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Home My Public Portal AboutTBM 2002-11-06PRESENT Board: Staff: Others: see attached list 3. Open Forum FRASER BOARD OF TRUSTEES MINUTES DATE: Wednesday, November 6, 2002 MEETING: Board of Trustees Regular Meeting PLACE: Fraser Town Hall Board Room Mayor Pro Tem Mike Rantz; Trustees: Fran Cook, Pat Howlett, Donn Manly, Vesta Shapiro and Steve Sumrall Town Manager Chuck Reid, Public Works Director Allen Nordin, Community Development Director Jeff Durbin, Planner Drew Nelson and Town Clerk Molly McCandless Mayor Pro Tem Rantz called the meeting to order at 7:10 p.m. Trustee Cook moved, and Trustee Shapiro seconded the motion to approve the Minutes of the 11/16/02 regular meeting and 10/23/02 special meeting as presented. Motion carried: 6 -0 Trustee Howlett asked if Elam is going to finish paving Doc Susie this year. Manager Reid said Elam has closed their asphalt plant so there will be no further paving this year. That area needs grading and class C and the neighbors need to be contacted yet again about the paving delay. Mayor Pro Tem Rantz asked if the Klancke's have been satisfied with the situation in upper Ptarmigan. Manager Reid and CDD Durbin are continuing to work with them. CDD Durbin intends to formalize with the Klanckes in writing the processes that are being used to address this matter. a) Anna Winkel, Fraser Valley Library Branch Librarian Anna Winkel updated the Board on changes that have taken place at the Library and plans for the future. Ms. Winkel asked the Board to contact her with any ideas, concerns or questions they may have. Library Board and Lions Club member Bill Tetlow presented a receiver for Radio Reading Service of the Rockies to the Library. The Lions Club is giving the receiver to the Library for check -out by visually impaired patrons to access the Channel 6 KRMA reading service. If the receiver is well used, the Lions Club will donate more. Ms. Winkel and the Board thanked Mr. Tetlow. Board of Trustees Minutes 11/06/02 Page 2 b) Sharon Lea, Grand Hearts and Hands Ms. Lea was not present. Mayor Pro Tem Rantz called for any items not on the agenda. Fraser Valley Metropolitan Recreation District Board Member Chris Seeman said the FVMRD is still considering four sites as possible locations for the Recreation/ Community Center. These sites are in Rendezvous Planning Area 1WA, 4W, 14E and Town -owned land near Safeway. He wanted to know if the Town would consider having the Center on the property near Safeway, or if the FVMRD should disregard consideration of that site. Mayor Pro Tem Rantz said he wants the linear park to be open space; he loves site 14E, and likes site 4W. Trustee Howlett likes the "Safeway" idea and thinks it would connect well with other recreational amenities. Trustee Cook agrees and feels that the size of the building would cluster well with other large buildings in that area; she also likes 4W. Trustee Sumrall likes 14E but agrees that the "Safeway" site or 4W would be good. Trustee Shapiro likes 4W. Based on this information, the FVMRD will continue to consider the "Safeway" site along with the others. Trailblazer owner Greg Foley asked the Board to provide a letter of support to the Forest Service on behalf of his using a new site for his snowmobile tour business. Mr. Foley was required to move from his previous location due to sale of the property. The Board directed staff to prepare and send a letter. 4. Updates a) Chamber of Commerce Chamber Director Catherine Ross distributed copies of the new Visitor Guide. At this time, numbers look good for the Christmas season and March. b) Grand County Housing Authority GCHA Board President Catherine Ross said Fox Run is full with a waiting list. The Colorado Association of Housing Partnerships award will be presented to the Towns of Fraser and Winter Park, Grand County, and the GCHA for their collaboration on Fox Run. Discussion followed regarding municipalities which do not financially fully participate in the HA. c) Fraser Sanitation District FSD Board Member Steve Sumrall stated the District is increasing their tap fee from $4,000 to $4,500 effective January 2003. The user fee will also be increased 3% which totals approximately $.50 per service. The District is examining alternatives to standard electric use at the new plant. d) Planning Commission Board of Trustees Minutes 11/06/02 Page 3 CDD Durbin updated the Board on items being addressed by the Planning Commission. These include the Fraser Ace properties on Zerex, accessory dwelling units, West Mountain, the Three Mile Plan and Elk Creek Village. 5. Public Hearings none 6. Action Items a) Renewal of a 3.2% Beer Off Premises Liquor License for Safeway Store #1568 TC McCandless stated that the renewal application was in order, fees had been paid and there were no reported violations. Trustee Howlett moved, and Trustee Manly seconded the motion to approve the renewal. Motion carried: 6 -0. 7. Discussion Items a) Snow removal Mayor Pro Tem Rantz asked PW Director Allen Nordin if his present staff (3 -4 people) was sufficient. PWD Nordin said it is not for night work. There was discussion of contract staffing and /or plowing /hauling assistance. Staff will investigate possibilities. Local business owner Seth Sadler stated the no parking signs which limit parking between 2 and 9 a.m. should be revised to reflect 2 to 7 a.m. because businesses are open before 9. He also wanted a specific time when Highway 40 would be cleared of snow and suggested that should be by 7 a.m. PWD Nordin reviewed in some detail the routine followed by his staff for snow removal and the reasoning behind that process. The Board approved of the present process. PWD Nordin told the Board he would like to officially contact property owners who violate Town Code in ways that impede his crew in accomplishing their duties. Discussion followed. The Board stated that "safety is the bottom line" and left PWD Nordin to his own determinations. Board of Trustees Minutes 11/06/02 Page 4 b) 2003 Proposed Budget Manager Reid briefly reviewed a water rate software program he is working with. He also informed the Board that the Mountain Family Center is establishing a utility payment assistance program and will request the Town's participation in the amount of approximately $500 per year. 8. Staff Choice a) Departmental Updates FM Nat Havens asked the Board if they approved approaching the FSD for cost sharing the hard costs of the office rearrangement, which they requested. FM Havens will develop an invoice for the Board to present to the FSD Board. FM Havens informed the Board of a change in use for the sales tax Vendor Fee being proposed the State Marketing Board. Planner Drew Nelson announced the Town has been awarded a grant for GIS software and training. Martin Spann, a Fraser homeowner who has been helping the Planning Department with computer graphics, etc., assisted the Town in obtaining the grant. The Board asked Planner Nelson and CDD Durbin to draft a thank you to Mr. Spann from the Board. CDD Durbin has issued Certificates of Occupancy for three of the MooseHorn Cabins at Rendezvous. CDD Durbin informed the Board that the Fraser to Granby Trail has not been able to obtain right -of -way from ranch owner Susan Jones. She has been non responsive to their contacts. PWD Nordin has received State approval of the Maryvale water system. Manager Reid distributed an invitation to the Dedication of the new Church of the Eternal Hills, scheduled for Sunday November 10. Manager Reid informed the Board that Elsie Clayton is under the impression she will be reimbursed for work done to thaw water lines last winter on a property she rents to Joe and Jake Ward. The problem was in the service line, not the main, and would usually be the responsibility of the property owner. Mrs. Clayton believes the work done by Crossroads Construction contributed to the problem. Manager Reid will further investigate this issue. Board of Trustees Minutes 11/06/02 Page 5 Manager Reid said Winter Park West Water Sanitation District has requested the Town consider increasing it's wellhead protection area from 500 feet to 2,500 feet. b) Transmitted Items 1. Letter to Todd Mowrer 9. Board Choice Trustee Manly said Greg Horstman complained to him recently about the Town's seeming inability to address a junk problem with a now former neighbor of his in upper Ptarmigan. Discussion ensued on this matter. Manager Reid requested an Executive Session pursuant to C.R.S. 24 -6 -402 4(e), regarding negotiations pertaining to Fox Run, and asked CDD Durbin to remain. Trustee Cook moved, and Trustee Shapiro seconded the motion to go into Executive Session for the purposes stated above. Motion carried: 6 -0, at 10:04 p.m. At conclusion of Executive Session, Trustee Shapiro moved, and Trustee Cook seconded the motion to return to Regular Session. Motion carried: 6 -0, at 10:23 p.m. Trustee Shapiro moved, and Trustee Cook seconded the motion to adjourn. Motion carried: 6 -0. Meeting adjourned at 10:25 p.m. Molly M andless, Town Clerk TOWN OF FRASER "Icebox of the Nation" P.O. Box 120 153 Fraser Avenue Fraser, Colorado 80442 (970) 726-5491 FAX Line: (970) 726 -5518 E -Mail: Fraser @rkymtnhi.com Town of Fraser o2 j Town Board Meeting sign -in sheet Name 944 keolio ri.a IN n KeA w ',si- i 7 t Iv Address (physical post office) f0� gc? 4 ksa' t491 'fa FI-ow