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Home My Public Portal About13-11 Proprietary and Special Revenue Budget for 2012-2013 1st Reading: April 10, 2013 2nd Reading: May 8, 2013 Public Hearing: May 8, 2013 Adopted: May 8, 2013 Effective Date: May 9, 2013 Sponsored by: City Manager ORDINANCE NO. 13-11 AN ORDINANCE OF THE CITY COMMISISON OF THE CITY OF OPA-LOCKA, FLORIDA AMENDING ORDINANCE 12-22, THE PROPRIETARY AND SPECIAL REVENUE FUNDS BUDGET FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2012, AND ENDING SEPTEMBER 30, 2013; ADJUSTING REVENUES AND EXPENDITURES AS REFLECTED IN EXHIBIT "A", REFLECTING CHANGES IN REVENUE SOURCES AS FOLLOWS: CAPITAL PROJECTS FUND (FUND 320), SEVEN HUNDRED SIXTY ONE THOUSAND FOUR HUNDRED AND FIFTY-EIGHT DOLLARS ($761,458); SPECIAL LAW ENFORCEMENT FUND (FUND 165), SEVENTY FIVE THOUSAND DOLLARS ($75,000); PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City Commission of the City Opa-locka has determined that certain amendments should be made to the Proprietary and Special Revenue Funds Budget for the fiscal year commencing October 1, 2012, and ending September 30, 2013, adopted as Ordinance 12-22, specifically to the Capital Projects Fund (Fund 320), increase of seven hundred sixty one thousand four hundred fifty eight dollars ($761,458) and the Special Law Enforcement Fund (Fund 165), increase of seventy five thousand dollars ($75,000), and WHEREAS, in order to provide for Capital Projects Fund (Fund 320) increase of seven hundred sixty one thousand four hundred fifty eight dollars ($761,458) and the Special Law Enforcement Fund increase of seventy five thousand dollars ($75,000) the City Commission of the City of Opa-locka desires to amend Ordinance 12-22: Ordinance No. 13-11 NOW,THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF OPA LOCKA, FLORIDA: Section 1. The recitals to the Preamble herein are incorporated by reference. Section 2. Ordinance 12-22, FY 2012-2013, Proprietary and Special Revenue Funds Budget of the City of Opa-locka, is hereby amended to provide for the Capital Projects Fund (Fund 320) increase of seven hundred sixty one thousand four hundred fifty eight dollars ($761,458) and the Special Law Enforcement Fund increase of seventy five thousand dollars ($75,000) as set forth in the attached Exhibit"A". Section 3. REPEALER. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Section 4. SEVERABILITY. If any portion, section, phrase or clause of this Ordinance is held invalid by a court of competent jurisdiction, such ruling shall not affect the validity of the remainder of this Ordinance. Section 5. EFFECTIVE DATE. This Ordinance shall upon adoption, become effective immediately. PASSED AND ADOPTED this 8th day of May, 2013. / , / , M ' ' ' TAY OR MAYOR 4ttest to: ., • 46,1.0---) `I anna Flores 'ity Clerk Ordinance No. 13-11 Approved . , to I and le:.l efficiency: tfl 41 Jos:itr S e -r G" EN'.POON MARDER PA C t, Attorney Moved by: COMMISSIONER HOLMES Seconded by: COMMISSIONER JOHNSON Commission Vote: 5-0 Commissioner Holmes: YES Commissioner Johnson: YES Commissioner Santiago: YES Vice-Mayor Kelley: YES Mayor Taylor: YES 2OND I SUNDAY,APRIL 28,2013 ND MiamiHerald.com I THE MIAMI HERALD HaveYour 1 CITY OF OPA-LOCKA, FLORIDA Election Day. NOTICE TO THE PUBLIC NOTICE IS HEREBY GIVEN that the City Commission of the City of Opa-locka, Florida will hold public hearings at its Regular Commission Meeting on Wednesday, May 8,2013 at 7:00 p.m.at the Opa-locka Municipal Complex, 780 Fisherman Why wait? Vote early! Street,2nd Floor,Opa-locka,Florida to consider the following items: SECOND READING ORIDINANCES/PUBLIC HEARING: You can go to any Early Voting location close AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA,AMENDING ORDINANCE 12-21,THE GENERAL FUND BUDGET to your home or office. Early Voting is available FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2012 AND ENDING from April 29 through May 12. SEPTEMBER 30, 2013 ADJUSTING REVENUES AND EXPENDITURES AS REFLECTED IN EXHIBIT "A"; PROVIDING FOR INCORPORATION OF RECITALS;PROVIDING FOR CONFUCT AND REPEALER;PROVIDING FOR City of Miami-City Hall Miami Beach City Hall Nash Shore Branch Library CONFLICT AND REPEALER;PROVIDING FOR SEVERABILITY;PROVIDING 3500 Pan American Drive 1700 Convention Center Drive 7501 Collins Avenue FOR AN EFFECTIVE DATE(first reading held on April 10,2013). Coral Gables Library Miami Lakes Public Library South Dade Regional Library AN ORDINANCE OFTHE CITYCOMMISSIONOFTHE CITY OF OPA-LOCKA,FLORIDA, 3443 Segovia Street 6699 Windmill Gate Road 10750 SW 211th Street AMENDING ORDINANCE 12-22, THE PROPRIETARY AND SPECIAL REVENUE Coral Reef Library Model City Library(Caleb Cadet) Milgrim .C of FUNDS BUDGET FOR THE FISCAL YEAR COMMENCING OCTOBER 1,2012,AND 9211 SW 152nd Street 2211 NW 54th Street Elections Branch Office ENDING SEPTEMBER 30,2013;ADJUSTING REVENUES AND EXPENDITURES AS Elections Deparbnent North Dade Regional Library 111 NW 1st Street REFLECTED IN EXHIBIT"A",REFLECTING CHANGES IN REVENUE SOURCES AS 2700 PM 87th Avenue 2455 PM 183rd Street West Dade Regional library FOLLOWS:CAPITAL PROJECTS FUND(FUND 320),SEVEN HUNDRED SIXTY ONE Florida City-City HaN North Miami Beach 9445 SW 24th Street THOUSAND FOUR HUNDRED AND FIFTY-EIGHT DOLLARS($761,458);SPECIAL 404 West Palm Drive Public Library West Rattler Branch Library LAW ENFORCEMENT FUND(FUND 165),SEVENTY FIVE THOUSAND DOLLARS John F.Kerrtedy Library Replacement Site for AventuraCityHall 1601 NE 164th Street 5050 West Flagler Street ($75,000); PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR CONFLICT AND REPEALER;PROVIDING FOR SEVERABILITY;PROVIDING FOR AN 190 W 49th Street Local de vobc,dn due reempmza a West Kendall Regional Library Kendall Branch Aventine City Hall EFFECTIVE DATE(first readin g held on April 10,2013). Ley Ldrel pou AenplaaeAventura city Hall 10201 Hammocks Boulevard 9101 SW 97th Avenue North Miami Public Library AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, Lemon City Library 835 NE 132nd Street FLORIDA, AMENDING ORDINANCE NO. 86-8, ARTICLE 6, SECTION 6.1, 430 NE 61st Street R-1 SINGLE FAMILY RESIDENTIAL DISTRICT AND 6.2, R-2 TWO FAMILY Monday Tuesday ay Thursday Friday �y day (DUPLEX) RESIDENTIAL DISTRICT OF THE CITY OF OPA-LOCKA LAND lines nears Wreaks Neves Wends sdbedo domino) DEVELOPMENT REGULATION CODE TO PROVIDE FOR INCREASED HEIGHT end mad maraca lid vandred sand &much FOR FENCES AND A DEFINITION OF DECORATIVE FENCES; PROVIDING April 29 April 30 May 1 May 2 May 3 May 4 May 5 FOR INCORPORATION OF RECITALS; PROVIDING FOR CONFUCT 29 de stint 30 de abdl tro de mayo 2 de mayo 3 de mayo 4 de mayo 5 de mayo AND REPEALER; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN 29 avril 30 avdl 1e me 2 me 3 me 4 me 5 me 7 am-3 pm 7 am-3 pm 7 am-3 pm 7 am-3 pm 7 am-3 pm 9 am-1 pm 1 pm-5 pm EFFECTIVE DATE(first reading held on April 10,2013). May 6 May 7 May 8 May 9 May 10 May 11 May 12 6 de mayo 7 de mayo a de mayo 9 de mayo 10 de mayo 11 de mayo 12 de mayo Additional information on the above Items may be obtained in the Office of the City Clerk, 11 am-7 pm 11 am-7 pm 11 am-7 pm 11 am-77 pm 11 10 me pm 9 am-1 pm 1 pm-5 pm 780 Fisherman Street,4th Floor,Opa-locka,Florida.All interested persons are encouraged to attend this meeting and will be heard with respect to the public hearing. � .�• PURSUANT TO FS 286.0105:Anyone who desires to appeal any decision made by any board, ELECTION agency,or commission with respect to any matter considered at such meeting or hearing will need a record of the proceedings,and for that reason,may need to ensure that a verbatim record of the Call 3-1-1 o r C I c k proceedings is made,which record includes the testimony and evidence upon which the appeal n.r.i nliamidade.golrelectrons for maybe based. more on bml to be Electron Ready -,- JOANNA FLORES,CMC CITY CLERK "EXHIBIT A" -SPECIAL AND PROPRIETARY FUNDS-Amended 2012-2013 CAPITAL IMPROVEMENT DEBT SERVICE FUND(FUND 230) Revenues Proposed Amended Difference State Revenue Sharing $ 488,390 $ 488,390 $ - Local Government Sales Tax 1,026,990 1,026,990 - Interest Earned - - - Bond Refunding Proceeds - - - Transfers In - - - Total $ 1,515,380 $ 1,515,380 $ - Expenditures Bond Interest $ 249,970 $ 249,970 $ - Bond Principal 390,000 390,000 - Other Debt Service Costs 1,000 1,000 - Transfers Out-Unrestricted Revenue(to General Fund) 874,410 874,410 - Total $ 1,515,380 $ 1,515,380 $ - S/HOOD CAPITAL PROJECT FUND(FUND 320) Revenues Grants-County $ 2,750,000 $ 3,350,000 $ 600,000 Grants-State 270,864 432,322 161,458 SFRTA/JARC (Transit Circulator) - - - Transfer In-Capital Improvement Fund - - - Transfer In Water&Sewer Fund - - - Transfer In General Fund - - - Total $ 3,020,864 $ 3,782,322 $ 761,458 Expenditues NW 128th Street Improvements $ - $ 161,458 $ 161,458 NW 139th Street Improvements - - - NW 143rd Street Improvements 58,175 58,175 - Rutland Street Improvements 60,414 60,414 - Bus Shelters 152,275 152,275 - Segal Park/Helen Miller Center 2,750,000 2,750,000 - Sherbondy Park - - - Historic City Hall - 600,000 600,000 Total $ 3,020,864 $ 3,782,322 $ 761,458 CAPITAL ACQUISITION FUND(FUND 310) Revenues Interest $ - $ - $ - Expenses General Expenses $ - $ - $ - FEDERAL EMERGENCY MANAGEMENT FUND(FUND 169) Revenues State Grant $ - $ - $ - Transfer In-Fund Balance - - - Interest - - - Total $ - $ - $ - Expenditures Improv Other Than Bldgs $ - $ - $ - Transfer Out-General Fund - - - Total $ - $ - $ - SOLID WASTE MANAGEMENT FUND(FUND 410) Revenues Waste and Garbage Fees $ 1,522,020 $ 1,522,020 $ - Delinquent Service Charges - - - Interest - - - Transfer In-General Fund - - - Total $ 1,522,020 $ 1,522,020 $ - Expenditures Solid Waste Services $ 1,522,020 $ 1,522,020 $ - Total $ 1,522,020 $ 1,522,020 $ - WATER AND SEWER FUND(FUND 440) Revenues Water Revenue $ 3,610,000 $ 3,610,000 $ - Fire Line Charge 2,500 2,500 - Fire Hydrant Charges 91,480 91,480 - Sewer Revenue 3,615,825 3,615,825 - Interest Earned 4,000 4,000 - Lien Search Releases 20,000 20,000 - Miscellaneous Revenue 93,800 93,800 - State/Federal Grants 1,920,000 1,920,000 - State Revolving Loan proceeds 2,000,000 2,000,000 - Transfer In-Fund Balance 1,280,000 1,280,000 - Total $ 12,637,605 $ 12,637,605 $ - Expenditures Water&Sewer Expenses $ 12,637,605 $ 12,637,605 $ - STORMWATER UTILITY(FUND 450) Revenues Storm Water Revenue $ 255,000 $ 255,000 $ - Transfer In-Fund Balance 320,835 320,835 - Total $ 575,835 $ 575,835 $ - Expenditures Storm Water Service $ 575,835 $ 575,835 $ - POLICE SPECIAL LAW ENFORCEMENT(FUND 165) Revenues Law Enforcement Training $ 5,000 $ 5,000 $ - Court Forfeitures - - - Interest Earned - - - Transfer In-Fund Balance - 75,000 75,000 Total $ 5,000 $ 80,000 $ 75,000 Expenditures Administration $ 5,000 $ 80,000 $ 75,000 BOY SCOUT FUND(FUND 167) Revenues Contributions $ - $ - $ - Expenditures General Expenses $ - $ - $ - CRIME PREVENTION PROGRAM (FUND 172) Revenues Grants $ 40,000 $ 40,000 $ - Transfer In-General Fund 91,380 91,380 - Total $ 131,380 $ 131,380 $ - Expenditures Administration $ 131,380 $ 131,380 DEPARTMENT OF JUVENILE JUSTICE/ OPA-LOCKA DJJ AFTERCARE(FUND 171) Revenues Grants $ - $ - $ - Transfer-In Fund Balance - - - Total $ - $ - $ - Expenditures Administration $ - $ - $ - PEOPLES TRANSPORTATION TAX(FUND 164) Revenues Grant $ 465,000 $ 465,000 $ - Transfer In-Fund Balance 665,456 665,456 - Total $ 1,130,456 $ 1,130,456 $ - Expenditures NW 128th Street Improvements $ - $ 234,369 $ 234,369 NW 139th Street Improvements - - - NW 143rd Street Improvements 116,715 116,715 - Rutland Street Improvements 60,414 60,414 - Roadway Resurfacing&Sidewalk Improvements 900,000 665,631 (234,369) Bus Circulator 53,327 53,327 - Total $ 1,130,456 $ 1,130,456 $ - O ti 9 0 O _ AAOHAI�� City of Opa-Locka Agenda Cover Memo Commission Meeting 4/10/2013 Item Type: Resolution Ordinance Other Date: X (EnterXin box) Fiscal Impact: Ordinance Reading: 1st Reading 2"Reading (EnterXin box) Yes No (EnterXin box) X X Public Hearing: Yes No Yes No (EnterXin box) Funding Source: (Enter Fund&Dept) Advertising Requirement: Yes No (Enter Acct No.) Ex: General Fund- (EnterXin box) X Police Contract/P.O.Required: Yes No RFP/RFQ/Bid#: (EnterXin box) x N/A Strategic Plan Related Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: (list the (Enter X in box) specific objective/strategy this item will address) Enhance Organizational 0 Bus.&Economic Dev 0 Public Safety C] Quality of Education 0 Qual.of Life&City Image 0 Communcation l= Sponsor Name City Manager Department: City Manager Short Title: AN ORDINANCE OF THE CITY COMMISISON OF THE CITY OF OPA-LOCKA, FLORIDA AMENDING ORDINANCE 12- 22, THE PROPRIETARY AND SPECIAL REVENUE FUNDS BUDGET FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2012, AND ENDING SEPTEMBER 30, 2013; ADJUSTING REVENUES AND EXPENDITURES AS REFLECTED IN EXHIBIT"A", REFLECTING CHANGES IN REVENUE SOURCES AS FOLLOWS: CAPITAL PROJECTS FUND (FUND 320), SEVEN HUNDRED SIXTY ONE THOUSAND FOUR HUNDRED AND FIFTY-EIGHT DOLLARS ($761,458); SPECIAL LAW ENFORCEMENT FUND (FUND 165), SEVENTY FIVE THOUSAND DOLLARS ($75,000); CONTAINING A REPEALER PROVISION AND SEVERABILITY CLAUSE; FURTHER PROVIDING FOR AN EFFECTIVE DATE Staff Summary: Proprietary and Special Revenue Funds Budget Amendement Approval (1) Exhibit A—Proprietary and Special Revenue Funds (2) Memo dated April 1, 2013: FY 2012-2013 Budget Amendment (3) Ordinance 12-21 Approving and Adopting FY 2013 General Fund Budget gpforyikt, Memorandum TO: Mayor Myra L. Taylor Vice-Mayor Joseph L. Kelley Commissioner Timothy Holmes Commissioner Dorothy Johnson Commissioner Luis B. Santiago FROM: Kelvin L. Baker, Sr., City Manager ,Jb DATE: April 1, 2013 0 RE: BUDGET AMENDMENT FY 2012-2013 —PROPRIETARY AND SPECIAL REVENUE FUNDS BUDGET Request: AN ORDINANCE OF THE CITY COMMISISON OF THE CITY OF OPA-LOCKA, FLORIDA AMENDING ORDINANCE 12-22, THE PROPRIETARY AND SPECIAL REVENUE FUNDS BUDGET FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2012, AND ENDING SEPTEMBER 30, 2013; ADJUSTING REVENUES AND EXPENDITURES AS REFLECTED IN EXHIBIT "A", REFLECTING CHANGES IN REVENUE SOURCES AS FOLLOWS: CAPITAL PROJECTS FUND (FUND 320), SEVEN HUNDRED SIXTY ONE THOUSAND FOUR HUNDRED AND FIFTY-EIGHT DOLLARS ($761,458); SPECIAL LAW ENFORCEMENT FUND (FUND 165), SEVENTY FIVE THOUSAND DOLLARS ($75,000); CONTAINING A REPEALER PROVISION AND SEVERABILITY CLAUSE; FURTHER PROVIDING FOR AN EFFECTIVE DATE Description: Please see attached. Financial Impact: The Capital Projects Fund (Fund 320) will increase by seven hundred sixty one thousand four hundred fifty eight dollars ($761,458)and the Special Law Enforcement Fund will increase by seventy five thousand dollars($75,000). Implementation Timeline: Implemented immediately upon approval. Legislative History: Ordinance 12-22 approving the Proprietary and Special Revenue Funds Budget for FY 2012-2013. Recommendation(s): Staff recommends approval. Analysis: Please see attached. ATTACHMENT(S): (1) Exhibit A—Special and Proprietary Funds (2) Memo dated April 1, 2013: FY 2012-2013 Budget Amendment (3) Ordinance 12-22 Approving and Adopting FY 2013 Proprietary and Special Revenue Funds Budget PREPARED BY: Faye Douglas,Budget Administrator y < ,n () /r/ ')/ .. u - ice; el p .z sc . t_c'R�s.Oa.ce MEMORANDUM To: Mayor& City Commission Date: April 4, 2013 From: Kelvin Baker, Sr., City Manager �Re: FY 2012-2013 Amended Budget 00 p The FY 2012-2013 Budget Amendment will focus on adjustments in three funds: an increase in the General Fund in the amount of $10,980,870 primarily due to the purchase of Town Center 1, an increase in the Capital Projects Fund in the amount of$761,458, and an increase in the Special Law Enforcement Fund in the amount of$75,000 to accommodate eligible expenses. Most of these adjustments were highlighted in the Budget & Finance Workshop last month. Details of the amendments to each fund are provided below. GENERAL FUND General Fund revenue is projected to increase by$10,980,870, as seen in the schedule below: FY 2013 FY 2013 % REVENUE SOURCE BY LINE ITEM ADOPTED AMENDED DIFFERENCE CHANGE AD VALOREM TAXES $6,032,745 $6,032,745 0 0.0% FRANCHISE FEES 1,408,200 1,493,200 85,000 6.0% UTILITY TAXES 1,486,900 1,626,900 140,000 9.4% LOCAL OPTION GAS TAXES 276,090 276,090 0 0.0% LICENSES & PERMITS 877,401 794,901 (82,500) -9.4% STATE GRANTS 557,134 557,134 0 0.0% STATE SHARED REVENUE 28,300 28,300 0 0.0% OTHER SHARED REVENUE 123,100 65,100 (58,000) -47.1% CHARGES FOR SERVICES 293,600 248,600 (45,000) -15.3% FINES& FORFEITURES 353,500 523,500 170,000 48.1% INTEREST 8,000 8,000 0 0.0% OTHER REVENUES 351,805 436,805 85,000 24.2% OTHER FINANCING SOURCES 1,836,660 12,523,030 10,686,370 581.8% TOTAL GENERAL FUND $13,633,435 $24,614,305 $10,980,870 80.5% 1 ® The increases in Franchise Fees in the amount of $85,000 and Utility Taxes in the amount of $140,000 are due to increased revenue from Florida Power & Light (FPL). These line items were budgeted on the conservative side; however actual revenue indicates that an increase in both areas is warranted. The amended budget for FPL franchise fees and utility taxes are consistent with FY 2011 and FY 2012 actual revenue. • The decreases in Licenses & Permits in the amount of $82,500 and Charges for Services in the amount of $45,000 is due to reevaluating revenue expected from the Proposed Fee Amendments as we do not expect to implement those fees before May 1, 2013, pending final approval from the City Commission. • The decrease on Other Shared Revenue in the amount of $58,000 is due to removing revenue from the Police Operations Share from the General Fund. The Police Department shares revenue with outside agencies from special operations. This revenue will be recorded in the Special Law Enforcement Fund. Eligible expenses will be charged (i.e. overtime) will be charged directly to the Special Law Enforcement Fund instead of the General Fund. ® Fines & Forfeitures will increase by$170,000 due to increased collection efforts. • Other Revenues will increase by $85,000 due to the possible disposition of City owned vacant land and an auction to dispose of surplus equipment. ® Other Financing Sources increase by $10,686,370 for two reasons: (1) an increase in the Water & Sewer administrative reimbursement to the General Fund from 5%to 7% resulting in an increase in revenue in the amount of$186,370 and (2) loan proceeds for the purchase of Town Center 1 and related expenses in the amount of$10,500,000. Related expenses include the rent payments made since October 1, 2012 and the professionals (i.e. Accountant, Appraiser, Inspector, Financial Advisor) hired to perform the due diligence services necessary to finalize the purchase of the property. General Fund expenses are projected to be to increase by $10,980,870 to $24,614,305 as seen in the schedule below: FY 2013 FY 2013 EXPENDITURES BY LINE ITEM ADOPTED AMENDED DIFFERENCE CHANGE CITY COMMISSION $125,340 $179,159 $53,819 42.9% OFFICE OF THE CITY MANAGER 717,740 664,005 (53.735) -7.5% NON DEPARTMENTAL DIVISION 771,682 11,317,904 10,546,222 1366.7% HUMAN RESOURCES 301,400 326,065 24,665 8.2% OFFICE OF THE CITY CLERK 457,460 428,390 (29,070) -6.4% INFORMATION TECHNOLOGY 307,825 309,960 2,135 0.7% FINANCE ADMINISTRATION 555,840 521,835 (34.006) -6.1% 2 CITY ATTORNEY/ RISK MANAGEMENT 533,500 763,300 229,800 43.1% COMMUNITY DEVELOPMENT 560,695 550,831 (9,864) -1.8% CODE ENFORCEMENT 277,245 280,800 3,555 1.3% CONTINGENCIES 15,000 15,000 0 0.0% POLICE 5,323,313 5,496,437 173,124 3.3% BUILDING & LICENSES 339,880 342,020 2,140 0.6% PUBLIC WORKS 1,833,945 1,914,346 80,401 4.4% SPECIAL EVENTS 30,000 49,991 19,991 66.6% PARKS & RECREATION 801,190 837,883 36,693 4.6% TRANSFERS OUT 116,380 116,380 0 0.0% RESERVES INCL SICK/ANNUAL LEAVE 565,000 500,000 (65,000) -11.5% TOTAL GENERAL FUND $13,633,435 $24,614,305 $10,980,869 80.5% Almost every division was increased in response to the Christmas Bonus that was passed by the City Commission. The estimated cost of the bonus in the General Fund was $105,000. Below are significant revisions to the FY 2012- 2013 General Fund expense budget outside of the bonus. The City Commission budget will increase by $53,819 primarily due to the retroactive retirement payments due to present and past City Commission members. The Office of the City Manager budget will decrease by$53,375 primarily due to delaying hiring the Assistant to the City Manager position until next fiscal year. The Non Departmental Division budget will increase by $10,546,222 primarily due to expenses related to the purchase of Town Center 1. There is an estimated purchase price of $10.1 million, and estimated cost of the professionals hired to perform due diligence services in the amount of$100,000, and rental payments of$313,247. These are all estimated expenses that will ultimately be covered by the loan. The Human Resources budget will increase by$24,665 to the sick and vacation payouts paid to the prior Director. The Office of the City Clerk budget will decrease by$29,070 due to the savings from the delay in hiring the Deputy City Clerk. The Finance Department budget will decrease by $34,006 due to the savings from the delay in hiring the Assistant Finance Director. The Office of the City Attorney/ Risk Management budget will increase by $229,800 due to the payment of a Florida League of Cities invoice for approximately $139,000 as the City's deductible for prior year claims and an increase in contingencies due to settlements. The Community Development budget decreased by $9,864 due to savings from the delay in hiring the Zoning Officer. 3 The Police Department budget will increase by $173,124 primarily due to: the purchase of ten (10) Ford Fusions ($43,800 in FY 2013); an increase in officer uniform expenses in the amount of $42,700; the Christmas Bonus ($53,000); and retirement agreement with the former Chief of Police. The Public Works budget will increase by$80,401 primarily due to the Holiday Beautification program. The Parks & Recreation budget will increase by$36,693 primarily due to overtime. Under Reserves, we are eliminating the FY 2012-2013 Sick & Vacation liability reserve in the amount of $65,000 primarily due to the separation costs of the previous Chief of Police, Human Resources Director and other employees that have left this fiscal year. The reserve is budgeted annually to allow for just this type of occurrence. CAPITAL PROJECTS Capital Projects will increase by$761,458 due to the following: NW 128th Street Roadway Improvement- $161,458 (Florida Department of Environmental Protection grant portion) Historical City Hall - $600,000 (Approved pre-agreement grant revenue from Miami Dade County to accommodate some architectural, engineering and consultant expenses) SPECIAL LAW ENFORCEMENT Special Law Enforcement expenses will increase by $75,000. These dollars will be used to pay for overtime related to inter-agency operations, rental of Police office space and any other eligible expenses. Please let me know if you have any questions. I am available at your convenience. KB/fd 4 1st Reading/Public Hearing: September 12, 2012 2nd Reading/Public Hearing: September 26, 2012 Adopted: September 26, 2012 Effective Date: October 1, 2012 Sponsored by: City Manager • ORDINANCE NO. 12-22 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OPA-LOCKA, FLORIDA, APPROVING AND ADOPTING THE CITY'S PROPRIETARY AND SPECIAL REVENUE FUND BUDGET FOR THE FISCAL YEAR 2012-2013,COMMENCING OCTOBER 1, 2012 THROUGH SEPTEMBER 30, 2013; PROVIDING FOR THE EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET; AUTHORIZING THE CITY MANAGER TO TAKE CERTAIN ACTIONS; PROVIDING FOR APPOPRIATION OF ALL BUDGET EXPENDITURES; PROVIDING FOR FEES CONSISTENT WITH APPROPRIATION AND AMENDMENT; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the proposed Fiscal Year 2012-2013 budget for the City of Opa-locka ("City") included an estimate of departmental revenues and expenditures; and WHEREAS, Pursuant to Section 200.065, Florida Statutes, the City Commission conducted public hearings on September 12, 2012 and September 26, 2012 at the Opa-locka Municipal Complex, located at 780 Fisherman Street, 2nd Floor, Opa-locka, Florida; and WHEREAS, the public hearings have been held as stated above and comments from the public concerning said budget have been heard and considered; and WHEREAS, the City Commission, having had an opportunity to review and approve the proposed budget, as deemed appropriate, after hearing comments from the public regarding the tentative budget and having complied with the "Truth in Millage (TRIM)" requirements of the Ordinance No. 12-22 Ordinance and shall constitute an appropriation of amounts specified therein. Expenditure control will be at the fund level. Funds may be expended by, and with the approval of, the City Manager and the City Commission, in accordance with the provisions of the City Charter, adopted Code of Ordinances and applicable laws, Supplemental appropriations and reduction of appropriations, if any, shall be made in accordance with the City Charter. Section 7. Any and all outstanding encumbrances as of September 30, 2012,shall not lapse at that time and appropriations have been hereby provided for those outstanding encumbrances that have been incurred prior to September 30, 2012 but are not expected to be paid until after October 1, 2012. Receipts from sources not anticipated in the attached budget may be appropriated and expended by ordinance duly enacted by the City Commission in accordance with applicable law. Adjustments within the same fund to departmental appropriations made in the attached budget may be approved, from time to time, by the City Manager, or by Resolution adopted by the City Commission. The City Manager is authorized to approve adjustments to expenditure code allocations, within the limit of departmental appropriations made in the attached budget. Section 8. All ordinances setting fees and charges, and all other fees and charges consistent with appropriations adopted herein, as may be amended during the fiscal year, are hereby ratified, confirmed and approved. Section 9. All ordinances or Code provisions in conflict herewith are hereby repealed. Section 10. If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held invalid or unconstitutional by any court of competent COMMUNITY REDEVELOPMENT AGENCY(CRA)(FUND 180) Revenues Grants $ - $ - $ - Transfer In-Water&Sewer Fund 250,000 250,000 - Total $ 250,000 $ 250,000 $ - Expenditures Administration $ 250,000 $ 250,000 $ -