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HomeMy Public PortalAbout04/18/95 CCM62 ORDER CHECKS - APRIL 18, 1995 14455 Allstar Electric $ 5,574.24 14456 American Express 131.66 14457 Earl F. Anderson 122.23 14458 AWWA 91.00 14459 Brock White 300.84 14460 Budget Printing 631.54 14461 Commissioner of Revenue 802.36 14462 Culligan 57.40 14463 Delco Roofing 1,700.00 14464 Ditter, Inc. 84.00 14465 Doradus Corp 306.00 14466 Emery's Tree Service 1,250.00 14467 Farmers State Bank of Hamel 3,375.09 14468 Feed Rite Controls 35.00 14469 First Trust N.A. 71.25 14470 Genuine Parts 10.45 14471 Glenwood Inglewood 57.10 14472 Goodyear Auto 135.00 14473 Great West Life 600.00 14474 Hamel Building Center 8.18 14475 Hardrives, Inc 7,249.12 14476 LMCIT 433.00 14477 Metro West Inspection 3,295.36 14478 Minn Comm 38.60 14479 Minn. Chiefs of Police 250.00 14480 Minnesota Pipe & Equipment 295.34 14481 Mobil 50.36 14482 MTI Distributing 39.13 14483 Northwest Assoc. Consultants 593.38 14484 P.E.R.A. 2,485.59 14485 Peace officers stds. & Training 15.00 14486 Postmaster 500.00 14487 Schoening Exc. 690.00 14488 Suburban Propane 8.79 14489 Superior Ford 16,725.89 14490 Steven M. Tanen 5•,006.07 14491 Twin City Office 69.96 14492 Twin City Water Clinic 20.00 /� 14493 U.S. West Cellular 122.71 Il 14494 U.S. West Communications 34.60 14495 Uniforms Unlimited 9.82A 14496 Visu-Sewer Clean & Seal-2,569.44 14497 Wright -Hennepin Sec. Svcs. 295.41 $56,140. PAYROLL CHECKS APRIL 18, 1995 14322 Steven T. Scherer $ 859.47 14323 Richard R. Rabenort 1,257.17 14324 Michael J. Rouillard 598.94 14325 Scott A. Stillman 1,166.67 14326 James D. Dillman 1,185.95 14327 Robert P. Dressel 1,026.80 14328 Edgar J. Belland 1,008.11 14329 Jeffrey E. Karlson 1,188.63 14330 Cecilia M. Vieau 683.88 14331 Laura L. Sulander 859.45 14332 Sandra L. Larson 745.78 14333 Joseph R. Heyman 879.96 14334 Jon D. Priem 771.80 $12,232.61 63 MEDINA CITY COUNCIL MEETING MINUTES OF APRIL 18, 1995 The City Council of Medina, Minnesota met in regular session on April 18, 1995 at 7:30 p.m. in the City Hall Council Chambers with Mayor Anne Theis presiding. Members Present: John Ferris, Ann Thies, Philip Zietlow and Mayor Theis. Members Absent: James Johnson. Also Present: Police Chief Rick Rabenort, Public Works Director Jim Dillman, City Engineer Shawn Gustafson, City Attorney Ron Batty and Clerk -Treasurer Jeff Karlson. 1. ADOPTION OF THE AGENDA Moved by Thies, seconded by Mayor Theis, to adopt the agenda with the following additions: a. Request from Rotary Club of Crystal -New Hope-Robbinsdale for a Lawful Gambling Permit b. Approval of Additional $1500 to Purchase New Car for the Police Chief c. Update of Long Lake Cleanwater Project Motion passed unanimously. 2. CONSENT AGENDA Moved by Ferris, seconded by Zietlow, to approve the following consent agenda item: a. Resolution No. 95-16, "Resolution Granting Preliminary Plat Approval to Joseph Bizzano and Nancy Bizzano" Motion passed unanimously. 3. MINUTES Moved by Zietlow, seconded by Mayor Theis, to approve the minutes of the regular meeting of April 4, 1995, as amended, as follows: Page 2, paragraph 1, to read, "...a non-profit corporation." Motion passed unanimously. Moved by Ferris, seconded by Thies, to amend the minutes of the regular meeting of March 21, 1995, as follows: Page 5, item 13, line 4, to read, "Thies said MnDOT was strongly considering County Road 6..." Motion passed unanimously. 4. HAMEL PARK MAINTENANCE John Ferris said he called the City of Orono to find out how the city handled its recreation programs and park maintenance. Ferris said the Orono Baseball Association was similar to the Hamel Athletic Club in that they each provided volunteer services by 64 running their respective recreational programs. Ferris said Orono simply instructed groups as to what they should or should not be doing. Ferris said the City did not have to be directly involved in running the athletic programs as long as the Athletic Club provided an affidavit of liability insurance. Tom Anderson, president of the Hamel Athletic Club, said the Club would prefer to employ its own person to perform maintenance duties in the park and pay worker's compensation and liability insurance. Ferris said there was no reason to believe that this would be a problem. Ferris said this was not a high risk endeavor as long as there was liability coverage. He recommended that the Council go ahead with this type of arrangement. Ron Batty said what the Athletic Club was asking for was an exclusive use permit whereby the Club could exercise the same control it had before when the park was a private ball field. Mayor Theis said she wanted to know who would get to use the fields. She asked if some groups would be left out. Anderson said 30 teams would be using the fields, eight of which were adult teams --six softball and two baseball. Ferris said the exclusive use permit meant "scheduled use" and not "sole use" of the fields. Park Commission Chair Tom Gregor said the way the Park Commission handled Hunter Park was to have a schedule of the activities that were going to occur in the park. Gregor said the Athletic Club should furnish a schedule to the Park Commission and the City of any activities that were going to take place in Hamel Park. Anderson agreed and said he considered the Athletic Club a park director for the City. Ferris told Anderson the City needed to have the schedule to define the exclusive use permit. Batty recommended that the Council authorize him to prepare an exclusive use permit. He said the Athletic Club should also provide a schedule of when they wished to use the fields. Moved by Ferris, seconded by Zietlow, to authorize City Attorney Ron Batty to prepare an exclusive use permit which requires proper documentation such as liability insurance with limits of $600,000 and worker's compensation coverage for paid employees. Motion passed unanimously. 5. HAMEL ATHLETIC CLUB - REQUEST FOR 3.2 BEER LICENSE Phil Zietlow said he had a problem allowing the sale of beer in a city park because of the negative message it sends to kids. 65 Ron Batty said if there was interest by the Council to grant the beer permit, the ordinance would have to be amended. Tom Anderson, president of the Hamel Athletic Club, said mostly adults attended the baseball games which had a small town team atmosphere and provided a cheap alternative to Twins games. Ann Thies said she was uncomfortable with the sale of beer at a city park. Thies said she would not be opposed to granting a temporary liquor permit for special tournaments. She added that beer profits did not outweigh the negative aspects of beer drinking. Batty said the ordinance stated that it was unlawful to serve or consume alcohol in individual serving containers, except malt liquor and wine; or to bring alcoholic beverages into a park in kegs, barrels or case lot quantities without a permit. Thies asked what the purpose was for amending the ordinance to include alcohol consumption in city parks. She said any group could bring in individual servings of malt liquor or wine. Mayor Theis said the sale of 3.2 beer would give the Athletic Club more control of liquor consumption. Thies said she thought the ordinance was intended for picnickers and not organized athletic events. Park Commission Chair Tom Gregor said the Athletic Club wanted to do business as usual. He said the Club did a good job of controlling alcohol use in the past. Gregor said this might be the best way to control alcohol consumption in the park. Zietlow asked if beer sales would be going on during adult games at the same time that kid's games would be going on. Anderson said this was likely to occur occasionally since the baseball field was not lighted and games had to be scheduled on weekends or early evenings. Zietlow asked Rick Rabenort if there were any problems in Loretto with beer sales. Rabenort said there were some problems, but not many. He said the police department had experienced no problems at the Hamel field. Batty said if the Council wanted to proceed with this, they needed to authorize an amendment to the ordinance which would prohibit any alcohol consumption in the park except through a licensee. He recommended approval for a period of one year. Moved by Ferris, seconded by Thies, to authorize City Attorney Ron Batty to draft an amendment to the city ordinance related to the sale and consumption of alcohol in the Hamel park in accordance 66 with Minnesota State Statutes. Motion passed unanimously. 6. DESIGN AND DEVELOPMENT PLAN FOR HAMEL PARK Jim Dillman said the City received four responses to the request for proposal (RFP) regarding the design and development plan for the Hamel park. The four proposals were from the following engineering firms: 1. Dahlgren, Shardlow and Uban, Inc $ 7,200 2. Bonestroo, Rosene, Anderlik & Associates. $14,000 3. Orr, Schelen, Mayeron & Associates $14,640 4. VanDoren-Hazard-Stallings, Inc $26,200 Dillman said Dahlgren's proposal did not meet all the requirements stated in the RFP and he recommended that the Council accept the next lowest bidder--Bonestroo, Rosene, Anderlik & Associates. Moved by Zietlow, seconded by Ferris, to accept the proposal submitted by the engineering firm of Bonestroo, Rosene, Anderlik & Associates in the amount of $14,000 for a Design and Development Plan for Hamel Memorial Park. Motion passed unanimously. 7. INDEPENDENCE BEACH FISHING DOCK Moved by Ferris, seconded by Zietlow, to approve the renewal of a license for a fishing dock to Tony M. Barden, representative of an unorganized association of homeowners in the City's Independent Beach neighborhood, effective until November 1, 1995. Motion passed unanimously. 8. PUD DEVELOPMENT AGREEMENT FOR FOXBERRY FARMS Ron Batty said once the PUD Agreement for Foxberry Farms was executed between the City and Lundgren Bros. Construction, Inc., the City could move forward with rezoning the affected property to suburban residential-PUD. The PUD Agreement included a development area of 59 single family residential lots, including 38 lots in Foxberry Farms and 21 lots in Foxberry Farms 2nd Addition. Phil Zietlow asked who was going to absorb the cost overruns for the County Road 116 Trunk Sanitary Sewer and Water Main Improvements. Jeff Karlson provided an itemized breakdown of the costs and the anticipated revenues through special assessments and hookup charges for the County Road 116 Sewer and Water Project. With the inclusion of deferred special assessments and future hookup charges, the worksheet showed that the expenses for the improvements would be covered, including an additional $20,000 which was approved for the completion of the Sewer Piling Improvements. The Medina City Assessors calculated park dedication fees for Foxberry Farms and Foxberry Farms 2nd Addition based on the option 67 purchase price which amounted to a rate of $10,820 per acre for 73.95 gross acres, or $800,139. Wally Doerr, current owner of the property, said he would like his name to be included in the agreement among those who would receive any notices or correspondence related to this subdivision. Moved by Ferris, seconded by Thies, to authorize the execution of a PUD Agreement between the City and Lundgren Bros. Construction, Inc. for Phase I of the Active Development Area with the inclusion of Wally Doerr under Paragraph 22, Notices. Motion passed unanimously. Moved by Ferris, seconded by Mayor Theis, to adopt Resolution No. 95-17, "Resolution Granting Final Plat Approval to Foxberry Farms and Foxberry Farms 2nd Addition." Ayes: Ferris, Thies, Zietlow and Mayor Theis. Nays: None. Resolution No. 95-17 adopted on a 4-aye and 0-nay vote. 9. PERFORMANCE APPRAISAL FORM John Ferris said if everyone was satisfied with the performance appraisal form he drafted for evaluating the department heads, the Council should move ahead with it. The Council agreed to perform the evaluations beginning in May, 1995. 10. LAWFUL GAMBLING LICENSE FOR ROTARY CLUB OF CRYSTAL -NEW HOPE- ROBBINSDALE Moved by Ferris, seconded by Mayor Theis, to approve a lawful gambling permit for the Rotary Club of Crystal -New Hope-Robbinsdale for a raffle to be held at the Rolling Green Country Club on June 19, 1995. Motion passed unanimously. 11. ADDITIONAL EXPENDITURE FOR POLICE CAR Rick Rabenort said due to an increase in the cost of new vehicles, he needed an additional $1500 to purchase the last of the three vehicles approved for the police department in the 1995 budget. Moved by Thies, seconded by Ferris, to approve an additional $1500 for the purchase of a new car for the police chief. Motion passed unanimously. Phil Zietlow asked Rabenort for an update on the mileage of each squad car and what the maintenance costs were running per mile. 12. UPDATE OF LONG LAKE CLEANWATER PROJECT Phil Zietlow said the Minnehaha Creek Watershed District was doing soil borings on Jack Wolsfeld's property with the intention of putting a new pond in Medina. Zietlow said representatives from the Watershed District would be coming to the Council to request that Medina pay for the pond which he believed would not even benefit Medina residents. Zietlow said that since Medina was against the plan in the first place, the District would levy a 68 special assessment against Medina residents in the Minnehaha Creek Watershed District. Zietlow said the Council should push to have any special levy assessed to everyone in the District and not just Medina residents. 13. PAYMENT OF BILLS Moved by Thies, seconded by Mayor Theis, to approve payment of Order Check Numbers 14455-14497 for $56,140.91 and Payroll Check Numbers 14322-14334 for $12,232.61. Motion passed unanimously. Phil Zietlow said he was concerned that the March prosecution fees were higher than normal. In a written response to the council, Prosecuting Attorney Steve Tallen had explained that new legislation brought about procedural changes which increased costs. The council asked that Steve Tallen be put on the May 16 agenda to explain the reason for the increased prosecution costs. 14. ADJOURNMENT Moved by Thies, seconded by Mayor Theis, to adjourn the meeting at 9:05 p.m. Motion passed unanimously. Anne E. Theis, ATTEST: Je arlson, Clerk -Treasurer April 18, 1995 Mayor