HomeMy Public PortalAboutAgreement 2006-07.tifRESOLUTION NO. 2006-44
A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF KEY BISCAYNE, FLORIDA, APPROVING
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE
VILLAGE AND HENNY GROSCHEL-BECKER FOR
COMMUNICATION CONSULTING SERVICES;
AUTHORIZING VILLAGE MANAGER TO EXECUTE AND
IMPLEMENT THE AGREEMENT; PROVIDING FOR
EFFECTIVE DATE.
WHEREAS, the Village Council finds, upon recommendation of the Village Manager, that
it is in the best interest of the Village to utilize the services of Henny Groschel-Becker (the
"Consultant"), for professional communication consulting services; and
WHEREAS, the Village Council finds that approval of the Agreement between the Village
and Consultant is in the best interest of the Village.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF KEY BISCAYNE, FLORIDA, AS FOLLOWS:
Section 1. Recital Adopted. That each of the above stated recitals is hereby adopted and
confirmed.
Section 2. Agreement Approved. That the Professional Services Agreement, in
substantially the form attached hereto, is hereby approved, and the Village Manager is authorized
to execute the Agreement, on behalf of the Village, once approved as to form and legal sufficiency
by the Village Attorney.
Section 3. Implementation. That the Village Manager is hereby authorized to take
any action which is necessary to implement the Agreement and this resolution.
Section 4. Effective Date. That this resolution shall be effective immediately upon
adoption hereof.
PASSED AND ADOPTED this 24th day of October , 2006.
MAYOR ROBERT OLDAKOWSKI
CHITA H. ALVAREZ, CMC, VILLAGE CLERK
APPROVED AS T • FORM AND LEGAL SUFFICIENCY:
VILLAGE AT 0
F:\100\103001\Resolutions\Resolution approving agreement between Village and H. Groschel-Becker.doc
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,44
VILLAGE OF KEY BISCAYNE
AGREEMENT FOR
SERVICES
G141 nI
THIS AGREEMENT, made and entered into on the day of NOM , 2006 by and
between the Village of Key Biscayne, Dade County, Florida, party of the first (Hereinafter called
"Village"), and Henny Groschel-Becker, Ph.D. , party of the second part (Hereinafter called
"CONSULTANT");
RECITALS
The VILLAGE wants to engage the CONSULTANT to perform certain professional services as
described in accordance with paragraph 1, scope of services to this Agreement ("Specified Services").
The CONSULTANT wants to provide such Specified Services.
In consideration of the mutual covenants in this Agreement, the parties agree as follows:
1. SCOPE OF SERVICES
A. The CONSULTANT agrees to perform the Specified Services upon request from the Village
Manager, in CONSULTANTS Proposal (the "Proposal"), a copy of which is attached hereto and
incorporated herein as Exhibit "A".
2. FEES FOR SERVICES
The CONSULTANT agrees to charge the VILLAGE for performance of the Specified Services
provided in accordance in "Exhibit A" in an amount not to exceed Forty -Five Thousand five Hundred
Dollars ($45,500), as detailed in the Proposal.
3. TERM
The term of this agreement is from October 1, 2006 to September 30, 2007 unless terminated
pursuant to paragraph 7 or extended pursuant to paragraph 9.
4. GENERAL TERMS AND CONDITIONS
The VILLAGE reserves the right to amend the scope of services with appropriate adjustments
to the contract price.
5. ASSIGNMENT
This Agreement shall not be assignable by the CONSULTANT.
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. 6.. PROHIBITION AGAINST CONTINGENT FEES
The CONSULTANT, warrants that it has not employed or retained any company or person,
other than a bonafide employee working solely for the CONSULTANT, to solicit or secure this
Agreement, and that it has not paid or agreed to pay any person(s), company, corporation, individual
or firm, other than a bona fide employee working solely for the CONSULTANT any fee, commission,
percentage, gift, or any other consideration, contingent upon or resulting from the award or making of
this Agreement.
7. TERMINATION
This Agreement may be terminated by the VILLAGE upon ten days' written notice with or
without cause and may be terminated by the CONSULTANT upon ten days' written notice with or
without cause. If this Agreement is terminated, the CONSULTANT shall be paid in accordance with
the provisions of Paragraph 2 of this contract for all acceptable work performed up to the date of
termination.
8. NONEXCLUSIVE AGREEMENT
The services to be provided by the CONSULTANT pursuant to this Agreement shall be
nonexclusive and nothing herein shall preclude the VILLAGE engaging other firms to perform the
same or similar services for the benefit of the VILLAGE within the VILLAGE'S sole and absolute
discretion.
9. ENTIRE AGREEMENT
The parties hereby agree that this is the entire Agreement between the parties. This
Agreement cannot be amended or modified without the express written consent of the parties. The
Village Manager shall act for Village hereunder.
10. WARRANTIES OF CONSULTANT
The CONSULTANT hereby warrants and represents that all times during the term of this
Agreement it shall maintain in good standing all required licenses, certifications and permits required
under Federal, State and local laws necessary to perform the Specified Services.
11. ATTORNEY'S FEES
In connection with any litigation arising out of this Agreement, the prevailing party shall be
entitled to recover reasonable attorney's fees and costs. This provision shall exclude all litigation
resolved by agreement of the parties.
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"ra. NOTICES
All notices and communications to the VILLAGE or CONSULTANT shall be in writing and shall
be deemed to have properly given if transmitted by registered or certified mail or hand delivery. All
notices and communications shall be effective upon receipt. Notices shall be addressed as follows:
Village:
With a copy to:
Jacqueline R. Menendez
Village Manager
88 West McIntyre Street
Key Biscayne, Florida 33149
Village Attorney
Weiss Serota & Helfman
Pastoriza Cole & Boniske P.A.
2665 South Bayshore Drive
Suite 420
Miami, Florida 33133
CONSULTANT: Henny Groschel-Becker
290 West Mashta Drive
Key Biscayne, FL 33149
13. GOVERNING LAW
This Agreement shall be construed in accordance with the laws of the State of Florida.
IN WITNESS WHEREOF, the parties hereto have accepted, made and executed this
Agreement upon the terms and conditions above stated on the day and year first above written.
CONSULTANT:
Henny Groschel-Becker
290 West Mashta Drive
Key Biscayne, FL 33149
By:
Name
Attest: G,— i,.,1
VILLAGE:
Village of Key Biscayne
88 West McIntyre Street
Key Biscayne, Florida 33149
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Henny Groschel-Becker, Ph.D.
290 West Mashta Drive
Key Biscayne, FL 33149
786-348-3592
island_style_kb@bellsouth.net
REVISED COMMUNICATIONS CONSULTING PROPOSAL FOR FY 2007
Prepared for Village of Key Biscayne Manager J. Menendez
September 4, 2006
Thank you for asking me to submit a proposal for FY 2007. I look forward to working on
existing Village projects with staff and consultants, and exploring new opportunities.
Redesign of the Village of Key Biscayne website, the main project in my FY 2006
contract, was completed with the launch of the new site in March 2006. Working with
Mike Fleming and staff from all departments was productive and enjoyable. The result is
an exciting new web layout that captures the Village's island environment and offers
relevant, up-to-date content to residents, property and business owners, visitors and
Village employees. Reviews from users have been very positive. The challenge now is
to refresh the content and improve the site's capabilities so that it remains an efficient,
viable government communications tool.
Scope of Work
My FY 2007 scope of work includes many tasks specified in our FY 2006 Agreement for
Services signed November 11, 2005. I foresee working an average of 14 hours/week
but will, as in previous contracts, adjust my hours as needed to meet time -critical project
deadlines.
1. Interact with Village staff and Accrisoft Corp. to ensure smooth, consistent
operation of the Village website.
2. Review content for grammar and accuracy before posting to Village website.
3. Ensure delivery of content from Village Departments and assist Village staff
with development of content as needed.
4. Improve and refresh content and appearance of Village website as needed.
5. Update online version of the Village's "Active Islander" publication, mailed
quarterly to all Village residents, in a timely manner once content is received.
6. Work with Village Department heads to provide the public with regular
updates on the status of ongoing, upcoming or planned Village projects.
7. Work with Village staff to prepare print and online informational and "how to"
brochures, guidelines, forms and supporting documentation for Village
residents.
FY 2007 Communications Proposal, pg. 2
September 4, 2006
8. Prepare publicity materials for Village meetings, workshops, public forums,
events, and elections as requested by the Village Manager and Village Clerk.
9. Provide research, technical and communication support to Village
Department heads and staff for internal projects, committees or department
ratings/accreditations (i.e., NFIP CRS re-evaluation; ISO Building department
rating).
10. Ensure website performance by communicating with Accrisoft Corp. via
telephone support and online support; train on software upgrades as they
become available.
11. Coordinate release of Village press clips, news alerts, and informational
articles online, to local public access cable TV and print media as directed by
the Village Manager.
12. Explore new opportunities for programming for Channel 16 and Channel 17.
13.Act as intergovernmental Village liaison on environmental and other issues as
requested by the Village Manager.
Project Overview
In addition to acting as Project Manager for the Village website redesign, I worked on
these projects in FY 2006 in collaboration with Village staff. The majority of the work is
ongoing.
• Regular website updates (news, events, Council meeting agendas and minutes,
Department information pages, Committee pages, Document Center)
• Council Meeting agendas and minutes; public notices; ordinances; elections;
mailers; print media advertisements (Clerk, Village Manager)
• Village Committee agendas and minutes (Building, Zoning & Planning (BZP);
Parks & Recreation (P&R))
• Public safety, education, and outreach information (Police, Fire Rescue)
• Hurricane and flood preparedness (Fire Rescue, BZP, Public Works (PW))
• Capital Projects Status Report (PW, BZP, P&R, Finance)
• Crandon Boulevard Master Plan Project — Phase 2 (BZP, PW, Police)
• 2020 Vision Plan (BZP)
• Village Master Plan Evaluation and Appraisal Report (BZP)
• Seasonal revision of online Active Islander quality of life publication (3 times per
year; P&R)
• Updates on KBAC sports, special events, facilities (P&R)
• ISO Building Effectiveness rating re-evaluation (BZP); NFIP Community Rating
System re-evaluation (PW, BZP)
• Staff training on basic webpage editing (All departments),
FY 2007 Communications Proposal, pg. 3
September 4, 2006
These Projects/Events/Issues, among others, will require attention in FY 2007:
• Sanitary Sewer Installation/Water Pipe Replacement Project (majority of public
relations work likely to be funded by project)
• 2006 Village Council Elections
• Crandon Boulevard Master Plan Implementation — Phase 3
• 2020 Vision Plan project planning and implementation (including park land,
playing fields, Virginia Key, access to commercial district from Fernwood,
financing)
• 530 Crandon Boulevard — Potential Use Workshop
• Environment: Beach health and maintenance, Village -wide landscape plan
• Key Biscayne Youth Council website upgrades (Councilmember Weinman)
• Channel 17 Programming/Publicity (Councilmember Weinman)
Cost Estimate for a One -Year Contract for FY 2007
My hourly consulting rates are:
1-10 hrs/week:
11-20 hrs/week:
21-30 hrs/week:
31+ hrs/week:
$75.00/hr
$65.00/hr
$60.00/hr
$55.00/hr
The proposed cost of my services for FY 2007 is as follows:
14 hours/week at $65.00/hr (for 50 weeks): $45,500.00