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Home My Public Portal About20160627 - Board of Health - Meeting Minutes BOH June 27, 2016 Minutes Approved July 18, 2016 Page 1 BOARD OF HEALTH Town of Hopkinton, Massachusetts 18 Main Street, Lower Level Meeting Area Monday, June 27, 2016 at 7:00 p.m. MINUTES Members Present: Vice Chairman Belesi and Ms. Jennifer Flanagan Also Present: Edward Wirtanen, Board of Health Director Absent: Late Arrival: Vice Chairman Belesi arrived at 7:21 p.m. Early Dismissal: The meeting was called to order at 7:21 p.m. by Vice Chairman Belesi Re-Organization of the Board This item is deferred until a new member is appointed. Request to Approve Board of Health Meeting Minutes Mr. Wirtanen requested that the Board approve the following meeting minutes:  June 6, 2016 Vice Chairman Belesi motioned to approve the meeting minutes of June 6, 2016 with the following correction: to change the word on page 2, paragraph 1, from “purpose” to “spirit”. Ms. Flanagan seconded. Vice Chairman Belesi and Ms. Flanagan in favor. Open Session (Unanticipated Topics) Board’s Comments to DPW Regarding Wastewater Treatment Plant Inspection on Fruit Street Mr. Wirtanen informed the Board of the letter that will be sent to DPW Director John Westerling, as requested by the Board, at their previous meeting regarding the violations of MassDEP’s compliance inspection report performed on May 24, 2016 at the Town’s Fruit Street Waste Water Treatment Plant located at 66 Fruit Street. The Board reviewed the memorandum and approved it as presented. BOH Director Performance Review Mr. Wirtanen reminded the Board of his performance review deadline of July 15, 2016 and also indicated that the Human Resources (HR) department has issued some guideline information sheets to help with the performance review procedure. He noted that if an employee is assigned a rate of “Clearly Outstanding”, the supervisor and the HR Director must discuss this first then the request proceeds for the Town Manager’s approval before it is even discussed with the employee. He reminded the Board that Ms. LaRoche was given a “Clearly Outstanding” rating on her performance evaluation which was conducted at the Board’s meeting of April 25, 2016 and requested that Vice Chairman Belesi attend the meeting that will now need to take place with the HR Director. Vice Chairman Belesi acknowledged the request. BOH June 27, 2016 Minutes Approved July 18, 2016 Page 2 Mr. Wirtanen voiced his disparity on the process and announced, if you are not able to give a “Clearly Outstanding” rating to anyone then why the Human Resources has that as an option on the performance review. Clearly, it is a false hope to any employee(s) who wants to go beyond and above their job duties to try to achieve a “clearly outstanding” rating. The Board voiced their full support and also stated their antipathy of the inadequacy of having that rating as an option which is unattainable. Mr. Wirtanen said that he will supply the Board with a copy of his performance evaluation from last year for their review. Acceptance of Paul Winshman’s Resignation & Board’s Thank You Letter Mr. Wirtanen requested that the Board accept the resignation of Paul Winshman which was submitted to the BOH department on June 16, 2016 and sign a letter of appreciation for his commitment and dedication to the Board of Health. Vice Chairman Belesi motioned to approve Paul Winshman’s resignation letter from the Board of Health. Ms. Flanagan seconded. Vice Chairman Belesi and Ms. Flanagan in favor. Mr. Wirtanen notified the Board that he will submit a letter of request to the Chairman of the Board of Selectmen, Brian Herr, to publicly advertise the Board’s vacancy and to have the individual fulfill the duties up until the next town meeting/election and to also have a joint meeting with the Board of Health once a person has been selected to be appointed to the vacancy. Request to Approve Sushi Variance Dynasty Restaurant Mr. Wirtanen asked that the Board approve Dynasty Restaurant’s Sushi Variance by allowing the addition of vinegar as a method of food preservation in the preparation of Sushi Rice to be served in accordance with the Hazard Analysis Critical Control Point (HACCP) of 2009 and the copyright plan by MD Consulting. Vice Chairman Belesi motioned to approve the Sushi Variance for Dynasty Restaurant as presented. Ms. Flanagan seconded. Vice Chairman Belesi and Ms. Flanagan in favor. Request to Sign Zio Quattro & Bison Burger’s Food Establishment Permit for Fiscal Year 2016/2017 The Board was presented the Zio Quattro & Bison Burger’s Food Establishment Permit for Fiscal Year 2016/2017 for their signatures. Vice Chairman Belesi motioned to approve and sign the Food Establishment Permit for Zio Quattro & Bison Burger for fiscal year 2016/2017. Ms. Flanagan seconded. Vice Chairman Belesi and Ms. Flanagan in favor. BOH June 27, 2016 Minutes Approved July 18, 2016 Page 3 Request to Approve the CSMLP Installer Invoice for 51 East Main St, Esterbrooks Mr. Wirtanen asked for the Board’s approval for the Installer Invoice in the total amount of $34, 200 for the CSMLP applicant, Mr. & Mrs. Esterbrooks, 51 East Main Street. He stated that there was additional work of removing boulders that the Health Agent approved in order for the septic tank to be accommodated in the amount of $4,400. Vice Chairman Belesi motioned to approve the Installer Invoice of $34,200 for the CSMLP applicant, Mr. & Mrs. Esterbrooks who reside at 51 East Main Street. Ms. Flanagan seconded. Vice Chairman Belesi and Ms. Flanagan in favor. Food Inspector Contract Renewal Mr. Wirtanen requested the Board’s approval of the Food Inspector’s Contract renewal for Fiscal Year 2017 at a rate of $40 per hour for inspections and office time. Vice Chairman Belesi motioned to approve the Food Inspector’s Contract Renewal for fiscal year 2017 at a rate of $40, as presented. Ms. Flanagan seconded. Vice Chairman Belesi and Ms. Flanagan in favor. Neighborhood Concern at 10 Chamberlain Street/Rooster Housing Mr. Wirtanen informed the Board of a neighborhood concern email from Mr. Haggerty of 16 Chamberlain Street of housing roosters at his neighbor’s home at 10 Chamberlain St. He noted that the zoning for that area is residential/business which allows for the housing of animals per the zoning officer and has forwarded Mr. Haggerty’s email to the Principal Planner Jennifer Burke and the Animal Control Officer for their information or action, if any. Schedule Future BOH Meetings After a brief discussion with the staff on moving the current meeting time to an earlier time frame the Board agreed to meet on the following date(s) and time(s):  July 12, 2016 –(Possible joint meeting with the Board of Selectmen to appoint an individual to the vacant Board of Health seat)  August 15, 2016 at 5:30 p.m.  September 12, 2016 at 5:30p.m. Request to Approve the CSMLP Designer Invoice for 107 Spring St, Cassidys Mr. Wirtanen requested the Board’s approval for the final payment of the designer invoice for the CSMLP applicant Amy Cassidy who resides at 107 Spring Street in the amount of $1,458.17. Ms. Cassidy has returned the Owners Certification that is required certifying that all work, subcontractors and employees have been paid in accordance with the approved plans. Vice Chairman Belesi motioned to approve the final payment in the amount of $1,458.17 for the Designer Invoice for Amy Cassidy, 107 Spring Street, as presented. Ms. Flanagan seconded. Vice Chairman Belesi and Ms. Flanagan in favor. BOH June 27, 2016 Minutes Approved July 18, 2016 Page 4 Request to Approve the Permit to Operate a Public Bathing Beach Mr. Wirtanen requested the Board’s approval and signatures for the Sandy Island Beach at Lake Maspenock Permit to Operate a Public Bathing Beach from June 24, 2016 through August 31, 2016. Vice Chairman Belesi motioned to approve and sign the Sandy Island Beach Permit, as presented. Ms. Flanagan seconded. Vice Chairman Belesi and Ms. Flanagan in favor. Payroll Authorization Mr. Wirtanen requested Vice Chairman Belesi’s signature for his payroll authorization and personal time off for the following weeks and day: ≈ June 28, 2016 (1 hour of personal time) ≈ June 30, 2016 (personal day) ≈ July 4-9, 2016 ≈ July 11-16, 2016 Vice Chairman Belesi signed Mr. Wirtanen’s payroll as requested. Board of Health Future Meetings The Board will meet on the following date at 5:30 p.m.:  Monday: July 18, 2016 Update Request Ms. Flanagan asked for an update on Water Fresh Farms and Arena & Sons from Mr. Wirtanen. Mr. Wirtanen informed the Board that Water Fresh Farms are still in the mist of constructing the brewery. In regards to Arena & Sons, the department has not heard or received any materials that were requested from Joanne Arena since her meeting with the Board in March 2016. Mr. Wirtanen noted that their engineer has indicated that somewhere in the past Arena & Sons have modified the building sewer, from what was previously approved for their facility, so it now flows next to the outlet of the septic tank not allowing for proper settling of the sewage. ADJOURN: Vice Chairman Belesi motioned to adjourn the meeting at 8:50 p.m. Ms. Flanagan seconded. Vice Chairman Belesi and Ms. Flanagan in favor. Respectfully Submitted, Nidia LaRoche Board of Health Administrative Assistant