HomeMy Public PortalAbout08-24-20 Work SessionMinutes
Board of Commissioners Work Session (Remote)
7 p.m. Aug. 24, 2020
Town of Hillsborough YouTube channel
Present: Mayor Jenn Weaver and commissioners Mark Bell, Robb English, Kathleen Ferguson, Matt
Hughes, and Evelyn Lloyd
Staff: Interim Human Resources Director Haley Bizzell, Police Chief Duane Hampton, Assistant Town
Manager/Planning Director Margaret Hauth, Town Attorney Bob Hornik, Interim Town
Clerk/Human Resources Technician Sarah Kimrey, Town Manager Eric Peterson, Finance Director
Daphna Schwartz and Public Space Manager Stephanie Trueblood
Opening of the workshop
Mayor Jenn Weaver opened the work session at 7:01 p.m.
1.Public Charge
Weaver did not read the public charge.
2.Agenda changes and approval
A closed session item regarding a personnel matter was added.
Motion: Commissioner Matt Hughes moved to approve the agenda as amended. Commissioner Kathleen
Ferguson seconded.
Vote: The motion carried upon a unanimous vote of 4-0 Ayes: Commissioners Mark Bell, Ferguson,
Hughes and Evelyn Lloyd. Nays: None. Absent: Commissioner Robb English.
3.Items for decision — consent agenda
A.Classification and pay plan amendments — addition of senior police officer and master police officer
classifications
B.Miscellaneous budget amendments and transfers
Motion: Ferguson moved to approve the consent agenda. Bell seconded.
Vote: The motion carried upon a unanimous vote of 4-0. Ayes: Commissioners Bell, Hughes, Ferguson
and Lloyd. Nays: None. Absent: English.
4.In-depth discussions and topics
A.Eno Mountain Road to N.C. 86 road study discussion
Public Space Manager Stephanie Trueblood gave an overview of the past study and the new study for
connecting Eno Mountain Road to N.C. 86. The study was included in the agenda packet and included
descriptions of the options, maps, estimated costs and traffic analysis.
Trueblood explained that Option A, which involves creating roundabouts at the Orange Grove Road
intersections with Eno Mountain Road and Mayo Street, would cost much less than Alternative B, which
involves realigning the intersection and using a traditional traffic signal, because the latter would impact more
properties.
Aug. 24, 2020
Board of Commissioners Work Session
Approved: ____________________
Page 1 of 6
Sept. 14, 2020
Trueblood said she and Planning Director Margaret Hauth believe Option F has potential without impacting
the approved Collins Ridge neighborhood. She pointed out that there is also the possibility of realigning U.S.
70A along the Option F route so that U.S. 70A no longer intersects with Elizabeth Brady Road. Two of the
alternatives to Option F would cost about $1 million more.
Trueblood said staff felt a takeaway from the last board discussion of this topic was that no impacts to
property owners were acceptable. She asked for feedback on whether some impacts were acceptable.
Hughes said he feels differently about commercial property in the county versus in the town limits. Sports
Endeavors and Wilmore Electronics would have been significantly impacted by the route that the board
previously discussed, and both are in the town limits.
Trueblood pointed out that the impacts of other routes were greater for businesses on Cornerstone Court.
Hauth pointed out that Option F doesn’t appear to take an entire piece of property, but it does constrain
some properties that are currently developed. Options C and D would take some properties entirely. Hauth
noted that although Builders FirstSource on Valley Forge Road is not in the town limits, everything east of it is.
She said it would be good for the board to consider which might be better: to constrain a commercial lot or to
take it entirely so that the business owner can be fully compensated for the land and move the business
elsewhere.
Ferguson said Option F would have less of an impact on those two businesses than the previous plan. She
wondered if Option F would prevent Wilmore Electronics from expanding at the current location.
Weaver suggested that it was not yet time to get into the details of the options.
Commissioners expressed an interest in further exploration of options A and F.
English joined the meeting at 8:02 p.m.
B. Discussion of cross-section and timing for second access point to Collins Ridge along James J. Freeland
Memorial Drive
Hauth said Chip Pickard with Criteria Development and Brad Rhinehalt with McAdams were present to answer
questions on behalf of the Collins Ridge developers.
Hauth reviewed that when the project was approved it was made clear a second access to the neighborhood
was vital. Now the development team is designing the second access, and staff wanted the board’s input on
what is an acceptable level of improvement. The developers proposed connecting to James J. Freeland
Memorial Drive with two travel lanes, bikes lanes, and no curbs, gutters or sidewalks.
Pickard and Rhinehalt explained that the proposal did not include curbs, gutters and sidewalks because they
would likely be torn up when the Daniel Boone tract is redeveloped. They suggested a mulched path in place
of sidewalks.
The board was interested in how to be certain that sidewalks would eventually be built. Town Attorney Bob
Hornik said the developers are indicating sidewalks on the Collins Ridge section but not on the Daniel Boone
commercial property. The town can require sidewalks on the Daniel Boone property when developers seek
board approval for the redevelopment plans.
Aug. 24, 2020
Board of Commissioners Work Session
Approved: ____________________
Page 2 of 6
Sept. 14, 2020
The board discussed the possibility of a mulched path. There was concern that it would not be well
maintained and that the slope of the land might cause the mulch to run off in heavy rains.
Pickard said a team has been working on the Daniel Boone design. He said there is a tremendous amount of
interest (rather than kicking the tires) from various businesses: hospitality, restaurants, medical and self-
storage. His estimate for time until sidewalks would be built on the redeveloped portion was 2 to 5 years.
The board was interested in something more substantial than a mulched path.
The board decided that alternatives to traditional sidewalk could be acceptable on the Daniel Boone portion
of the access, such as a multi-modal asphalt path, recognizing that the roadway on the Daniel Boone tract
may be redeveloped soon.
Rhinehalt then asked if the bike lanes were a town requirement. Hauth and the board answered that bike
lanes were not. Rhinehalt said there would be more room for a multi-modal trail if the bike lanes were
removed.
Weaver explained that the thinking has changed about bike lanes; it is safer to have a separate multimodal
trail than bike lanes alongside vehicular lanes.
5. Other business
Hauth said she wanted to check that there wasn’t any outstanding work needed regarding the second round
of CARES Act funding.
Bell said he had spoken with the food organizations involved in the last round of funding and he would like to
have an offline discussion with the finance director.
6. Committee updates and reports
Board members gave reports on the committees and boards on which they serve.
7. Closed session (added item)
Closed session as authorized by North Carolina General Statute Section 143-318.11 (a)(6) regarding personnel
matters
Motion: Hughes moved to enter closed session at 9:13 p.m. Bell seconded.
Vote: The motion carried upon a unanimous vote of 5-0. Ayes: Commissioners Bell, English, Hughes,
Ferguson and Lloyd. Nays: None. Absent: None.
8. Adjournment
Motion: Bell moved to adjourn at 9:36 p.m. Ferguson seconded.
Vote: The motion carried upon a unanimous vote of 5-0. Ayes: Commissioners Bell, English, Hughes,
Ferguson and Lloyd. Nays: None. Absent: None.
Respectfully submitted,
Sarah E. Kimrey
Interim Town Clerk
Aug. 24, 2020
Board of Commissioners Work Session
Approved: ____________________
Page 3 of 6
Sept. 14, 2020
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2020-2021
DATES: 08/24/2020 TO 08/24/2020
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
10-10-4200-5300-080 TRAINING/CONF./CONV.
08/24/2020 28,645.00 -629.00To cover NeoGov renewal 20172 28,016.00EBRADFORD
10-10-4200-5300-113 LICENSE FEES
08/24/2020 14,852.00 629.00To cover NeoGov renewal 20173 15,481.00EBRADFORD
30-80-7240-5300-111 TELEPHONE-METER READING
08/24/2020 5,445.00 827.00To cover 3 cell phones 20174 6,272.00EBRADFORD
30-80-7240-5300-570 MISCELLANEOUS
08/24/2020 1,000.00 -827.00To cover 3 cell phones 20175 173.00EBRADFORD
30-80-8220-5300-160 MAINTENANCE - EQUIPMENT
08/24/2020 65,710.00 29,159.00To rebuild WWTP influent step screen 20171 94,869.00EBRADFORD
30-80-9990-5300-000 CONTINGENCY
08/24/2020 300,000.00 -29,159.00To rebuild WWTP influent step screen 20170 266,788.00EBRADFORD
0.00
JPrivuznak 3:26:40PM08/18/2020
fl142r03
Page 1 of 1
Admin.
Admin.
Billing &
Collections
Billing &
Collections
Wastewater
Treatment Plant
Contingency
APPROVED: 4/0
DATE: 8/24/20
VERIFIED: ___________________________________
Aug. 24, 2020
Board of Commissioners Work Session
Approved: ____________________
Page 4 of 6
Sept. 14, 2020
Town of Hillsborough
FY 2020-21 Classification and Pay Plan
Classes by Salary Grades
Salary
Grade Minimum Midpoint Maximum
FLSA
Status
Class
Code Classification
1 31,209 40,571 49,934 N 0100 CUSTOMER SERVICE REPRESENTATIVE
1 31,209 40,571 49,934 N 0101 METER SERVICES TECHNICIAN
1 31,209 40,571 49,934 N 0102 UTILITY MAINTENANCE TECHNICIAN I
2 32,769 42,600 52,431 N 0204 ACCOUNTS PAYABLE TECHNICIAN
2 32,769 42,600 52,431 N 0205 ADMINISTRATIVE SUPPORT SPECIALIST
2 32,769 42,600 52,431 N 0206 EQUIPMENT OPERATOR I
2 32,769 42,600 52,431 N 0207 UTILITY MAINTENANCE TECHNICIAN II
2 32,769 42,600 52,431 N 0208 LEAD CUSTOMER SERVICE REPRESENTATIVE
3 34,408 44,730 55,052 N 0304 EQUIPMENT OPERATOR II
3 34,408 44,730 55,052 N 0305 SENIOR ADMINISTRATIVE SUPPORT SPECIALIST
3 34,408 44,730 55,052 N 0306 UTILITY BILLING SPECIALIST
3 34,408 44,730 55,052 N 0307 UTILITY MAINTENANCE TECHNICIAN III
3 34,408 44,730 55,052 N 0308 WASTEWATER PLANT OPERATOR I
3 34,408 44,730 55,052 N 0309 WATER PLANT OPERATOR I
4 36,128 46,967 57,805 N 0403 CREW LEADER/EQUIPMENT OPERATOR III
4 36,128 46,967 57,805 N 0404 BUDGET TECHNICIAN
4 36,128 46,967 57,805 N 0405 PLANNING TECHNICIAN
4 36,128 46,967 57,805 N 0406 UTILITY SYSTEMS MECHANIC I
4 36,128 46,967 57,805 N 0407 WASTEWATER PLANT OPERATOR II
4 36,128 46,967 57,805 N 0408 WATER PLANT OPERATOR II
4 36,128 46,967 57,805 N 0409 PLANT MAINTENANCE MECHANIC I
5 37,934 49,315 60,695 N 0507 ACCOUNTING TECHNICIAN
5 37,934 49,315 60,695 N 0508 HR TECHNICIAN/DEPUTY TOWN CLERK
5 37,934 49,315 60,695 N 0509 UTILITY SYSTEMS MECHANIC II
5 37,934 49,315 60,695 N 0510 PLANT MAINTENANCE MECHANIC II
6 39,831 51,781 63,730 N 0608 LABORATORY TECHNICIAN/WATER PLANT OPERATOR III
6 39,831 51,781 63,730 N 0609 UTILITY SYSTEMS MECHANIC III
6 39,831 51,781 63,730 N 0610 WASTEWATER LABORATORY SUPERVISOR
6 39,831 51,781 63,730 N 0611 WASTEWATER PLANT OPERATOR III
6 39,831 51,781 63,730 N 0612 WATER PLANT OPERATOR III
6 39,831 51,781 63,730 N 0613 PLANT MAINTENANCE MECHANIC III
7 41,823 54,370 66,916 N 0708 BACKFLOW/FOG SPECIALIST
7 41,823 54,370 66,916 N 0709 FIRE INSPECTOR
7 41,823 54,370 66,916 N 0711 FLEET MECHANIC
7 41,823 54,370 66,916 N 0710 UTILITIES ANALYST
8 43,914 57,088 70,262 N 0804 METER SERVICES SUPERVISOR
8 43,914 57,088 70,262 N 0805 POLICE OFFICER/POLICE OFFICER FIRST CLASS
8 43,914 57,088 70,262 N 0806 PUBLIC INFORMATION SPECIALIST
8 43,914 57,088 70,262 N 0807 STORMWATER PROGRAM COORDINATOR
9 46,110 59,942 73,775 N 0908 CHIEF WASTEWATER PLANT OPERATOR
9 46,110 59,942 73,775 N 0909 CHIEF WATER PLANT OPERATOR
9 46,110 59,942 73,775 E 0910 FINANCIAL ANALYST
9 46,110 59,942 73,775 E 0911 MANAGEMENT ANALYST
9 46,110 59,942 73,775 E 0912 PLANNER
9 46,110 59,942 73,775 N 0913 UTILITIES INSPECTOR
9 46,110 59,942 73,775 N 0914 SENIOR POLICE OFFICER
10 48,415 62,940 77,464 E 1012 BILLING & COLLECTION SUPERVISOR
10 48,415 62,940 77,464 E 1013 HUMAN RESOURCES ANALYST
Effective: 7/1/20
Amended: 8/24/20
Aug. 24, 2020
Board of Commissioners Work Session
Approved: ____________________
Page 5 of 6
Sept. 14, 2020
Town of Hillsborough
FY 2020-21 Classification and Pay Plan
Classes by Salary Grades
10 48,415 62,940 77,464 N 1014 POLICE CORPORAL/POLICE SENIOR CORPORAL
10 48,415 62,940 77,464 E 1015 PUBLIC WORKS SUPERVISOR
10 48,415 62,940 77,464 E 1016 WEB DEVELOPER/ASSISTANT PIO
10 48,415 62,940 77,464 N 1017 LEAD UTILITIES INSPECTOR
10 48,415 62,940 77,464 N 1019 MASTER POLICE OFFICER
11 50,836 66,087 81,337 E 1106 PURCHASING MANAGER
11 50,836 66,087 81,337 E 1107 UTILITY MAINTENANCE SUPERVISOR
11 50,836 66,087 81,337 E 1108 UTILITY SYSTEM SUPERVISOR
12 53,378 69,391 85,404 E 1210 ECONOMIC DEVELOPMENT PLANNER
12 53,378 69,391 85,404 E 1211 FLEET MAINTENANCE SUPERVISOR
12 53,378 69,391 85,404 N 1212 POLICE SERGEANT
12 53,378 69,391 85,404 E 1213 SENIOR PLANNER
13 56,047 72,860 89,674
14 58,849 76,504 94,158 E 1404 FIRE MARSHAL/EMERGENCY MGMT COORDINATOR
14 58,849 76,504 94,158 E 1405 POLICE LIEUTENANT
14 58,849 76,504 94,158 E 1406 PUBLIC SPACE MANAGER
14 58,849 76,504 94,158 E 1407 SAFETY & RISK MANAGER
14 58,849 76,504 94,158 E 1408 STORMWATER & ENVIRONMENTAL SERVICES MANAGER
15 61,791 80,329 98,866 E 1507 UTILITY SYSTEM SUPERINTENDENT
15 61,791 80,329 98,866 E 1508 WASTEWATER PLANT SUPERINTENDENT
15 61,791 80,329 98,866 E 1509 WATER PLANT SUPERINTENDENT
16 64,881 84,345 103,809 E 1603 ASSISTANT TO THE TOWN MANAGER/DEPUTY BUDGET DIRECTOR
16 64,881 84,345 103,809 E 1604 IT MANAGER
17 68,125 88,562 109,000 E 1701 PUBLIC INFORMATION OFFICER
18 71,531 92,990 114,450
19 75,108 97,640 120,172 E 1902 PUBLIC WORKS DIRECTOR
20 78,863 102,522 126,181 E 2002 BUDGET DIRECTOR
20 78,863 102,522 126,181 E 2003 HUMAN RESOURCES DIRECTOR/TOWN CLERK
21 82,806 107,648 132,490
22 86,947 113,031 139,114
23 91,294 118,682 146,070 E 2300 CHIEF OF POLICE
23 91,294 118,682 146,070 E 2301 FINANCE DIRECTOR
23 91,294 118,682 146,070 E 2302 UTILITIES DIRECTOR
24 95,859 124,616 153,374 E 2400 ASSISTANT TOWN MANAGER/PLANNING DIRECTOR
Effective: 7/1/20
Amended: 8/24/20
Aug. 24, 2020
Board of Commissioners Work Session
Approved: ____________________
Page 6 of 6
Sept. 14, 2020