HomeMy Public PortalAbout20180110 - Minutes - Board of Directors (BOD)
January 10, 2018
Board Meeting 18-01
*Approved by the Board of Directors on January 24, 2018
SPECIAL AND REGULAR MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Administrative Office
330 Distel Circle
Los Altos, CA 94022
Wednesday, January 10, 2018
APPROVED MINUTES*
SPECIAL MEETING – CLOSED SESSION
President Hassett called the special meeting of the Midpeninsula Regional Open Space District
to order at 5:02 p.m.
ROLL CALL
Members Present: Jed Cyr, Larry Hassett, Yoriko Kishimoto Curt Riffle, and Pete Siemens
Members Absent: Nonette Hanko and Cecily Harris
Staff Present: Acting General Manager Ana Ruiz
Public comments opened at 5:02 p.m.
No speakers present.
Public comments closed at 5:02 p.m.
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION. Government Code
Section 54957(b)(1)
Title of Employee: Acting General Manager
ADJOURNMENT
President Hassett adjourned the special meeting of the Board of Directors of the Midpeninsula
Regional Open Space District at 6:58 p.m.
REGULAR MEETING
President Hassett called the regular meeting of the Midpeninsula Regional Open Space District
to order at 7:01 p.m.
Meeting 18-01 Page 2
President Hassett reported the Board met in closed session, and no reportable action was taken.
ROLL CALL
Members Present: Jed Cyr, Larry Hassett, Yoriko Kishimoto, Curt Riffle, and Pete Siemens
Members Absent: Nonette Hanko and Cecily Harris
Staff Present: Acting General Manager Ana Ruiz, Acting General Counsel Hilary
Stevenson, Chief Financial Officer/Administrative Services Director
Stefan Jaskulak, Acting Assistant General Manager Christine Butterfield,
Acting Assistant General Manager Brian Malone, District Clerk/Assistant
to the General Manager Jennifer Woodworth
ORAL COMMUNICATIONS
No speakers present.
ADOPTION OF AGENDA
Motion: Director Kishimoto moved, and Director Cyr seconded the motion to adopt the agenda.
VOTE: 5-0-0 (Directors Hanko and Harris absent.)
CONSENT CALENDAR
Public comment opened at 7:04 p.m.
No speakers present.
Public comment closed at 7:04 p.m.
Motion: Director Cyr moved, and Director Riffle seconded the motion to approve the Consent
Calendar.
VOTE: 5-0-0 (Directors Hanko and Harris absent.)
1. Approve December 13, 2017 Minutes
2. Claims Report
BOARD BUSINESS
3. Election of the Calendar Year 2018 Officers for the Midpeninsula Regional Open
Space District Board of Directors (R-18-01)
President Hassett reflected on the District’s accomplishments for the 2017 calendar year.
Public comment opened at 7:12 p.m.
Meeting 18-01 Page 3
No speakers present.
Public comment closed at 7:12 p.m.
President Hassett called for nominations for Board President.
Director Kishimoto nominated Director Cyr for President and Director Riffle seconded the
nomination. No further nominations were presented.
MOTION: Director Cyr moved, and Director Riffle seconded the motion to close the
nominations for Board President.
VOTE: 5-0-0 (Directors Hanko and Harris absent.)
By a vote of 5 to 0, the Board elected Director Cyr as Board President for Calendar Year 2018.
President Cyr called for nominations for Board Vice President.
Director Hassett nominated Director Harris for Vice President and Director Siemens seconded
the nomination. No further nominations were presented.
MOTION: Director Siemens moved, and Director Kishimoto seconded the motion to close the
nominations for Board Vice-President.
VOTE: 5-0-0 (Directors Hanko and Harris absent.)
By a vote of 5 to 0, the Board elected Director Harris as Board Vice President for Calendar Year
2018.
President Cyr called for nominations for Board Treasurer.
Director Cyr nominated Director Riffle for Board Treasurer, and Director Kishimoto seconded
the nomination. No further nominations were presented.
MOTION: Director Hassett moved, and Director Siemens seconded the motion to close the
nominations for Board Treasurer.
VOTE: 5-0-0 (Directors Hanko and Harris absent.)
By a vote of 5 to 0, the Board elected Director Riffle as Board Treasurer for the 2018 calendar
year.
President Cyr called for nominations for Board Secretary. Director Siemens nominated Director
Kishimoto for Board Secretary and Director Hassett seconded the nomination. No further
nominations were presented.
MOTION: Director Riffle moved, and Director Cyr seconded the motion to close the
nominations for Board Secretary.
Meeting 18-01 Page 4
VOTE: 5-0-0 (Directors Hanko and Harris absent.)
By a vote of 5 to 0, the Board elected Director Kishimoto as Board Secretary for Calendar Year
2018.
4. Review of the Fiscal Year 2016-17 Annual Financial Report (R-18-08)
Chief Financial Officer Stefan Jaskulak provided the FY2016-17 Annual Financial Report,
including a summary of the District’s year-end revenues, a comparison of the Board-adopted
budget and District expenditures, and fund balance. Finally, Mr. Jaskulak explained the purpose
of transferring $5 million from the General Fund Unassigned Fund balance to the Infrastructure
Fund Balance to reimburse the $3.15 million acquisition cost for the new South Area Field
Office in Campbell.
Public comment opened at 7:35 p.m.
No speakers present.
Public comment closed at 7:35 p.m.
Motion: Director Riffle moved, and Director Kishimoto seconded the motion to approve a
resolution to transfer $5 million from the General Fund Unassigned Fund balance to Committed
for Infrastructure, and to reimburse the $3.15 million acquisition cost for the new South Area
Field Office in Campbell to the Committed for Infrastructure Fund Balance.
VOTE: 5-0-0 (Directors Hanko and Harris absent.)
SPECIAL MEETING OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
FINANCING AUTHORITY
President Cyr recessed the regular meeting of the Board of Directors of the Midpeninsula
Regional Open Space District at 7:35 p.m. and called the meeting of the Midpeninsula Regional
Open Space District Financing Authority to order at 7:35 p.m.
ROLL CALL
Members Present: Jed Cyr, Larry Hassett, Yoriko Kishimoto, and Curt Riffle
Members Absent: Santa Clara County Supervisor Joe Simitian
Staff Present: Acting Executive Director Ana Ruiz, Acting General Counsel Hilary
Stevenson, Financing Authority Secretary Jennifer Woodworth
1. Acceptance of the Controller’s Annual Financial Report of the Midpeninsula
Regional Open Space District Financing Authority for Fiscal Year Ending June 30, 2017
(R-18-09)
Controller Michael Foster presented the Annual Financial Report of the Midpeninsula Regional
Open Space District Financing Authority for Fiscal Year Ending June 30, 2017.
Meeting 18-01 Page 5
Motion: Director Kishimoto moved, and Director Hassett seconded the motion to accept the
Annual Financial Report of the Midpeninsula Regional Open Space District Financing Authority
for Fiscal Year Ending June 30, 2017.
VOTE: 4-0-0 (Supervisor Simitian absent.)
President Cyr reconvened the regular meeting of the Board of Directors of the Midpeninsula
Regional Open Space District at 7:40 p.m.
5. 2018 Legislative Program (R-18-07)
Governmental Affairs Specialist Joshua Hugg described the comprehensive interdepartmental
coordination effort taken to identify current and emerging legislative issues and needs affecting
the District to inform the development of the annual legislative program. Mr. Hugg also
described how the proposed 2018 Legislative Program incorporates the prior feedback received
from Board members and the Legislative, Funding, and Public Affairs Committee. Mr. Hugg
then explained the purpose of the 2018 Legislative Program in outlining the Board’s legislative
priorities and policy positions, ensuring staff efforts are well aligned with these priorities, and
providing a publically-accessible and transparent summary of current issues that affect the
District.
Director Kishimoto inquired regarding the inclusion of addressing climate change as a legislative
priority.
Mr. Hugg explained language supporting Senate Bill 32 to reduce greenhouse gas emissions
through a variety of means is included in the Legislative Program and is aimed at addressing
climate change.
Director Riffle inquired regarding potential revenue related to the legalization of recreational
marijuana.
Mr. Hugg reported that staff is researching funding opportunities related to Proposition 64,
including eradication of illegal grow sites and remediation of these sites.
Director Siemens suggested inclusion of the wording “EnhancesAllows the District’s ability to
purchase… ” to item four the Land Acquisition and Restoration section of the program
document.
Director Siemens suggested inclusion of the wording “EnhancesEnables the District’s ability to
create and pursue opportunities… ” to item five the Land Acquisition and Restoration section of
the program document.
Director Siemens suggested inclusion of the wording “The District supports the protection of
exiting designated and the designation of national monuments within our region that are
important to fulfilling the District’s mission.” in the National Monument Preservation section of
the program document.
Director Riffle suggested including an emphasis on agriculture in legislative programs for future
years.
Meeting 18-01 Page 6
Public comment opened at 8:02 p.m.
No speakers present.
Public comment closed at 8:02 p.m.
Motion: Director Riffle moved, and Director Hassett seconded the motion to adopt the
Legislative Program for 2018 with any final Board-approved adjustments.
VOTE: 5-0-0 (Directors Hanko and Harris absent.)
INFORMATIONAL MEMORANDUM
• Western Pond Turtle Population Study
INFORMATIONAL REPORTS
A. Committee Reports
No committee reports.
B. Staff Reports
Acting Assistant General Manager Christine Butterfield commented on the opportunity for the
District to cohost the Special Parks District Forum with the East Bay Regional Park District in
2019.
Acting Assistant General Manager Brian Malone provided an update on the Volunteer and
Docent Study, including a meeting with volunteers and docents in December. A revised report is
scheduled for Board consideration in the spring.
Chief Financial Officer reported on upcoming meetings of the Measure AA Bond Oversight
Committee. Also, the sale date has been set for the second tranche of Measure AA bonds on
January 30, and Mr. Jaskulak described the marketing plan for the bond sale.
Acting Public Affairs Manager Cydney Bieber provided an update on District-sponsored events.
Acting General Manager Ana Ruiz reported on a recent meeting of the Santa Clara County City
Manager’s Association meeting where Proposition 64, succession planning, and disaster
planning/business continuity were discussed as future presentation topics of mutual interest.
Staff also recently met with members of Senator Beall’s staff to discuss San Jose Water
Company watershed lands.
C. Director Reports
The Board members submitted their compensatory reports.
Director Kishimoto commented on her recent trip and opportunity to hike in Japan.
Meeting 18-01 Page 7
Director Hassett commented on his recent visit to Mount Umunhum.
Director Riffle reported on his recent equestrian hike at the newly opened La Honda Open Space
Preserve.
President Cyr commented on his recent trip to Mount Umunhum.
President Cyr adjourned the regular meeting of the Board of Directors of the Midpeninsula
Regional Open Space District at 8:20 p.m.
________________________________
Jennifer Woodworth, MMC
District Clerk