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HomeMy Public PortalAboutAAC Minutes 1996 09/04THE CITY OF McCALL AIRPORT ADVISORY COMMITTEE MINUTES OF SEPTEMBER 4 , 1 9 9 6 The meeting was called to order by Chairman Fereday at 12:05 p.m. in the Toothman-Orton Conference Room above McCall Air Taxi. Members present were Tucker, Saleen, Fereday and Colburn. Absent was Anderson. Guests: Mike Dorris and Chuck Sundby Staff: Points Minutes of the August 7 and August 21, 1996 were read and approved without any changes or additions. STAFF REPORTS: Chief Points thanked Tom Tucker for his years chairmanship and all his help during that year. Chief Points updated and/or brought to the attention of the Committee that we have a temporary tower at the airport. It was brought in last Sunday and will be here most of next week. He also mentioned that he thought that when we start working out on the other end, it would be nice to put a facility, not a permanent building, but a holding tank and a water hookup. We could do this between taxiways. It was the consensus of the Committee that since the airport is getting so busy, especially on weekends and during fire season, we should have some type of temporary tower from mid June through the fire season. Tom Tucker mentioned that the military has temporary towers on a truck. Maybe next Spring when we start working out there we could work this in. Dale will have Bill look further into this and see what it would take to set this all up. Chief Points updated the Committee on the Reil Control Building. The concrete has been poured and the footings set behind the dog pound. The building should be in place next week and the wiring will be done sometime after that. Chief Points informed the Committee that he did check on the runway ending indicator lights and they are designed to work in the day time. Chief Points informed the Committee that Frank Vetch resigned as our AWOS and NDB technician because we would not put him on our insurance. Dale has been talking to ASMI and they do this sort of thing. It would be a temporary arrangement until the ASOS gets put in, but we need someone to service our NDB atleast quarterly and someone we can call on should it malfunction. Chief Points asked the Committee if they new of anyone else who does this sort of thing, preferably someone closer. Tom Tucker said he had spoken to Herb Swaggert from the FAA and you can contract with the FAA on a reimbursable basis to do these kinds of things. He is not sure who the contact person in Boise would be, but it would be good to work with who ever is in charge down there. It was mentioned that Mark Baird would be the person to contact. What we need to do is contact Mark and see if they would be willing and/or able to do this. If they are, the person who needs to approve this at the regional level is George Baty. He is the Pacific Northwest Systems Management Officer. His address is 3101 Auburn Way So., Auburn, WA 98092. It would be best to talk to Mark first before contacting George Baty. OLD BUSINESS: Chief Points asked if we could move AIP 6 down the ladder a little until Gary Shuman can be present, which will be about 30 minutes. This was approved by the Committee. Chief Points handed out the final budget figures to the Committee. The total budget for the airport next year will be $1,081,175, which includes our AIP for $870,100. The rest of the budget is basically maintenance and other factors. Tom Tucker asked about how we stand for this years budget and Dale informed him that we have a few dollars left, but not much. The $5,000 we spent on the Airport Crash Rescue Truck took some of our cushion. Dale also informed the Committee that he does not have a complete copy of our revenue, but he spoke to Harley again yesterday about this. Also Dale stated that next year we will schedule a special budget meeting so that the Committee will be included in the budget process. Chief Points informed the Committee that he received, by Federal Express the other day, the license for the ASOS for McCall, so it's a done deal. He also got a letter responding to all the questions that were brought up at our last meeting on the site survey report. These have all been corrected as of this letter, so this is revision 1. Dale does not anticipate it to begin this Fall. It appears the contractor is way down in the south and won't make it this direction in a reasonable amount of time. They have not completely given up, but Dale's last conversation with Tim Ross was "don't bet alot of money on it". Tim did say that they would begin construction, if not this fall, as soon as the construction season starts in McCall next Spring. Our AWOS will stay up and operating until the ASOS is completely certified. Mr. Pickerill will help us remove the AWOS at that time. Chief Points was asked if he had gotten a hold of Rick Baird in Hailey and he commented he had not had a chance with doing all the budgets and the fires, but it was on his list of things to do ASAP. NEW BUSINESS: Chief Points discussed the new pending leases with the Committee. He has been talking to Hugh McNair and McNair is interested in lots 15 & 16 to build a large hangar that would be compartmentalized to rent to aircraft owners to park in. Dale has not spoken directly to Don Miller, but McNair said he would like lots 13 & 14. They both have copies of the existing lease agreement and McNair will execute his in the next few days. Miller is here now and is suppose to contact Dale to do the same thing on the other two lots. Mr. Gadler has leased lot 17, so that takes care of the whole back row other then lot 12. Dale mentioned he would like to contact Mr. Conley in writing and inform him that he is in violation of his lease and we need that ground if he is not going to build on it. We are in a position now that if all of these pending leases go through, we technically would only have two lots left, which are lot 12 and the small lot behind the Flight Line Hangars. Mr. McCarter's signed lease is enroute and he is taking the lot next to the three lots that Campbell and Hitchcock lease. The question came up about what is going to happen to these lots if we do not get our taxiway. Dale informed the Committee that he had spoken to Ted about this and they put a paragraph in the lease that states the leasee does not have to build until such time as the taxiway is completed and approved. McNair and Miller are planning on building hangars with doors on each side for a drive through, so they are not in a big hurry for the other taxiway. A motion was made to approve leasing the four lots for rental hangar space. This motion was seconded and approved unanimously. Chief Points informed the Committee that he has physically went out and measured every hangar on the airport. He is now tying these square footage back to the leases. It appears that there may be a couple of hangars that have never been charged for covered ground. Dale has made up a form for each hangar lease, so that we will have easy access to all the pertinent information such as name, address, hangar space, square footage, billing amount, etc. without having to go through each individual folder. Also all leases will be due on October 1 of each year. We are now going through and prorating up to October 1. Chief Points discussed with the Committee the fact that Kurt Braun has reach an agreement with Ballard Smith to assign the lease for the hangar that he has been operating out of. Mr. Smith is going to take that one over and they need the approval of the Committee to be able to take this to the City Council. Tom Tucker brought up a question about Pioneer. He feels they are technically still operating as a 135 operation and if they are, they have to have a Chief of Maintenance. He wants to know where this Chief of Maintenance is going to be operating from which is something that needs to be nailed down. Chief Points stated that this is something that should be part of the assignment and that Steve Milliman is suppose to have all these assignments nailed down, but he has not seen any paperwork yet. Since the process is that the assignment goes before the Airport Committee for approval and then before the City Council, we can not do anything with this assignment until we get the paperwork from Milliman. Tucker's concern, once again, is how that maintenance operator is complying with the regulations. This is an FAA problem, but Tucker states that the City should not want the public going to a 135 operator who is not complying to the rules. Dale will research this and get back to the Committee. Chief Points gave Chuck Sunby some figures that needed to be penciled in on page 3 of the paperwork that Chuck had faxed to Dale. These figures were, AIP 06 is $43,500, AWOS upgrade is $45,000 and Deinhard improvement fund is $100,000. Chuck then gave the Committee a brief overview of AIP 6 and how we got where we are today. He stated that we have an AIP 6 project in front of the FAA through a pre application, then we submitted an amendment. Subsequent to that, we had a predesign conference to talk about that project with the FAA and review budget verses requested amounts. The FAA indicated to us that they have an appropriation or an allocation for this airport in the amount of $719,000. This would make us $70,000 short of completing the project, which is the runway surface treatment and the apron taxiway reconstruction. During the redesign conference the question of the runway safety area came up. Then we did the Master Plan work sessions. Dave made his presentation on runway lengths and we got some additional information back form the FAA on surface treatment. After thinking about all this, Chuck feels that maybe we need to think about reconfiguring these projects. He had spoken to Dale and Tom after the last meeting and he thinks there is a way we can repackage this looking at Deinhard inleu of the surface treatment, maybe make some exchanges. He had spoken to Wayne about doing the surface treatment, which is a maintenance type activity, as a State local project. He had also been working with Jim Henderson on what could be done as far as the airport sewer with the funds available. Chuck has now gone back and looked at everything and repackaged them to see where we are in terms of budget and feasibility. During the repackaging, he added two line items to the four line items that we had in the project as scoped. One is the Deinhard relocation and the other is the diagonal taxiway. The diagonal taxiway is in our Capital improvement program as a project two years from now in the CIP. It needs to be widened five feet and needs some sort of surface maintenance. Chuck presented the Committee with the original project and three alternatives. Chuck then proceeded to explain each alternative which led into lengthy discussions on each. Dale stated that we need to commit to have an additional meeting before our next scheduled airport advisory meeting to get everything resolved. We have to get going on these projects before we lose that window of opportunity weatherwise for Chuck to do his field work. A meeting was set for September 18th. There being no further business, the meeting was adjourned at 1:45 p.m. Rick Fered Chairman