HomeMy Public PortalAboutMinutes-11/06/2002 Planning and Zoning Commission
City of Tiffin
Wednesday,November`6, 2002
6:30 p.m. Tiffin Fire Station
Call to Order
Minutes
Review Roberts Ferry Storm Sewer
Review Possible Plans for Stephans/Hwy 6
Addition of Painting Requirements to Design Standards
Update Information on Trails System
School Crossing—New Information from IDOT
Consider Stop Signs for Third & Summerhays
Old Business
New Business
Adjournment .
Tiffm Planning and Zoning Commission November 6, 2002
A regular meeting of the Tiffm City Planning and Zoning Commission was brought to
order by Chair Steve Berner, 6:30 p.m., Wednesday,November 6, 2002 at the Tiffin Fire
Station. Members present: Steve Berner, Melvin Reeve and Mark Petersen. Absent:
Terry Richardson and Sandy Huedepohl. Also present: Mayor Glenn Potter, Council
Karin Dils and Council Dave Shaffer.
Motion Reeve, second Petersen to approve printed minutes. Ayes: Berner,Reeve and
Petersen. Absent: Richardson and Huedepohl. Motion carried.
Karin Dils explained that development plans for the lot owned by Brian and Wanda
McCubbin notates that no open window or opening should be placed below the elevation
shown on the plat. Hart Engineering is notifying the McCubbin family of this notation,
so that they can review elevations with the builder of the home. It may well be that the
basement window is lower than specifications indicate and that Mr. and Mrs. McCubbin
will need to look into this matter with the builder.
The storm intake between houses on Goldfmch are being connected with a 36" storm
pipe that will hook into the beehive in the front of the McCubbin residence, from there to
the drainage way on the east side of Roberts Ferry. This storm pipe being installed by
Tom Lawrence should alleviate water problems on the front side of the McCubbin
property.
The retaining wall on the property south of McCubbin lot continues to blow out during
heavy rains,the city may have to require removal and replacement with intake and storm
culvert in this area.
Three options were presented for the Stephans/Hwy6 intersection. Estimates for the three
options were $80,000, $230,000 and$860,000. Members agreed that the $80,000 option
did not seem acceptable. It was agreed that the complete Hwy 6 study should be moved
forward with and this intersection should be one of the first to be considered locations for
attention.
IDOT requires a 190 straight away approach and a 15 to 1 taper on a 40 mph zone. This
will extend westward nearly to Brown Street,which may force a change here. The
options also notice problems with the retaining wall located at the northeast quadrant,and
also expensive moving of utilities as they are presently located. Planning and Zoning
will need to consider if they want primary attention to be eventually given to a proposed
Croell Blvd, and secondary attention to Stephans in planning efforts. IDOT has provided
the city with approval to proceed on Hwy 6 study work needed. Members agreed that
this should study should continue with emphasis of attentionfor Stephans Street.
Addition of painting requirements as prescribed by IDOT regulations are added to City of
Tiffm Design Standards. Copy of additional provided to members.
Trail system plans have been initially reviewed by IDOT,recommendations received and
plan revisions have been made. The plan will return to IDOT for final review. Dils
indicated that trail work may be expected for letting in perhaps May of 2003.
Abuissa Newman contacted Dils to indicate that a rolling stop sign could be used in the
school crosswalk. Location and permit will need to be obtained from IDOT and paint
markings will need to be in place. Petersen said that West Branch uses a flip down stop
sign. Members said that may be a good option later, but felt initially that a rolling sign
should be used on the highway. It was thought that perhaps the preschool program is
using a safety guard to assist smaller children across the highway.
Petersen suggested a painted crosswalk on Roberts Ferry at the intersection of the Grace
United Methodist Church.
Motion Berner, second Petersen to approve markings, use of caution flashers and
crossing stop sign for Highway 6 if the school can provide personnel for use from 8:00-
8:30 am and 3:15 —3:30 pm of schooldays. Ayes: Berner,Reeve and Petersen.
A request for stop sign on Third and Summerhays has been received. Motion Berner,
second Petersen to recommend placement of a stop sign for Third Street for east/west
traffic. Ayes: Reeve,Berner, and Petersen.
Dils continues zoning work on northeast corridor area and residential and commercial
zoning ordinance alterations.
Mud is tracking on street and sidewalk damage caused by improper driveway condition at
330 Main. Residential driveways are regulated under City of Tiffin Design Standards
and the owner should be contacted in this regard.
City employees may have offered to clean mud from recent new sidewalk work,the
owner of property is required to complete mud and dirt removal on sidewalks,backfill
and seeding. Members agreed that city employees have sufficient city work to complete
and should not be taking private tasks across the city and recommend that employees
complete city work.
Sidewalks are badly needed in the old section of Roberts Ferry Road. Considered that
perhaps sidewalk work should be completed jointly with when upgrades are done on this
same road. Roberts Ferry is picking up a lot of traffic,however it will also see many
cement trucks for quite awhile.
Asphalt was placed by city employees on Nightingale, the developer needs to do this
work and complete this work in a satisfactory manner.
Mayor Potter reports that he expects plans for the I-80 exit may be coming in the near
future.
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Pipe leakage in the new IDOT project are in the range of 10 gallons per minute and there
are no connections, which means that this amount of ground water is infiltrating the new
line prior to any connection. Hart Engineering is demanding that all work be inspected
because work is going so poorly. This engineering inspection work is to be refunded by
IDOT to the City of Tiffm. The region under the Clear Creek is not suspected to be the
source of the water infiltration, as the segment is one complete section and was bored
work. The contractor allowed dirt to enter the pump motors, and these have been
replaced. The lift station has been constructed on private property, and the project has
had to purchase the property at a cost of$8,000.00. It appears the contractor has no
workers on the project, so completion is not expected soon.
Hart Engineering is submitting a permit application for a sign for their new business at
510 State Street.
Leonard Roggeveen has asked to be on the agenda for a low sewer line from his home to
the main under the street. This matter is placed on the upcoming city agenda.
Steve Berner, Chair Margaret B. Reihman,
Clerk
Tiffm Planning and Zoning Commission
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