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HomeMy Public PortalAbout09-28-20 Agenda Work Session Interim Town Clerk/Human Resources Technician Sarah Kimrey 101 E. Orange St., PO Box 429, Hillsborough, NC 27278 919-296-9443 | sarah.kimrey@hillsboroughnc.gov www.hillsboroughnc.gov | @HillsboroughGov Board of Commissioners Agenda | 1 of 1 Agenda Board of Commissioners Work Session 7 p.m. Sept. 28, 2020 Town of Hillsborough YouTube channel Due to current public health concerns, the Board of Commissioners is conducting its work session remotely on Sept. 28, 2020 utilizing Zoom. Members of the Board of Commissioners will be participating in the meeting remotely. Members of the public will be able to view and listen to the meeting via live streaming video on the Town of Hillsborough YouTube channel. Compliance with the American with Disabilities Act interpreter services and/or special sound equipment is available on request. If you are disabled and need assistance with reasonable accommodations, call the Town Clerk’s Office at 919-296-9443. Please use the bookmark feature to navigate and view the item attachments. 1. Opening of the workshop 2. Agenda changes and approval 3. Items for decision — consent agenda A. Miscellaneous budget amendments and transfers   4. In-depth discussions and topics A. Comprehensive Sustainability Plan RFP update B. Sidewalk Construction Cost Share Request - Colonial Inn C. Update and discussion of hearing format and date for East Village at Meadowlands proposal 5. Other business 6. Committee updates and reports 7. Adjournment Board of Commissioners Agenda Abstract Form Meeting Date: Sept. 28, 2020 Department: Administration - Budget Public Hearing: Yes No Date of Public Hearing: __________________________ For Clerk’s Use Only AGENDA ITEM # 3.A Consent Agenda Regular Agenda Closed Session PRESENTER/INFORMATION CONTACT: Emily Bradford, Budget Director ITEM TO BE CONSIDERED Subject: Miscellaneous budget amendments and transfers Attachment(s): 1. Description and explanation for budget amendments and transfers Brief Summary: To adjust budgeted revenues and expenditures where needed due to changes that have occurred since budget adoption. Action Requested: Consider approving budget amendments and transfers. ISSUE OVERVIEW Background Information & Issue Summary: N/A Financial Impacts: As indicated by each budget amendment. Staff Recommendations/Comments: To approve the attached list of budget amendments. BUDGET CHANGES REPORT TOWN OF HILLSBOROUGH FY 2020-2021 DATES: 09/28/2020 TO 09/28/2020 REFERENCE NUMBER DATE BUDGET CHANGE BUDGET ORIGINAL BUDGET AMENDEDCHANGE USER 10-10-6300-5300-150 MAINTENANCE - BUILDINGS 09/28/2020 9,592.00 130.00To cover recycling fee 20231 9,722.00EBRADFORD 10-10-6300-5300-570 MISCELLANEOUS 09/28/2020 3,000.00 -130.00To cover recycling fee 20230 1,310.00EBRADFORD 75-75-3870-3870-156 TRANS FR W/S US BUS 70 WTR PHASE I 09/28/2020 299,741.50 11,592.00To record Water SDFs 20233 331,941.50EBRADFORD 75-75-6900-5970-928 TRAN TO UTL CAP IMP-US 70 PHASE I 09/28/2020 299,741.50 11,592.00To record Water SDFs 20234 331,941.50EBRADFORD 76-76-3870-3870-155 TRAN FR W/S CRF - COLLECT SYS REHAB 09/28/2020 1,008,106.50 3,243.00To record Sewer SDFs 20235 1,031,888.50EBRADFORD 76-76-6900-5970-927 TRAN TO UTIL CAP IMP FD - COLL SYS 09/28/2020 1,008,106.50 3,243.00To record Sewer SDFs 20236 1,031,888.50EBRADFORD 29,670.00 EBRADFORD 9:16:45AM09/22/2020 fl142r03 Page 1 of 1 Public Space Public Space Water SDF Water SDF Sewer SDF Sewer SDF Board of Commissioners Agenda Abstract Form Meeting Date: Sept. 28, 2020 Department: Public Space Public Hearing: Yes No Date of Public Hearing: For Clerk’s Use Only AGENDA ITEM # 4.A Consent Agenda Regular Agenda Closed Session PRESENTER/INFORMATION CONTACT: Stephanie Trueblood, Public Space Manager ITEM TO BE CONSIDERED Subject: Comprehensive Sustainability Plan RFP update Attachment(s): 1.DRAFT Comprehensive Sustainability Plan RFP Brief Summary: The purpose of this item is to share the DRAFT RFP and discuss the schedule for the release. Action Requested: Provide direction to staff on release of RFP for Comprehensive Sustainability Plan. ISSUE OVERVIEW Background Information & Issue Summary: The town board directed staff to begin Comprehensive Sustainability Plan efforts this past spring. The original schedule included release of the RFP in May but due to Covid-19 restrictions on in-person meetings as well as unknown economic impacts, the project was put on hold for the summer. Staff agrees that even though restrictions to in-person meetings remain in place, moving ahead with the Comprehensive Sustainability Plan efforts is necessary for several reasons. First, we would like to see what type of response we get to the RFP. In the RFP, we ask for the proposals to include details of new and innovative methods for public participation in plan making. We want to evaluate what types of options exist for gathering broad public input despite Covid-19 restrictions. The budget for this project is $75,000. We need to analyze RFP responses to learn if the current budget is reasonable. And finally, the Comprehensive Sustainability Plan elements, especially in relation to climate action and resiliency, are increasingly important if we are to meet the town’s Clean Energy Resolution. Staff proposes to release the RFP in early October with responses due on Oct. 28, 2020. The town reserves the right to reject any and all proposals and to delay the project before contracts are signed. Financial Impacts: N/A Staff Recommendations/Comments: Approve DRAFT RFP for release in early October 2020. 1 NOTICE OF REQUEST FOR PROPOSALS FOR COMPREHENSIVE SUSTAINABILITY PLAN CONSULTING SERVICES FOR TOWN OF HILLSBOROUGH, NORTH CAROLINA TO: All Prospective Bidders FROM: Stephanie Trueblood, Public Space Manager and Shannan Campbell, Economic Development and Tourism Planner for the Town of Hillsborough SUBJECT: Request for Proposals for Comprehensive Sustainability Plan Consulting Services PUBLISHED: Town of Hillsborough Website: https://www.hillsboroughnc.gov/ DATE: Monday, October 5, 2020 The Town of Hillsborough is seeking proposals from qualified firms to serve as a consultant to the Town of Hillsborough in the development of a town-wide Comprehensive Sustainability Plan including land use, transportation and climate action components. Proposals shall include recommendations to address equity and inclusivity in the development of the plan, in the plan recommendations and outcomes and in benchmarking measures. Firms must have extensive experience in the development of comprehensive plans with varied and significant public engagement practices and successes. A detailed description of the services solicited in this Request for Proposals (RFP) is outlined in the Scope of Services. The role of the selected firm will be to work with the Hillsborough community, Town officials, advisory board members, and staff to guide the development of a new Comprehensive Sustainability Plan that includes a 10-year vision for growth that focuses on reduction of greenhouse gases (GHGs) and environmental sustainability. Specifically, the contractor(s) will manage and facilitate an inclusive, equitable, and diverse public engagement process from start to finish, including utilization of both traditional and innovative outreach methods and working with existing community organizations and resources. The contractor(s) will analyze and evaluate existing plans, develop recommendations, set criteria for establishing priorities, and create benchmarking, tracking and reporting databases for each of the plan elements. The Town of Hillsborough reserves the right to reject any and all proposals. Proposals are due by 3:00 P.M. on Wednesday, October 28, 2020. 2 I. Project Overview Background Hillsborough, North Carolina is the county seat of Orange County with a population of 7,400. It is centrally located between the Triangle (Durham/Raleigh/Chapel Hill) and the Triad (Greensboro/Winston Salem/High Point) with exits on I-40 and I-85. Hillsborough is a vibrant community with an engaged electorate. The town features many locally owned and unique shops, restaurants, and bars. The town has a diverse workforce and strong, multifaceted local economy that includes a thriving arts and cultural scene. Residents and tourists visit Hillsborough for outdoor recreation, shopping, dining and special events. Downtown Hillsborough is home to a national register district which has over 100 structures from the 18th and 19th centuries. The Riverwalk, a 2.1-mile accessible urban greenway, winds along the Eno River providing many outdoor recreation opportunities. Hillsborough has enjoyed rapid economic growth and accolades. The past ten years have seen Hillsborough earn a reputation for being a desirable destination thanks to publications deeming it: • America’s Little Literacy Town • One of the Coolest Small Towns in America, ranked third • One of the Best Small Towns in the Americas You’ve Never Heard of (But Should) • The Best Half Marathon in the Triangle These factors and others have led Hillsborough to numerous growth pressures. In the past 10 years the population has expanded from 6599 to 7161, or 8.5% growth. Orange County has experienced a 12% growth rate over the same time period. In the next 10 years, the town expects to see additional growth in population. In the past 5 years more than 1300 houses have been built in Hillsborough and 1200 more are expected under approved developments. The real estate market has remained strong despite the economic downtown of 2007 and more recent COVID-19 impacts. Annexation pressures are also increasing, as real estate speculators find land adjacent to town limits that is ripe for new residential and commercial development. In the past, Hillsborough’s economic development strategy was two-fold: promoting heritage-based tourism and managing growth for economic diversity. Today, Hillsborough has diversified its tourism strategy by focusing on outdoor recreation, the arts and live music, and the emerging food and beverage scene in addition to the already established and strong heritage-based tourism. Additionally, Hillsborough has added a third dimension: attracting, retaining and expanding businesses. The town has a Comprehensive Plan comprised of plans and documents adopted at various times designed to guide future growth and development in town. Several Comprehensive Plan elements including the Vision 2030 Plan are in need of updating. Project Purpose The goal of this project is to review, update and compile existing Town of Hillsborough comprehensive plans with sustainability as the filter through which amendments and new recommendations are made and conflicts are reconciled. Climate action and resiliency will be incorporated as new components of the comprehensive plan. An active engagement process will be utilized to inform the plan. This plan will be broad and far reaching as every town department should be included and will be impacted. Participation from town officials and staff as well as community members will be essential. Innovative techniques for soliciting public input during the COVID-19 pandemic will be necessary. 3 The plan will establish a framework for achieving the community’s vision for growth and development and provision of services while establishing feasible steps to meet the town’s renewable energy goals. Community visioning will be a necessary component of early planning. The consultant(s) will facilitate and manage an inclusive, equitable, and diverse public engagement process from start to finish, including utilization of both traditional and innovative outreach methods and working with existing community organizations and resources. Benchmarking, targets and tracking measures will be developed as part of the implementation strategy. The final product will be a Comprehensive Sustainability Plan that sets equitable, livable, and viable goals with measurable strategies to guide future development and government operational decisions in Hillsborough. Geographic Scope The geographic scope of the plan includes the Town Limits and Extra Territorial Jurisdiction (ETJ). The Urban Service Boundary will be considered in relation to future growth and development. Clean Energy Goal In September 2017, the Town of Hillsborough adopted a resolution supporting the goal of 100% Clean Energy by 2050 for the Town of Hillsborough, and the Fostering of a Resilient and Sustainable Community. The resolution states that the Town of Hillsborough shall establish a transition from fossil fuel-powered operations to 100% clean/renewable energy by December 31, 2050 or sooner and 80% clean/renewable energy by 2030. The Clean Energy Goal pertains specifically to town operations but for a greater impact on local emissions the Comprehensive Sustainability Plan will include climate action recommendations for the larger community as well. Specific emission reductions target for benchmarking and tracking will be developed for both town government operations and community climate initiatives. Climate action objectives and strategies will be prioritized in the plan. Ranking criteria will be developed to prioritize these recommendations based on the following factors: • Environmental impacts, benefits, and considerations • GHG Emissions Reduction • Economic impacts, benefits, and considerations • Cost of Implementation • Feasibility of Implementation • Social impacts, benefits, considerations related to equity/climate justice • Impacts, benefits, considerations related to public health Public Outreach While there are many people in Hillsborough who are actively engaged, there are individuals and groups that are underrepresented in the public forum. An outreach and engagement strategy must be developed to reach underrepresented and marginalized individuals and groups. Proposals shall include strategies for broad public outreach and input gathering. Care and thought must be given to identify public outreach strategies that will result in strong participation during the COVID-19 pandemic, when traditional public meetings and forums may not be possible or advisable. 4 Project Participants The following list represents groups that will be involved in developing the plan: • Project Team: Plan managers, local government officials, advisory boards, town staff • Stakeholders: Residents, local business owners, employers, developers, neighborhood associations, community groups • Partners: State/regional agencies, neighboring governments, emergency services, utility providers, transit providers, environmental groups, arts/cultural associations, non-profits. Values The following values as identified by the Town of Hillsborough Strategy Map shall be incorporated into the Plan. The Town of Hillsborough is committed to maintaining a community that is: • Vibrant • Affordable • Forward Thinking • Equitable • Ethical • Safe Strategic Goals The town’s strategic goals shall be incorporated into the Plan. • Sustainability and Resiliency • Connected Community • Economic Vitality • Community Safety • Service Excellence Compensation and Budget The budget for this project is $75,000. However, the Town will consider all proposals and negotiate to adjust budget and scope based on skills and methods proposed. Evaluation Criteria Proposals will be reviewed and ranked according to the following criteria: 1. Qualifications of the Professional Personnel to be Assigned to the Project 2. Demonstrated Understanding of the Scope of Work as evidenced by the proposal 3. Proposed Project Approach and Schedule 4. Related Experience with Comprehensive Planning 5. Related Experience with Climate Action and Sustainability Planning 6. Innovative Techniques for Public Participation and Outreach 7. Collaboration and Communication Methods II. Scope of Services Document Review The following list includes existing Town of Hillsborough Comprehensive Plan documents that will be reviewed, updated and incorporated into the Comprehensive Sustainability Plan: • Vision 2030 Plan • Strategic Growth Plan • Future Land Use Plan/Map • Parks and Recreation Master Plan • Community Connectivity Plan • Churton Street Corridor Strategic Plan • U.S. 70/Cornelius Street Corridor Plan 5 The following regulatory documents will be reviewed and opportunities to correlate to the Comprehensive Sustainability Plan will be identified in the implementation section of the Plan. • Unified Development Ordinance • Zoning Map Plan Components The Comprehensive Sustainability Plan will follow a new format, deviating from the multiple plans model of the past. Below is an example of the anticipated plan outline: • Purpose/Scope/Methodology • Vision Statement • Overview of Town Services and Operations • Built Environment (Land Use, Transportation, Housing, Public Space, Placemaking) • Climate and Energy (Baselines/Carbon Footprint, GHG Emissions Reductions Targets for Town Operations and Community, Energy, Renewables, Green Building) • Natural Systems (Natural Resources, Ecology, Habitat, Green Infrastructure) • Economy, Tourism and Jobs (Business Sector Overview, Economic Development, Opportunity) • Social and Cultural Resources (Diversity, Equity, Inclusivity, Aging, Arts) • Public Services (Policing/Public Safety, Public Information) • Infrastructure (Potable Water Supply, Wastewater Treatment, Water Quality and Conservation, Streets and Stormwater) • Waste Reduction/Recycling • Preparedness (Resiliency, Hazard Mitigation, Risk Assessment, Emergency Operations) • Implementation Plan (Ranking Criteria, Priorities, Benchmarking Measures, Tracking and Reporting) • Methodology for evaluating and updating the plan on a reoccurring basis. Project Phasing and Schedule Currently, the Project Team anticipates a two-year, five-phased project. Each phase will include public outreach and the proposal shall specify what types of approaches may be used for each phase. Proposals shall also include a tentative schedule. • Phase 1: Project Launch and Visioning, which includes educating the community and creating awareness of the Comprehensive Sustainability Plan effort and conducting listening and visioning sessions to establish an actionable vision statement, values and guiding principles that will guide policy development. • Phase 2: Policy Framework, which includes working with the leadership team and community to translate the vision into a broad set of policy priorities and goals, related to the Built Environment, Climate and Energy, Natural Systems, Economy and Jobs, Cultural Resources, Public Services, Infrastructure, Waste Reduction, Preparedness and more. • Phase 3: Update and Incorporate Existing Plans, which includes review of existing comprehensive plan documents, local regulations and policy documents to update recommendations under the integrated theme of sustainability in coordination with the plan vision, values, and guiding policies. • Phase 4: Actions, Strategies, Implementation, which includes working with leadership team and community to develop and review specific polices, strategies and actions intended to implement 6 the vision and policy framework, weighing costs and benefits and evaluating tradeoffs, and more. Benchmarking and reporting structures will also be developed. • Phase 5: Review and Adoption, which includes significant public engagement, public comment, editing and finalization of the draft for recommendation by the Planning Board and action by the Board of Commissioners. III. Details of Proposal Submission Deadlines Proposals will be accepted until 3:00 P.M. on Wednesday, October 28, 2020. Questions concerning this RFP must be submitted in writing no later than 3:00 P.M. on Monday, October 12, 2020 to Stephanie Trueblood at stephanie.trueblood@hillsboroughnc.gov. All responses to submitted questions will be published in the form of an addendum on the Town’s website at www.hillsboroughnc.gov no later than Thursday, October 15, 2020 at 3 P.M. Proposals with a file size less than 20 MB shall be submitted as a pdf file attached to an email message and sent to stephanie.trueblood@hillsboroughnc.gov with the following inserted in the “subject” line of the email: “Proposal-Comprehensive Sustainability Plan Consulting Services RFP” For proposals that are larger than 20 MB, please contact Stephanie Trueblood at stephanie.trueblood@hillsboroughnc.gov for file sharing options. Do not submit paper copies. Presentations All proposals should be complete and reflect the most favorable terms available from the consulting firm. During evaluation, the selection team may, at its discretion, request any one or all prospective consulting firms to make oral presentations (via Zoom) for the purpose of clarification or to amplify materials presented in any part of the proposal. Not all bidders may be asked to make such oral presentations. General Requirements for Proposals In order to be eligible for consideration, submitted proposals shall include all of the following: 1. Brief cover letter stating intentions of proposal 2. Table of Contents 3. List of available services 4. Capability to perform each item of work as outlined in the “Scope of Services” of this RFP 5. A detailed project approach including proposed public outreach methods 6. Options for town staff to participate or carry aspects of the planning process for overall cost savings 7. Cost and fee proposal including disclosure of all fees and verification that all services provided therein are included in the proposal cost. 7 Invoicing and Payments Payment terms are net 30. Vendors are required to accept ACH payments. Invoices are submitted within 10 days of the end of month. Vendors must provide a W9 and ACH authorization upon execution of the agreement. Invoices shall be submitted to: finance@hillsboroughnc.gov or Town of Hillsborough P.O. Box 429 Hillsborough, NC 27278 Subcontracting The consultant may use subcontractors to perform work as outlined in this proposal subject to their meeting the required experience or professional qualifications. Qualifications and experience of subcontractors proposed shall be submitted as a part of the proposal. The proposal shall clearly note the type of work they will be performing and the approximate percentage of the total work. Discretion of the Town The Town reserves the right to reject any or all proposals. NOTWITHSTANDING anything to the contrary in this document or in any addendums to this document, unless the provision refers specifically to this provision, the Town reserves the right (i) to negotiate changes of any nature with any firm proposing to do the work with respect to any term, condition, or provision in this document and/or in any proposals, whether or not something is stated to be mandatory and whether or not it is said that a proposal will be rejected if certain information or documentation is not submitted with it, and (ii) to enter into an agreement for the work with one or more firms that do not submit proposals. Board of Commissioners Agenda Abstract Form Meeting Date: Sept. 28, 2020 Department: Planning Public Hearing: Yes No Date of Public Hearing: For Clerk’s Use Only AGENDA ITEM # 4.B Consent Agenda Regular Agenda Closed Session PRESENTER/INFORMATION CONTACT: Economic Development Planner Shannan Campbell ITEM TO BE CONSIDERED Subject: Sidewalk Construction Cost Share Request - Colonial Inn Attachment(s): 1. Formal letter of request from Colonial Inn/Allied Development Company 2. Engineer’s Estimate for the project 3. Executed encroachment agreement and approved plans for the project stamped by NCDOT 4. Photographs of the existing conditions for reference Brief Summary: The Colonial Inn/Allied Development Company would like to enter into an agreement for the cost-sharing of the demolition of the existing rock wall and the installation of approximately 1965 SF of new ADA accessible sidewalk in front of 153 W. King St. around the existing front porch that encroaches heavily into the Right of Way. The historic nature of the building makes the front porch architecturally significant, so the penchant was to not remove it, but rather construct the sidewalk around it. The development company has faced numerous obstacles that caused fiscal challenges throughout the restoration of the Inn, including facing obstacles unique to the COVID-19 pandemic. The developer is requesting a cost-share due to the project being in the right of way and the amenity being a publicly held improvement. The developer has requested that the town pay up to $35,000 in related costs with the developer assuming any additional project over-run costs. The developer has indicated that they have paid $10,000 in design and engineering fees toward the project and has completed NCDOT approval of the plans and had the third-party encroachment agreement executed as their part of the cost-share. Action Requested: Approve the full amount of the cost share request ($35,000), approve another amount of the cost share ($ ??), deny the request for the cost share of the project. ISSUE OVERVIEW Background Information & Issue Summary: The Colonial Inn, a structure dating back to the early 1800’s, was constructed with the front porch in the Right of Way. After years of being closed and falling into disrepair a new development company acquired the property with the intentions to expand and restore the Inn and operate it as a hotel/event venue. In December 2018 a handful of issues with regard to changes in the Right of Way came before the Town Board of Commissioners, one of them being the recommendation from staff to remove on-street parking spaces directly in front of the Inn in favor of constructing an ADA accessible sidewalk around the front porch of the building to replace a narrow rock wall. An ADA accessible path down the south side of West King Street is both a necessary improvement for the operation of the Inn as well as needed for connectivity and walkability of the Town of Hillsborough. Financial Impacts: High. The town has not budgeted $35,000 for this project in FY21. If directed, the town manager/staff would need to identify possible funding sources. Staff Recommendations/Comments: From: The Colonial Inn To: The Town of Hillsborough Date: September 21, 2020 Subject: Requesting Funds for Sidewalk Dear Respected Town Officials, We, the owners of The Colonial lnn, are writing to you to formally request your consideration for funds that will allow the proposed sidewalk in front of The Colonial Inn to be constructed. We watched not long ago when the expanded ADA accommodating sidewalk was added to Churton St. with much excitement. The presence of the additional walking space for the community is invaluable, particularly considering it’s resounding success for those who are in need of more room due to physical challenges. Now more than ever, we believe this space is imperative. This sidewalk space allows for walking within social distancing guidelines amid the current global crisis. Such comfort for the community cannot be overstated. We are deeply moved to keep the historic nature of The Colonial Inn, including the notable sidewalk area with its flagstone path beneath the majestic second story porch. To the utmost extent possible, our focus has always been to preserve the history and architectural integrity of this beloved structure but we also feel inspired by the town’s work towards a fully ADA accessible downtown area, thus we feel the sidewalk addition outside of the inn is of premier importance. When conversations about adding a sidewalk similar to those on Churton Street were raised, unfortunately, our budget had already been approved and set. Atop this fact, as you can well imagine, construction has been significantly over in budget requiring multiple calls for personal investment by the ownership team. These overages were due to multiple factors including immense complexity of the restoration and preservation efforts of the original structure that could not be foreseen, lumber and other material prices increasing due to COVID-19, delays and more. As we near the end of this incredible project, we are quite simply exhausted of all funds. We do believe the sidewalk is a wonderfully worthwhile endeavor and have already invested over $10,000.00 in engineering fees just to present this to the town and ask for your consideration. We also believe this is the best possible time to take this project on as it will be (as much as it can be) a minimal impact on our neighbors and the surrounding small businesses. From our viewpoint, the Masonic Lodge is not meeting with large numbers, Yonder is not currently open for business aside from their take out opportunities, and quite frankly, our closest neighbors, with their unwavering patience, are already in construction mode with The Colonial Inn eclipsing two years of work. It is because of these reasons that we would like the town to consider fully funding the sidewalk outside of The Colonial Inn with a total investment of $35,000.00 per the DOT’s budget for this project. The inn would assume any and all costs above and beyond this number to ensure the project is completed and done with attentive care. Please let us know if there are additional details we can provide to give support to this request. We are happy to disclose particulars, should they be needed, to make a decision. Thank you for your vision for an accessible Hillsborough for all. We also thank you for your help and support in our efforts to give The Colonial Inn renewed life and help us create a sustainable business to uplift and pay it forward to our downtown small business family. Warmest regards, The Colonial Inn Ownership Team Existing Conditions (left side of the building, from King Street): Existing Conditions (looking at the right side of the building from King Street): Board of Commissioners Agenda Abstract Form Meeting Date: Sept. 28, 2020 Department: Planning Public Hearing: Yes No Date of Public Hearing: For Clerk’s Use Only AGENDA ITEM # 4.C Consent Agenda Regular Agenda Closed Session PRESENTER/INFORMATION CONTACT: Margaret A. Hauth, Planning Director/Assistant Town Manager ITEM TO BE CONSIDERED Subject: Update and discussion of hearing format and date for East Village at Meadowlands proposal Attachment(s): None Brief Summary: Staff will provide an update on the next quasi-judicial hearing for the annexation, zoning, and special use permit for the East Village at Meadowlands proposal. Action Requested: Discussion and direction ISSUE OVERVIEW Background Information & Issue Summary: Financial Impacts: Staff Recommendations/Comments: