HomeMy Public PortalAbout12-12 Amending Ordinance 11-15 the General Fund Budget for 2011-2012 1st Reading: June 27, 2012
2nd Reading: July 25, 2012
Public Hearing: July 25, 2012
Adopted: July 25, 2012
Effective Date: July 26, 2012
Sponsored by: City Manager
ORDINANCE NO. 12-12
AN ORDINANCE OF THE CITY COMMISISON OF THE
CITY OF OPA-LOCKA, FLORIDA AMENDING
ORDINANCE 11-15, THE GENERAL FUND BUDGET FOR
THE FISCAL YEAR COMMENCING OCTOBER 1, 2011,
AND ENDING SEPTEMBER 30, 2012, ADJUSTING
REVENUES AND EXPENDITURES AS REFLECTED IN
EXHIBIT "A"; PROVIDING FOR INCORPORATION OF
RECITALS; PROVIDING FOR CONFLICT AND
REPEALER; PROVIDING FOR SEVERABILITY;
PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the City Commission of the City Opa-locka has determined that the General
Fund Budget for FY 2011-2012 ending September 30, 2012, adopted as Ordinance 11-15, should be
amended; and
WHEREAS, the City Manager presented the City Commission of the City of Opa-locka
three options to amend and balance the FY 2011-2012 General Fund budget; and
WHEREAS, the options were as follows: Option A would avoid employee layoffs and
furlough days by obtaining a $308,071 loan, Option B would also avoid employee layoffs and
furlough days by utilizing $300,000 of the current year budgeted reserves, and Option C was the
City Manager's recommendation, which included eliminating six positions and moving two of those
positions to budgeted positions in the Water & Sewer Fund, eliminating two vacant positions in the
Public Works Department, seven furlough days for all employees (except sworn police officers and
school crossing guards), and postponing the hiring of a City Clerk and an Assistant Finance Director;
Ordinance No. 12-12
and
WHEREAS, the City Commission has chosen Option B, utilization of the General Fund
reserves in the amount of$300,000; and
WHEREAS, in order to provide for the General Fund Budget adjustment, the City
Commission of the City of Opa-locka desires to amend Ordinance 11-15:
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF OPA LOCKA, FLORIDA, as follows:
Section 1. The recitals to the Preamble herein are incorporated by reference.
Section 2. The City Commission hereby approves an amendment to Ordinance 11-15, the
General Fund Budget for FY 2011-2012 ending September 30, 2012, by choosing Option B,
utilizing the General Fund reserves in the amount of$300,000.
Section 3. The Amended General Fund Budget for FY 2011-2012 ending September 30,
2012, reflecting revenues and expenses as amended, is attached hereto as Exhibit"A".
Section 4. REPEALER. All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
Section 5. SEVERABILITY. If any portion, section, phrase or clause of this Ordinance is
held invalid by a court of competent jurisdiction, such ruling shall not affect the validity of the
remainder of this Ordinance.
Section 6. EFFECTIVE DATE. This Ordinance shall upon adoption, become effective
immediately.
Ordinance No. 12-12
PASSED AND ADOPTED this 25th day of July, 2012.
YRA L AYLOR
MAYOR
Attest to:
4 . d joiu,
Jo; a Flores
In rim City Clerk
Approved as to form and legal sufficiency:
it/
JosM' ,. O er
Atto -y
Moved by: COMMISSIO .' HOLMES
Second by: COMMISSIO r R MILLER
Commission Vote: 4-0
Commissioner Holmes: YES
Commissioner Miller: YES
Commissioner Tydus: YES
Vice-Mayor Johnson: OUT OF ROOM
Mayor Taylor: YES
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City of Opa-Locka
Agenda Cover Memo
Commission Meeting 07/25/12 Item Type: Resolution Ordinance Other
Date: X
(EnterX in box)
Fiscal Impact: Ordinance Reading: 1st Reading 2nd Reading
(Enter X in box) Yes No (Enter X in box) X
X Public Hearing: Yes No Yes No
(Enter X in box) X
Funding Source: (Enter Fund&Dept) Advertising Requirement: Yes No
Ex: General Fund- (EnterXin box) X
Police
Contract/P.O.Required: Yes No RFP/RFQ/Bid#:
(Enter X in box) N/A
Strategic Plan Related Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: (list the
(Enter X in box) specific objective/strategy this item will address)
Enhance Organizational 0
Bus.&Economic Dev []
Public Safety 0
Quality of Education 0
Qual.of Life&City Image Q
Communcation El
Sponsor Name City Manager Department: Office of the City Manager
Short Title:
AN ORDINANCE OF THE CITY COMMISISON OF THE CITY OF OPA-LOCKA, FLORIDA AMENDING ORDINANCE 11-
15, THE GENERAL FUND BUDGET FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2011, AND ENDING
SEPTEMBER 30, 2012, ADJUSTING REVENUES AND EXPENDITURES AS REFLECTED IN EXHIBIT "A", OPTION B;
CONTAINING A REPEALER PROVISION AND SEVERABILITY CLAUSE; FURTHER PROVIDING FOR AN EFFECTIVE
DATE
Staff Sumt1cry:
The General Fund reconciliation included possible layoffs and furlough days. Staff was asked to look at
alternatives to avoid these actions. Three options to balance the FY 2011-2012 budget have been provided,
two of which will eliminate the need for layoffs and furlough days this year.
Proposed Action:
Staff recommends approval.
Attachment:
(1) Exhibit A—General Fund , (2)Memo dated May 16, 2012: FY 2011-2012 Budget Amendment, (3)Memo dated
May 7, 2012: FY 2011-2012 Budget Amendment, (3) Ordinance 11-15
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Memorandum
TO: Mayor Myra L. Taylor
Vice-Mayor Dorothy Johnson
Commissioner Timothy Holmes
Commissioner Gail +filler
Commissioner Rose v dus
FROM: Kelvin Baker, Sr., City Manag-'
DATE: May 16, 2012
RE: FY 2011-2012 BUDGET AMENDMENT—GENERAL FUND
Request: AN ORDINANCE OF THE CITY COMMISISON OF THE CITY OF OPA-LOCKA,
FLORIDA AMENDING ORDINANCE 11-15, THE GENERAL FUND BUDGET FOR
THE FISCAL YEAR COMMENCING OCTOBER 1,2011,AND ENDING SEPTEMBER
30, 2012, ADJUSTING REVENUES AND EXPENDITURES AS REFLECTED IN
EXHIBIT "A", OPTION B; CONTAINING A REPEALER PROVISION AND
SEVERABILITY CLAUSE; FURTHER PROVIDING FOR AN EFFECTIVE DATE
Description: Please see attached.
Financial Impact: For Option A (loan), the General Fund Budget will increase by $494,136. For Option B
(reserves), the General Fund Budget will increase by $186,065. For Option C (layoffs and furlough days),
the General Fund Budget will increase by $186,065.
Implementation Timeline: Implemented immediately upon approval.
Legislative History: Ordinance 11-15 approving the General Fund Budget for FY 2011-2012.
Recommendation(s): Staff recommends approval.
Analysis: Please see attached.
ATTACHMENT(S): (1) Exhibit A—General Fund
(2) Memo dated May 16, 2012: FY 2011-2012 Budget Amendment
(3) Memo dated May 7,2012: FY 2011-2012 Budget Amendment
(3) Ordinance 11-15
PREPARED BY: Faye Douglas,Budget Administrator
1st Reading:
2nd Reading:
Public Hearing:
Adopted:
Effective Date:
Sponsored by: City Manager
ORDINANCE NO.
AN ORDINANCE OF THE CITY COMMISISON OF i *"aevY OF
OPA-LOCKA, FLORIDA AMENDING ORDIN• ,' 11-15, THE
/GENERAL FUND BUDGET FOR THE / :L YEAR
COMMENCING OCTOBER 1,2011,AND END i), S ' y-,+ BER 30,
2012 ADJUSTING REVENUES AND E " ,ENDI r'% AS
REFLECTED IN EXHIBIT "A", CON/1 ,1 G A ' ' - i ER
PROVISION AND SEVERABILI `, CLAUSE; F ' =y '
PROVIDING FOR AN EFFECTIVE I/; E.
WHEREAS, the City Commission of the City O/!:. a has determined that the General
Fund Budget for FY 2012 ending Septemb• ,-P,,,2012 should be , ded; and
,
WHEREAS, the City Manager has p4ente . / Comm ion of the City of Opa-locka
three options to amend d�: the FY 2011404 Genera d budget and
WHEREAS,�� ,options '�e as follow��Option A would avoid employee layoffs and
, j
furlough days by obtainin_4 $31K 0 • •An, Op •.= B would also avoid employee layoffs and
� j/
furlough,/, y 1�j/� ;/�j f the current year budgeted reserves, and Option C was the
City; es recomme n that ded eliminating six positions and moving two of those
positions to , ted position the Water & Sewer Fund, eliminating two vacant positions in the
. P,'
Public Works De 4' pnt, S en furlough days for all employees except sworn police officers and
/ ,i
school crossing guards iOid postponing the hire of the City Clerk and an Assistant Finance Director;
and
WHEREAS, the City Commission has chosen Option B, reduction of the General Fund
Ordinance No.
reserves by $300,000; and
WHEREAS, in order to provide for the General Fund Budget adjustment, the City
Commission of the City of Opa-locka desires to amend Ordinance 10-15:
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF OPA LOCKA, FLORIDA, as follows: !%�,,•;/
Section 1. The recitals to the Preamble herein are incorps-t:.yb'', reference.
Section 2. The City Commission hereby approve . Aiendme Ordinance 10-15, the
/ion,,,,, �� %
General Fund Budget for FY 2011-2012 ending Septe. -y-r 30, 2012, utilizing • B reducing the
General Fund reserves by $300,000. //
Section 3. The Amended General Fund Budget fo 't ending September 30,
2012, reflecting revenues and expenses as a is attached he hibit"A".
Section 4. REPEALER. All ordin4es or, ; �,f ordi•.nces in conflict herewith are
hereby repealed.
Section 5. '% ' • BILI If any porti s-ction, phrase or clause of this Ordinance is
held invalid by court of -;� � 4�%. ;such ruling shall not affect the validity of the
remaind +f this Or - 4
/
n 6. EFFE %jE
DAT This Ordinance shall upon adoption, become effective
immediately. ''�/
/
PASSED ANI` :.a 'OPTED this day of , 2012.
MYRA L. TAYLOR
MAYOR
Ordinance No.
Attest to: Approved as to form and legal sufficiency:
JOANNA FLORES JOSEPH S. GELLER SQUIRE
INTERIM CITY CLERK CITY ATT C -' -y
DATE 7
Moved by: j��' %
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Second by:
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Commission Vote: '� �j,/,
Commissioner Holmes: ///
Commissioner Miller: %//
Commissioner Tydus: ///
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Vice-Mayor Johnson: ,,. // '
Mayor Taylor:
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"EXHIBIT A"- GENERAL FUND
2011-2012 Amended
Amended:
Reserves
REVENUE SOURCE Adopted Option B Difference
Ad Valorem Taxes $6,214,101 $6,214,101 $0
Local Option Gas Tax 270,000 270,000 -
Franchise Fees 1,365,200 1,365,200 -
Utility Taxes 1,491,400 1,491,400 -
License and Permits 463,950 463,950 -
Intergovernmental 463,909 586,909 123,000
Charges for Services 28,100 28,100 -
Fines and Forfeitures 588,500 303,500 (285,000)
Interest Earned 8,000 8,000 -
Other Revenues 126,210 166,210 40,000
Other Financing Sources 1,899,100 2,207,165 308,065
Loan - - -
$12,918,470 $13,104,535 $186,065
EXPENDITURES
City Commission $ 105,205 $ 114,550 $9,345
City Manager 633,609 611,039 (22,570)
Non Departmental Division 1,148,543 1,138,243 (10,300)
Human Resources 240,866 279,171 38,305
City Clerk 502,839 671,520 168,681
Information Technology 284,380 279,915 (4,465)
Finance 545,034 545,784 750
City Attorney 533,500 533,500 -
Community Development 228,582 408,082 179,500
Code Enforcement 482,800 566,290 83,490
Police Department 4,947,178 4,964,347 17,169
Building&Licenses 371,847 379,102 7,255
Public Works Department 1,466,820 1,553,155 86,335
Special Events 25,000 33,075 8,075
Parks&Recreation 737,692 721,692 (16,000)
Transfers Out 99,575 105,070 5,495
Reserves 565,000 200,000 (365,000)
$12,918,470 $13,104,535 $186,065
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MEMORANDUM
To: Mayor& City Co i ion • Date: May 16, 2012
From: Bryan Finnie, City,Manager Re: FY 2011-2012 Amended Budget
_
On May 8, 2012, the Ci y Commission held a vvorkshopta discuss the FY 2011-2012 Budget Amendment. it was
noted that the FY 2011-2012 Budget Amendment would focus or adjustments in three funds: address a budget
gap in the General Fund in the amount of $308,071, budget for a reimbursement in the amount of $5,495 in the
FEMA Fund, and address a budget increase in the Water & Sewer fund in the amount of$859,981 primarily driven
by the City's focus on accelerating the replacement of lift stations.
The General Rind reconciliation included possible layoffs and furlough days. Staff was asked to look at alternatives
to avoid these actions. Below are three options to balance the FY 2011'2012 budget, two of which will eliminate
the need for layoffs and furlough days this year.
Option A: The City will obtain a $308,071 loan which will be used to cover the budget gap.
Option B: The City will reduce the FY 2011-2012 General Fund Reserve by $300,000. The reserve will
be reduced from$500,000 to $280,000.
Option C: The City will utilize the recommendations made by the City Manager which are as follows:
�
Recommendation I,nticipated Savings
1 Eliminate six(6)filled positions in the General Fund and move two $136,857
(2)of those employees to budgeted position in the Water& Sewer
fund.
2 Eliminate two (2) vacant maintenance worker positions. $67,091
3 Seven (7) furlough days for all employees except sworn police 5101,700
officers and school crossing guards
4 Postpone the hire of the City Clerk $40,000
5 Postpone the hire of the Asst Finance Director $30'000
6 Add unemployment expense due to elimination of filled positions ($30,000)
7 Add estimated accrued leave payout of four(4) positions ($37,500)
TittaUsavings $308,148
�
The FEMA Fund will be amended to include the recently approved a payment in the amount of$5,495 to FEMA
representing a reimbursement for overpayments in regards to Hurricane Wilma PW#2280. Since the FEMA fund
was not budgeted this fiscal year, we are adjusting the budget to reflect this payment.
The total Water & Sewer fund budget increased from $12,397,000 to $13,256,981, a difference of $859,981.
Adjustments were made to accommodate the completion of Water& Sewer capital projects before the end of the
fiscal year. The City is aggressively moving forward to complete several pump station projects and the total Water
& Sewer capital budget has increased by$811,820.
Please let me know if you have any questions.
BF/fd
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MEMORANDUM
To: Mayor&City Co 1.,$' . sion Date: May 7, 2012
From: Bryan Fi► 1.' yt Manager Re: FY 2011-2012 Amended Budget
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The FY 2011-2012 Budget Amendment will focus on adjustments in three funds: address a budget gap in the
General Fund in the amount of$308,071, budget for a reimbursement in the amount of$5,495 in the FEMA Fund,
and address a budget increase in the Water& Sewer fund in the amount of$859,981 primarily driven by the City's
focus on accelerating the replacement of lift stations. Details of the amendments to each fund are given below.
GENERAL FUND
General Fund revenue is projected to increase by$186,065, as seen in the schedule below:
FY 2012 FY 2012
REVENUE SOURCE BY LINE ITEM ADOPTED AMENDED DIFFERENCE CHANGE
AD VALOREM TAXES $ 6,214,101 $ 6,214,101 $ - 0.0%
FRANCHISE FEES 1,365,200 1,365,200 - 0.0%
UTILITY TAXES 1,491,400 1,491,400 - 0.0%
LOCAL OPTION GAS TAXES 270,000 270,000 - 0.0%
LICENSES& PERMITS 463,950 463,950 - 0.0%
STATE GRANTS 380,809 503,809 123,000 32.3%
STATE SHARED REVENUE 26,500 26,500 - 0.0%
OTHER SHARED REV/COUNTY 56,600 56,600 - 0.0%
CHARGES FOR SERVICES 28,100 28,100 - 0.0%
FINES& FORFEITURES 588,500 303,500 (285,000) -48.4%
INTEREST 8,000 8,000 - 0.0%
OTHER REVENUES 126,210 166,210 40,000 31.7%
OTHER FINANCING SOURCES 1,899,100 2,207,165 308,065 16.2%
TOTAL GENERAL FUND $12,918,470 $13,104,535 $186,065 1.4%
1
• The increase in Federal Grants in the amount of$123,000 is a combination of two actions: (1) an addition
to revenue of$200,000 from the award of the Community Challenge Grant. This is a three (3) year grant
totaling $624,479 and we estimate approximately $200,000 will be expended before the end of the fiscal
year. Also, (2) Weed & Seed grant revenue was decreased by $77,000. The grant contract ended March
31st and we anticipate approximately reimbursement of approximately$80,000.
• Under Fines& Forfeitures, Red Light camera revenue was reduced to$50,000,a decrease of$285,000. We
are required to pay the State of Florida 53% of total receipts and are contracted to pay the contractor,
American Traffic Solutions(ATS),$4,250 per camera,as receipts allow for the payment.
• In Other Revenue, we have included auction proceeds in the amount of$40,000.
• In Other Financing Sources, we have included a transfer from Capital Projects Fund in the amount of
$90,000. We have also re-evaluated the administrative reimbursements from the Enterprise Funds as seen
below:
$90,000 The City was awarded $2,750,000 for the redevelopment of the Helen L. Miller
Center/Segal Park. We anticipate $90,000 in administrative revenue for predevelopment
costs thru Sept 30th transferred to the General Fund from the Capital Projects Fund.
$29,990 The Administrative Reimbursement from the Solid Waste Fund to the General Fund will
increase by $29,990 from $75,500 to $105,490 primarily due to additional Code
Enforcement activities performed on behalf of the Solid Waste Fund including additional
enforcement of Commercial properties maintaining current contracts with Waste
Management and illegal dumping practices.
$172,075 The Administrative Reimbursement from the Solid Waste Fund to the General Fund will
increase by $172,075 from $476,300 to $648,375 primarily due to the extensive
infrastructure improvements currently being completed this fiscal year, a transfer from
the Water&Sewer Enterprise Fund to the General Revenue Fund in the amount of 3% of
the total cost of infrastructure projects currently being completed this fiscal year, an
estimate of$138,520. The Water & Sewer Fund will also reimburse the General Fund for
activities of the City Clerk's Office (based in the number of resolutions prepared) and the
Code Enforcement Department(based on the number of citations written).
$16,000 The Administrative Reimbursement from the Stormwater Fund to the General Fund will
increase by $16,000 from $12,950 to $28,950 primarily due to a transfer from the
Stormwater Fund to the General Revenue Fund in the amount of 3% of the total cost of
agreements implemented this fiscal year, an estimate of$10,540. The Stormwater Fund
will also reimburse the General Fund for activities of the City Clerk's Office (based in the
number of resolutions prepared).
S308.065 Total Increase in transfers to the General Fund
2
General Fund expenses are projected to be $13,412,606; an over expense of approximately $494,136 as seen in
the schedule below:
FY 2012 ACTUAL FY 2012 %
EXPENDITURES BY LINE ITEM ADOPTED THRU MAR 31 AMENDED DIFFERENCE CHANGE
CITY COMMISSION $105,205 $52,150 $114,563 $9,358 8.9%
OFFICE OF THE CITY MANAGER 633,609 263,606 614,900 (18,709) -3.0%
NON DEPARTMENTAL DIVISION 1,148,543 591,336 1,138,243 (10,300) -0.9%
HUMAN RESOURCES 240,866 132,774 280,171 39,305 16.3%
OFFICE OF THE CITY CLERK 502,839 490,994 671,520 168,681 33.5%
INFORMATION TECHNOLOGY 284,380 142,798 279,915 (4,465) -1.6%
FINANCE/UTILITY BILLING 545,034 265,859 545,784 750 0.1%
OFFICE OF THE CITY ATTORNEY 533,500 229,720 533,500 0 0.0%
COMMUNITY DEVELOPMENT 228,582 121,647 408,082 179,500 78.5%
CODE ENFORCEMENT 482,800 201,798 568,290 85,490 17.7%
CONTINGENCIES 0 0 0 0 0.0%
POLICE 4,947,181 2,775,593 4,965,547 18,366 0.4%
BUILDING & LICENCES 371,847 274,727 379,102 7,255 2.0%
PUBLIC WORKS 1,466,820 857,381 1,553,156 86,336 5.9%
SPECIAL EVENTS-C/MGR DEPT 25,000 21,143 33,075 8,075 32.3%
PARKS & RECREATION 737,692 342,214 721,692 (16,000) -2,2%
TRANSFERS OUT-OPERATIONS 99,575 0 105,070 5,495 5.5%
RESERVES INCL SICK/ANNUAL LEAVE 565,000 0 500,000 (65,000) -11.5%
TOTAL GENERAL FUND $12,918,470 $6,763,740 $13,412,606 $494,136 3.8%
Staff has reviewed the FY 2011-2012 budget and has made minor revisions throughout the budget within all
departments. Below are significant revisions to the FY 2011-2012 General Fund expense budget:
The City Clerk budget will increase by$168,681 due to the separation costs of the previous City Clerk.
The Community Development Department budget will increase by$179,500. This is due to the addition of the
Community Challenge grant expenses in the amount of$200,000. Another change in the department budget is a
decrease in Other Professional Services from $40,000 to $20,000. These dollars were budgeted as the City's
contribution to the Community Challenge grant. Since the grant is a three year grant,we can budget the remaining
contribution in the next fiscal year.
3
The Code Enforcement budget will increase by$85,490. The Adopted FY 2011-2012 budget anticipated contracting
out Code Enforcement services and employee salaries were only budgeted for four months. An RFP was issued;
however, based on the costs proposed by the companies submitting proposals, it is more economically feasible to
keep Code Enforcement services in house at this time. We are therefore adjusting the budget to reflect employee
salaries and benefits for the entire fiscal year.
The Human Resources and Public Works Departments increased by $39,305 and $86,336, respectively, primarily
due to one position in each department. In both cases, staff support, lawn maintenance, and vehicle maintenance
resulted in these increases.
The Police Department budget decreased by $18,366 primarily for two reasons: (1)the reduction of Weed & Seed
expenses to $80,000, a reduction of $65,713, and (2) the addition of a budget for the Community Empowerment
Team (CET) in the amount of$115,630. In the original FY 2011-2012 budget, the CET program was not budgeted.
Under Reserves, we are eliminating the FY 2011-2012 Sick & Vacation liability reserve in the amount of $65,000
primarily due to the separation costs of the previous City Clerk,the Building Official and other employees that have
left this fiscal year. The reserve is budgeted annually to allow for just this type of occurrence.
The year-end projection for General Fund revenue is $13,104,535. The year-end projection for General Fund
expenses is$13,412,606. Projected expenses exceed projected revenue by$308,071. If the City is going to end
FY 2011-2012 within budget,we will have to increase revenues and/or cut expenses by at least that amount.
Below are actions the administration recommends to balance the FY 2011-2012 General Fund budget:
# Recommendation Anticipated Savings
1 Eliminate six(6)filled positions in the General Fund and move two (2) $136,857
of those employees to budgeted position in the Water&Sewer fund.
2 Eliminate two(2)vacant maintenance worker positions. $67,091
3 Seven (7) furlough days for all employees except sworn police officers $101,700
and school crossing guards
4 Postpone the hire of the City Clerk $40,000
5 Postpone the hire of the Asst Finance Director $30,000
6 Add unemployment expense due to elimination of filled positions ($30,000)
7 Add estimated accrued leave payout of four(4) positions ($37,500)
Total Savings $308,148
The City Commission recently approved a payment in the amount of $5,495 to FEMA representing a
reimbursement for overpayments in regards to Hurricane Wilma PW#2280. Since the FEMA fund was not
budgeted this fiscal year,we are adjusting the budget to reflect this payment.
4
Revenue Adopted Budget Amended Budget Difference
Transfer In–General Fund $0 $5,495 $5,495
Total Revenue — $0 $5,495 $5,495
Expenses $0 $5,495 $5,495
WATER&SEWER FUND
The total Water & Sewer fund budget increased from $12,397,000 to $13,256,981, a difference of $859,981.
Adjustments were made to accommodate the completion of Water & Sewer capital projects before the end of the
fiscal year. The City is aggressively moving forward to complete several pump station projects and the total Water
& Sewer capital budget has increased by $811,820. The amended budget for several pump stations increased for
several reasons:
• PS# 11A –Staff estimated the cost to repair the pump station would be $650,000. The City issued an RFP
and the cost of the recommended contract is $844,000, an increase of$194,000.
• PS# 7 –The available funding for this pump station increased due to availability of additional funds from
FDEP. These funds ($255,000) increased the funding for pump station 7 from $230,000 to $485,000. The
grant funding from FDEP was moved from pump station 9 to pump station 7 since repairs to pump station 9
were made by City staff.
• PS# 10 – The original adopted budget anticipated that we would only complete the design of this pump
station this fiscal year and would complete the construction in FY 2013. It was later determined that it was
critical the complete rehabilitation for this pump station be completed in FY 2011-2012. The City issued an
RFP. The original budget is $242,500 and the cost of the recommended contractor is$669,700, an increase
of$427,200.
• PS# 11C - Staff estimated the cost to repair the pump station would be $847,000. The City issued an RFP
and the cost of the recommended contract is $1,475,120,an increase of$628,120.
To accommodate the increases in pump station costs and based upon prioritizing the completion of pump stations,
we are defunding several projects this fiscal year. We will look at budgeting these projects in the upcoming FY
2012-2013 budget. The schedule below reflects the changes in each Water& Sewer capital project:
FY 2011-2012 Water and Sewer Capital Budget Adopted Amended Difference
Water Meter Replacement Program $30,000.00 $0.00 ($30,000)
Wastewater Improvements-Pump St 11A $650,000 $844,000 194,000.00
Wastewater Improvements- Pump St 14 $215,000 $215,000 0.00
Wastewater Improvements- Pump St 8 $450,000 $200,000 (250,000.00)
Wastewater Improvements- Pump St 7 $230,000 $485,000 255,000.00
Wastewater Improvements- Pump St 9 $255,000 $0 (255,000.00)
Wastewater Improvements- Pump St 5 (design only) $242,500 $242,500 0.00
Wastewater Improvements- Pump St 10 $242,500 $669,700 427,200.00
Wastewater Improvements- Pump St 11C $847,000 $1,475,120 628,120.00
5
Port Said Road $0 $265,000 265,000.00
SSES CCTV& Lining $300,000 $0 (300,000.00)
New Water&Sewer Atlas Survey $150,000 $150,000 0.00
Control and Monitoring System/SCADA $125,000 $100,000 (25,000.00)
Fire Hydrant &Valve Repair/Replacement $30,000 $0 (30,000.00)
Leak Detection Program $20,000 $0 (20,000.00)
Data Collection for Peak Flow Study $20,000 $0 (20,000.00)
Rain Peak Flow Study $15,000 $0 (15,000.00)
SUB-TOTAL $3,822,000 $4,646,320 $824,320
Sherbondy Park Renovations (transfer) $2,000,000 $2,000,000 0.00
Roundabout Design & Construction $12,500 $0 (12,500,00)
TOTAL $5,834,500 $6,646,320 $811,820
Water & Sewer revenue will also be amended. Adopted revenues anticipated that the City would apply to the
State Revolving Loan program to acquire funds to complete these projects. Since we have not yet applied to the
program, we will not receive those receipts this fiscal year. We will instead utilize available Water & Sewer funds
to complete these projects. In the schedule below, State Revolving Loan revenue is eliminated and the transfer
from Water&Sewer Fund balance is increased. In Expenses,the adjustments are primarily related to the amended
capital budget.
fter and Sewer Fund FY 2012 Adopted ;FY 2012'Arrie
Revenues
Water Revenue $3,450,000 $3,450,000 $0
Sewer Revenue 3,500,000 3,500,000 0
Grants 1,270,000 1,270,000 0
Interest 20,000 20,000 0
Other 157,000 157,000 0
Trans In - Fund Balance 2,000,000 4,859,981 2,859,981
State Revolving Loan 2,000,000 0 -2,000,000
Total $12,397,000 $13,256,981 $859,981
Expenditures -
Finance-Utility Billing $3,434,595 $3,447,741 $13,156
Meter Readers 230,350 263,510 33,160
Water Services 2,333,760 1,884,520 -449,240
Sewer Services 6,286,930 7,549,835 1,262,905
Customer Services 111,365 111,365 0
Total $12,397,000 $13,256,981 $859,981
Please let me know if you have any questions. I am available at your convenience.
BF/fd
6
r - y
-
1St Reading: September 13,2011
2' Reading: September 27,2011
Public Hearing: September 13,2011 &September 27,2011
Adopted: September 27,2011
Effective Date: October 1,2011
Sponsored by:City Manager
ORDINANCE NO.11-15
AN ORDINANCE OF THE CITY COMMISSION OF TILE CITY
OF OPA-LOCKA, FLORIDA APPROVING AND ADOPTING
THE CITY'S GENERAL FUND BUDGET FOR THE FISCAL
YEAR 2011-2012, COMMENCING OCTOBER 1, 2011,
THROUGH SEPTEMBER 30, 2012; PROVIDING FOR THE
EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET,
AUTHORIZING THE CITY MANAGER TO TAKE CERTAIN
ACTIONS; PROVIDING FOR APPROPRIATION OF ALL
BUDGET EXPENDITURES; PROVIDING FOR FEES
CONSISTENT WITH APPROPRIATION AND AMENDMENT;
PROVIDING FOR INCORPORATION OF RECITALS;
PROVIDING FOR CONFLICT AND REPEALER; PROVIDING
FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS,the General Fund Budget for Fiscal Year 2011-2012,commences on October 1,
2011 and ends September 30, 2012; and
WHEREAS, pursuant to Article VI, Section 40 of the City of Opa-locka Charter, the City
•
Manager has prepared and presented to the City Commission of the City Opa-locka a budget and an
explanatory budget message that details revenues, expenditures and other budgetary considerations
for Fiscal Year 2011-2012; and
WHEREAS,the proposed Fiscal Year 2011-2012 Budget for the City of Opa-locka included
an estimate of departmental revenues, and expenditures;and
WHEREAS,pursuant to Section 200.065,Florida Statutes, the City Commission conducted
Public Hearings on September 13, 2011 and September 27, 2011, at the Opa-locka Commission
Chambers,located at 777 Sharazad Boulevard, Opa-locka, Florida; and
Ordinance No.11-15
WHEREAS, the public hearings for the Proposed Budget have been held as stated above,
and comments from the public concerning said Budget have been heard and considered;and
WHEREAS, the City Commission of the City of Opa-locka having had an opportunity to
review and approve the proposed budget, as deemed appropriate, after hearing comments from the
public regarding the tentative Budget and having complied with the "Truth in Millage (TRIM)"
requirements of the Florida Statutes, desires to adopt a general fund budget for Fiscal Year 2011-
2012, commencing October 1, 2011.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF OPA LOCKA,FLORIDA,AS FOLLOWS:
Section 1. The foregoing recitals are hereby ratified and confirmed as being true, and the
same are hereby made a specific part of this Ordinance.
Section 2. Pursuant to Article VI, Section 40 of the City of Opa-locka Charter, the City
Manager has presented a recommended proposed General Fund Budget to the City Commission for
Fiscal Year 2011-2012.
Section 3. The City Commission of the City of Opa-locka hereby approves, adopts and
ratifies the proposed General Fund Budget attached as Exhibit "A" for Fiscal Year 2011-2012, and
hereby appropriates the budgeted and expenditures and revenues as set forth in the attached Exhibit
«A»
Section 4. The City Manager is authorized to expend or contract for expenditures,pursuant
to the City of Opa-locka Charter and the adopted Code of Ordinances, in accordance with the
adopted Fiscal Year 2011-2012 Budget.
Section 5. The department/division expenditure allocations established by the City
Manager, as revised and summarized in the budget attached as Exhibit"A", are hereby adopted and
Ordinance No.11-15
ratified. Funds of the City for the General Fund Budget shall be expended in accordance with the
appropriations provided in the Budget adopted by this Ordinance, which shall constitute an
appropriation of amounts specified therein. Expenditure control will be at the fund level. Funds
may be expended by, and with the approval of, the City Manager and the City Commission, in
accordance with the provisions of the City Charter, adopted Code of Ordinances and applicable laws.
Supplemental appropriations and reduction of appropriations, if any, shall be made in accordance
with the City Charter.
Section 6. Any and all outstanding encumbrances as of September 30,2011, shall not lapse
at that time and appropriations have been hereby provided for those outstanding encumbrances that
have been incurred prior to September 30, 2011, but are not expected to be paid until after October
1, 2011. Receipts from sources not anticipated in the attached budget may be appropriated and
expended by Ordinance duly enacted by the City Commission in accordance with applicable law.
Adjustments within the same fund to departmental appropriations made in the attached Budget may
be approved, from time to time, by the City Manager, or by Resolution adopted by the City
Commission. The City Manager is authorized to approve adjustments to expenditure code
allocations,within the limit of departmental appropriations made in the attached Budget.
Section 7. The City's Finance Director, in accordance with The City Charter, is hereby
authorized to deposit into the accounts of the General Fund, any interest on deposits earned or
accrued to the benefit of any trust funds,revolving accounts,working capital reserves, or other funds
held in trust by the City of Opa-locka, unless specifically prohibited from doing so by trust or other
agreements.
Section 8. All Ordinances setting fees and charges, and all other fees and charges
. a
Ordinance No.11-15
consistent with appropriations adopted herein, as may be amended during the fiscal year, are hereby
ratified, confirmed and approved.
Section 9. All Ordinances or Code provisions in conflict herewith are hereby repealed.
Section D.O. If any section, subsection, sentence, clause, phrase or portion of this Ordinance
is for any reason held invalid or unconstitutional by any court of competent jurisdiction,such portion
shall be deemed a separate, distinct and independent provision and such holding shall not affect the
validity of the remaining portions of this Ordinance.
Section 11. This Ordinance shall, upon adoption, become effective as specified by the City
of Opa-locks Charter and Code of Ordinance.
PASSED AND ADOPTED this 27th day of September,2011.
/
i
RA ' YLOR
MAYOR
Attest to: Approved as t forty and legal , ff*iciency:, 4.1
' ( Le:,--
------' ,,,,7
Debi ah S'Yrby Jos li.S. ,eher
City Clefic OW Attu/ley
i
Moved by: MILLER f, l' Q +701-
, Deputy City Clerk of the
.`City of C a'Lo�,Miami-Dade County,Florida do hereby
Second by: HOLMES certify VIM{ this is a true and correct copy
Commission Vote: 4-1 of Cri+nQY1Ce. Nc. t(-t0
Commissioner Holmes: YES as shown in the official records of the City of Opa-Locka,
Commissioner Miller: YES Miami-Dade County,Florida.
Commissioner Tydus: YES
Given rider y hand and seal this �Q� day of
Vice-Mayor Johnson: NO ='' '''� s. .2® l
Mayor Taylor: YES , 4
!duty City Clerk
"EXHIBIT A"- GENERAL FUND
2011-2012
REVENUE SOURCE Proposed
Ad Valorem Taxes $6,214,101
Local Option Gas Tax 270,000
Franchise Fees 1,365,200
Utility Taxes 1,491,400
License and Permits 483,950
Intergovernmental 463,909
Charges for Services 28,100
Fines and Forfeitures 588,500
Interest Earned 8,000
Other Revenues 126,210
Other Financing Sources 1,899,100
$12,918,470
EXPENDITURES
City Commission $ 105,205
City Manager 633,609
Non Departmental Division 1,148,543
Human Resources 240,866
City Clerk 502,839
Information Technology 284,381
Finance 545,034
City Attorney 533,500
Community Development 228,582
Code Enforcement 482,801
Police Department 4,947,178
Building&Licenses 371,847
Public Works Department 1,466,820
Special Events 25,000
Parks&Recreation 737,692
Transfers Out 99,575
Reserves 565,000
$ 12,918,470
THE MIAMI HERALD I MiamiHerald.com ND SUNDAY,JULY 15,2012 17ND
KOHL'S
CITY OF OPA-LOCKA,FLORIDA
(' NOTICE TO THE PUBLIC
Cares. NOTICE IS HEREBY GIVEN that the City Commission of the City of Opa-locka,Florida will hold public
hearings at its Regular Commission Meeting on Wednesday,July 25,2012 at 7:00 p.m.at the Opa-locka
Committed to Kids' Health and Education Municipal Complex,780 Fisherman Street,2nd Floor,Opa-locka,Florida to consider the following items:
& SECOND READING/PUBLIC HEARING:
BikeCX
Child Safety Event (First reading for ordinances listed below were held on June 27,2012)
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA
AMENDING ORDINANCE 11-15, THE GENERAL FUND BUDGET FOR THE FISCAL YEAR
AND N SEPTEMBER ADJUSTING Miami Children's Hospital and Kohl's Associates in AND EXPENDITURES AS REFLECTED IN EXHIBIT"AOPTI N B;CONTAINING A REPEALER
Action Team will be fitting children for bike helmets PROVISION AND SEVERABILITY CLAUSE;FURTHER PROVIDING FOR AN EFFECTIVE DATE.
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA
AMENDING ORDINANCE 11-16,THE PROPRIETARY AND SPECIAL REVENUE FUNDS BUDGET
FOR THE FISCAL YEAR COMMENCING OCTOBER 1,2011 AND ENDING SEPTEMBER 30,2012;
Informational Sessions,Safety Instructions and Giveaways!* ADJUSTING REVENUES AND EXPENDITURES AS REFLECTED IN EXHIBIT"A",REFLECTING
CHANGES IN REVENUE SOURCES AS FOLLOWS:FEMA FUND(FUND 169),FIVE THOUSAND
*While Supplies Last FOUR HUNDRED AND NINETY FIVE DOLLARS($5,495);WATER AND SEWER FUND(FUND
440),EIGHT HUNDRED AND FIFTY NINE THOUSAND NINE HUNDRED AND EIGHTY ONE
DOLLARS($859,981);CONTAINING A REPEALER PROVISION AND SEVERABILITY CLAUSE;
Family friendly Entertainment FURTHER PROVIDING FOR AN EFFECTIVE DATE.
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA,
PROHIBITING THE SALE,OFFER FOR SALE,PURCHASE WITH INTENT TO SELL OR PUBLIC
Kohl's - Hialeah Store DISPLAY FOR SALE OF LOOSE,LEAFY OR GRANULAR INCENSE PRODUCTS AND OTHER
SYNTHETIC SUBSTANCES THAT MIMIC ILLEGAL DRUGS (SYNTHETIC MARIJUANA);
700 West 49 Street PROVIDING FOR DEFINITIONS; PROVIDING FOR SEIZURE AND INJUNCTIVE RELIEF;
FOR Hialeah, FL 33012 AND VRPEALER,;PROVIDING;FOR CODIFICATION;PROVIDING FOR PROVIDING FOR
AN EFFECTIVE DATE.ICT
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,FLORIDA,TO
APPROVE AMENDMENT TO ORDINANCE 12-10,TO AUTHORIZE THE CITY MANAGER TO
Saturday, 21 • 11 a.m. - 2 m. EXECUTE AN AMENDED TWO-YEAR INTERLOCAL AGREEMENT WITH THE MIAMI-DADE
Y� J my p. COUNTY STORMWATER UTILITY AS TO PROVISION OF CONTRACT SERVICES;PROVIDING
FOR INCORPORATION OF RECITALS;PROVIDING FOR CONFLICTAND REPEALER;PROVIDING
FOR SEVERABILITY;PROVIDING FOR AN EFFECTIVE DATE.
7�. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA LOCKA, FLORIDA,
�O �� AMENDING THE COMPREHENSIVE DEVELOPMENT MASTER PLAN BY CREATING THE
. TRANSIT ORIENTED DISTRICT(TOD)OVERLAY CLASSIFICATION,AMENDING THE FUTURE
,I�� LAND USE MAP,UPDATING THE PARK AND RECREATION ELEMENT AND AUTHORIZING THE
MIAMI ip MIAMI TRANSMITTAL TO THE FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY;PROVIDING
CHILDREN'S .CHILDREN'S IiOSrrlAI, FOR INCORPORATION OF RECITALS;PROVIDING FOR CONFLICT AND REPEALER;PROVIDING
HOSPITAL•
c v U N D A T 1 0 N
Miracle n's FOR SEVERABILITY;PROVIDING FOR CODIFICATION;PROVIDING FOR AN EFFECTIVE DATE.
Mlraete Network Funding World-Class Care RESOLUTIOWPUBLIC HEARING:
Hospitals
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,FLORIDA,TO
APPROVE APPLICANT'S FINAL SITE PLAN REQUEST TO CONSTRUCT A SUPERMARKET
/1110//15 AT 2121 NW 135TM STREET,OPA-LOCKA,FOLIO NO.08-2121-013-0070,ENCOMPASSING
TIIQmI.Carn APPROXIMATELY 63,870 SQUARE FEET;PROVIDING FOR INCORPORATION OF RECITALS;
A GUIDE POR SOUTH PIGR,DA PARENTS PROVIDING FOR AN EFFECTIVE DATE.
Additional information on the above items maybe obtained in the Office of the City Clerk,780 Fisherman
Street,4'^Floor,Opa-locka,Florida.All interested persons are encouraged to attend this meeting and will
be heard with respect to the public hearing.
Questions?
PURSUANT TO FS 286.0105:Anyone who desires to appeal any decision made by any board,agency,or
Call the\li;uni( hildren'\11m1,ital Trauma"mire.1)rlparinx'nl at commission with respect to any matter considered at such meeting or hearing will need a record of the
proceedings,and for that reason,may need to ensure that a verbatim record of the proceedings is made,
786 6 2 4•4 6 3 9 which record includes the testimony and evidence upon which the appeal may be based.
• JOANNA FLORES,CMC
INTERIM CITY CLERK