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HomeMy Public PortalAbout13-13 Street Sweeper Finance Agreement ls`Reading: February 13,2013 2"d Reading May 10,2013 Public Hearing: May 10,2013 Adopted: May 10,2013 Effective Date: May 10,2013 Sponsored by: City Manager ORDINANCE NO. 13-13 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, AMENDING ORDINANCE NO 12-28, TO AUTHORIZE THE CITY MANAGER TO ENTER INTO A FIVE YEAR FINANCING AGREEMENT WITH FORD CREDIT MUNICIPAL FINANCE, FOR THE PURCHASE OF A STREET SWEEPER AT A COST OF$48,015.48 ANNUALLY, AND A FIVE YEAR MAINTENANCE AGREEMENT WITH ENVIRONMENTAL PRODUCTS OF FLORIDA AT A COST OF $12,000.00 ANNUALLY, PAYABLE FROM ACCOUNT 43-538640; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE WHEREAS, pursuant to Ordinance 12-28, approval of a Street Sweeper, the City applied for financing through U.S. Bank; and WHEREAS, the City now seeks financing through Ford Credit Municipal Financing Company; and WHEREAS, Ford Credit has financed all of the City's vehicle purchases since 2007, and has agreed to finance the Street Sweeper; and WHEREAS, the finance term will change, decreasing the number of years of annual payments from seven (7) to five(5), and increasing the interest rate from 2.97%to 3.82%; and WHEREAS, the street sweeper will cost $48,015.48 annually, and the maintenance cost remains at$12,000 annually, making the total annual cost $60,015.48; and ORDINANCE NO. 13-13 WHEREAS, the City Commission of the City of Opa-locka desires to amend Ordinance No. 12-28, and authorize the City Manager to enter into a five year contract with Ford Credit Municipal Financing Company to finance the Elgin Broom Bear Street Sweeper and the five year maintenance agreement with Environmental Products, Inc. NOW,THEREFORE, BE IT DULY ORDAINED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA: Section 1. The recitals to the preamble herein are incorporated by reference. Session 2. The City Commission of the City of Opa-locka, authorizes and directs the City Manager to enter into a five year contract with Ford Credit Municipal Financing Company to finance the Elgin Broom Bear Street Sweeper and the five year maintenance agreement with Environmental Products, Inc., in an amount not to exceed $60,015.48 per year, payable from Account 43-538640. Section 3. All ordinances or Code provisions in conflict herewith are hereby repealed. Section 4. If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portions of this Ordinance. ORDINANCE NO. 13-13 Section 5. This Ordinance shall, upon adoption, become effective as specified by the City of Opa-locka Code of Ordinances and the City of Opa-locka Charter. PASSED AND ADOPTED this 10th day of May, 013. LRA T ;OR MAYOR Attest to: ..._1141....0-4-cce....._1/4-LIA- Sha'mecca Lawson Deputy Clerk Approved as to and legal s ffi• ncy: tbt'á Jos G" : P 60N MARDER PA •it Atto -y Moved by: COMMISSIONER SANTIAGO Seconded by: COMMISSIONER HOLMES Commission Vote: 3-0 Commissioner Holmes: YES Commissioner Johnson: NOT PRESENT Commissioner Santiago: YES Vice-Mayor Kelley: NOT PRESENT Mayor Taylor: YES 10955471 vl 1 . c c • ggAricke MEMORANDUM To: Myra L. Taylor, Mayor Joseph L. Kelley, Vice Mayor Timothy Holmes, Commissione Dorothy Johnson, Comlissio Luis B. Santiago, Comm .sion,, From: Kelvin Baker, City Manage/ Date: May 10, 2013 Re: Street Sweeper—Timeline of Events Date Action October 1, 2012 Page from FY 2011-2012 Adopted budget highlighting that the street sweeper was included in the budget. Also included is the page from the FY 2012-2013 highlighting the sweeper was also included in the current year budget. hr�ci March 28, 2012 Resolution 12-8372 passed authorizing the City Manager to issue an RFP to lease-purchase a street sweeper. May 17, 2012 RFP #12-3105200 advertised to lease purchase mechanical street sweeper. May 31, 2012 Proposals due at 2:00pm in the Office of the City Clerk. Three bidders submitted proposals. June 14, 2012 Evaluation committee met to evaluate proposals. The members of the evaluation committee were: Mohammad Nasir, Owen Carney, Howard Brown, Ezekiel Orji, and Kierra Ward. June 21, 2012 The City received a demonstration of the Environmental Broom Bear Sweeper at the Public Works Department. October 10, 2012 City Commission passed 15t Reading of Ordinance 12-28 authorizing the City Manager to enter into a seven-year contract with Environmental Products Inc to purchase and finance the street sweeper. November 14, 2012 City Commission passed 2nd Reading of Ordinance 12-28 authorizing the City Manager to enter into a seven-year contract with Environmental Products Inc to purchase and finance the street sweeper. ,-" December 27, 2012 City issued purchase order to Environmental Products Inc to begin building the street sweeper based on approval of Ordinance 12-28. January 2, 2013 Finance application for seven year lease purchase completed and submitted to US Bank. This is the financing company that was recommended by Environmental Products Inc. January 10, 2013 City notified by US Bank that the financing application was denied. rra. , ii January 10, 2013 City requested finance approval from Ford Credit. The City has used Ford Credit on multiple occasions in the past the finance vehicle purchases. January 16, 2013 Ford Credit provided the City a financing quotation for the street sweeper. February 13, 2012 City Commission passed 1st Reading of Ordinance authorizing the City Manager to enter into a five-year financing agreement with Ford Credit for the purchase of the street sweeper and a five-year maintenance agreement with Environmental Products Inc. March 6, 2013 Environmental Products Inc notified the City that the street sweeper had arrived at their store in Fort Lauderdale. March 13, 2013 Ordinance to enter into a five-year financing agreement with Ford Credit for the purchase of the street sweeper and a five-year maintenance agreement with Environmental Products Inc. failed on second reading. April 30, 2013 Ford Credit notified the City that the financing quotation would expire on March 10, 2013. - :1ttacht-, Li11ail' April 30, 2013 Environmental Products informed the City that the street sweeper is costing their company$43 per day in interest. May 8, 2013 Motion for reconsideration of second reading pulled from City Commission Meeting agenda. As you can see from the above, this has been a very involved, but diligent process. At every stage, the best interest of the City has been the priority. As you know, the old street sweeper has been inoperable for years. The street sweeper is not only need for purposes of beautification and keeping the streets clean. There is also a safety and environmental aspect that will keep the City drains clear and free of debris to allow rainwater to recede quickly during heavy downpours and keep flooding to a minimum. The Special Commission Meeting to discuss the street sweeper is scheduled Friday, May 10, 2013. I urge you to consider approving the second reading of the ordinance to finance the street sweeper through Ford Credit as the quotation for the financing also expires on May 10, 2013. If the financing is not approved, the City's only options are to pay for the equipment outright at a cost of$218,500 or take our chances and cancel the order. Attached are the following documents: 1. Pages from the FY 2012 and FY 2013 Adopted Budgets highlighting the street sweeper was budgeted both years. 2. Resolution No. 12-8372 adopted March 28, 2012 authorizing the City Manager to issue RFP to lease purchase street sweeper. 3. List of proposals received in response to RFP No. 12-3105200: Environmental Products of Florida, Southern Sewer Equipment Sales, and Hall-Mark Fire Apparatus, Inc. 4. Evaluation Committee Summary 5. Ordinance No. 12-28 dated November 14, 2012 authorizing the City Manager to purchase and finance the street sweeper. 6. Purchase Order No. 1300257 dated December 27, 2012 issued to Environmental Products Inc to begin building street sweeper. 7. Email from US Bank dated January 10, 2013 notifying the City that the credit application was denied. 8. Quotation from Ford Credit dated January 16, 2013 to finance street sweeper. 9. Page 13 of February 13, 2013 Regular Commission Meeting minutes passing the Ford Credit financing and maintenance agreement with Environmental Products Inc on first reading. 10. Email from Paul Hart at Environmental Products dated March 6, 2013 advising City that street sweeper had arrived at Fort Lauderdale store. 11. Pages 12, 13, and 14 of March 13, 2013 Regular Commission Meeting minutes where Ford Credit financing and maintenance agreement with Environmental Products Inc failed on second reading. 12. Email from Ford Credit advising the City that the financing quotation expires on May 10, 2013. Please let me know if you have any questions. KB/fd CITY OF OPA-LOCKA ADOPTED EXPENDITURES BY FUND/DEPARTMENT FY 2011-2012 5/10/2013 FY 2011 FY 2012 FY 2009 FY 2010 FY 2011 FY 2011 7 MONTHS FY 2011 DEPT FY 2012 EXPENDITURES BY LINE ITEM ACTUAL ACTUAL ADOPTED AMENDED ACTUAL PROJECTED REQUESTS ADOPTED FUND 450 STORM WATER UTILITY DEPT 50 PUBLIC UTILITIES DIV 43 STORM WATER MGMNT 538110 SALARIES-EXECUTIVE $ - $ - $ - $ - $ - $ - $ $ 538120 SALARIES-REGULAR 62,445 62,152 74,590 74,590 30,5.18 52,100 52,185 74,590 538140 OVERTIME 4,107 2,637 5,000 5,000 941 5,000 5,000 5,000 538210 F.I.C.A.TAXES 4,923 4,869 6,090 6,090 2,481 4,370 4,375 6,090 538220 RETIREMENT CONTRIBUTION 8,841 5,593 8,575 8,575 3,388 5,240 2,810 3,910 538230 LIFE&HEALTH INSURANCE 14,944 11,713 9,645 9,645 5,622 9,645 9,640 12,395 538240 WORKER'S COMPENSATION - - - - - - - - 538245 ACCIDENTAL DEATH - - - _ - - - - 538250 UNEMPLOYMENT COMPENSATION - - - - - - SALARIES AND RELATED COST 95,260 86,964 103,900 103,900 42,950 76,355 74,010 101,985 538311 EMPLOYEE PHSICALS - - - - - - 538312 OTHER PROFESSIONAL SERVICES - _ _ _ _ - - - 538320 ACCOUNTING&AUDITING - - - _ - - 538341 UNIFORMRENTAL/LAUNDRY 1,651 1,105 1,500 1,500 751 1,500 1,500 1,500 538340 OTHER CONTRACTED SERVICES - 137,609 346,500 346,500 163,353 163,353 346,500 346,500 538390 CONTINGENCIES - - - - - - - - 538411 TELEPHONE-NEXTEL - - - _ - - - - 538413 TELEPHONE-SUNCOM - - - - - _ - - 538420 POSTAGE - - - - - 538430 ELECTRIC,GAS,WATER - _ - _ - - - - 538440 RENTALS&LEASES - 1,986 5,000 5,000 - - 5,000 5,000 538451 INSURANCE - - - - 5,500 538391 REIMBURSMENT OF ADM COSTS 228,400 220,615 13,800 13,800 7,475 13,800 13,800 12,950 538493 GENERAL EXPENSES - _ - - - - 538490 LEGAL ADVERTISING - - - - - - 538450 GAS/OIL/GREASE - - - - - - - 538461 REPAIR&MAINT BLDG&EQUIP - _ - - - - 538465 REPAIR&MAINT OFFICE EQUIP - - - - - - - - 538520 OPERATING SUPPLIES 5,083 4,111 15,000 15,000 300 4,000 393,300 11,615 538541 EDUCATIONAL EXPENSES 747 - 1,500 1,500 - - 1,500 1,500 538550 SMALL TOOLS - - - - _ - - 5311:467 REPAIR&MAINT MACH&EQUIP 2,423 17,662 10,000 10,000 MD 4,000 10,000 10,000 OPERATING EXPENSES 238,304 383,088 393,300 393,300 171,999 186,653 771,600 394,565 538630 IMPROVEMENT OTHER THAN BLDG - - 100,000 100,000 - - 100,000 - 538640 MACHINERY&EQUIPMENT - - - - - - 100,000 538641 AUTOMOTIVE EQUIPMENT - - _ - _ - - 538644 PUBLIC SAFETY EQUIPMENT - - _ - - _ - - CAPITAL OUTLAYS - - 100,000 100,000 - 100,000 100,000 538970 BAD DEBTS - - - - - - 538980 DEPRECIATION 55,241 38,442 - - - - - - DRAIN MAINTENANCE OTHER 55,241 38,442 - - - - - - TOTAL STORMWATER MGMNT $ 388,805 $ 508,494 $ 597,200 $ 597,200 $ 214,949 $ 263,008 $ 945,610 $ 596,550 185 CITY OF OPA-LOCKA ADOPTED EXPENDITURES BY FUND/DEPARTMENT FY 2012-2013 5/10/2013 FY 2013 FY 2010 FY 2011 FY 2012 FY 2012 FY 2012 DEPT FY 2013 EXPENDITURES BY LINE ITEM ACTUAL ACTUAL ADOPTED AMENDED PROJECTED REQUESTS ADOPTED FUND 450 STORM WATER UTILITY DEPT 50 PUBLIC UTILITIES DIV 43 STORM WATER MGMNT 538110 SALARIES-EXECUTIVE $ - $ - $ - $ - $ - $ - $ 538120 SALARIES-REGULAR 62,152 52,238 74,590 74,590 74,590 74,590 78,830 538140 OVERTIME 2,637 2,111 5,000 5,000 5,000 5,000 5,000 538210 F.I.C.A.TAXES 4,869 4,204 6,090 6,090 6,090 6,090 6,415 538220 RETIREMENT CONTRIBUTION 5,593 5,016 3,910 3,910 3,910 3,910 4,350 538230 LIFE&HEALTH INSURANCE 11,713 9,248 12,395 7,395 7,395 12,395 16,580 538240 WORKER'S COMPENSATION - _ _ - - - - 538245 ACCIDENTAL DEATH - - - - - - - - 538250 UNEMPLOYMENT COMPENSATION - - _ - - SALARIES AND RELATED COST 86,964 72,817 101,985 96,985 96,985 101,985 111,175 538311 EMPLOYEE PHSICALS - - - - - 538312 OTHER PROFESSIONAL SERVICES - - - 11,950 11,950 - 15,000 538320 ACCOUNTING&AUDITING - - - - - 538340 OTHER CONTRACTED SERVICES 137,609 163,353 346,500 291,650 291,650 346,325 346,325 538341 UNIFORMRENTAL/LAUNDRY 1,105 1,316 1,500 1,500 1,500 1,500 1,500 538390 CONTINGENCIES - - - 42,900 42,900 - - 538391 REIMBURSMENT OF ADM COSTS 220,615 13,800 12,950 20,720 20,720 12,950 20,415 _ 538411 TELEPHONE-NEXTEL - - - - - - 538413 TELEPHONE-SUNCOM - - - - - - - 538420 POSTAGE - - - - - - - - - 538430 ELECTRIC,GAS,WATER - - - - - 538440 RENTALS&LEASES 1,986 - 5,000 5,000 2,000 5,000 5,000 538450 GAS/OIL/GREASE - - - _ _ _ - 538451 INSURANCE - - 5,500 5,500 5,500 5,500 5,650 538461 REPAIR&MAINT BLDG&EQUIP - - - - 1,100 - - - - 538465 REPAIR&MAINT OFFICE EQUIP - - - - - 538467 REPAIR&MAINT MACH&EQUIP 17,662 120 10,000 7,230 5,000 10,000 7,770 - - 538490 LEGAL ADVERTISING - - - -'= 538493 GENERAL EXPENSES - - - _ - 2,000 - - 538520 OPERATING SUPPLIES 4,111 1,012 11,615 11,615 5,000 15,000 10,000 538541 EDUCATIONAL EXPENSES - 558 1,500 1,500 5,285 3,000 3,000 538550 SMALL TOOLS - _ - - 775 - - OPERATING EXPENSES 383,088 180,159 394,565 399,565 395,380 399,275 414,660 - 538630 IMPROVEMENT OTHER THAN BLDG - - - - - 538640 MACHINERY&EQUIPMENT - - 100,000 100,000 50,000 50,000 50,000 538641 AUTOMOTIVE EQUIPMENT - - - - - - - 538644 PUBLIC SAFETY EQUIPMENT - _ - _ _ - - CAPITAL OUTLAYS - 100,000 100,000 50,000 50,000 50,000 538970 BAD DEBTS - _ - - - - - 538980 DEPRECIATION 38,442 38,442 - - - - - DRAIN MAINTENANCE OTHER 38,442 38,442 - - _ - - TOTAL STORMWATER MGMNT $ 508,494 $ 291,418 $ 596,550 $ 596,550 $ 542,365 $ 551,260 $ 575,835 181 Sponsored by: City Manager Resolution Nog 12-8372 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA TO AUTHORIZE THE CITY MANAGER TO ISSUE A REQUEST FOR PROPOSALS (RFP) TO LEASE-PURCHASE AN EFFICIENT MECHANICAL STREET SWEEPER CAPABLE OF HANDLING HEAVY CONSTRUCTION DEBRIS OR LIGHT STREET MAINTENANCE,PAYABLE FROM ACCOUNT NUMBER 43-538640, PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE WHEREAS the lease-purchase of a mechanical street sweeper will provide support in the proper maintenance and cleanliness of all roads and streets in the City of Opa-locka,and reduce the maintenance cost of the City's Storm Water System; and WHEREAS, the Request for Proposals will be for the lease-purchase of an efficient mechanical street sweeper of a commercial chassis with full dual controls, single engine design, capable of handling heavy construction debris or light street maintenance; and WHEREAS,the City of Commission of the City of Opa-locka desires to lease-purchase an efficient mechanical street sweeper, cost dependent on responses from the RFP, to be allocated from Account#43-538640, Storm Water Management Machinery&Equipment. NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,FLORIDA: Section 1. The recitals to the preamble herein are incorporated by reference. Section 2. The City Commission of the City of Opa-locka,hereby authorizes the City Manager to issue a Request for Proposals(RFP) to lease-purchase an efficient mechanical street sweeper of a commercial chassis,with full dual controls,single engine design,capable ofhandling heavy construction debris or light street maintenance, to be payable from Account Number 43- 538640, Resolution No. 12-8372 Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 28th day of March,2012. (--4---4-(1 ----, YRA TAYLOR MAYOR Attest to: e, \--KA.. IP , iloanna Flores nterim City Clerk Approved alto fo an' leg : fficiency: 1 tit4 it. A d A w— ''' Jos:. S. el er Ci i Aft' ey Moved by: VICE MAYOR JOHNSON Seconded by: COMMISSIONER MILLER Commission Vote: 5-0 Commissioner Holmes: YES Commissioner Miller: YES Commissioner Tydus: YES Vice-Mayor Johnson: YES Mayor Taylor: YES ." ` �~~�mo��������K ���m ~"^� " ~°o- � �=� � Age�D�aK-overMemo ■-----------�--------'F---- ---- - ----' -- ' Commission Meeting 3/28/2012 Item Type: L Resolution 'i' Ordinance 1 Other 1 Fiscal impact: ! Ordinance Reading: 1st Readlui r -72'nd Reading : ,i es No Yes No ' Funding Source: (Enter Fund&Der t j 1 Advertising Requirement: t Yes No 1 Contract!P.O. Required: I Yes I RIT/REQ/Bid 4i: : RFP 0 is Required ilet ore , i No t Strategic Plan Priority Area: - Strategic Plan Ohj.-/St-eategy: ,i.'hq;It! I : Bus.& Economic Dev in , 1, Will help keep the City clowa ; Public Safety aa : 2, Will be used for MS4 permit ' Quality ot Education n. f.:(-)mplidoce with the Stah: v.! Sponsor Name Ci, Won., st. . Department; , Pubtic Works - -- ------- ---. - -_� _-_--� � i-__ __ _- _--__-- ____-_- __--__'__�___--________�-_____-_- __-__ / ���v���U�' L--_-'--__- ' _--�__ __| kF,UP EST MR PROPOSALS(RP7) LEASE PURCHASE K4ECGAN|CAL STREET SWEEPER . _ -_ _ _-__-__ __-__ '-_ - ________�___-_--__- ____ ! ���������: _____ � �s' pmx`*pv� /hjsrpqr"ot�r;uv) a,al (REP) ish,ir/e[x/n1nnr'yU/iradr ,'funi,x) .;,/n'/ sw/eyprnmn ``x,lnm'nd'0.�uu:sv,idhhUhrdx. |iz'J(vm/rHsdnd Axinu|^pngin'cl~xigooxxHriubrxxy tonsrm/hon d,b iSor light snrprmaiuto/xoic,{ok+pnU`r city. /`anxodx|:,,`moo' fia'7NSiyprmit compliance with the Hui,.// Ef 'h'i/ , Proposed Ac�on. . _-_______ � ���"�!- ^______ | yu/t. rx"mmw1s.1ypuou} |omda \o ;.``y this.ii, .1rau, _ Attachment: �ll � <p I> P ,D j - Memorandum TO: Mayor Myra L Taylor Vice-Mayor Dorothy Johnson Commissioner Timoth Holmes Commissioner 'l ydus Commis 'oner Gail Miller FROM: BryannKK • ie,City Manager DATE: ''r�''ch 16,21 2 RE: Request for Proposals(RFP)to Lease Purchase Mechanical Street Sweeper Request: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA,AUTHORIZING THE CITY MANAGER TO ISSUE A REQUEST FOR PROPOSAL(RFP)TO LEASE PURCHASE MECHANICAL STREET SWEEPER TO THE CITY FROM RESPONSIVE VENDORS. Description: The purpose of this request for proposal is to lease purchase efficient mechanical street sweeper on a commercial chassis with fully dualized controls and a single engine design usable in heavy construction debris or light street maintenance to keep the city clean. Account Number: #43-538640,Storm Water Management Machinery&Equipment Financial Impact: The cost to lease purchase street sweeper is unknown as the actual cost is dependent on the responses to the RFP. Implementation Time Line:As soon as possible. Legislative History: None Recommendation(s): Staff recommends approval in order to keep the city clean. Analysis: Street sweeper will be used for the proper maintenance of all the roads and streets in the city. The street sweeping is highly recommended nonstructural Best Management Practices(BMPs)by Florida Department of Environmental Protection Agency to keep the city in compliance with Municipal Separate Storm Sewer System (MS4) permit with the State of Florida. The use of street sweeper will reduce the maintenance cost of the City's storm water system. ATTACHMENT(S): Copy of RFP. PREPARED BY: Mohammad Nasir,PE,Interim Director,Public Works&Utilities Dept. END OF MEMORANDUM .,o By signing below you are acknowledging receipt of the following proposals as submitted in response to the City of Opa-locka RFP NO. 12-3105200 REQUEST FOR PROPOSALS (RFP)NO. 12-3105200 Lease Purchase Mechanical Street Sweeper NAME OF COMPANY # of Copies 1. Environmental Products of Florida Option 1 6 Copies/1 CD 1158 Elboc Way Option 2 6 Copies/ 1 CD Winter Garden,FL 3478 7 Contact: Paul Hart, South FL Territory Manager Tele: 407-798-0004 eFax: 954-697-0391 Cell: 561-719-1395 Email: phart(i;epofc.com Website: www.epofc.com 2. Southern Sewer Equipment Sales 6 Copies/1 CD 3409 Industrial 276 St Fort Pierce,FL 34946 Contact: Felix Denmon,Vice President Tele: 772-595-6940 Fax: 772-595-9171 3. Hall-Mark Fire Apparatus,Inc. Option 1 6 Copies/1 CD 3431 NW 27th Avenue Option 2 6 Copies/1 CD Ocala,FL 34475 Option 3 6 Copies/1 CD Contact: William D.Alm,Vice President Tele: 352-629-6305 Fax: 352-629-2018 Email: info @hall-markfire.com Website: www.hall-markfire.com 0102— Received by:€Y_'fice of the City Manager Date:06/01/2012 1 Y L m ei ca 2 O cn >- >- >- >- >' >- >- >- >- >- >- Y CO N • C O v.; CC CC CC CC CC CC CC 2 o N >- >- >- >- >- Z Z Z Z Z Z Z Y CO C • O = Q >- } >- } >- } } } } } Z Z C m L ✓ c t 0 CL W O. V) 2 >- >- >- >- >- >- >- >- >- >- >- } W W O N L CD H ..0 C LLI +, O CC W Q Cr) Q C4 V) Q 2 >- >- >- >- >- } >- >- >- >. Z Z • N W Q p L L U p a) c c N _O O O W Z 7 + y O CC Z = M to o a.>.• N >- >- >. >- >- >- >- >- >- >- >- >- O 0 , _co Q G -, W C L co Q Q E N 2 W U o O n C a OL d w o no >- >- >- >- >- >- >- >- >- >- >- >- W H Q co }, J C aJ p_ E rl Z C• C C O N U CL w O a >- >- >- >- >- >- >- >- >- >- >- >- a CO 4.. CI) O a, O U '0 -0 _s a) a1 Q. O +, O (CO CO 0 LL.. 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Q O D w O m >- >- >- >- >- W N Q (o J a w a E ,-, Z c c c O_ O co U • Q w 0 n. > > > > } 4-, U @ >. CU .44 7 — U d O O C.1 N C C t N c 3,., +,, co ro = E Z '� E 0 o •c u_ a) s c `Co co N v~) v v) t Y v 0 3 v 0 _c Cf m E 1"Reading: October 10, 2012 2 Reading: November 14, 2012 Public Hearing; November 14,2012 Adopted: November 14,2012 Effective Date: November 15,2012 • Sponsored by: City Manager ORDINANCE NO. 12-28 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,FLOPINA,TO AUTHORIZETHE CITY MANAGER TO ENTER INTO A SEWN-WAR CONTRACT WITH ENVIRONMENTAL PRODUCTS,EW. TO LEASE PURCHASE AN ELGIN BROOM BEAR STREET SWEEPER,IN AN_AMOUNT NOT TO EXCEED $47,031 PER YEAR, PAYABLE FROM ACCOUNT 43- 538640; PROVIDThl-G FOR EN-CORPORATION OF _ECA.TALS; PROVIDING FOR CONFLICT AN) REPEALER; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE WHEREAS,pursuant to Resolution No. 12-8372,the City issued Request for Proposals (RFPs)for a mechanical street sweeper; and WHEREAS,three bidders responded to RFP 12=3105200 for lease purchase of an efficient mechanical street sweeper; and EREAS, the Elgin Broom Bear Mechanical Street Sweeper is 547,031 a year, per a seven year period, at a total cost of$329,217, including maintenance and interest,with the City owning the Sweeper at the end of the seven years; and WHEREAS, the RFF Evaluation Panel analyzed the street sweeper specifications and recommended the contract be awarded to Environmental Products, Inc., based on reliability, durability, economical feasibility, and product demorstration of the Environmental Broom Bear Street Sweeper; and WHEREAS,the City of Commission of the City of Opa-locka desires to authorize the City Ordnance No. 12-2E: • _, M VTRA TAYLOR MAYOR Attest to: (r1 jr--Q '---A_A-1%,4 1/4.)-,,,A,A Nu,,,,_ j ,,s,y Y3,—) Iiinaa Flores - City Clerk Approved as to form and i f v-94 sufficincy: eliyht, i'ipl_) I. -fellei' 4 7e (1cityi-,A4-, rfiey I/ Moved by: COMAESSIONER HOLMES Seconded by: VICE MAYOR KELLEY Commission Vote: 5.M Commissioner Holmes: Y HS Commissioner Johnson: YES Commissibner Santiago: WS • Vice-Mayor Kelley: YES Mayor Taylor: YES • • Pit% LOCKA, FLORIIDA . PU1FiCHAS OR DEH HO. 1300257 cOTY OF O. ''-' - CITY HALL 780 Fisherman Street,4th fIoor PAGE NO 1 OPA-LOCKA, FL 33054 Tell:305-953-2868 -1_ Hi OF OPA-LOCKA FAX: I CITY E-.16640 OF FLORIDA ETTNE ROAD V r- ENTAL PRODUCTS A-`7- 954-518-9926 054 ElIVIRONM I FL 33 - SP F-P1.02139L5I0CLIEgOjkl(_S DEPARTMENT E N 450 FL 33311 n 1 IllASIR NW 27 AVE D FORT LAUDERDALE __-1 1-- g 1 ' R L.... ATTNOPA: -mL00:1:impo, ° REQ.DATE; • _ --- REQ.NO.: 0 DESC.. SWEEPER' STREET_ SWE EXTENSION UNIT PRICE ... ORDER DATE:12, 27i-3-& / lint BuYER: CITy. OF OPA-LOCK? - '....218.....:;:.:$494.P..P.T. TERMS: NET 30 F_.D.B.. DESTINADTEISOC OM 0 DAYS •Mfg QUANTITY ..U .,.:, --:-....:11;(3.1:11..:SMICIM.'!...qel...4n1P.'.P.,..24::::iiINIE.-.......:.E.W4"6:.......E A:14:::1;:'t.:FP...1.:,1155itt.4:',.''....."'," .,,..21411:11:.• . , ::,: . . DESTINATION Ilmilons . :.:......... 3::,....•'.00..1:...`:.,t,.,;,Ii;is.:7P4'.0....',...-..,:...'.....-..:.--.,i/i.i:4 B' .•..F:itist.F,411.9g.p...::071. 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" ::. .I•ixi'sIl.g.:Vz',°Irg,,,firolII-4•tr..p^":•:: :"::;•.•• .. •'- - '' iii&4::..0.:iti'::.:':•.:.;:::::',':::::::::'::.:.,:::.::?:.,iiV'il.„szii:-.:°;?,.....-..:,, , .. .. :... , .... . • :.:..': .::.• . . I:°...i:140..it,,,,m.....Taa.tiL1111...-....::. ..:--..,_,,.,, „ :::::,:olft.:.;:,:::.., :„.: ..:, ....• .::::::„. ..:4§I.,-R,:ii$,zi.i.::: :-. : : -•-.' :. , .. , :, , . . .:,.. °,..4.,... ,o. . ,.. 218,0vo.kiv I.-0,,11:........:::,...:,....i..:::,...:-...•::;............ .... . ''. * . .. • .*•- - 00 218,500. .':',.g.*Ifiii:::::.:......,...:.......... :. ... ..... ::.•:.;...:',....:.:" .... .. •, . . • .. °DE PROJECT C TOTAL $ 1,..iii.:6.'.i1.1:..:.... •. : . . ..i,:f:*...:ni....f.',11,.. . AMOUNT ..':i.‘,. .i•ii.':,;:':..,: .:.. . ... ,, ,,..... ‘ Pe A.DD TO INVOICE ACCOUNT PREPAY ALL FREIGHT LADING. PO NUMBER MUST ITEM 218,500.00 FURNISI-iING BILL OF LADI PAGE TOTAL v __ 533640 01 43 APPEAR ON ALL INVOICES,PACKING SLIPS, PACKAGES, &CORRESPONDENCE. EIVIPORTANT: MInvoice ail I in DUPLICATE showing Number to Finance Depaninerit- e Pur°Bh°5 Order Num 540371-OFA-LOCKA,Florida 33054 PD 540371- upon delivery. - . \... . APPROVE,r,.ki21.,., rejW io u PlkECTOR OF Pl119 diloriel Information. Side For Ad ,. See Reverse CHAsiN 6 Frotp: jairne.mccarley@usbank.com Thursday, January 10, 2013 1 19 F To: Faye Douglas bjed: RE: US Bank Essential Use Application Good Afternoon Faye, am sorry for the delay. At this time we are unable to offer the City of Opa-Locka credit approval for financing. The credit decision was based on the removal of Moody's rating in 2009 and increasing operating deficit in 2009, 2010 and 2011 Please do not hesitate to contact me if there are any questions or concerns. Thank you, Jaime McCarley ini I.Mc Carley usbank 1 Elankng Citer Nt34ield Road neld Heights, Ohio 44124 .14o■.,r4.4 Lt7 direct 4-4o -,411 N H 1. 11.1 311.1,rlJzbarik corn 111111 From: Faye Douglas<idouglasA0palockafl.gov> To "laime mccarleya.usbank corn"<jaime.mccarleyusbank cum> Cc: Rose McKay<rmckay0palockafi gov> Date: 01/09/2013 05:00 PM - Subject: RE:US Bank Essentrel Use Application H a-11e .ar) ,`-)U please tell me thf- t3tLJ Of the tmarire ippliraton Or itv ;triapt - -p- Thor, ./r i Faye C Douglas Budget Administrator Office of the City Manager 780 Fisherman Street 4th Floor 1 )pc tor_ka FL 33054 (305) 953-2831 koffice) (305) 9532870 (fax) Please note that 'E-Mail" messages made or received by Crt\, employees ,n connection with City business are public records and subject to disclosure absent an exemption From: Faye Douglas Swat: Wednesday, January 02, 2013 2:53 PM To: ja€rne.rccarley©usbank.com! So_ ject: RE: US Bank Essential Use Application Sincerely Faye C Douglas Budget Administrator Office of the City Manager 780 Fisherman Street 4th Floor Opa-locka FL 33054 (305) 953-2831 (office) (305) 953-2870 (fax) Please note that "E-Mail" messages made or received by Citv employees in connection with City business are public records and subject to disclosure absent an exemption From: iaime.mccarley a.usbank.com [mailto:jaime.mccarley`ausbank.com} Sent: Thursday, December 27, 2012 1:28 PM 'o: Faye Douglas Subject: US Bank Essential Use Application Good Afternoon, Attached is the Essential Use Application as discussed. Once complete, we can obtain credit approval within 3-5 days and full lease documents provide 48 hours after that. Please do not hesitate to contact me if you have any questions or concerns at all. Thank you, 2 ~� -T x Municipa'Finance Department 1 American Roa . MD7500 Dearborn,Michigan 48126 January 16, 2013 Rose McKay City of Opa Locka Email: rDokayuDoWaioCKal|.00v Re: Ford Credit Municipal Finance Program Quotation for '±, 'OH ;•7:511s Please review the following Ford Credit Municipal Finance quotation. Quan1�v Description Price 1 � 2013 Elgin Broom Bear Street Sweeper $218,500.00 All required documentation, municjpe|itV'sfirst p8ynnentto Ford[|red�, and the delivery Of the vShi{lS(S) and/or equipment mu��take place bv04/30/2'13. Otherwise, rates and payments are subject to change. The rates and payment factors are applicable for total amounts funded from $150`OOU '$209'99S. Total Amount Number of Payment Payment Funded Payments Payment Timing APR Factor Amount $218,925.00 60 Monthly in Advance 3.82% 0.018277 $4.001.29 Note: To calculate payme t amount, multiply total amount funded by the payment factor. --- ^ Municipality's most recent audited financial statement Mutually acceptable documentation Confirmation from the dealer of actual selling price. �r@��;o�� $425 required transaction, otperuni1 h can be paid at time of delivery nr ✓ �nund�nwritinQfe�of�42 is per n unit. funded over the term 8nu|udo� �bove\. (included . There ionooeouritv da000d, no prepayment penalty, and no mileage pen�ty to dealer. The • Non-recourse the g��r. / . ,; At inception, the new equipment title/registration indicates the municipality as Registered Owner, and designates Ford Credit, 1 American Rood'MD7500' Dearborn, M| 48126, as first lien holder. At term end,the municipality buys the equipment for$1. ` The municipality, as owner of record, is eligible for Ford Governmental Price Concessions or other discounts, to reduce product cost |f you need additional information, please contact nnogt(80O) 241-4190' option 1. Thank you for your interest in Ford Credit Municipal Finance Program. Sincerely, lbw ~ e\avw,&/*v Ann F.Creviston Marketing Coordinator acrevist@ford.com He fiirthey said Miami-Dade Courtly is geldru.?; teady to ss do,;,,,ri a rate, increase to the, city and if the kg then passes, -i.e city vll have o ofiiset the cost to balance the budget. He continued by saying a rate study should have been done. He wcuid o wait)1nki1 Miami-Dade County passes dovvn the rate inel'eaSe, Commissioner Holmes said he is =serried thai the citizens te; paying high water bills, bin he is always concerned about the affect this may have crt the budget. Mayor Taylor deferred item 12A1 until-the next eguL Commission Meeting. 2. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AMENDING ORDINANCE NO. 12-28 TO AUTHORIZE THE CITY MANAGER TO ENTER INTO A FIVE YEAR FINANCING AGREEMENT WITH FORD CREDIT MUNICIPAL FINANCE, FOR THE PURCHASE OF A STREET SWEEPER AT A COST OF $48,015.48 ANNUALLY, AND A FIVE YEAR MAINTENANCE AGREEMENT WITH ENVIRONMENTAL PRODUCTS OF FLORIDA AT A COST OF S12,000.00 ANNUALLY, PAYABLE FROM ACCOUNT 43-538640; PROVIDING FOR INCORPORATION OF RECITALS: PROVIDING FOR CONFLICT AND REPEALER: PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by CM It was moved by Commissioner Holmes, seconded by Commissioner Johnson to pass the above ordinance, There being no discussion,the motion passed by a 5-0 vote. Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago t Yes Mayor Taylor Yes 3. AN ORDINANCE OF THE CITY COMMISSION OF 7('-'4E. CITY n7 CPA- LOCKA, FLORIDA, TO AMEND CHAPTER 2, OF THE OPA-LOCKA COIN' OF ORDINANES 13Y ESTABLISHING SECTION 2-192, FIRST SOURCE ',;-11RTNG REFERREL PROGRAM; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR CONTLICT AND REPEALER; PROVIDING FOR AN EFFECTIVE DATE. Spo;lsored by j.K. It was moved by Vice Mayor Kelley, seconded by Comifri;ssioner Ho1rci7s to 70.75ss te above ordinance,. There being no tliscssian,th mctici passed by a 5-0 vote. Vice Mayor Kelley Ys COTTIMiSSient-T j0I-LrISOM Yes cTLnisIOneT Santiago Yes Regular Commission Meeting Minutes-02/13/2013 AIN.* From: Sent: '=u Hare e Doti(_. Wednesday, �===--' =`_~~ ===� �m��m� ra�e � � —' =+ 2»131:33pK� ~ = Sweeper Rose McKay Hello Ladies. I wanted to let F` `r a«derdale` We w1lI need you know that your sweeper did receive that, to get a P0 from the City has arrived and 1 Thank you, zzy for the ma�ntenanc� at our store in , � portion We never Paul Hart 561-719-l395 • 1 CONFLICT AND REPEALER; PROVIDING FOR SEVERAB1UTY; PROVIDING FOR AN EFFECTIVE DATE (first reading held on February 13, 2013). Sponsored by CM. 'The above ordinance was read by title by Attorney Geller. Mayor Taylor asked the City Manager to give the City Commission a level of comfort in view of the workshop previously held. Manager Baker said this is his second time bringing this legislation to the City Commission for approval. The first time the item was approved, however the finance company with the lowest rate did not approve the city, now they are seeking to get approved through another finance company and the interest rate is slightly above the original request. He further said this is a budgeted item. Mayor Taylor opened the floor for a public hearing. There being no persons to speak on the public hearing, the public hearing was closed. It was moved by Commissioner Holmes, seconded by Commissioner Johnson to'pass the above ordinance. Commissioner Johnson said she noticed a rate increase from 2.97 to 3.82 and the years changed from 7 years to 5 years. She asked, is a Street Sweeper a need or want. because she's only seen a Street Sweeper in this city one time since she's been elected. Manager Baker said the city has Storm Water titil{y and a Street Sweeper is needed. Commissioner Holmes said he is aware of the city having a Street Sweeper, but they need to keep in mind that it will not he good for streets without a curb. Vice Mayor Kelley asked, is the yearly impact 547,000? Manager Baker responded by saying the annual amount of the Street Sweeper is 548,000 and $12,00()annually for maintenance Commissioner Johnson asked how much did the city pay for the old Street Sweeper and how often will it be used? Manager Baker said the cost of Street Sweepers varies, if they are purchased brand new the can run from a Quarter Million Dollars if not greater. Commissioner Johnson directed the City Clerk to provide her with a copy of the minutes from 2007 when the city purchased a Street Sweeper, Regoir COLD mission M- tzng lR f iuta'§—'3/1312013 13 Vice Mayor Kerley Yes Commissioner Johnson ;"es Cc;ft]3'liissiomer Santiago ` es Mayor Taylor Yes 2. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF _ _� _ ?PA� LOCKA, FLORIDA, AMENDING ARTICLE VII, SECTION 15, OF OPA-LOCKA CODE OF ORDINANCE, PROVIDING FOR THE PROHIBITION OF GRAFFITI, A THE DISPLAY OF SIGNS BY ktE RiH EN sy PROVIDING FOR ENFORCEMENT PENALTIES, AND CIVIL FINES; PROVIDING FOR DEFINITIONS; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR SEVER:ABILTY; PROVIDING FOR CODIFICATION; PROVIDING FOR AN EFFECTIVE DATE, .Spon'tscef'P,d by Al.T. It was moved by Commissioner Holmes, seconded kit: g �y ..� Vice Mayor Kelley to pegs the above ordinance. Vice Mayor Kelley expressed his CT.YraCeS with regards to �`��s�its pF eviot_ g i's e pertaining to the sign ordinance. He asked,how will the above legislation impact the proposed sipa a iea sla ion? Mayor Taylor said this?e sla?ion is see-Jarste from the ordinance is trim the (` 1__ St�'ieu.��.�E'�'Pa'E«;A and she-i trying address ter, 'graffiti and prohibit th sell of.spray paint s a' to certain age groups. Vim:. Mayor Kelley asked for clarity on section 15.114 YGg_°.7'.iSg notificatio n f and penalties. Commissioner I'1olrnees suggested bringing all concerns back at the second reading. There ein;e no further discussion, the motion passed by a 5-0 vote. - Vice Mayor Kelley Yes Com.nic:'aic er,1o1131SOli Yes Commissioner Santiago Yes Commissioner Holmes Yes Mayor Taylor Yes 13. SECOND READING ORDINA.NCEIPUBLIC HEARING: AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AMENDING ORDINANCE NO. 12-28 TO AUTHORIZE THE CITY MANAGER TO ENTER INTO A FIVE YEAR FINANCING AGREEMENT WITH FORD CREDIT MUNICIPAL FINANCE, FOR THE PURCHASE OF A STREET SWEEPER AT A COST OF $48,015.48 ANNUALLY, AND A FIVE YEAR MAINTENANCE AGREEMENT WITH ENVIRONMENTAL PRODUCTS OF FLORIDA AT A COST OF $12,000.00 ANNUALLY, PAYABLE FROM ACCOUNT 43-538640; PROVIDING FOR INCORPORATION OF RECITALS: PROVIDING FOR Regular Commlasiou Meeting Mintsteg-0343/2013 I2 'There being no tOrther discussion, the;notion titiled by a 3-2 vote, Commissioner Johnson No Commissioner Santiago No Commissioner Holmes Yes Vice Mayor Kelley No Mayor Taylor Yes 2. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, TO AMEND CHAPTER 2, OF THE OPA-LOCKA CODE OF ORDINANCES BY '',STABLISHING SECTION 2-192, EAST SOURCE HIRING REFER.REL PROGRAM; PROVIDING FOR II,VCORPORA11ON OF RECITALS; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING OR SEVERABILITY; PROVIDING FOR CODIFICATION; PROVIDING FOR AN EFFECTIVE DATE (1irs?,reading held on February 13, 2013). Spofisored by J.K. The above ordinance was read by title by Attorney Geller. Mayoy Taylor openrA .aye floor for a palio haring. There being no persons to speak on the public hearing, the public heating;WM closa It was movc.--,d by Vice Mayor Kelley, cended by Commissioner Johnson to pass the above ordinanoe. There being no discussion, the motion passed by a 5-0 vot,. . Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes COTTIMiSSialler Johnson Yes Mayor Taylor Yes 12, RESOLUTIONS/PUBLIC DEARIN(.3; 19. ADMINISTRATION! CONSENT AGENDA! (i9-2) A :RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA,•AUTHORIZING THE CITY MANAGER TO PAY FLORIDA MUNICIPAL INSURANCE TRUST csmrn $31,339 FOR AUTOMOBILE GENERAL LIABILITY, PROPERTY AND ALLIED COVERAGE, .:,'ND WORKERS' COMPENSATION INSURANCE, PAYABLE FROM A CCOUt,IT NO. 18-513451; PROVIDING FOR INCORPORATION OF P,ECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by CM. (19-3) A RESOLUTION OF THE C/TY COMMISSION OF THE CITY OF OPA- LOCK& FLORIDA, SUPPORTING THE FOUNDATION OF MONSIGNOR FELIPE :Regular Commission Meeting Minutes—03113/2013 14 Faye Douglas From: doty, Janet(J.S.) Udoty @ford.com] Sent: Tuesday, April 30, 2013 10:45 AM To: Faye Douglas Subject: RE: Ford Credit Finance Application #8175109 Hi Faye, I am following up for the status of the loan for the Street Sweeper. It was to have gone for approval at the meeting on the 24`". Was it approved? The special rate is only good until May 10th and I don't want the City to miss out on it. Please let me know the status of this deal. Thank you, Janet Doty Ford Credit Company Municipal Finance Department 1 American Road —MD7500 Dearborn, MI 48126 800-241-4199 x1 jdoty @ford.com www.ford.com/fordpoliceinterceptor/ From: doty, Janet(J.S.) Sent: Friday,January 25, 2013 3:08 PM To: 'Faye Douglas' Subject: RE: Ford Credit Finance Application Hi Faye, Thanks for getting the Application back to us so quickly. Do you have a cagy of the Minutes or a Resolution appropriating the Sweeper. I looked online and couldn't find one. I know the Credit department will ask to see it. Please send it when you can. Thank you, Janet Doty Ford Credit Company Municipal Finance Department 800-241-4199 x1 jdoty@ford.com www.ford.com/fordpoliceinterceptor/ From: Faye Douglas [ma ilto:fdouglas @Opalockafl.gov] Sent: Friday, January 25, 2013 2:05 PM To: doty, Janet(J.S.); Rose McKay Subject: RE: Ford Credit Finance Application Please see attached. 1