HomeMy Public PortalAbout04/17/79 CCM186
PAYROLL APRIL 17, 1979
5323 Charles Hoover
5324 Jerome LaFond
5325 Michael Rouillard
5326 James Dillman
5327 Robert Dressel
5328 Ronald Duran
$578.60
483.11
469.50
395.08
422.46
456.89
2805.64
The Council of the City of Medina met in regular session on Tuesday, April 17, 1979
at 7:30 p.M.
Members present: Mayor, Thomas Anderson; Councilmembers, Nancy Laurent, William Reiser,
Thomas Crosby; Clerk -Treasurer, Donna Roehl; public Works Director,
Ron Duran; police Chief, Charles Hoover; Attorney, Richard Schieffer;
planning and Zoning Administrator, Robert Derus
Absent: Councilmember, Sarah Lutz
1. Minutes of April 3, 1979
Motion by Reiser, seconded by Laurent to accept the minutes of April 3, 1979, as presented.
Motion declared carried
2. PUBLIC WORKS DEPARTMENT
Road Material Bids
rbllowing are bids that were
BIDDER CL• 5,GRAV.
6dzur �e .
River Warren Agg.
Geo. Moran
J.L. Shiely Co.
Bryan Agg.
Buffalo Bit.
Bury & Carlson
G.T. Trucking
Ed Kraemer & Son
C.S. McCrossan
Buesing Bros.
2.25
1.60
1.75
4.47
3.57
3.21
4.0o
3.09
received and tabulated at 10:00 A.M. :
MC30,70,800IAC MC FINE MX.t 3/4 LIME.
4.4 . fiekzie, 1,747,8r
75 4 25
4.40
.55
.70
.75
.65
1.75
13.00 15.50
12.60 12.60
11.45
11.45
2.25
1.75
17.0
2.10
13. 5
l LIME.
1. 4 i5
4.35
4.47 2.25I 4.47
3.89 1.65 3.89
Motion by Laurent, seconded by Reiser to award bids to the fol
Item 1, Class 5, Gravel Buffalo Bituminous, pick up at
Buesing Bros., delivered at
Item 2, MC 30-70-800 Buffalo Bituminous, pick up at
11 delivered at
C.S. McCrossan, pick up at
pick up at
delivered at
Item 3,
Item 4,
Item 5,
AC MC
Fine Mix
3/4" Limestone
Item 6, 14" Limestone
1 " Limestone
Item 7, Recycled Blacktop
Item 8, Winter Sand
Motion declared carried
"
" n
River Warren Agg.
Bryan Aggregates,
n er
1t 19
& Bryan Agg•
delivered at
pick up at
delivered at
River Warren Agg.,pick up at
tr " delivered at
Bury & Carlson, pick up at
George Moran, delivered at
Ed Kraemer & Sons, pick up at
Buesing Bros., delivered at
4.49
4.95
I4.39
2.00 4.85
3E.BLTP.1SAND
5.38
6.10
4.5017.00
4.49 I4.49I
lowing:
$1.60
3.09
.55
.65
11.45
11.45
13.75
pick up at 1.75
3.89
1.65
3.89
1.65 )
4.15 )
4.00
5.38
2.00
2.86
not bid
. oq
3.3S
� 8c
2.8E
3. STREET AND ROAD COMMITTEE
Julius Dorweiler, Chairman of the road committee reported that his committee had taken an
inventory of road equipment regarding condition and needsand had prepared a recommendation
as follows:
Immediate needs; Needs within 2 years; Needs within 6 years
Immediate need would be to obtain a road grader with snow plow :and wing, cost to be from
$80,000 to $140,000, on a lease or term purchase. They would advise keeping the old grader
to reduce total grading time to a day and a half; could also be used as a back-up machine.
2 Year need would be to purchase a 4 ton truck with plow at acost of about 315,000.
6 year need would be to consider the purchase of 2 single axel trucks with plows at $50,000
each. Present trucks will possibly need replacement at that time. Also consider purchasing
another grader within 6 years to replace the one now owned.
Another 2 year need would be to purchase minor maintenance equipment to service present and
potential equipment.
1 8 g 4. ROAD GRADER
Gayle Johnson, Ziegler representative, explained the following methods of securing a new
grader:
a. Outright purchase; not being done by to many governmental agencies
b. Conditional sales contract; 5 years or? at 7% simple interest; payments divided equally
by a number of years.
c. Lease; purchase price set at time of origination. Cost would include 15% interest.
d. Warranties
1. Service warranty from $3 - 5,000 for 5 years
2. Life expectancy, 5 - 10% of machine
3. Downtime, SOJ of bids require this
(Cost of warranties is figured in a bid.)
He suggested contacting other communities for specifications and contacting other rental firms
for lease prices.
He stated that bidders are quoting 80-120 day delivery.
Mayor Anderson asked that Ron Duran prepare specifications for the May 1st meeting.
Thomas Crosby stated that he would look into leasing procedures with other companies.
5. FIRE LANE ORDINANCE
Julius Dorweiler, Hamel Fire Chief, advised council to read the State Fire Code especially
the cities enforcement responsibility if code is adopted. He stated that very few Medina
business meet the state code, both buildings and provision for fire lanes.
He stated that he would not want to be involved with inspecting under the state fire code
because of time involved.
Thomas Anderson reported that Mike Rou.illard had expressed an interest in being the enforce-
ment officer.
Mr. Dorweiler explained that some municipalities combine building inspectors and fire inspect-
ors or several municipalities hire a fire inspector, together.
Thomas Crosby requested that the attorney prepare an ordinance involving fire lanes, only,
giving the city authority to delegate an inspector.
6. BUILDING INSPECTOR
Richard Schieffer explained his memo regarding insurance and suggested that the city
could enter into a contract without errors and omissions insurance as courts have been
taking the posistion of protecting a municipality in cases before them.
Thomas Crosby asked that section regarding termination of contract have a 60 day notice
by either party, clause.
Motion by Reiser, seconded by Laurent to enter into contract with Loren Kohnen for building
inspecting.
Motion declared carried
Thomas Crosby asked that minutes reflect the Councils concern that Medina residents receive
prompt service and that outside activities of inspector not interfere with his building
inspecting duties.
7. FIRE WOOD STORAGE ORDINANCE
Police Chief Hoover explained that the state is requiring Medina to adopt an ordinance re-
garding the storage of fire wood in order to qualify for funding under the Dutch Elm Disease
program. Be suggested amending the present Tree Ordinance No. 152 to comply with requirements.
Richard Schieffer stated that he would look into and prepare an amendment for the May 1st
Council meeting.
8. HAMEL ATHLETIC CLUB
Roman Rowan, Pres. of the Athletic Club, appeared to request additional funding for the club
under the terms of the present contract. He stated that they have projected costs for the
year at $5000, with Plymouth and Medina each being asked to pay $1500, the remainder to bi
handled by the club itself.
Council reminded Mr. Rowan that the budget had been set at $750.
Ron Duran asked if the city could perform some services for the athletic fields in lieu
of additional dollar funds.
Richard Schieffer advised that such a possibility would be appropriate.
Ran Duran discussed with Mr. Rowan and Howard Schaber various alternatives.
1 v U Motion by Crosby, seconded by Reiser to enter into contract with the Hamel Athletic
Club for $1225, which payment may be made in cash or services atthe discretion of the Mayor.
Motion declared carried
9. GREG DUBAY
Mr. Dubay appeared to request a variance from the fence ordinance to allow him to erect
a 6 ft. high, chain -link fence on the lot line between Lot 1 and 2, Block 1, Medina creek.
side Addition. He stated that apartment house residents on Lot 1 were using his parking
area and had backed into his building. Present ordinance requires a set -back of 3 ft. from
the lot line.
Motion by Reiser, seconded by Crosby to grant Mr. Dubay a variance, providing a surveyor sets
the stakes for the fence. Reason being councils intention to change the ordinance in the
future to allow fences on lot lines.
Motion declared carried
10. HERB BEATTY BARN
Mr. Beatty appeared to request a set -back variance for the placement of a barn on Lot 18,
Block 2, Hunter Farms. property in question is 2.2 acres. Mr. Beatty presented signatures
of the surrounding property owners, as not having objection to the placement of the barn on
the property.
Motion by Reiser, seconded by Crosby to grant Mr. Beatty a variance for the location of a
barn 75 ft. from the south property line and 95 ft. from the east property line of Lot 18,
Block 2, Hunter Farms, subject to the owners compliance with ordinance No. 176 regarding
accumulation of animal waste.
Motion declared carried
11. STEVE MIITH
Mr. Muth appeared to request completion of his roadway agreement with the city regarding his
building of a road on an easement he secured from Fidel Eckes. He stated [hat he has a
contract to sign with a road contractor but needs to have an agreement with the city befa
entering into said contract.
Richard Schieffer stated that Mr. Muth had given his materials to Bob Derus and himself
but that a development contract had not been prepared.
Council reviewed sketch of the area. Mr. Muth explained that there is a 60 ft. easement on
the Eckes property with a 1 ft. reserve to the north so that when the property to the north
is developed and additional building permits are applied for that property owner could use
the easement without contributing anything.
Discussion of the cul de sac not meeting city length standards and the possibility of extending
the cul de sac 500 ft. from Arrowhead, to the east, and declaring the remainder a private
driveway.
Mr. Muth reminded council that variance for long cul de saes have been granted in previous
situations so this would not violate previous policy.
Thomas Anderson expressed the desire that cud de sac be able to serve another property and
at some future date be a through road.
Council agreed that the property to the north could be served by use of this cul de sac.
Motion by Crosby, seconded by Reiser to authorize the Mayor and Clerk to enter into agreement
with Mr. Muth to allow a cul de sac 500 east from Arrowhead, subject to the normal roadway
[agreement with the remainder of the road to the Muth property subject to public easements
for safety and health and to allow 2 entrances from said private road; Also the city council
should address the issue of a policy regarding private roads.
Motion declared carried
12. MEDINA MORNINGSIDE SEWER
Fred Keller reported that since the meeting with Orono City council he had investigated not
using Orono's line and instead using Willow Dr. to Highway 12. As to the cost, there
might not be much difference. He stated that he felt that Orono was looking for Medina
to tell them how they intended to control future development.
Lyle Swanson reported that it would cost50,000 more than estimated to install a force
main down Willow Dr, but that an additional 30 lots would be served and could pick up the
cost, However, the city may have to build the entire Long Lake by-pass by itself at a cost
of °$145, 000.
Thomas Crosby asked that Mr. Keller prepare a written request for service and the city,,
could formally request consideration from Orono to service his property. 'f
13. SANITARY LANDFILL
Thomas Crosby explained thpt he had attended the Hennepin County Board of Commissioners meet-
ing and had told them that they should expand their views to locate appropriate sites as North-
west Hennepin County is getting the task of handling waste disposal for all of Hennepin County.
Also he stated that he would prepare a resolution for the May 1st meeting, that could be pre-
sented at the May 16th public hearing at Maple Grove.
14. HENNEPIN COUNTY PAIR
Motion by Crosby, seconded by Reiser to donate ;
for Hennepin County Fair purposes.
Motion declared carried
25.00 to the Hennepin County 4-H Federation
15. SAC CHARGE REFUND
Richard Schieffer stated that he would have a prepared ordinance for refunding of SAC charges,
for the May 1st meeting.
16. COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
Donna Roehl explained that there was an additional $1545 in Year
Grant funds to be allocated to one of Year Vs projects.
Discussion as to proper disposition of the additional funds.
Motion by Crosby, seconded by Laurent to add the $1545 to the Rehabilitation funding request.
Motion declared carried
V Community Development Block
17. S.J. GROVES, WESTRI:DGE PLAT
Robert Denis reported that according to present ordinances Medina must act on a plat within
60 days or it becomes a legal plat. He reviewed the problems that the planning Commission had
with the plat and the fact that the developer is waiting to see what septic system ordinance
is adopted and that they have also considered a land division rather tlen a plat.
Thomas Crosby asked that the developer be notified and discussion be held with them on May 1st.
18. PINTO DR. AND TOWER DR.
phil Chenoweth of Ehlers and Associates stated that a negotiated sale could be carried out if
amount of money needed to complete a project is less than $100,000. Costs involved would be
about $2000 and it would take a week to negotiate the sale and a month to have the bonds
printed.
Motion by Crosby, seconded by Reiser to adopt
on the improvement of pinto Dr. and Tower Dr. and to hold a public hearing on the $80,000
project on Tuesday, May 15, 1979 at 8:00 P.M.
Motion declared carried
Resolution 79-15 ordering preparation of report
19. HENNEPIN COUNTY PARK RESERVE DISTRICT
Lyle Swanson explained that he had reviewed the plans for a 4 inch
district plans to put on park property. The city is asked to give
that there is no problem and that the council could approve as per
Motion by Laurent, seconded by Reiser to approve plans of Hennepin
rict to construct a well as per application dated 3/30/79.
Motion declared carried
20. BILLS
Motion by Reiser, seconded by Crosby to pay the bills;
$2805.64.
Motion declared carried
well the park reserve
comments and he advised
plans presented.
County Park Reserve Dist-
Pyaroll # 5323-5328 in the amount of
21. HIGHWAY 55 AND COUNTY ROAD 116
Thomas Anderson -reported that he had attended a meeting with wm. Crawford of the Minnesota
Department of Transportation and several Hamel businessmen regarding upgrading and signaliz-
ation of Co. Rd. 116 and Hwy. 55. He stated that railroad right of way could be negotiated
and that there are UMPTA funds available to fund a portion of the project.
`�' Motion by Reiser, seconded by Crosby to request the State Department of Transportation
look into the possibility of using UMPTA funds in the Medina area.
Motion declared carried
22. METROPOLITAN COUNCIL
Roger Scherer, area representative on the Metro Council, has suggested that he would like
to attend a city council meeting to discuss anything that council felt was significant.
Members felt- that he should be asked to attend the May 1st meeting as the Sanitary
Landfill and Medina Morningside sewer will be discussed.
23. NORTH - SOUTH ROAD
Robert Dero.s presented letter he would like to send to Hennepin County regarding the North -
South road asking that we pick up, where we left off in discussions as to the possibility
of the road in the not to distent future.
Motion by Reiser, seconded by Crosby to adjourn.
Motion declared carried
Meeting adjourned at 11:30 P.M.
�4,20-.) A7Ptneg../
Clerk
April 17, 1979