HomeMy Public PortalAbout09-28-20 Agenda Work Session
Interim Town Clerk/Human Resources Technician Sarah Kimrey
101 E. Orange St., PO Box 429, Hillsborough, NC 27278
919-296-9443 | sarah.kimrey@hillsboroughnc.gov
www.hillsboroughnc.gov | @HillsboroughGov
Board of Commissioners Agenda | 1 of 1
Agenda
Board of Commissioners Work Session
7 p.m. Sept. 28, 2020
Town of Hillsborough YouTube channel
Due to current public health concerns, the Board of Commissioners is conducting its work session remotely on
Sept. 28, 2020 utilizing Zoom. Members of the Board of Commissioners will be participating in the meeting
remotely. Members of the public will be able to view and listen to the meeting via live streaming video on the
Town of Hillsborough YouTube channel.
Compliance with the American with Disabilities Act interpreter services and/or special sound equipment is
available on request. If you are disabled and need assistance with reasonable accommodations, call the Town
Clerk’s Office at 919-296-9443.
Please use the bookmark feature to navigate and view the item attachments.
1. Opening of the workshop
2. Agenda changes and approval
3. Items for decision — consent agenda
A. Miscellaneous budget amendments and transfers
4. In-depth discussions and topics
A. Comprehensive Sustainability Plan RFP update
B. Sidewalk Construction Cost Share Request - Colonial Inn
C. Update and discussion of hearing format and date for East Village at Meadowlands proposal
5. Other business
6. Committee updates and reports
7. Adjournment
Board of Commissioners
Agenda Abstract Form
Meeting Date: Sept. 28, 2020
Department: Administration - Budget
Public Hearing: Yes No
Date of Public Hearing: __________________________
For Clerk’s Use Only AGENDA ITEM #
3.A
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Emily Bradford, Budget Director
ITEM TO BE CONSIDERED
Subject:
Miscellaneous budget amendments and transfers
Attachment(s):
1. Description and explanation for budget amendments and transfers
Brief Summary:
To adjust budgeted revenues and expenditures where needed due to changes that have occurred since budget
adoption.
Action Requested:
Consider approving budget amendments and transfers.
ISSUE OVERVIEW
Background Information & Issue Summary:
N/A
Financial Impacts:
As indicated by each budget amendment.
Staff Recommendations/Comments:
To approve the attached list of budget amendments.
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2020-2021
DATES: 09/28/2020 TO 09/28/2020
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
10-10-6300-5300-150 MAINTENANCE - BUILDINGS
09/28/2020 9,592.00 130.00To cover recycling fee 20231 9,722.00EBRADFORD
10-10-6300-5300-570 MISCELLANEOUS
09/28/2020 3,000.00 -130.00To cover recycling fee 20230 1,310.00EBRADFORD
75-75-3870-3870-156 TRANS FR W/S US BUS 70 WTR PHASE I
09/28/2020 299,741.50 11,592.00To record Water SDFs 20233 331,941.50EBRADFORD
75-75-6900-5970-928 TRAN TO UTL CAP IMP-US 70 PHASE I
09/28/2020 299,741.50 11,592.00To record Water SDFs 20234 331,941.50EBRADFORD
76-76-3870-3870-155 TRAN FR W/S CRF - COLLECT SYS REHAB
09/28/2020 1,008,106.50 3,243.00To record Sewer SDFs 20235 1,031,888.50EBRADFORD
76-76-6900-5970-927 TRAN TO UTIL CAP IMP FD - COLL SYS
09/28/2020 1,008,106.50 3,243.00To record Sewer SDFs 20236 1,031,888.50EBRADFORD
29,670.00
EBRADFORD 9:16:45AM09/22/2020
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Board of Commissioners
Agenda Abstract Form
Meeting Date: Sept. 28, 2020
Department: Public Space
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only
AGENDA ITEM #
4.A
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Stephanie Trueblood, Public Space Manager
ITEM TO BE CONSIDERED
Subject:
Comprehensive Sustainability Plan RFP update
Attachment(s):
1.DRAFT Comprehensive Sustainability Plan RFP
Brief Summary:
The purpose of this item is to share the DRAFT RFP and discuss the schedule for the release.
Action Requested:
Provide direction to staff on release of RFP for Comprehensive Sustainability Plan.
ISSUE OVERVIEW
Background Information & Issue Summary:
The town board directed staff to begin Comprehensive Sustainability Plan efforts this past spring. The original
schedule included release of the RFP in May but due to Covid-19 restrictions on in-person meetings as well as
unknown economic impacts, the project was put on hold for the summer.
Staff agrees that even though restrictions to in-person meetings remain in place, moving ahead with the
Comprehensive Sustainability Plan efforts is necessary for several reasons. First, we would like to see what type of
response we get to the RFP. In the RFP, we ask for the proposals to include details of new and innovative methods
for public participation in plan making. We want to evaluate what types of options exist for gathering broad public
input despite Covid-19 restrictions. The budget for this project is $75,000. We need to analyze RFP responses to
learn if the current budget is reasonable. And finally, the Comprehensive Sustainability Plan elements, especially in
relation to climate action and resiliency, are increasingly important if we are to meet the town’s Clean Energy
Resolution.
Staff proposes to release the RFP in early October with responses due on Oct. 28, 2020. The town reserves the
right to reject any and all proposals and to delay the project before contracts are signed.
Financial Impacts:
N/A
Staff Recommendations/Comments:
Approve DRAFT RFP for release in early October 2020.
1
NOTICE OF REQUEST FOR PROPOSALS FOR
COMPREHENSIVE SUSTAINABILITY PLAN CONSULTING SERVICES
FOR TOWN OF HILLSBOROUGH, NORTH CAROLINA
TO: All Prospective Bidders
FROM: Stephanie Trueblood, Public Space Manager and Shannan Campbell, Economic Development
and Tourism Planner for the Town of Hillsborough
SUBJECT: Request for Proposals for Comprehensive Sustainability Plan Consulting Services
PUBLISHED: Town of Hillsborough Website: https://www.hillsboroughnc.gov/
DATE: Monday, October 5, 2020
The Town of Hillsborough is seeking proposals from qualified firms to serve as a consultant to the Town
of Hillsborough in the development of a town-wide Comprehensive Sustainability Plan including land
use, transportation and climate action components. Proposals shall include recommendations to
address equity and inclusivity in the development of the plan, in the plan recommendations and
outcomes and in benchmarking measures. Firms must have extensive experience in the development of
comprehensive plans with varied and significant public engagement practices and successes.
A detailed description of the services solicited in this Request for Proposals (RFP) is outlined in the Scope
of Services. The role of the selected firm will be to work with the Hillsborough community, Town
officials, advisory board members, and staff to guide the development of a new Comprehensive
Sustainability Plan that includes a 10-year vision for growth that focuses on reduction of greenhouse
gases (GHGs) and environmental sustainability.
Specifically, the contractor(s) will manage and facilitate an inclusive, equitable, and diverse public
engagement process from start to finish, including utilization of both traditional and innovative outreach
methods and working with existing community organizations and resources. The contractor(s) will
analyze and evaluate existing plans, develop recommendations, set criteria for establishing priorities,
and create benchmarking, tracking and reporting databases for each of the plan elements.
The Town of Hillsborough reserves the right to reject any and all proposals.
Proposals are due by 3:00 P.M. on Wednesday, October 28, 2020.
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I. Project Overview
Background
Hillsborough, North Carolina is the county seat of Orange County with a population of 7,400. It is
centrally located between the Triangle (Durham/Raleigh/Chapel Hill) and the Triad
(Greensboro/Winston Salem/High Point) with exits on I-40 and I-85. Hillsborough is a vibrant
community with an engaged electorate. The town features many locally owned and unique shops,
restaurants, and bars. The town has a diverse workforce and strong, multifaceted local economy that
includes a thriving arts and cultural scene. Residents and tourists visit Hillsborough for outdoor
recreation, shopping, dining and special events. Downtown Hillsborough is home to a national register
district which has over 100 structures from the 18th and 19th centuries. The Riverwalk, a 2.1-mile
accessible urban greenway, winds along the Eno River providing many outdoor recreation opportunities.
Hillsborough has enjoyed rapid economic growth and accolades. The past ten years have seen
Hillsborough earn a reputation for being a desirable destination thanks to publications deeming it:
• America’s Little Literacy Town
• One of the Coolest Small Towns in America, ranked third
• One of the Best Small Towns in the Americas You’ve Never Heard of (But Should)
• The Best Half Marathon in the Triangle
These factors and others have led Hillsborough to numerous growth pressures. In the past 10 years the
population has expanded from 6599 to 7161, or 8.5% growth. Orange County has experienced a 12%
growth rate over the same time period. In the next 10 years, the town expects to see additional growth
in population. In the past 5 years more than 1300 houses have been built in Hillsborough and 1200 more
are expected under approved developments. The real estate market has remained strong despite the
economic downtown of 2007 and more recent COVID-19 impacts. Annexation pressures are also
increasing, as real estate speculators find land adjacent to town limits that is ripe for new residential and
commercial development.
In the past, Hillsborough’s economic development strategy was two-fold: promoting heritage-based
tourism and managing growth for economic diversity. Today, Hillsborough has diversified its tourism
strategy by focusing on outdoor recreation, the arts and live music, and the emerging food and beverage
scene in addition to the already established and strong heritage-based tourism. Additionally,
Hillsborough has added a third dimension: attracting, retaining and expanding businesses.
The town has a Comprehensive Plan comprised of plans and documents adopted at various times
designed to guide future growth and development in town. Several Comprehensive Plan elements
including the Vision 2030 Plan are in need of updating.
Project Purpose
The goal of this project is to review, update and compile existing Town of Hillsborough comprehensive
plans with sustainability as the filter through which amendments and new recommendations are made
and conflicts are reconciled. Climate action and resiliency will be incorporated as new components of the
comprehensive plan. An active engagement process will be utilized to inform the plan. This plan will be
broad and far reaching as every town department should be included and will be impacted. Participation
from town officials and staff as well as community members will be essential. Innovative techniques for
soliciting public input during the COVID-19 pandemic will be necessary.
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The plan will establish a framework for achieving the community’s vision for growth and development
and provision of services while establishing feasible steps to meet the town’s renewable energy goals.
Community visioning will be a necessary component of early planning. The consultant(s) will facilitate
and manage an inclusive, equitable, and diverse public engagement process from start to finish,
including utilization of both traditional and innovative outreach methods and working with existing
community organizations and resources. Benchmarking, targets and tracking measures will be
developed as part of the implementation strategy.
The final product will be a Comprehensive Sustainability Plan that sets equitable, livable, and viable
goals with measurable strategies to guide future development and government operational decisions in
Hillsborough.
Geographic Scope
The geographic scope of the plan includes the Town Limits and Extra Territorial Jurisdiction (ETJ). The
Urban Service Boundary will be considered in relation to future growth and development.
Clean Energy Goal
In September 2017, the Town of Hillsborough adopted a resolution supporting the goal of 100% Clean
Energy by 2050 for the Town of Hillsborough, and the Fostering of a Resilient and Sustainable
Community. The resolution states that the Town of Hillsborough shall establish a transition from fossil
fuel-powered operations to 100% clean/renewable energy by December 31, 2050 or sooner and 80%
clean/renewable energy by 2030.
The Clean Energy Goal pertains specifically to town operations but for a greater impact on local
emissions the Comprehensive Sustainability Plan will include climate action recommendations for the
larger community as well. Specific emission reductions target for benchmarking and tracking will be
developed for both town government operations and community climate initiatives.
Climate action objectives and strategies will be prioritized in the plan. Ranking criteria will be developed
to prioritize these recommendations based on the following factors:
• Environmental impacts, benefits, and considerations
• GHG Emissions Reduction
• Economic impacts, benefits, and considerations
• Cost of Implementation
• Feasibility of Implementation
• Social impacts, benefits, considerations related to equity/climate justice
• Impacts, benefits, considerations related to public health
Public Outreach
While there are many people in Hillsborough who are actively engaged, there are individuals and groups
that are underrepresented in the public forum. An outreach and engagement strategy must be
developed to reach underrepresented and marginalized individuals and groups. Proposals shall include
strategies for broad public outreach and input gathering. Care and thought must be given to identify
public outreach strategies that will result in strong participation during the COVID-19 pandemic, when
traditional public meetings and forums may not be possible or advisable.
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Project Participants
The following list represents groups that will be involved in developing the plan:
• Project Team: Plan managers, local government officials, advisory boards, town staff
• Stakeholders: Residents, local business owners, employers, developers, neighborhood
associations, community groups
• Partners: State/regional agencies, neighboring governments, emergency services, utility
providers, transit providers, environmental groups, arts/cultural associations, non-profits.
Values
The following values as identified by the Town of Hillsborough Strategy Map shall be incorporated into
the Plan. The Town of Hillsborough is committed to maintaining a community that is:
• Vibrant
• Affordable
• Forward Thinking
• Equitable
• Ethical
• Safe
Strategic Goals
The town’s strategic goals shall be incorporated into the Plan.
• Sustainability and Resiliency
• Connected Community
• Economic Vitality
• Community Safety
• Service Excellence
Compensation and Budget
The budget for this project is $75,000. However, the Town will consider all proposals and negotiate to
adjust budget and scope based on skills and methods proposed.
Evaluation Criteria
Proposals will be reviewed and ranked according to the following criteria:
1. Qualifications of the Professional Personnel to be Assigned to the Project
2. Demonstrated Understanding of the Scope of Work as evidenced by the proposal
3. Proposed Project Approach and Schedule
4. Related Experience with Comprehensive Planning
5. Related Experience with Climate Action and Sustainability Planning
6. Innovative Techniques for Public Participation and Outreach
7. Collaboration and Communication Methods
II. Scope of Services
Document Review
The following list includes existing Town of Hillsborough Comprehensive Plan documents that will be
reviewed, updated and incorporated into the Comprehensive Sustainability Plan:
• Vision 2030 Plan
• Strategic Growth Plan
• Future Land Use Plan/Map
• Parks and Recreation Master Plan
• Community Connectivity Plan
• Churton Street Corridor Strategic Plan
• U.S. 70/Cornelius Street Corridor Plan
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The following regulatory documents will be reviewed and opportunities to correlate to the
Comprehensive Sustainability Plan will be identified in the implementation section of the Plan.
• Unified Development Ordinance
• Zoning Map
Plan Components
The Comprehensive Sustainability Plan will follow a new format, deviating from the multiple plans
model of the past. Below is an example of the anticipated plan outline:
• Purpose/Scope/Methodology
• Vision Statement
• Overview of Town Services and Operations
• Built Environment (Land Use, Transportation, Housing, Public Space, Placemaking)
• Climate and Energy (Baselines/Carbon Footprint, GHG Emissions Reductions Targets for Town
Operations and Community, Energy, Renewables, Green Building)
• Natural Systems (Natural Resources, Ecology, Habitat, Green Infrastructure)
• Economy, Tourism and Jobs (Business Sector Overview, Economic Development, Opportunity)
• Social and Cultural Resources (Diversity, Equity, Inclusivity, Aging, Arts)
• Public Services (Policing/Public Safety, Public Information)
• Infrastructure (Potable Water Supply, Wastewater Treatment, Water Quality and Conservation,
Streets and Stormwater)
• Waste Reduction/Recycling
• Preparedness (Resiliency, Hazard Mitigation, Risk Assessment, Emergency Operations)
• Implementation Plan (Ranking Criteria, Priorities, Benchmarking Measures, Tracking and
Reporting)
• Methodology for evaluating and updating the plan on a reoccurring basis.
Project Phasing and Schedule
Currently, the Project Team anticipates a two-year, five-phased project. Each phase will include public
outreach and the proposal shall specify what types of approaches may be used for each phase.
Proposals shall also include a tentative schedule.
• Phase 1: Project Launch and Visioning, which includes educating the community and creating
awareness of the Comprehensive Sustainability Plan effort and conducting listening and
visioning sessions to establish an actionable vision statement, values and guiding principles that
will guide policy development.
• Phase 2: Policy Framework, which includes working with the leadership team and community to
translate the vision into a broad set of policy priorities and goals, related to the Built
Environment, Climate and Energy, Natural Systems, Economy and Jobs, Cultural Resources,
Public Services, Infrastructure, Waste Reduction, Preparedness and more.
• Phase 3: Update and Incorporate Existing Plans, which includes review of existing
comprehensive plan documents, local regulations and policy documents to update
recommendations under the integrated theme of sustainability in coordination with the plan
vision, values, and guiding policies.
• Phase 4: Actions, Strategies, Implementation, which includes working with leadership team and
community to develop and review specific polices, strategies and actions intended to implement
6
the vision and policy framework, weighing costs and benefits and evaluating tradeoffs, and
more. Benchmarking and reporting structures will also be developed.
• Phase 5: Review and Adoption, which includes significant public engagement, public comment,
editing and finalization of the draft for recommendation by the Planning Board and action by
the Board of Commissioners.
III. Details of Proposal Submission
Deadlines
Proposals will be accepted until 3:00 P.M. on Wednesday, October 28, 2020.
Questions concerning this RFP must be submitted in writing no later than 3:00 P.M. on Monday, October
12, 2020 to Stephanie Trueblood at stephanie.trueblood@hillsboroughnc.gov.
All responses to submitted questions will be published in the form of an addendum on the Town’s
website at www.hillsboroughnc.gov no later than Thursday, October 15, 2020 at 3 P.M.
Proposals with a file size less than 20 MB shall be submitted as a pdf file attached to an email message
and sent to stephanie.trueblood@hillsboroughnc.gov with the following inserted in the “subject” line of
the email: “Proposal-Comprehensive Sustainability Plan Consulting Services RFP”
For proposals that are larger than 20 MB, please contact Stephanie Trueblood at
stephanie.trueblood@hillsboroughnc.gov for file sharing options.
Do not submit paper copies.
Presentations
All proposals should be complete and reflect the most favorable terms available from the consulting
firm. During evaluation, the selection team may, at its discretion, request any one or all prospective
consulting firms to make oral presentations (via Zoom) for the purpose of clarification or to amplify
materials presented in any part of the proposal. Not all bidders may be asked to make such oral
presentations.
General Requirements for Proposals
In order to be eligible for consideration, submitted proposals shall include all of the following:
1. Brief cover letter stating intentions of proposal
2. Table of Contents
3. List of available services
4. Capability to perform each item of work as outlined in the “Scope of Services” of this RFP
5. A detailed project approach including proposed public outreach methods
6. Options for town staff to participate or carry aspects of the planning process for overall cost
savings
7. Cost and fee proposal including disclosure of all fees and verification that all services provided
therein are included in the proposal cost.
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Invoicing and Payments
Payment terms are net 30. Vendors are required to accept ACH payments. Invoices are submitted within
10 days of the end of month. Vendors must provide a W9 and ACH authorization upon execution of the
agreement.
Invoices shall be submitted to:
finance@hillsboroughnc.gov
or
Town of Hillsborough
P.O. Box 429
Hillsborough, NC 27278
Subcontracting
The consultant may use subcontractors to perform work as outlined in this proposal subject to their
meeting the required experience or professional qualifications. Qualifications and experience of
subcontractors proposed shall be submitted as a part of the proposal. The proposal shall clearly note the
type of work they will be performing and the approximate percentage of the total work.
Discretion of the Town
The Town reserves the right to reject any or all proposals. NOTWITHSTANDING anything to the contrary
in this document or in any addendums to this document, unless the provision refers specifically to this
provision, the Town reserves the right (i) to negotiate changes of any nature with any firm proposing to
do the work with respect to any term, condition, or provision in this document and/or in any proposals,
whether or not something is stated to be mandatory and whether or not it is said that a proposal will be
rejected if certain information or documentation is not submitted with it, and (ii) to enter into an
agreement for the work with one or more firms that do not submit proposals.
Board of Commissioners
Agenda Abstract Form
Meeting Date: Sept. 28, 2020
Department: Planning
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only AGENDA ITEM #
4.B
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Economic Development Planner Shannan Campbell
ITEM TO BE CONSIDERED
Subject:
Sidewalk Construction Cost Share Request - Colonial Inn
Attachment(s):
1. Formal letter of request from Colonial Inn/Allied Development Company
2. Engineer’s Estimate for the project
3. Executed encroachment agreement and approved plans for the project stamped by NCDOT
4. Photographs of the existing conditions for reference
Brief Summary:
The Colonial Inn/Allied Development Company would like to enter into an agreement for the cost-sharing of the
demolition of the existing rock wall and the installation of approximately 1965 SF of new ADA accessible sidewalk in
front of 153 W. King St. around the existing front porch that encroaches heavily into the Right of Way. The historic
nature of the building makes the front porch architecturally significant, so the penchant was to not remove it, but
rather construct the sidewalk around it. The development company has faced numerous obstacles that caused fiscal
challenges throughout the restoration of the Inn, including facing obstacles unique to the COVID-19 pandemic. The
developer is requesting a cost-share due to the project being in the right of way and the amenity being a publicly held
improvement. The developer has requested that the town pay up to $35,000 in related costs with the developer
assuming any additional project over-run costs. The developer has indicated that they have paid $10,000 in design
and engineering fees toward the project and has completed NCDOT approval of the plans and had the third-party
encroachment agreement executed as their part of the cost-share.
Action Requested:
Approve the full amount of the cost share request ($35,000), approve another amount of the cost share ($ ??), deny
the request for the cost share of the project.
ISSUE OVERVIEW
Background Information & Issue Summary:
The Colonial Inn, a structure dating back to the early 1800’s, was constructed with the front porch in the Right of
Way. After years of being closed and falling into disrepair a new development company acquired the property with
the intentions to expand and restore the Inn and operate it as a hotel/event venue. In December 2018 a handful of
issues with regard to changes in the Right of Way came before the Town Board of Commissioners, one of them
being the recommendation from staff to remove on-street parking spaces directly in front of the Inn in favor of
constructing an ADA accessible sidewalk around the front porch of the building to replace a narrow rock wall. An ADA
accessible path down the south side of West King Street is both a necessary improvement for the operation of the Inn
as well as needed for connectivity and walkability of the Town of Hillsborough.
Financial Impacts:
High. The town has not budgeted $35,000 for this project in FY21. If directed, the town manager/staff would
need to identify possible funding sources.
Staff Recommendations/Comments:
From: The Colonial Inn
To: The Town of Hillsborough
Date: September 21, 2020
Subject: Requesting Funds for Sidewalk
Dear Respected Town Officials,
We, the owners of The Colonial lnn, are writing to you to formally request your consideration for
funds that will allow the proposed sidewalk in front of The Colonial Inn to be constructed.
We watched not long ago when the expanded ADA accommodating sidewalk was added to
Churton St. with much excitement. The presence of the additional walking space for the
community is invaluable, particularly considering it’s resounding success for those who are in
need of more room due to physical challenges. Now more than ever, we believe this space is
imperative. This sidewalk space allows for walking within social distancing guidelines amid the
current global crisis. Such comfort for the community cannot be overstated.
We are deeply moved to keep the historic nature of The Colonial Inn, including the notable
sidewalk area with its flagstone path beneath the majestic second story porch. To the utmost
extent possible, our focus has always been to preserve the history and architectural integrity of
this beloved structure but we also feel inspired by the town’s work towards a fully ADA
accessible downtown area, thus we feel the sidewalk addition outside of the inn is of premier
importance.
When conversations about adding a sidewalk similar to those on Churton Street were raised,
unfortunately, our budget had already been approved and set. Atop this fact, as you can well
imagine, construction has been significantly over in budget requiring multiple calls for personal
investment by the ownership team. These overages were due to multiple factors including
immense complexity of the restoration and preservation efforts of the original structure that
could not be foreseen, lumber and other material prices increasing due to COVID-19, delays
and more. As we near the end of this incredible project, we are quite simply exhausted of all
funds.
We do believe the sidewalk is a wonderfully worthwhile endeavor and have already invested
over $10,000.00 in engineering fees just to present this to the town and ask for your
consideration. We also believe this is the best possible time to take this project on as it will be
(as much as it can be) a minimal impact on our neighbors and the surrounding small
businesses. From our viewpoint, the Masonic Lodge is not meeting with large numbers, Yonder
is not currently open for business aside from their take out opportunities, and quite frankly, our
closest neighbors, with their unwavering patience, are already in construction mode with The
Colonial Inn eclipsing two years of work.
It is because of these reasons that we would like the town to consider fully funding the sidewalk
outside of The Colonial Inn with a total investment of $35,000.00 per the DOT’s budget for this
project. The inn would assume any and all costs above and beyond this number to ensure the
project is completed and done with attentive care.
Please let us know if there are additional details we can provide to give support to this request.
We are happy to disclose particulars, should they be needed, to make a decision.
Thank you for your vision for an accessible Hillsborough for all. We also thank you for your help
and support in our efforts to give The Colonial Inn renewed life and help us create a sustainable
business to uplift and pay it forward to our downtown small business family.
Warmest regards,
The Colonial Inn Ownership Team
Existing Conditions (left side of the building, from King Street):
Existing Conditions (looking at the right side of the building from King Street):
Board of Commissioners
Agenda Abstract Form
Meeting Date: Sept. 28, 2020
Department: Planning
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only AGENDA ITEM #
4.C
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Margaret A. Hauth, Planning Director/Assistant Town Manager
ITEM TO BE CONSIDERED
Subject:
Update and discussion of hearing format and date for East Village at Meadowlands proposal
Attachment(s):
None
Brief Summary:
Staff will provide an update on the next quasi-judicial hearing for the annexation, zoning, and special use permit for
the East Village at Meadowlands proposal.
Action Requested:
Discussion and direction
ISSUE OVERVIEW
Background Information & Issue Summary:
Financial Impacts:
Staff Recommendations/Comments: