenditure allocations established by the City Manager, as revised and summarized in the budget attached as Exhibit "A" are hereby adopted Ordinance No. 10-23 and ratified. Funds of the City for the General Fund Budget shall be expended in accordance with the appropriations provided in the budget adopted by this Ordinance and shall constitute an appropriation of amounts specified therein. Expenditure control will be at the fund level. Funds may be expended by, and with the approval of, the City Manager and the City Commission, in accordance with the provisions of the City Charter, adopted Code of Ordinances and applicable laws. Supplemental appropriations and reduction of appropriations, if any, shall be made in accordance with the City Charter. Section 6. Any and all outstanding encumbrances as of September 30,2010, shall not lapse at that time and appropriations have been hereby provided for those outstanding encumbrances that have been incurred prior to September 30, 2010 but are not expected to be paid until after October 1, 2010. Receipts from sources not anticipated in the attached budget may be appropriated and expended by ordinance duly enacted by the City Commission in accordance with applicable law. Adjustments within the same fund to departmental appropriations made in the attached budget may be approved, from time to time, by the City Manager, or by Resolution adopted by the City Commission. The City Manager is authorized to approve adjustments to expenditure code allocations, within the limit of departmental appropriations made in the attached budget. Section 7. The City's Finance Director, in accordance with the City Charter, is hereby authorized to deposit into the accounts of the General Fund, any interest on deposits earned or accrued to the benefit of any trust funds,revolving accounts, working capital reserves, or other funds held in trust by the City of Opa-locka,unless specifically prohibited from doing so by trust or other agreements. Ordinance No. 1Q-23 Section 8. All ordinances setting fees and charges, and all other fees and charges consistent with appropriations adopted herein,as may amended during the fiscal year,are hereby ratified,confirmed and approved. Section 9. All ordinances or Code provisions in conflict herewith are hereby repealed. Section 10. If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portions of this Ordinance. Section 11. This Ordinance shall, upon adoption, become effective as specified by the City of Opa-locka Code of Ordinances and the City of Opa-locka Charter.. PASSED AND ADOPTED this nth day of September,2010. • H i7 :'KELL MA v.OR Attest: Approved as t s I orm and leg: suffic'-ncy: Joe- Ali \ t, ti Debt : s S.Irby Jose at S. a eller City Clerk C. Atto i ey Moved by: JOHNSON Seconded by: HOLMES Commission Vote: 4-0 Commissioner Tydus: YES Commissioner Holmes: YES Commissioner Johnson: YES Vice-Mayor Taylor: NOT PRESENT Mayor Kelley: YES 1735445 vl "EXHIBIT A" GENERAL FUND 2010-2011 REVENUE SOURCE Proposed Ad Valorem Taxes $6,559,400 Local Option Gas Tax 277,390 Franchise Fees 1,667,000 Utility Taxes 1,619,250 License and Permits 430,500 Intergovernmental 585,510 Charges for Services 21,000 Fines and Forfeitures 1,600,000 Interest Earned 10,000 Other Revenues 86,000 Other Financing Sources 2,432,848 $15,288,898 EXPENDITURES City Commission $ 131,965 City Manager 573,140 Non-Governmental 1,142,405 City Clerk 490,425 Human Resources 337,100 Finance Department 680,910 MIS Department 284,705 City Attorney/Risk Management 646,000 Community Development 402,645 Code Enforcement 524,665 Police Department 5,775,908 Building Department 468,465 Public Works 1,993,370 Parks&Recreation 1,017,195 Contingencies 50,000 Special Events 55,000 Reserves 565,000 Transfers Out 150,000 $ 15,288,898 THE MIAMI HERALD I MiamiHerald.com ND SUNDAY,JULY 17,2011 I 17ND HIALEAH Mayor �pledges to not tap reserves con✓er �o •BUDGET,FROM 3ND the bank to pay 15 to 20 per- the entire cost. dent of the local chapter of cold Cash" 1 cent of expenditures. "We want to be part of the the American Federation of Last year,the city's gener- Some other Miami-Dade solution,"Pico said."We have State,County and Municipal al fund got a$4.8 million municipalities have ordi- no confidence in the num- Employees,orAFSCME,told ' cash infusion from the wa- nances that require a cer- hers.Until we have that con- El Nuevo Herald that she was ter and sewer department, tain amount of reserves or a fidence,for us to make a sac- skeptical of the plan. ' which is a separate fund. separate rainy-day fund for rifice in the dark is foolish." If we don't know the 11- ; The city council approved emergencies.For example, Among the budget-cut- nancial situation of the city the swap:a mortgage held in Miami Beach,the city has ting moves,Hernandez has and they're asking us for con- „, by the general fund in ex- a rule to keep 11 percent of offered a retirement win- cessions,the only question : ' change for cash from the its operating budget for dow,until Aug.IS,for senior that we need answered is, water and sewer emergencies and a goal of employees to leave the city 'How will they pay the sever- - department. an additional 6 percent for early.It gives some employ- ance packages to the employ- New Hernandez said that was contingencies. eestheoptionto"purchase" ees who decide to enter this ,.Do-it-yourself classified ads a one-time measure. Hialeah does not have years to become eligible for program?”Hernandez told In May,auditors warned any ordinance requiring an vested retirement. El Nuevo Herald. Save time and money.Go to miamiherald.com,click on Hialeah officials about the emergency fund. Hernandez said that about Another measure that Classifieds and follow the user-friendly steps to place your ad. general fund in the financial Mayor Hernandez said two dozen people have in- Hernandez has introduced •Do-it-Yourself Convenience report for the 2009-2010 fis- he has been working on the quired about the program, is limiting the use of city- •Easy to Use cal year."It is essential that city's budget for the new fis- but he did not have an esti- paid vehicles for employ- .Upload Photos and Graphics governments maintain ade- cal year since he took office mate of how much it could ees.Currently,the city pays quate levels of fund balance in May.But on Wednesday, save the city."We're here not for about 200 take-home ve- •Print and Online Options to mitigate current and future he said he would not dis- only to look at the short-term hides.Last week,Heenan- •Basic/Deluxe/Premium Packages risks(e.g.revenue shortfalls cuss the details of the city's well-care of the city,but also dez asked department and unanticipated expendi- finances until a press con- the long term.That is part of heads to review the pro- EheUiami3{erab) tures)and to ensure stable ference on Friday. my job,"he added. gram.He has not released MI•mlH•r•ld.com tax rates,"wrote auditors At the Hialeah City Coun- Barbara Hernandez,presi- the results. with Alberni,Caballero& cil meeting on'ILesday,Her- Company,a Coral Gables- nandez said the firefighters based firm. union needs to come to the "Fund-balance levels are negotiating table to help ease 1<r,•1d : a crucial consideration,too, the city's budget woes.That _...:• in long-term financial plan- is shaping up to be least a sting; they added. $5 million shortfall for the NOTICE TO THE PUBLIC In response,city officials new CITY OF OPA-LOCKA FLORIDA indicated they the council would re- At the couu ncil meeting, view the recommendation Mario Pico,president of the NOTICE IS HEREBY GIVEN that public hearing will be held on Wednesday,July 27,2011 at 7:00 p.m.in the City Commission and assess the city s need International Association Chambers,777 Sharazad Boulevard,before the City Commission of the City of Opa-locka to consider the following items: for a formal policy. of Fire Fighters Local 1102, The city's budget direc- asked for the city council SECOND READING/PUBLIC HEARING: tor,Alex Vega,has said that and administration to help AN ORDINANCE OF THE CITY COMMMISSION OF THE CITY OF OPA-LOCKA,FLORIDA AMENDING ORDINANCE 10-23, most government financial select a forensic auditor to THE GENERAL FUND BUDGET FOR THE FISCAL YEAR COMMENCING OCTOBER 1,2010 AND ENDING SEPTEMBER 30, officers recommend that look at the city's books.He 2011,ADJUSTING REVENUES AND EXPENDITURES AS REFLECTED IN EXHIBIT"A";PROVIDING FOR INCORPORATION OF cities keep enough cash in said the union would pay RECITALS;PROVIDING FOR CONFLICT AND REPEALER;PROVIDING FOR SEVERABILITY;PROVIDING FOR AN EFFECTIVE DATE(first reading held on July 13,2011). iN'';y' AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,FLORIDA AMENDING ORDINANCE 10-24,THE r' PROPRIETARY AND SPECIAL REVENUE FUNDS BUDGET FOR THE FISCAL YEAR COMMENCING OCTOBER 1,2010 AND ili `' $25 OFF ENDING SEPTEMBER 30,2011;ADJUSTING REVENUES AND EXPENDITURES AS REFLECTED IN EXHIBIT"A",REFLECTING CHANGES(INCREASES)IN REVENUE SOURCES AS FOLLOWS:CAPITAL PROJECTS(FUND 320),ONE MILLION SEVEN Irlif Registration HUNDRED NINE THOUSAND FOUR HUNDRED AND THIRTY DOLLARS 01,709,430);SPECIAL LAW ENFORCEMENT(FUND ITH II IN FE B EFT SP N UP) 165),TWENTY FIVE THOUSAND DOLLARS(x25,000);CAPITAL IMPROVEMENT DEBT SERVICE(FUND 230),SIX MILLION NINE r ) y1,,/ HUNDRED THIRTY FIVE THOUSAND DOLLARS(S6,935,000);PROVIDING FOR INCORPORATION OF RECITALS;PROVIDING t6 /1 *A�'����• FOR CONFLICT AND REPEALER;PROVIDING FOR SEVERABILITY;PROVIDING FOR AN EFFECTIVE DATE(first reading held J1IZ/i on Ju 13,2011 4'^ Additional information on the above items may be obtained in the Office of the City Clerk,780 Fisherman Street, Floor,Opa-locka, \ ,' q jazzercise.corn(800)FIT-IS-IT Florida.All interested persons are encouraged to attend this meeting and will be heard with respect to the public hearing. South Miami Tropical Park PURSUANT TO FS 286.0105:Anyone who desires to appeal any decision made by any board,agency,or commission with respect 305-666-5457 305-661-0145 ;I i West Kendall N.Miami Beach to any matter considered at such meeting or hearing will need a record of the proceedings,and for that reason,may need to ensure k'M * 30est Kendall N.Miami Beach that a verbatim record of the proceedings is made,which record includes the testimony and evidence upon which the appeal may be . X,.:I" t Doral Dora! Miami Springs M.Lakes/Kendall DEBORAH S.IRBY,CMC 305-888-7625 305-318-2566 CITY CLERK