HomeMy Public PortalAbout04/19/2016 City Council Minutes"
M E D I N A C I T Y C O U N C I L M E E T I N G M I N U T E S O F A P R I L 1 9 , 2 0 1 6
T h e C i t y C o u n c i l o f M e d i n a , M i n n e s o t a m e t i n r e g u l a r s e s s i o n o n A p r i l 1 9 , 2 0 1 6 a t 7 : 0 3
p . m . i n t h e C i t y H a l l C h a m b e r s . M a y o r M i t c h e l l p r e s i d e d .
I . R O L L C A L L
M e m b e r s p r e s e n t : A n d e r s o n , C o u s i n e a u , P e d e r s o n , M a r t i n , a n d M i t c h e l l .
M e m b e r s a b s e n t : N o n e .
A l s o p r e s e n t : C i t y A d m i n i s t r a t o r S c o t t J o h n s o n , C i t y A t t o r n e y A n d r e w B i g g e r s t a f f , C i t y
E n g i n e e r T o m K e l l o g g , C i t y P l a n n e r D u s t y F i n k e , P u b l i c W o r k s D i r e c t o r S t e v e S c h e r e r ,
a n d R e c o r d i n g S e c r e t a r y A m a n d a S t a p l e .
I I . P L E D G E O F A L L E G I A N C E ( 7 : 0 3 p . m . )
I I I . A D D I T I O N S T O T H E A G E N D A ( 7 : 0 3 p . m . )
T h e a g e n d a w a s a p p r o v e d a s p r e s e n t e d .
I V . A P P R O V A L O F M I N U T E S ( 7 : 0 3 p . m . )
A . A p p r o v a l o f t h e A p r i l 5 , 2 0 1 6 R e g u l a r C i t y C o u n c i l M e e t i n g M i n u t e s
I t w a s n o t e d o n p a g e f o u r , l i n e 2 9 , i t s h o u l d s t a t e , " . . . p r e v i o u s l y h a d
a g r e e d . . . " O n p a g e f o u r , l i n e f o u r , i t s h o u l d s t a t e , " . . . f o r m a l f i n a l . . . " O n p a g e f o u r , l i n e
f o u r , i t s h o u l d s t a t e , " H e n o t e d t h a t t h e a p p l i c a n t w o u l d b e r e q u i r e d t o o b t a i n t h e p r o p e r
p e r m i t s w o u l d n e e d t o b e o b t a i n e d f r o m t h e C i t y o f O r o n o . . . " O n p a g e f i v e , l i n e e i g h t , i t
s h o u l d s t a t e , " . . . w i t h t h e s u b s t a n t i a l i t e m s t h a t a r c . . . " O n p a g e s e v e n , l i n e s i x , i t s h o u l d
s t a t e , " . . . a f t e r i n t h e f u t u r e . H e n o t e d t h a t t h e C i t y d o e s h a v e h a s . . . " O n p a g e s i x , l i n e
1 8 , i t s h o u l d s t a t e , " . . . h a s m a d e t h e i r m e m b e r s h a v e r e a c h e d . . . " O n p a g e s i x , l i n e 3 1 , i t
s h o u l d s t a t e , " . . . f o r t o . . . " O n p a g e s i x , l i n e 3 3 , i t s h o u l d s t a t e , " . . . t o s t a t e w h a t a m o u n t
l a e i s r e q u e t t h o f r e d u c t i o n t h e a p p l i c a n t r e q u e s t s w i t h r e s p e c t t o t h e c o n n e c t i o n f e e s
t o b e r e d u c e d . O n p a g e s i x , l i n e 4 8 , i t s h o u l d s t a t e , " . . . d e v e l o p m e n t d e v e l o p m e n t s . . . "
M o v e d b y A n d e r s o n , s e c o n d e d b y P e d e r s o n , t o a p p r o v e t h e A p r i l 5 , 2 0 1 6 r e g u l a r C i t y
C o u n c i l m e e t i n g m i n u t e s a s a m e n d e d . M o t i o n p a s s e d u n a n i m o u s l y . M i t c h e l l
a b s t a i n e d .
B . A p p r o v a l o f t h e A p r i l 6 , 2 0 1 6 S p e c i a l C i t y C o u n c i l M e e t i n g M i n u t e s
M o v e d b y A n d e r s o n , s e c o n d e d b y C o u s i n e a u , t o a p p r o v e t h e A p r i l 6 , 2 0 1 6 s p e c i a l C i t y
C o u n c i l m e e t i n g m i n u t e s a s p r e s e n t e d . M o t i o n p a s s e d u n a n i m o u s l y . M i t c h e l l
a b s t a i n e d .
V . C O N S E N T A G E N D A ( 7 : 0 7 p . m . )
A . A p p r o v e E - P o l l B o o k A g r e e m e n t w i t h H e n n e p i n C o u n t y
B . A p p r o v e F u e l D i s p e n s i n g S y s t e m S e r v i c e s A g r e e m e n t w i t h B e a u d r y O i l &
P r o p a n e
C . R e s o l u t i o n N o . 2 0 1 6 - 2 9 A c c e p t i n g D o n a t i o n s f o r N e w S c o r e b o a r d a n d
I n s t a l l a t i o n S u p p l i e s
D . A u t h o r i z e P u r c h a s e o f S c o r e b o a r d a n d I n s t a l l a t i o n S u p p l i e s
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1
A p r i l 1 9 , 2 0 1 6
E. Approve Ball Field Rental Agreement with Orono Baseball Association
F. Approve Butterfly Garden Quote with Designing Nature
G. Approve Wetland Replacement Plan for Deer Hill Preserve
Moved by Pederson, seconded by Anderson, to approve the consent agenda. Motion
passed unanimously.
VI. COMMENTS (7:08 p.m.)
A. Comments from Citizens on Items not on the Agenda
There were none.
B. Park Commission
Scherer reported that the Commission will meet the following night to review the Dellcroft
Concept Plan, the Comprehensive Plan process, scoreboard graphics, and the proposed
location of the butterfly nectar garden. He advised of the tentative date of the spring
park tour and noted that the Commission will also discuss that.
C. Planning Commission
Planning Commissioner White provided an update of the meeting of the Planning
Commission the previous week. She stated that the Commission considered the
Dellcroft Concept Plan noting that many residents spoke against the proposed
development. She stated that the Commissioners believed that the rezoning of the north
half should not be considered until after the Comprehensive Plan has been updated.
She stated that some Commissioners felt that there were not enough areas to be
preserved for the south half to be considered as a conservation design PUD, although
some Commissioners did feel supportive. She stated that an amendment to the
Clydesdale PUD was considered and recommended for approval.
VII. NEW BUSINESS
A. Dellcroft PUD Concept Plan Review — West of Arrowhead Drive, North and
South of Hamel Road (7:12 p.m.)
Martin recused herself from the discussion because of a potential conflict of interest.
Johnson noted that this Concept Plan would include a 161 lot residential development
north of Hamel Road as well as a 22-lot conservation design Planned Unit Development
(PUD) south of Hamel Road.
Mitchell noted that all four of the Councilmembers at the table were present at the
Planning Commission meeting the previous week to hear the comments of the residents
and advised that this is not a public hearing.
Finke stated that he would be brief in his presentation as the Council and majority of the
residents present attended the Planning Commission meeting the previous week. He
stated that the report referenced the proposed development north of Hamel Road and
south of Hamel Road separately because they are different types of development. He
noted that the parcel to the north of Hamel Road would be proposed to have 109 single-
family homes and 30 townhomes while the property south of Hamel Road would be
proposed as a conservation design PUD, with 22 single-family homes. He noted that in
order to support the proposed development to the north of Hamel Road an amendment
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Medina City Council Meeting Minutes 2
April 19, 2016
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t o t h e C o m p r e h e n s i v e P l a n w o u l d b e n e c e s s a r y . H e p r o v i d e d a n a e r i a l v i e w o f t h e s i t e ,
n o t i n g t h e w e t l a n d s a n d w o o d e d a r e a s a s w e l l a s a r a v i n e , w h i c h b i s e c t s t h e s o u t h e r n
p r o p e r t y . H e d i s p l a y e d t h e C o n c e p t P l a n a n d p r o v i d e d t h e t y p i c a l d i m e n s i o n s o f t h e l o t s
f o r b o t h t h e n o r t h a n d s o u t h p a r c e l s . H e n o t e d t h a t t h e e x i s t i n g C o m p r e h e n s i v e P l a n a s
w e l l a s t h e d r a f t C o m p r e h e n s i v e P l a n i d e n t i f y t h e p a r c e l s a s r u r a l r e s i d e n t i a l a n d
a d v i s e d t h a t t h e a p p l i c a n t w o u l d b e r e q u e s t i n g a r e z o n i n g t o l o w d e n s i t y r e s i d e n t i a l . H e
n o t e d t h a t t h e n o r t h e r n p a r c e l w o u l d c o n t a i n a n o p e n s p a c e c e n t r a l c o r r i d o r o f 1 2
b u i l d a b l e a c r e s a n d a d v i s e d t h a t t h e p r o p o s e d P U D w o u l d a l l o w f o r a m i x o f h o u s i n g
t y p e s . H e s t a t e d t h a t t h e s o u t h e r n p a r c e l w o u l d b e r e q u e s t i n g t h e m a x i m u m a l l o w e d
d e n s i t y b o n u s o f 2 0 0 p e r c e n t i n o r d e r t o g o f r o m t h e 1 1 a l l o w a b l e l o t s t h a t t h e a p p l i c a n t
s t a t e s t o t h e 2 2 p r o p o s e d l o t s . H e s t a t e d t h a t s t a f f a n d t h e a p p l i c a n t r e v i e w e d t h e s i t e t o
i d e n t i f y t h e c o n s e r v a t i o n o b j e c t i v e s t h a t e x i s t o n t h e p r o p e r t y a n d t h a t w o u l d b e t h e
f o c u s o f c o n s e r v a t i o n s h o u l d t h i s m o v e f o r w a r d a s a c o n s e r v a t i o n d e s i g n P U D . H e
n o t e d t h a t t h i s i s s i m p l y a C o n c e p t P l a n r e v i e w a n d n o f o r m a l a c t i o n i s n e e d e d . H e
r e v i e w e d t h e a c t i o n s t h a t w o u l d u l t i m a t e l y b e n e c e s s a r y t o a l l o w t h i s d e v e l o p m e n t a s
p r o p o s e d i f t h e a p p l i c a n t d o e s s u b m i t a f o r m a l a p p l i c a t i o n . H e n o t e d t h a t t h e m i n u t e s o f
t h e P l a n n i n g C o m m i s s i o n m e e t i n g w e r e i n c l u d e d i n t h e C o u n c i l p a c k e t a l o n g w i t h
a d d i t i o n a l l e t t e r s r e c e i v e d f r o m r e s i d e n t s a f t e r t h a t m e e t i n g .
M i t c h e l l a s k e d f o r c l a r i f i c a t i o n a s t o t h e b a s e d e n s i t y o f t h e s o u t h e r n p a r c e l , w h e t h e r t h a t
w o u l d b e 5 l o t s o r 1 1 l o t s .
A n d e r s o n e x p l a i n e d t h a t o n e f i g u r e r e f e r e n c e d t h e b u i l d a b l e a c r e a g e i n c l u d e d i n t h e
c o n s e r v a t i o n e a s e m e n t , w h i l e t h e o t h e r i n c l u d e d t h e e n t i r e a c r e a g e .
P a u l R o b i n s o n , r e p r e s e n t i n g t h e a p p l i c a n t , s t a t e d t h a t t h e y h e a r d f r o m t h e P l a n n i n g
C o m m i s s i o n t h a t t h e r e i s n o t a l o t o f s u p p o r t f o r t h i s a n d t h a t i s w h y t h e y a r e n o t m a k i n g
a f o r m a l p r e s e n t a t i o n . H e s t a t e d t h a t t h e y u n d e r s t a n d t h e o p p o s i t i o n t o t h e d e n s i t y
p r o p o s e d a n d a d v i s e d t h a t t h e y d o n o t i n t e n d t o a p p l y f o r a C o m p r e h e n s i v e P l a n
a m e n d m e n t . H e s t a t e d t h a t t h i s i s a p r o p e r t y b o r d e r e d b y c o m m e r c i a l / i n d u s t r i a l u s e s o n
t w o s i d e s a n d n o t e d t h a t p e r h a p s t h i s i s a n o p p o r t u n i t y t o c o n s i d e r t h e b u f f e r u s e t h a t
c o u l d e x i s t o n t h a t p r o p e r t y . H e s t a t e d t h a t t h e y d o n o t i n t e n d t o s u b m i t a n a p p l i c a t i o n
f o r t h e h i g h e r d e n s i t y r e s i d e n t i a l d e v e l o p m e n t .
M i t c h e l l a s k e d i f t h e a p p l i c a n t w o u l d b e m o v i n g f o r w a r d w i t h t h e s o u t h e r n p o r t i o n o f
d e v e l o p m e n t .
R o b i n s o n s t a t e d t h a t t h e a g r e e m e n t w i t h t h e l a n d o w n e r w a s f o r b o t h p a r c e l s a n d
t h e r e f o r e t h e y w i l l n o t b e s u b m i t t i n g a n a p p l i c a t i o n .
M i t c h e l l s t a t e d t h a t t h e P l a n n i n g C o m m i s s i o n t o o k n o a c t i o n a n d t h e C o u n c i l w i l l t a k e n o
a c t i o n b u t w i l l p r o v i d e i n p u t .
P a u l C r o s b y a s k e d i f t h e d e v e l o p e r h a s s e e n t h e l e t t e r s w r i t t e n b y t h e n e i g h b o r s .
R o b i n s o n c o n f i r m e d t h a t h e h a s r e c e i v e d c o p i e s o f t h e l e t t e r s .
P e d e r s o n s t a t e d t h a t t h i s i s a w o n d e r f u l d e v e l o p e r a n d p r o b a b l y o n e o f t h e b e s t i n t h e
s t a t e . H e w a s p l e a s e d t o h e a r t h a t t h e d e v e l o p e r h a s t a k e n t h e n o r t h e r n p o r t i o n o f f o f
t h e t a b l e . H e b e l i e v e d t h a t t h e d e v e l o p e r h a s a r i g h t t o d e v e l o p t h e s o u t h e r n p o r t i o n o f
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 3
A p r i l 1 9 , 2 0 1 6
the property, but noted that it is yet to be seen as to whether the density bonus would be
allowed.
Cousineau agreed that she was relieved that the northern portion has been removed
from the table. She stated that she struggles with finding something ecologically
significant to conserve on the property outside of the high quality wetland and would
struggle to reach a 200 percent density bonus. She noted that conventional design
would preserve a great deal of the property. She agreed that the developer builds a
great product, noting that she lives in a product of the developer.
Anderson stated that he is reluctant to grant a density bonus to any developer, even to
this great developer. He stated that he might agree to some degree of a density bonus
and perhaps staff could provide a recommendation. He noted that Medina is open to
business when it comes to development, even during the process of updating the
Comprehensive Plan. He encouraged the developer to bring forward an application, if it
can fit within the confines of the current Comprehensive Plan.
Mitchell stated that the property to the north is a difficult piece of land, with the
neighboring land uses. He stated that from an overall point of view the City has a great
deal of land south of 55, east of this location, which is not developed and could perhaps
be a better fit. He stated that in regard to the southern parcel he is aware of the five -
acre lot development, which is classic old-fashioned Medina five -acre or larger
development. He stated that while this is a great development proposal, it would have a
suburban feel and would therefore not fit with the rural residential aesthetic of this area
of Medina. He stated that within the rural residential zoning area the key would be fewer
houses and not bonus density.
Cousineau stated that she does not see justification for a density bonus. She noted that
three percent of the entire acreage would be high quality and therefore would not justify
a density bonus of more than one house. She stated that this is a special piece of
Medina and therefore it would be hard to take away that uniqueness when there are
other areas of Medina that would better fit this development.
Robinson thanked the Council for their input.
Mitchell briefly recessed the meeting at 7:36 p.m.
Mitchell reconvened the meeting at 7:42 p.m.
Martin rejoined the Council.
B. Woodridge Church Addition - Covenant (7:42 p.m.)
Johnson explained that there is a covenant for this property, which allows for expansion
on the North side of the facility and the applicant would like Council feedback on
completing a portion of the expansion on the south side rather than the north. He noted
that if the Council is in favor of the concept, then the full public process would need to be
followed.
Finke stated that there is a covenant against the property that was part of a variance
issued which addresses the maximum footprint of the building and parking area. He
stated that the applicant first came forward to the Council prior to completing that public
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Medina City Council Meeting Minutes 4
April 19, 2016
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p r o c e s s i n o r d e r t o g a i n t h e i n p u t o f t h e C o u n c i l i n r e g a r d t o s h i f t i n g t h e e x p a n s i o n t o t h e
s o u t h e r n s i d e r a t h e r t h a n t h e n o r t h e r n s i d e . H e s t a t e d t h a t s t a f f d o e s n o t o p p o s e t h i s
r e q u e s t .
M i t c h e l l s t a t e d t h a t h e i s n o t s u r e h e u n d e r s t a n d s t h e a e r i a l p h o t o g r a p h i n t h e d i a g r a m
a n d a s k e d f o r c l a r i f i c a t i o n .
F i n k e p r o v i d e d c l a r i f i c a t i o n o n t h e a e r i a l p h o t o g r a p h .
S e n i o r P a s t o r P a u l J o h n s o n s t a t e d t h a t t h i s i s a n a t u r a l h i l l e d a r e a a n d t h e a d d i t i o n
w o u l d b e l e s s v i s i b l e t o t h e n e i g h b o r s .
M a r t i n a s k e d f o r a n d r e c e i v e d c o n f i r m a t i o n t h a t t h e m a i n e n t r a n c e t o t h e c h u r c h w o u l d
b e e n h a n c e d . S h e s t a t e d t h a t s h e l i k e s h o w t h e c h u r c h i s n e s t l e d i n t o t h e h i l l a n d d o e s
n o t j u m p o u t f r o m t h e r o a d w a y . S h e s t a t e d t h a t s h e i s c o n c e r n e d w i t h a d d i n g t h a t m a s s
c l o s e t o C o u n t y R o a d 2 4 a s i t w o u l d m a k e t h e c h u r c h m o r e v i s i b l e f r o m t h e r o a d w a y .
S h e n o t e d t h a t t h e n e i g h b o r s t o t h e b a c k a r e a l r e a d y a w a r e o f f u t u r e e x p a n s i o n i n t h a t
a r e a . S h e a s k e d f o r t h e e s t i m a t e d h e i g h t a n d w h e t h e r t h e a d d i t i o n w o u l d b e v i s i b l e f r o m
t h e r o a d w a y .
S e n i o r P a s t o r J o h n s o n e s t i m a t e d s i x t o e i g h t f e e t a b o v e t h e b r i m l i n e o f t h e r o a d w a y ,
w h i c h w o u l d b e h a r d t o s e e f r o m t h e r o a d w a y a n d c o n f i r m e d t h a t t h e a d d i t i o n w o u l d n o t
b e v i s i b l e f r o m t h e r o a d w a y . H e a d v i s e d t h a t t h e b e r m w o u l d s t i l l p r o v i d e s c r e e n i n g
a l o n g w i t h a n a d d i t i o n a l r e t a i n i n g w a l l , n o t i n g t h e d r o p i n e l e v a t i o n . H e n o t e d t h a t t h e y
w o u l d n o t b e c r e a t i n g a d d i t i o n a l p a r k i n g .
M i t c h e l l s t a t e d t h a t t h e c h u r c h i s n o t v i s i b l e f r o m t h e r o a d w a y a n d t h e r e f o r e w o u l d s e e
n o p r o b l e m w i t h t h i s r e q u e s t b e i n g s u b m i t t e d a n d g o i n g b e f o r e t h e P l a n n i n g
C o m m i s s i o n . H e n o t e d t h a t t h e t o t a l a m o u n t o f t h e v a r i a n c e i s n o t b e i n g i n c r e a s e d b u t
s i m p l y s h i f t e d .
M a r t i n s t a t e d t h a t s h e w o u l d b e c o n c e r n e d t h a t c i t i z e n s c o u l d r e a c t n e g a t i v e l y a s
e v e r y o n e h a s a l r e a d y a g r e e d t o t h e c o v e n a n t .
M i t c h e l l s t a t e d t h a t t h e C i t y i s o b l i g e d t o c o n s i d e r t h e r e q u e s t .
A n d e r s o n a s k e d i f t h e o r i g i n a l c o v e n a n t r e s t r i c t s d e v e l o p m e n t t o t h e s o u t h a n d r e q u i r e s
a l l t h e d e v e l o p m e n t t o b e t o t h e n o r t h .
F i n k e s t a t e d t h a t t h e c o v e n a n t r e s t r i c t s t h e e x p a n s i o n t o t h e n o r t h a s s p e c i f i e d b u t
a l l o w s f o r a r e q u e s t f o r a m e n d m e n t s u c h a s t h i s .
C o u s i n e a u d i s c l o s e d t h a t s h e i s a m e m b e r o f t h e c h u r c h b u t d o e s n o t h a v e a f i n a n c i a l
i n t e r e s t i n t h i s m a t t e r .
S e n i o r P a s t o r J o h n s o n n o t e d t h a t t h i s r e q u e s t w o u l d s t i l l m e e t t h e e x p l i c i t l a n g u a g e o f
t h e c o v e n a n t a n d t h e i n t e n t o f t h e C h u r c h w a s t h a t t h e p i c t u r e p r o v i d e d w a s n o t e x a c t .
H e s t a t e d t h a t t h e y a r e a t t e m p t i n g t o b u i l d l e s s i n t h e b a c k t o p r o v i d e T e s s o f a n i m p a c t
t o t h e n e i g h b o r s t o t h e b a c k .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 5
A p r i l 1 9 , 2 0 1 6
Martin noted that she is not aware of the details of the settlement and simply does not
want to upset those that were involved.
Senior Pastor Johnson provided additional details on the settlement noting that it arose
from a moratorium the Council enacted and not concerns from the neighboring parcels.
Mitchell stated that perhaps the City Attorney could work with the attorney of the
applicant to determine what could be done with the existing covenant.
Pederson agreed that the City Attorney should review this request and if he approves,
the applicant could move this request forward. He stated that he would not oppose the
request as long as the parking is made up on the site.
Mitchell confirmed that the lawyers should work together to determine what could be
done.
Finke stated that Batty believes that an amendment to the variance would be needed
and that is why this item is before the Council tonight.
Biggerstaff stated that Batty's interpretation is that tonight would be a Concept Plan type
review and his opinion is that the covenant and settlement agreement would need to be
looked at for amendment and should the Council support this request staff can take
those additional steps.
Martin stated that she will support this but might recant that opinion if there is public
opposition.
Mitchell stated that there would still be a process for public comment.
C. Storm Water Pollution Prevention Plan (SWPPP) — Annual Public Hearing
(8:07 p.m.)
Scherer provided background information on the MS4 permit, which the City obtains
from the Pollution Control Agency (PCA) to operate the storm water facilities in the City.
He stated that on a daily basis staff is inspecting storm water sites and construction
sites. He highlighted the storm water projects completed in 2015, which include the
Independence Beach Road project, Hamel Road/Tower Drive storm water runoff project,
replacement and installation of culverts, and continued pond and outfall maintenance.
He highlighted some of the projects for 2016 and into the future. He reviewed the
minimum control measures specified within the permit that are completed by staff
including pollution prevention and housekeeping items, public education and outreach,
public participation, illicit discharge detection and elimination, construction site storm
water runoff control, and post -construction storm water management. He reviewed the
partners in water quality improvements.
Mitchell asked if rain gardens have to be maintained.
Scherer confirmed that rain gardens do require maintenance.
Mitchell asked if there is a difference in phosphorus between cow waste and horse
waste.
•
Medina City Council Meeting Minutes 6
April 19, 2016
"
S c h e r e r w a s n o t a w a r e o f a d i f f e r e n c e .
M i t c h e l l o p e n e d t h e p u b l i c h e a r i n g a t 8 : 1 7 p . m .
N o c o m m e n t s m a d e .
M i t c h e l l c l o s e d t h e p u b l i c h e a r i n g a t 8 : 1 7 p . m .
A n d e r s o n a n d t h e C o u n c i l t h a n k e d S c h e r e r f o r h i s p r e s e n t a t i o n a n d t h e e f f o r t s o f t h e
p u b l i c w o r k s d e p a r t m e n t .
P e d e r s o n s t a t e d t h a t h e i s i m p r e s s e d w i t h t h e p r o j e c t s t h a t t h e p u b l i c w o r k s d e p a r t m e n t
i s a b l e t o c o m p l e t e i n - h o u s e , w h i c h s a v e s t h e C i t y a g r e a t a m o u n t o f f u n d s .
D . M i n n e s o t a H i g h w a y U s e r s T a x D i s t r i b u t i o n F u n d i n g ( H U T F ) U p d a t e
( 8 : 2 0 p . m . )
J o h n s o n s t a t e d t h a t K e l l o g g w i l l p r o v i d e a r e v i e w o f t h e f u n d i n g m e c h a n i s m f o r S t a t e
a i d e a n d h o w t h a t c o m e s t o f r u i t i o n f o r t h e C i t y .
K e l l o g g e x p l a i n e d t h a t t h e S t a t e , s p e c i f i c a l l y M S A , d i s t r i b u t e s t h e b r o c h u r e w h i c h h e
i n c l u d e d i n t h e C o u n c i l p a c k e t , a n d i d e n t i f i e s t h e f o u r f u n d g e n e r a t o r s . H e s t a t e d t h a t
t h e r e a r e f o r m u l a s i n p l a c e , w h i c h i d e n t i f y h o w t h e f u n d s g e n e r a t e d w i l l b e d i s t r i b u t e d .
H e n o t e d t h a t c o u n t i e s f o l l o w a s i m i l a r p r o c e s s t o i d e n t i f y C o u n t y S t a t e A i d e ( C S A )
r o u t e s . H e s t a t e d t h a t M e d i n a r e c e i v e s $ 2 5 0 , 0 0 0 a n n u a l l y , o f w h i c h $ 1 8 5 , 0 0 0 i s m o n e y
t h a t s i t s i n a n a c c o u n t a t M S A a n d b u i l d s o v e r t i m e t h a t i s u s e d t o p a y f o r M S A p r o j e c t s .
H e n o t e d t h a t t h e r e m a i n i n g f u n d s , $ 6 5 , 0 0 0 , a r e r e c e i v e d b y t h e C i t y , v i a c h e c k , t o b e
u s e d f o r m a i n t e n a n c e o n M S A r o u t e s .
S c h e r e r a s k e d h o w e l e c t r i c c a r s w o u l d f a c t o r i n t o t h i s f o r m u l a a s t h e y d o n o t c o n t r i b u t e
t o f u e l t a x e s .
K e l l o g g s t a t e d t h a t h a s n o t y e t b e e n d e t e r m i n e d .
T h e C o u n c i l t h a n k e d K e l l o g g f o r t h i s p r e s e n t a t i o n .
K e l l o g g s t a t e d h e h a s b e e n l i v i n g i n R o c h e s t e r f o r t h e p a s t 2 . 5 y e a r s . K e l l o g g i s w o r k i n g
w i t h W S B t o e x p a n d t h e i r s e r v i c e s i n t h e R o c h e s t e r a r e a . H e s t a t e d t h a t h e a n d J i m
S t r e m e l w i l l s h a r e t h e r e s p o n s i b i l i t i e s o f t h e C i t y a n d S t r e m e l w i l l c o n t i n u e t o s t e p u p a n d
t a k e o v e r m o r e o f t h e r e s p o n s i b i l i t i e s f o r M e d i n a i n t h e f u t u r e .
T h e C o u n c i l t h a n k e d K e l l o g g f o r h i s s e r v i c e t h r o u g h t h e y e a r s a n d h i s c o n t i n u e d s e r v i c e .
M i t c h e l l a s k e d w h a t t h e b i g p r o j e c t s w i l l b e t h i s y e a r .
S c h e r e r r e p l i e d t h a t t h e r e w i l l n o t b e l a r g e p r o j e c t s t h i s y e a r a n d t h e r e f o r e s t a f f w i l l
f o l l o w - u p o n o t h e r m a i n t e n a n c e i t e m s .
M i t c h e l l s t a t e d t h a t h e s p o k e w i t h a r e p r e s e n t a t i v e f r o m O r o n o t h a t i s a w a r e o f t h e i r p o o r
r o a d c o n d i t i o n s a n d t h a t M e d i n a i s m a i n t a i n i n g t h e i r p o r t i o n s o f t h e r o a d w a y s t h a t l e a d
i n t o O r o n o .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 7
A p r i l 1 9 , 2 0 1 6
Scherer stated that staff will continue to attempt to work with Orono.
VIII. CITY ADMINISTRATOR REPORT (8:30 p.m.)
Johnson reported that Clean -Up Day will be held April 30th from 8:00 a.m. to Noon at the
600 Clydesdale facility.
IX. MAYOR & CITY COUNCIL REPORTS (8:31 p.m.)
Anderson noted that he recently attended the Long Lake pancake breakfast, which had
a great turnout. He asked how many trees would be available at Clean -Up Day.
Scherer replied that 150 or 160 trees will be available.
Mitchell stated that he attended the Mayors' Dinner, at which there was a presentation
regarding railway safety. He noted that rail oil mileage has decreased this year.
X. APPROVAL TO PAY THE BILLS (8:33 p.m.)
Moved by Anderson, seconded by Martin, to approve the bills, EFT 003609E-003628E
for $60,042.92, order check numbers 44189-44247 for $110,585.10, and payroll EFT
507073-507104 for $51,847.93. Motion passed unanimously.
XI. ADJOURN
Moved by Martin, seconded by Pederson, to adjourn the meeting at 8:34 p.m. Motion
passed unanimously.
97t/EzLLt
Bob Mitchell, Mayor
Attest:
Jodi M. allup, City Clerk
•
Medina City Council Meeting Minutes 8
April 19, 2016
"
"
O R D E R C H E C K S A P R I L 5 , 2 0 1 6 - A P R I L 1 9 , 2 0 1 6
4 4 1 8 9 A M I C , L I S A / A A R O N $ 4 , 9 0 7 . 0 0
4 4 1 9 0 C E D A R H O L L O W H O A $ 2 5 0 . 0 0
4 4 1 9 1 C E N T U R Y L I N K $ 2 0 0 . 4 0
4 4 1 9 2 C H I L L A R I G I , H A R I S H $ 1 5 0 . 0 0
4 4 1 9 3 J . T . M I L L E R C O M P A N Y $ 2 , 0 0 0 . 0 0
4 4 1 9 4 L E N N A R ( U S H O M E C O R P ) $ 4 1 . 9 5
4 4 1 9 5 M A T T A M Y M I N N E A P O L I S P R T N S H P $ 8 9 . 5 0
4 4 1 9 6 M N D E P T O F P U B L I C S A F E T Y ( D M V ) $ 2 0 . 7 5
4 4 1 9 7 P A T R I N , T A B I T H A $ 2 5 0 . 0 0
4 4 1 9 8 W I Y N I N G E R , G R A C E $ 2 5 0 . 0 0
4 4 1 9 9 A D A M S P E S T C O N T R O L I N C $ 9 9 . 0 0
4 4 2 0 0 A F O C O N S U L T A N T S $ 4 , 2 7 0 . 0 0
4 4 2 0 1 A L L I N A H E A L T H $ 2 0 . 0 0
4 4 2 0 2 A L L S T A R E L E C T R I C $ 6 0 3 . 0 9
4 4 2 0 3 B I F F S I N C $ 2 4 7 . 3 0
4 4 2 0 4 B L U E C R O S S B L U E S H I E L D O F M N $ 3 3 , 2 3 3 . 0 0
4 4 2 0 5 B U D G E T P R I N T I N G $ 2 8 0 . 9 5
4 4 2 0 6 C A N V A S S O L U T I O N S , I N C $ 3 7 2 . 0 0
4 4 2 0 7 C A R E F R E E S E R V I C E S I N C $ 9 6 9 . 0 0
4 4 2 0 8 C E N T E R P O I N T E N E R G Y $ 1 , 4 5 1 . 5 3
4 4 2 0 9 E C M P U B L I S H E R S I N C $ 2 1 3 . 7 1
4 4 2 1 0 G O P H E R S T A T E O N E C A L L I N C $ 2 6 2 . 4 5
4 4 2 1 1 G R A I N G E R $ 3 7 0 . 3 9
4 4 2 1 2 H A M E L B U I L D I N G C E N T E R $ 4 3 5 . 0 0
4 4 2 1 3 H A R M O N A U T O G L A S S $ 4 6 2 . 5 0
4 4 2 1 4 H E N N C O U N T Y I N F O T E C H $ 9 2 3 . 4 1
4 4 2 1 5 H I G H W A Y 5 5 R E N T A L $ 1 2 3 . 0 0
4 4 2 1 6 J . O . T . S . C O M P U T E R S E R V I C E S I N C $ 1 5 0 . 0 0
4 4 2 1 7 L E A G U E O F M I N N E S O T A C I T I E S $ 4 0 . 0 0
4 4 2 1 8 L E X I S N E X I S $ 3 8 . 5 0
4 4 2 1 9 M A P L E P L A I N , C I T Y O F $ 5 1 5 . 9 3
4 4 2 2 0 M E T C O U N C I L ( S A C ) $ 9 , 8 1 5 . 7 5
4 4 2 2 1 M E T C O U N C I L ( W A S T E W A T E R S V C ) $ 2 2 , 6 3 7 . 1 5
4 4 2 2 2 M N B C A ( B U R C R I M A P P ) $ 6 5 . 0 0
4 4 2 2 3 M N B O A R D O F P E A C E O F F I C E R S $ 4 5 0 . 0 0
4 4 2 2 4 M N D E P T O F H E A L T H $ 9 , 1 0 7 . 5 2
4 4 2 2 5 N A P A O F C O R C O R A N I N C $ 5 6 6 . 7 6
4 4 2 2 6 N O R D G R E N A U T O M A T I V E I N C $ 1 , 3 3 5 . 3 4
4 4 2 2 7 N O R T H M E M O R I A L E M S E D U C A T I O N $ 5 0 . 0 0
4 4 2 2 8 O F F I C E D E P O T $ 2 9 4 . 0 3
4 4 2 2 9 O R O N O , C I T Y O F $ 6 9 7 . 9 1
4 4 2 3 0 P E R R Y S T R U C K R E P A I R & W E L D I N G $ 4 0 0 . 0 0
4 4 2 3 1 P I T N E Y B O W E S $ 3 3 7 . 0 0
4 4 2 3 2 R E A D Y W A T T E L E C T R I C $ 2 , 8 6 0 . 0 0
4 4 2 3 3 R U S S E L L S E C U R I T Y R E S O U R C E I N C $ 2 3 0 . 0 0
4 4 2 3 4 S A M S C L U B $ 1 5 6 . 9 2
4 4 2 3 5 S I R C H I E F I N G E R P R I N T L A B $ 1 1 9 . 7 0
4 4 2 3 6 S T R E I C H E R S I N C $ 1 , 3 9 5 . 4 6
4 4 2 3 7 S U P P L Y S O L U T I O N S L L C $ 3 8 1 . 2 4
4 4 2 3 8 T A C T I C A L S O L U T I O N S $ 2 8 2 . 0 0
4 4 2 3 9 T A L L E N & B A E R T S C H I $ 4 , 3 8 8 . 8 7
4 4 2 4 0 T A S E R I N T E R N A T I O N A L $ 1 4 4 . 4 0
4 4 2 4 1 T I M E S A V E R O F F S I T E S E C S V C S I N $ 1 3 6 . 0 0
4 4 2 4 2 T O L L G A S & W E L D I N G S U P P L Y $ 9 . 5 3
4 4 2 4 3 T O W M A S T E R I N C $ 6 7 5 . 5 4
4 4 2 4 4 U L I N E $ 1 5 6 . 6 2
4 4 2 4 5 V E S S C O , I N C $ 3 2 7 . 0 0
4 4 2 4 6 F A R U Q U E , K A I S E R $ 1 7 5 . 0 0
4 4 2 4 7 J A I D K A , A N U R A G $ 1 5 0 . 0 0
T o t a l C h e c k s $ 1 1 0 , 5 8 5 . 1 0
* R E P L A C E S C K # 4 3 8 5 4
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 9
A p r i l 1 9 , 2 0 1 6
ELECTRONIC PAYMENTS APRIL 5, 2016 — APRIL 19, 2016
003609E PR PERA $15,191.24
003610E PR FED/FICA $16,530.63
003611E PR MN Deferred Comp $2,260.00
003612E PR STATE OF MINNESOTA $3,399.25
003613E SELECT ACCOUNT $793.12
003614E CITY OF MEDINA $19.00
003615E FARMERS STATE BANK OF HAMEL $20.00
003616E FARMERS STATE BANK OF HAMEL $35.00
003617E CIPHER LABORATORIES INC. $5,889.56
003618E CULLIGAN-METRO $31.80
003619E FRONTIER $55.66
003620E MARCO (LEASE) $868.46
003621E MEDIACOM OF MN LLC $277.98
003622E PAYMENT SERVICE NETWORK INC $367.15
003623E PITNEY BOWES POSTAGE BY PHONE $1,000.00
003624E PIVOTAL PAYMENTS INC $269.37
003625E PREMIUM WATERS INC $176.09
003626E SELECT ACCOUNT $850.18
003627E XCEL ENERGY $9,385.97
003628E ELAN FINANCIAL SERVICE $2,622.46
Total Electronic Checks $60,042.92
PAYROLL DIRECT DEPOSIT APRIL 6, 2016
507073 ALTENDORF, JENNIFER L $1,314.63
507074 ANDERSON, JOHN G $230.87
507075 BARNHART, ERIN A. $1,965.67
507076 BELLAND, EDGAR J $2,522.48
507077 BOECKER, KEVIN D. $2,332.89
507078 CONVERSE, KEITH A $3,896.94
507079 COUSINEAU, LORIE K. $230.87
507080 DINGMANN, IVAN W $1,586.38
507081 DOMINO, CHARMANE $1,766.60
507082 ENDE, JOSEPH $1,614.62
507083 FINKE, DUSTIN D. $2,110.19
507084 GALLUP, JODI M $1,667.32
507085 GLEASON, JOHN M. $2,376.54
507086 GREGORY, THOMAS $1,809.42
507087 HALL, DAVID M. $3,532.72
507088 JESSEN, JEREMIAH S $2,201.21
507089 JOHNSON, SCOTT T. $2,271.25
507090 KLAERS, ANNE M $1,116.32
507091 LANE, LINDA $1,506.20
507092 LEUER, GREGORY J. $1,922.22
507093 MARTIN, KATHLEEN M $230.87
507094 MCGILL, CHRISTOPHER R $1,435.40
507095 MCKINLEY, JOSHUA D $1,327.99
507096 MITCHELL, ROBERT G. $327.07
507097 NELSON, JASON $2,578.96
507098 PEDERSON,JEFF $221.28
507099 PETERSON, DEBRA A $1,614.14
507100 REINKING, DEREK M $1,606.01
507101 SCHERER, STEVEN T. $2,319.30
507102 STAPLE, AMANDA $485.22
507103 VIEAU, CECILIA M. $1,194.36
507104 WENANDE, BRANDON S $531.99
Total Payroll Direct Deposit $51,847.93
Medina City Council Meeting Minutes 10
April 19, 2016