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HomeMy Public PortalAbout08-24-20 Work SessionMinutes Board of Commissioners Work Session (Remote) 7 p.m. Aug. 24, 2020 Town of Hillsborough YouTube channel Present: Mayor Jenn Weaver and commissioners Mark Bell, Robb English, Kathleen Ferguson, Matt Hughes, and Evelyn Lloyd Staff: Interim Human Resources Director Haley Bizzell, Police Chief Duane Hampton, Assistant Town Manager/Planning Director Margaret Hauth, Town Attorney Bob Hornik, Interim Town Clerk/Human Resources Technician Sarah Kimrey, Town Manager Eric Peterson, Finance Director Daphna Schwartz and Public Space Manager Stephanie Trueblood Opening of the workshop Mayor Jenn Weaver opened the work session at 7:01 p.m. 1.Public Charge Weaver did not read the public charge. 2.Agenda changes and approval A closed session item regarding a personnel matter was added. Motion: Commissioner Matt Hughes moved to approve the agenda as amended. Commissioner Kathleen Ferguson seconded. Vote: The motion carried upon a unanimous vote of 4-0 Ayes: Commissioners Mark Bell, Ferguson, Hughes and Evelyn Lloyd. Nays: None. Absent: Commissioner Robb English. 3.Items for decision — consent agenda A.Classification and pay plan amendments — addition of senior police officer and master police officer classifications B.Miscellaneous budget amendments and transfers Motion: Ferguson moved to approve the consent agenda. Bell seconded. Vote: The motion carried upon a unanimous vote of 4-0. Ayes: Commissioners Bell, Hughes, Ferguson and Lloyd. Nays: None. Absent: English. 4.In-depth discussions and topics A.Eno Mountain Road to N.C. 86 road study discussion Public Space Manager Stephanie Trueblood gave an overview of the past study and the new study for connecting Eno Mountain Road to N.C. 86. The study was included in the agenda packet and included descriptions of the options, maps, estimated costs and traffic analysis. Trueblood explained that Option A, which involves creating roundabouts at the Orange Grove Road intersections with Eno Mountain Road and Mayo Street, would cost much less than Alternative B, which involves realigning the intersection and using a traditional traffic signal, because the latter would impact more properties. Aug. 24, 2020 Board of Commissioners Work Session Approved: ____________________ Page 1 of 6 Sept. 14, 2020 Trueblood said she and Planning Director Margaret Hauth believe Option F has potential without impacting the approved Collins Ridge neighborhood. She pointed out that there is also the possibility of realigning U.S. 70A along the Option F route so that U.S. 70A no longer intersects with Elizabeth Brady Road. Two of the alternatives to Option F would cost about $1 million more. Trueblood said staff felt a takeaway from the last board discussion of this topic was that no impacts to property owners were acceptable. She asked for feedback on whether some impacts were acceptable. Hughes said he feels differently about commercial property in the county versus in the town limits. Sports Endeavors and Wilmore Electronics would have been significantly impacted by the route that the board previously discussed, and both are in the town limits. Trueblood pointed out that the impacts of other routes were greater for businesses on Cornerstone Court. Hauth pointed out that Option F doesn’t appear to take an entire piece of property, but it does constrain some properties that are currently developed. Options C and D would take some properties entirely. Hauth noted that although Builders FirstSource on Valley Forge Road is not in the town limits, everything east of it is. She said it would be good for the board to consider which might be better: to constrain a commercial lot or to take it entirely so that the business owner can be fully compensated for the land and move the business elsewhere. Ferguson said Option F would have less of an impact on those two businesses than the previous plan. She wondered if Option F would prevent Wilmore Electronics from expanding at the current location. Weaver suggested that it was not yet time to get into the details of the options. Commissioners expressed an interest in further exploration of options A and F. English joined the meeting at 8:02 p.m. B. Discussion of cross-section and timing for second access point to Collins Ridge along James J. Freeland Memorial Drive Hauth said Chip Pickard with Criteria Development and Brad Rhinehalt with McAdams were present to answer questions on behalf of the Collins Ridge developers. Hauth reviewed that when the project was approved it was made clear a second access to the neighborhood was vital. Now the development team is designing the second access, and staff wanted the board’s input on what is an acceptable level of improvement. The developers proposed connecting to James J. Freeland Memorial Drive with two travel lanes, bikes lanes, and no curbs, gutters or sidewalks. Pickard and Rhinehalt explained that the proposal did not include curbs, gutters and sidewalks because they would likely be torn up when the Daniel Boone tract is redeveloped. They suggested a mulched path in place of sidewalks. The board was interested in how to be certain that sidewalks would eventually be built. Town Attorney Bob Hornik said the developers are indicating sidewalks on the Collins Ridge section but not on the Daniel Boone commercial property. The town can require sidewalks on the Daniel Boone property when developers seek board approval for the redevelopment plans. Aug. 24, 2020 Board of Commissioners Work Session Approved: ____________________ Page 2 of 6 Sept. 14, 2020 The board discussed the possibility of a mulched path. There was concern that it would not be well maintained and that the slope of the land might cause the mulch to run off in heavy rains. Pickard said a team has been working on the Daniel Boone design. He said there is a tremendous amount of interest (rather than kicking the tires) from various businesses: hospitality, restaurants, medical and self- storage. His estimate for time until sidewalks would be built on the redeveloped portion was 2 to 5 years. The board was interested in something more substantial than a mulched path. The board decided that alternatives to traditional sidewalk could be acceptable on the Daniel Boone portion of the access, such as a multi-modal asphalt path, recognizing that the roadway on the Daniel Boone tract may be redeveloped soon. Rhinehalt then asked if the bike lanes were a town requirement. Hauth and the board answered that bike lanes were not. Rhinehalt said there would be more room for a multi-modal trail if the bike lanes were removed. Weaver explained that the thinking has changed about bike lanes; it is safer to have a separate multimodal trail than bike lanes alongside vehicular lanes. 5. Other business Hauth said she wanted to check that there wasn’t any outstanding work needed regarding the second round of CARES Act funding. Bell said he had spoken with the food organizations involved in the last round of funding and he would like to have an offline discussion with the finance director. 6. Committee updates and reports Board members gave reports on the committees and boards on which they serve. 7. Closed session (added item) Closed session as authorized by North Carolina General Statute Section 143-318.11 (a)(6) regarding personnel matters Motion: Hughes moved to enter closed session at 9:13 p.m. Bell seconded. Vote: The motion carried upon a unanimous vote of 5-0. Ayes: Commissioners Bell, English, Hughes, Ferguson and Lloyd. Nays: None. Absent: None. 8. Adjournment Motion: Bell moved to adjourn at 9:36 p.m. Ferguson seconded. Vote: The motion carried upon a unanimous vote of 5-0. Ayes: Commissioners Bell, English, Hughes, Ferguson and Lloyd. Nays: None. Absent: None. Respectfully submitted, Sarah E. Kimrey Interim Town Clerk Aug. 24, 2020 Board of Commissioners Work Session Approved: ____________________ Page 3 of 6 Sept. 14, 2020 BUDGET CHANGES REPORT TOWN OF HILLSBOROUGH FY 2020-2021 DATES: 08/24/2020 TO 08/24/2020 REFERENCE NUMBER DATE BUDGET CHANGE BUDGET ORIGINAL BUDGET AMENDEDCHANGE USER 10-10-4200-5300-080 TRAINING/CONF./CONV. 08/24/2020 28,645.00 -629.00To cover NeoGov renewal 20172 28,016.00EBRADFORD 10-10-4200-5300-113 LICENSE FEES 08/24/2020 14,852.00 629.00To cover NeoGov renewal 20173 15,481.00EBRADFORD 30-80-7240-5300-111 TELEPHONE-METER READING 08/24/2020 5,445.00 827.00To cover 3 cell phones 20174 6,272.00EBRADFORD 30-80-7240-5300-570 MISCELLANEOUS 08/24/2020 1,000.00 -827.00To cover 3 cell phones 20175 173.00EBRADFORD 30-80-8220-5300-160 MAINTENANCE - EQUIPMENT 08/24/2020 65,710.00 29,159.00To rebuild WWTP influent step screen 20171 94,869.00EBRADFORD 30-80-9990-5300-000 CONTINGENCY 08/24/2020 300,000.00 -29,159.00To rebuild WWTP influent step screen 20170 266,788.00EBRADFORD 0.00 JPrivuznak 3:26:40PM08/18/2020 fl142r03 Page 1 of 1 Admin. Admin. Billing & Collections Billing & Collections Wastewater Treatment Plant Contingency APPROVED: 4/0 DATE: 8/24/20 VERIFIED: ___________________________________ Aug. 24, 2020 Board of Commissioners Work Session Approved: ____________________ Page 4 of 6 Sept. 14, 2020 Town of Hillsborough FY 2020-21 Classification and Pay Plan Classes by Salary Grades Salary  Grade Minimum Midpoint Maximum FLSA  Status Class  Code Classification 1 31,209               40,571           49,934             N 0100 CUSTOMER SERVICE REPRESENTATIVE 1 31,209               40,571           49,934             N 0101 METER SERVICES TECHNICIAN 1 31,209               40,571           49,934             N 0102 UTILITY MAINTENANCE TECHNICIAN I 2 32,769               42,600           52,431             N 0204 ACCOUNTS PAYABLE TECHNICIAN 2 32,769               42,600           52,431             N 0205 ADMINISTRATIVE SUPPORT SPECIALIST 2 32,769               42,600           52,431             N 0206 EQUIPMENT OPERATOR I 2 32,769               42,600           52,431             N 0207 UTILITY MAINTENANCE TECHNICIAN II 2 32,769               42,600           52,431             N 0208 LEAD CUSTOMER SERVICE REPRESENTATIVE 3 34,408               44,730           55,052             N 0304 EQUIPMENT OPERATOR II 3 34,408               44,730           55,052             N 0305 SENIOR ADMINISTRATIVE SUPPORT SPECIALIST 3 34,408               44,730           55,052             N 0306 UTILITY BILLING SPECIALIST 3 34,408               44,730           55,052             N 0307 UTILITY MAINTENANCE TECHNICIAN III 3 34,408               44,730           55,052             N 0308 WASTEWATER PLANT OPERATOR I 3 34,408               44,730           55,052             N 0309 WATER PLANT OPERATOR I 4 36,128               46,967           57,805             N 0403 CREW LEADER/EQUIPMENT OPERATOR III 4 36,128               46,967           57,805             N 0404 BUDGET TECHNICIAN 4 36,128               46,967           57,805             N 0405 PLANNING TECHNICIAN 4 36,128               46,967           57,805             N 0406 UTILITY SYSTEMS MECHANIC I 4 36,128               46,967           57,805             N 0407 WASTEWATER PLANT OPERATOR II 4 36,128               46,967           57,805             N 0408 WATER PLANT OPERATOR II 4 36,128               46,967           57,805             N 0409 PLANT MAINTENANCE MECHANIC I 5 37,934               49,315           60,695             N 0507 ACCOUNTING TECHNICIAN 5 37,934               49,315           60,695             N 0508 HR TECHNICIAN/DEPUTY TOWN CLERK 5 37,934               49,315           60,695             N 0509 UTILITY SYSTEMS MECHANIC II 5 37,934               49,315           60,695             N 0510 PLANT MAINTENANCE MECHANIC II 6 39,831               51,781           63,730             N 0608 LABORATORY TECHNICIAN/WATER PLANT OPERATOR III 6 39,831               51,781           63,730             N 0609 UTILITY SYSTEMS MECHANIC III 6 39,831               51,781           63,730             N 0610 WASTEWATER LABORATORY SUPERVISOR 6 39,831               51,781           63,730             N 0611 WASTEWATER PLANT OPERATOR III 6 39,831               51,781           63,730             N 0612 WATER PLANT OPERATOR III 6 39,831               51,781           63,730             N 0613 PLANT MAINTENANCE MECHANIC III 7 41,823               54,370           66,916             N 0708 BACKFLOW/FOG SPECIALIST 7 41,823               54,370           66,916             N 0709 FIRE INSPECTOR 7 41,823               54,370           66,916             N 0711 FLEET MECHANIC 7 41,823               54,370           66,916             N 0710 UTILITIES ANALYST 8 43,914               57,088           70,262             N 0804 METER SERVICES SUPERVISOR 8 43,914               57,088           70,262             N 0805 POLICE OFFICER/POLICE OFFICER FIRST CLASS 8 43,914               57,088           70,262             N 0806 PUBLIC INFORMATION SPECIALIST 8 43,914               57,088           70,262             N 0807 STORMWATER PROGRAM COORDINATOR 9 46,110               59,942           73,775             N 0908 CHIEF WASTEWATER PLANT OPERATOR 9 46,110               59,942           73,775             N 0909 CHIEF WATER PLANT OPERATOR  9 46,110               59,942           73,775             E 0910 FINANCIAL ANALYST 9 46,110               59,942           73,775             E 0911 MANAGEMENT ANALYST 9 46,110               59,942           73,775             E 0912 PLANNER 9 46,110               59,942           73,775             N 0913 UTILITIES INSPECTOR 9 46,110               59,942           73,775             N 0914 SENIOR POLICE OFFICER 10 48,415               62,940           77,464             E 1012 BILLING & COLLECTION SUPERVISOR 10 48,415               62,940           77,464             E 1013 HUMAN RESOURCES ANALYST Effective: 7/1/20 Amended: 8/24/20 Aug. 24, 2020 Board of Commissioners Work Session Approved: ____________________ Page 5 of 6 Sept. 14, 2020 Town of Hillsborough FY 2020-21 Classification and Pay Plan Classes by Salary Grades 10 48,415               62,940           77,464             N 1014 POLICE CORPORAL/POLICE SENIOR CORPORAL 10 48,415               62,940           77,464             E 1015 PUBLIC WORKS SUPERVISOR 10 48,415               62,940           77,464             E 1016 WEB DEVELOPER/ASSISTANT PIO 10 48,415               62,940           77,464             N 1017 LEAD UTILITIES INSPECTOR 10 48,415               62,940           77,464             N 1019 MASTER POLICE OFFICER 11 50,836               66,087           81,337             E 1106 PURCHASING MANAGER 11 50,836               66,087           81,337             E 1107 UTILITY MAINTENANCE SUPERVISOR 11 50,836               66,087           81,337             E 1108 UTILITY SYSTEM SUPERVISOR 12 53,378               69,391           85,404             E 1210 ECONOMIC DEVELOPMENT PLANNER 12 53,378               69,391           85,404             E 1211 FLEET MAINTENANCE SUPERVISOR 12 53,378               69,391           85,404             N 1212 POLICE SERGEANT 12 53,378               69,391           85,404             E 1213 SENIOR PLANNER 13 56,047               72,860           89,674              14 58,849               76,504           94,158             E 1404 FIRE MARSHAL/EMERGENCY MGMT COORDINATOR 14 58,849               76,504           94,158             E 1405 POLICE LIEUTENANT 14 58,849               76,504           94,158             E 1406 PUBLIC SPACE MANAGER 14 58,849               76,504           94,158             E 1407 SAFETY & RISK MANAGER 14 58,849               76,504           94,158             E 1408 STORMWATER & ENVIRONMENTAL SERVICES MANAGER 15 61,791               80,329           98,866             E 1507 UTILITY SYSTEM SUPERINTENDENT 15 61,791               80,329           98,866             E 1508 WASTEWATER PLANT SUPERINTENDENT 15 61,791               80,329           98,866             E 1509 WATER PLANT SUPERINTENDENT 16 64,881               84,345           103,809          E 1603 ASSISTANT TO THE TOWN MANAGER/DEPUTY BUDGET DIRECTOR 16 64,881               84,345           103,809          E 1604 IT MANAGER 17 68,125               88,562           109,000          E 1701 PUBLIC INFORMATION OFFICER 18 71,531               92,990           114,450           19 75,108               97,640           120,172          E 1902 PUBLIC WORKS DIRECTOR 20 78,863               102,522        126,181          E 2002 BUDGET DIRECTOR 20 78,863               102,522        126,181          E 2003 HUMAN RESOURCES DIRECTOR/TOWN CLERK 21 82,806               107,648        132,490           22 86,947               113,031        139,114           23 91,294               118,682        146,070          E 2300 CHIEF OF POLICE 23 91,294               118,682        146,070          E 2301 FINANCE DIRECTOR 23 91,294               118,682        146,070          E 2302 UTILITIES DIRECTOR 24 95,859               124,616        153,374          E 2400 ASSISTANT TOWN MANAGER/PLANNING DIRECTOR Effective: 7/1/20 Amended: 8/24/20 Aug. 24, 2020 Board of Commissioners Work Session Approved: ____________________ Page 6 of 6 Sept. 14, 2020