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HomeMy Public PortalAbout20080327CCMeeting1 1 1 20080327 City Council Minutes Mayor Buelterman called the Consent Agenda meeting to order at 6:30 pm. Present in addition to the Mayor were Wanda Doyle, Eddie Crone, Dick Smith, Charlie Brewer, Barry Brown and Paul Wolff, also attending were City Manager Schleicher and City Attorney Hughes. Mayor Buelterman listed the items on the Consent Agenda as: • Eastern Surfing Association surfing contest waiver of special event fees; • Tybrisa Strand Standards and Procedures -Staff recommendation for waiver of $75.00 accessory use fees for 2008 for the South End Business District; • Audit Committee resignation of Sam Adams; • Audit Committee appointment of Daniel O'Conner; • Ethics Committee appointments of Mary Ann Bramble and Nancy Anderson as regular members and Clerk posting two alternate position openings until filled; • Arts Commission appointment of Cyndi Kinkle; • Council Minutes for January 24, 2008; • Alcohol License, Sunday Sales and Entertainment for the Sand Bar Sushi Bar, Inc. 1512 Butler Ave., • Appointment of Lou Off as liaison bit City and Harbor Dredging Stakeholder's Evaluation Group; • Battery Row documents contingent on NPS, Hughes and Davis approval. Ms. Rita Kilpatrick presented a slide show about Off Shore Windpower for the Southern Alliance for Clean Energy. Mayor Buelterman closed the Consent Agenda Meeting. Mayor Buelterman called the regular meeting of the City Council to order at 7:OOpm. City Officials present at the Consent Agenda were still in attendance. Reverend Andy Lamon of the Trinity United Methodist Church gave the Invocation and everyone recited the Pledge of Allegiance to the Flag. Mayor Pro Tem Wanda Doyle thanked Mayor Jason Buelterman for his hard work in obtaining beach renourishment money. Meeting Visitors included: Haley Hill of the YMCA introduced the Teen Council President Tyler Austin and Vice President Austin Forte. Sandy Major talked about the neighborhood watch program. Beth Smith requested waiver of fees for the Garden Club to be able to use the Guard House for meetings. Page 1 of 7 1 1 1 Sandi Postle thanked everyone that contributed and helped with the welcome of the Indiana National Guards visit to Tybee. Katie Orr announced the Tybee Tour of Homes on June 7th to aid Hope House. She requested parking passes for participants and for June 7th to be proclaimed Tybee Tour of Homes Day. Lynn Hamilton requested a refund of her aid to construction fee because she is rebuilding her home that was burned last year. Penn Myrick requested port o lets be installed at the crosswalks to help with the need for bathrooms. Harvey Ferrell addressed council about Memorial Park. Deb Barreiro requested council keep the Dog Park in Memorial Park. Kathryn Williams requested that council conduct an overview of the Master Plan at a future council meeting along with regular updates on the Short Term Work Program. The following people addressed council about the Dog Park; Mallory Pearce Andy Carter Jo Bush Gloria Leonard Perb Fortner Sandi Postle Dave Postle Anne Quinting Holly Halls Cliff Benson Anne Estes Bill Garbett Mr. Crone motioned to move the Dog Park to Jaycee Park, Ms. Doyle seconded for discussion. Mayor Buelterman read letters from Jeanie Hutton and Janice Bentley. Mr. Brewer asked Mr. Crone to amend his motion to include a dog park at the campground. Ms. Doyle asked Mr. Crone to add an additional amendment to his motion to give it two weeks. Mr. Crone amended his motion to put the Dog Park on the agenda for the next meeting, Ms. Doyle seconded. Ms. Schleicher said moving the dog park to Jaycee Park will cost the city five thousand dollars with an additional two hundred for the water line. Mr. Smith said there is a water line on the park side of Cedarwood that he passes every morning. Ms. Schleicher said the Jaycee Park area would be eight thousand two hundred and fifty square feet at a minimum. The vote was Crone, Doyle, Brewer, Brown and Smith in favor and Wolff opposed. Page 2 of 7 1 1 1 Mr. Brewer asked for Staff to investigate the logistics on having a dog park at the campground. Mayor Buelterman called for a short break. Mayor Buelterman called the meeting back to order. * ** Ms. Doyle asked for facility fees to be added to the work shop agenda for council on April 19tH Ms. Doyle moved to waive the facility rental fees for the Garden Club to use the Guard House for their April meeting. Mr. Wolff seconded and asked for Ms. Doyle to amend her motion to include Tybee Beautification's April meeting. Ms. Doyle amended her motion and Mr. Wolff seconded the amended motion. Mr. Brewer asked for the value of the use of the building to be established using utility bills and maintenance records. The vote was unanimous. * ** Mr. Wolff moved to declare June 7th as the Tybee Tour of Homes Day, Ms. Doyle seconded, the vote was unanimous. Ms. Schleicher asked council to request the group determine how many passes are used and return the unused passes for the record. Mr. Smith moved to approve giving Tybee Tour of Homes 300 parking passes and requested any unused passes be returned in order to establish a record, Mr. Brown seconded. Ms. Doyle asked what was done for the Indiana National Guard. Ms. Schleicher said we provided the passes but they had to come and pick them up at City Hall. The vote was unanimous. * ** Ms. Doyle moved to provide a waiver of the aid to construction fee for 32 Van Horne to Lynn Hamilton, Mr. Wolff seconded and the vote was unanimous. * ** Mr. Wolff moved to approve waiving the tap in fee for 32 Van Horne contingent on their locating and capping the old sewer line, Ms. Doyle seconded, the vote was unanimous. * ** Page 3 of 7 1 1 1 Mr. Brewer moved to place port o lets temporarily at the crossovers on the South end in the Strand area, until the Royal Flush unit arrives, Mr. Brown seconded for discussion. Mr. Brewer amended his motion to dictate two port o lets at 17th and 18th Streets until Royal Flush unit arrives, Mr. Brown seconded the amended motion, the vote was Brewer, Brown, Crone and Smith voting in favor and Doyle and Wolff opposed. * ** Mayor Buelterman said he would contact the Tourism folks about Mr. Myrick's request to put up a "Welcome back" banner for the Soldiers and leave it up for a certain amount of time. * ** Mayor Buelterman asked "how to keep people involved with the Master Plan" to be put on the workshop agenda for April 19th. * ** Mr. Brown moved to approve the Consent Agenda as listed earlier, Mr. Brewer seconded and the vote was unanimous. * ** Mr. Wolff moved to approve for 1st Reading the amendment of Code Section 46- 25(e)- Compensation Plan, Ms. Doyle seconded and the vote was unanimous. * ** Mr. Brown moved to approve for 1n Reading the amendment of Code Section 2- 212 - Change of the Fiscal Year, Ms. Doyle seconded and the vote was unanimous. * ** Mr. Brown moved to approve the staff recommendation for Water and Sewer deposits on new accounts only -$200 residential -$500 commercial, Mr. Smith seconded and the vote was unanimous. * ** Mr. Wolff moved to approve the GMA Debt Collection Agreement /aged receivables management, Mr. Smith seconded and the vote was unanimous. Page 4of7 1 1 1 Mr. Wolff moved to approve the amendment to the debt policy, Mr. Brown seconded. Mayor Buelterman said this changes the policy to 6 %. The vote was unanimous. * ** Mr. Wolff moved to approve the water sewer promissory note of $300,000 plus interest to the City of Tybee Island General Fund, Ms. Doyle seconded and the vote was unanimous. * ** Ms. Doyle moved to approve the sanitary fund promissory note of $150,000 plus interest to the City of Tybee Island General Fund, Mr. Wolff seconded, and the vote was unanimous. * ** Mr. Brown moved to approve the campground fund promissory note of $330,000 plus interest to the City of Tybee Island General Fund, Ms. Doyle seconded and the vote was unanimous. * ** Mr. Wolff moved to approve the amended travel policy with the change that lunches in conjunction with a conference be reimbursed whether the conference provides the lunch or not, Ms. Doyle seconded and the vote was unanimous. * ** Mr. Brown moved to approve the HGBD proposal for a Water and Sewer rate study with a deadline of June 15th, Mr. Crone seconded and the vote was unanimous. * ** Mr. Wolff moved to approve the cost share for COE Beach Monitoring from 1999 -2007 for $42,603.44; Mr. Brown seconded and the vote was unanimous. * ** Page 5 of 7 1 1 1 Mr. Brown moved to approve the waiver of the special event fee and the City being a co- sponsor for the Beach Bum Parade contingent on a budget adjustment at the next available opportunity, Mr. Wolff seconded and the vote was unanimous. * ** Mr. Smith moved to approve that before a grant is submitted to the city it comes to council for approval with cost analysis included, Mr. Brown seconded and the vote was unanimous. * ** Mr. Smith moved to approve for the City Attorney to work on developing a policy to include Elected Officials and Planning and Ethics Commission members within the drug free workplace requirements for voluntary, random drug and alcohol testing, Mr. Brown seconded and the vote was unanimous. Mayor Buelterman asked why those two groups. Mr. Smith explained those are the only two groups sworn in to uphold the Charter and the Constitution of the State of Georgia and the United States of America. The vote was unanimous. * ** Mr. Wolff moved to approve for 2nd reading the Water and Sewer billing ordinance code section 70 -38 with the provision that commercial users are charged $500 deposit initially and reviewed after six months on request and reduced to a three times the monthly average and be refunded the difference, Mr. Wolff withdrew his motion. Ms. Schleicher asked that council allow this to come back next meeting with the requested changes made for 2nd reading approval. Mr. Wolff moved to approve for 1st reading the amendment to code section 6 -12 regarding alcoholic beverages, to prohibit the sale or distribution of liquor at special events, Ms. Doyle seconded, and the vote was unanimous. * ** Mr. Wolff moved to approve for 1st reading the amendment to Chapter 54 Article III regarding special events and alcoholic beverages, Ms. Doyle seconded and the vote was unanimous. * ** Page 6 of 7 1 1 Mr. Wolff moved to go into Executive Session to discuss Litigation, Real Estate and Personnel, Mr. Brown seconded and the vote was unanimous. Mr. Wolff moved to return to Regular Session, Mr. Smith seconded and the vote was unanimous. * ** Mr. Wolff moved to adjourn, Mr. Smith seconded and the vote was unanimous. Vivian 0. Woods, Clerk of Council or Jason Buelterman Page 7 of 7 1 1 1 STATE OF GEORGIA COUNTY OF CHATHAM ) AFFIDAVIT PERSONALLY appeared before the undersigned attesting officer, duly authorized to administer oaths, ) 0 S Oh , GAG l4'e!- marl , who after being duly sworn, deposes, and on oath states the following: (1) I was the presiding officer of a meeting of the Tybee Island City Council held on the 029 day of OJt cA , 2008. (2) That it is my understanding that O.C.G.A. §50- 14 -4(b) provides as follows: When any meeting of an agency is closed to the public pursuant to subsection (a) of this Code section, the chairperson or other person presiding over such meeting shall execute and file with the official minutes of the meeting a notarized affidavit stating under oath that the subject matter of the meeting or the closed portion thereof was devoted to matters within the exceptions provided by law and identifying the specific relevant exception. (3) The subject matter of the closed meeting or closed portion of the meeting held on the �1�of 0L .cam , 2008, which was closed for the purpose(s) of L14 i e r 0 i1 ?e YS to vt r1 si Wed Eddo_as allowed by §O.C.G.A., Title 50, Chapter 14, was devoted to matters within those exceptions and as provided by law. (4) Any unrelated matters which were mentioned or attempted to be offered for discussion during the closed portion of the meeting were ruled out of order and not discussed. 5) This affidavit is being executed for the purpose of complying with the mandate of O.C.G.A. §50- 14 -4(b) that such an affidavit be executed. This %day of Y aA clm , 2008. Sworn to and su scribed before day of 2008 VIVIAN WOODS Public, Chatham County, GA My Commission Expire, May 25, 2009 1 ayor/Presiding Officer