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HomeMy Public PortalAbout20081118SCMeeting1 1 1 20081118 City Council Special Meeting Minutes Mayor Buelterman called the meeting to order at 8:OOpm on November 18, 2008. Attending were Mayor Pro Tem Doyle and Council Members Charlie, Brewer, Barry Brown, Dick Smith and Paul Wolff. Councilman Eddie Crone was absent. Also attending were City Manager Diane Schleicher and City Attorney Bubba Hughes and Beach Task Force Chairman Lou Off. Mayor Buelterman explained that the problem at North Beach has come up in the last year or so because we've had so much erosion that we are not sure the sea wall will be covered up by the sand during renourishment. He said we have to consider the possibility of adding onto the contract and doing a separate contract with the corp. to get a little bit more sand to put on top of that. He said it's cheaper to take the groins out if they are covered up all the time versus being subject to tidal flood situations. Mayor Buelterman said Metal Sheet stuff in the seawall is what we are talking about. He explained that the city has about $800,000 left sitting somewhere with the Army Corp. waiting to be sent. He explained that the cost difference of taking it out when it is covered versus exposed is only $50,000 but Mr. Olsen thinks it is in our best interest because we may discover additional stuff down there. Ms. Schleicher said they have $200,000 including Engineering. She said Mr. Olsen recommended the City ask the Corp to take $250,000 out to get this done. Mr. Off explained the sea wall starts just South of the 80 curve and only goes about 700 or 800 feet with the end having the most sand fill. He said they had to stop the sand filling at Gulick Street and what the Corp did was for about 1500 feet South of Gulick Street they took a triangle out of that sand. He said what happens is when the beach sand comes along it angles in to the existing beach at Gulick St. He said this is the area we may have continuous exposure of the material. He said since they are talking about a $50,000 difference what they should be looking at is how much more sand we should put out there. He suggested a $100,000 limit which would be 20,000 to 25,000 cubic yards of sand. Olsen and Associates to Advertise on behalf of the City of Tybee an RFP for the Derelict Structure Removal. Ms. Schleicher explained that this would probably take a month. Mr. Brown moved to approve Olsen & Assoc. generating an RFP on behalf of the City. Mr. Smith seconded. The vote was unanimous. Additional Sand Placement (if required to facilitate derelict structure removal) by Great Lakes and Enter into a Memorandum of Understanding with COE for funding or issuance of a Purchase Order to the Contractor for sand placed outside the federal contract /Permit Approval for Additional Sand Placement (if required to facilitate derelict structure removal). Mr. Wolff moved to ask the Beach Task Force and our Coastal Engineer to investigate the feasibility of getting a Corp permit and adding up to $100,000 worth of Sand to facilitate extracting the derelict structures on the Beach. Mr. Smith seconded. The vote was unanimous. Mr. Wolff moved to go into Executive Session to discuss Litigation. Mr. Smith seconded. The vote was unanimous. Prepared on 11/19/08vw Page 1 of 2 1 1 1 Mr. Brewer moved to go into Regular Session. Mr. Wolff seconded. The vote was unanimous. Mr. Wolff moved to adjourn. Ms. Doyle seconded. The vote was unanimous. 10 A 1 11,)CCd•V Vivian 0. Woods, Clerk of Council Prepared on 11/19/08vw r Jason uelterman Page 2 of 2 1 1 1 STATE OF GEORGIA COUNTY OF CHATHAM ) AFFIDAVIT PERSONALLY appeared before the undersigned attesting officer, duly authorized to administer oaths, ago let( 1.1 ` c v, , who after being duly sworn, deposes, and on oath states the following: (1) I was the presiding officer of a meeting of the Tybee Island City Council held on lit the /(day of , 2008. (2) That it is my understanding that O.C.G.A. §50- 14 -4(b) provides as follows: When any meeting of an agency is closed to the public pursuant to subsection (a) of this Code section, the chairperson or other person presiding over such meeting shall execute and file with the official minutes of the meeting a notarized affidavit stating under oath that the subject matter of the meeting or the closed portion thereof was devoted to matters within the exceptions provided by law and identifying the specific relevant exception. (3) The subject matter of the closed meeting or closed portion of the meeting held on the %g )of purpose(s) of 2008, which was closed for the §O.C.G.A., Title 50, Chapter 14, was devoted to matters within those exceptions and as provided by law. (4) Any unrelated matters which were mentioned or attempted to be offered for discussion during the closed portion of the meeting were ruled out of order and not discussed. 1 1 1 5) This affidavit is being executed for the purpose of complying with the mandate of O.C.G.A. §50- 14 -4(b) that such an affidavit be executed. This 116411 day of , 2008. Ma- '/Presidiri Officer Sworn to and su scribed before M �'s 6 day of 2008 h�®® ry c. a County, 2Commission ExpireP May 009