HomeMy Public PortalAboutr 03:354No. 03-354 Date of Adoptior~ECEHBER /4 2003
AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR
ENGINEERING SERVICES WITH T&M ASSOCIATES -
WATERFRONT PARFJFISHING PIER PROJECT
WHEREAS, the Borough of Carteret is in need of specialized engineering
services in connection with the Waterfront Park/Fishing Pier Project; and
WHEREAS, the Borough's Consulting Engineers, T&M Associates,
possess the requisite skill and expertise to provide said services; and
WHEREAS, T&M Associates has submitted a proposal to provide said
engineering services at a total cost not to exceed $125,000.00; and
WHEREAS, the Mayor and Council have reviewed said proposal;
WHEREAS, the Chief Financial Officer has certified that funds are or
will be available for said purpose.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council
of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows:
1. The proposal from T&M Associates for engineering services
for the Waterfront Park/Fishing Pier Project at a total cost not to
exceed $125,000.00 at the rate set forth in T & M's existing
contract with the Borough is hereby approved.
2. Annexed hereto is a copy of said proposal.
3. This action is approved as an award of a professional services
contract.
Adopted this 4th day of December, 2003
and certified as a tree copy of the
original on December 5, 2003.
KATHLEEN M. BARNEY
Municipal Clerk
RECORD OF COUNCIL VOTE
COUNCILMAN ~ YES NO NV A.B. COUNCILMAN YES NO NV A.B.
KRUH X RIOS X
NAPLES X S ITARZ X
PARISI X SOSNOWSKI X
X - Indicate Vote AB o Absent NV - Not Voting XOR - Indicates Vote to Overrule Veto
Adopted at a meeting of the Municipal Council __/DECEMBER 4, 2003
KATNLEEN M. .B~RNEY
MliNICI.RAK CLER_F~."
541-4999
Date: DECEMBER 8, 2003
TO: Patrick DeBlasio,
Treasurer
Borough of Carteret
REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS:
For: RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES CONTRACT
FOR ENGINEERING SERVICES WITH T&M ASSOCIATES - WATERFRONT PARR/
Name of Account: RESOLUTION ~03-354
AMOUNT TO BE ENCUMBERED:total amount not to exceed $125,000.00 at a
o~~b~ct'ntract-
rate set t '- ' ' -
~THLEEN M. BARNEY,
Municipal Clerk
CERTIFICATION OF. AVAILABILITY OF FUNDS
I, Treasurer of the Borough of Carteret, do hereby certify that
there are sufficient funds available in the current budget to
enable the Municipal Council to authorize the entering into a
Contract between the Borough of Carteret and:
The funds available for this contract are in the Budget, in the
account of:
in the amount of: ~/~o .-
By this certification, I have hereby encumbered the above named
account for the amount of the contract pending Council action.
Treasurer
DATE:
ELEVEN TiNDALL ROAD, MIDDLETOWN, NJ 07748-2792 "'r M
(732) 671-6400 * fax (732) 671-7365 * www tandmassociates.com ASSOCIATES
CART-00562 '" F December 2, 2003
Borough of Carteret
61 Cooke Avenue
Carteret, NJ 07008
Re: Contract Administration & Inspection Fees
Waterfront Park, Phase I - Extra Work
Dear Mayor Reiman:
At this time, contract work for Phase I of the Waterfront Park is substantially complete. Work was
substantially complete upon the installation of the dolphin mooring piles on the east side of the pier which
was completed the week of November 10, 2003. At this time, we are working with the Reicon Group, the
project contractor, to address outstanding punchlist and deficiency items and we are continuing to work with
you to provide requested amenities, including viewing binoculars, flagpole, dedication plaque, and signage,
as well as a new floating dock immediately adjacent to the boat ramp. One contract item that remains to be
completed is hookup of the electric service by PSE&G.
We are currently preparing a construction contract change order and payment certificate for work through
November 14, 2003 so that the project can be brought up to date.
Based on work added to the project, the time period required to complete the contract work and, the fact that
the Borough has asked the Reicon Group to proceed with the project on a "time and materials basis,"
significant extra contract administration and field inspection efforts were necessary to complete the project.
Based on our discussions over the last several months and as requested in our August 13, September 15, and
October 30, 2003 letters (copies attached), we continued work on the project. Therefore, we are requesting a
Borough resolution to formalize the additional contract administration and inspection fees for the project.
Patrick DeBlasio, the Borough Chief Financial Officer, has indicated that funding is available under the
Borough's Open Space Fund to cover these costs, however, a Council resolution is necessary prior to paying
our fees.
Our original authorization for the project, which contemplated a May 2003 completion date, was
$148,660.00. As indicated in our June 11, 2003 letter, the original fee lasted through the end of June 2003.
To date, our costs associated with overseeing project redesign and contract administration and inspection of
various extra work are approximately $250,000.00.
Per your request, we are continuing to provide preliminary design, contract administration and inspection
services for the project for various items, as outlined above. You have also requested that we work with the
Reicon Group to provide a "design/build" for a new floating dock adjacent to the boat ramp and include it
into this contract. Therefore, it will be necessary for us to continue to provide additional engineering
services for this work.
H:\Catt\00562\CorrespondenceXReiman EGB Contract Administration & Inspection Fees Extra Work.doc
ENGINEERS * PLANNERS * LANDSCAPE ARCHITECTS * ENVIRONMENTAL SCIENTISTS * SURVEYORS
CIVIL * ELECTRICAL * ENVIRONMENTAL * MECHANICAL * MUNICIPAL * SITE * STRUCTURAL * TRAFFIC * TRANSPORTATION
REGIONAL OFFICE IN TOMS RIVER
ASSOCIATES
CART-00562 December 2, 2003
Le: Mayor Daniel J. Reiman Page 2
Borough of Carteret
Re: Contract Administration & Inspection Fees
Waterfront Park, Phase !- Extra Work
Based on the above, we are requesting formal governing body approval for engineering costs expended to
date, as well as anticipated costs to complete the project and provide the additional requested work for a cost
not to exceed $125,000.00.
We respectfully request this Council authorization be considered and approved at the next Council Meeting.
Thank you for your consideration of this matter. If you have any questions or require additional information,
please call.
Ve~ truly yours,
DONALD J. NORBUT, P.E., C.M.E.
CARTER. ET BOROUGH ENG1NEER
DJ-N/pjh
Enclosures
cc: Kathleen M. Barney, Borough Clerk
Patrick DeBlasio, Chief Financial Officer
Robert Bergen, Borough Attorney
H:~,Cart~00562\Correspondence~Reiman EGB Contract Administration & Inspection Fees Extra Work.doc
BOROUGH OF CARTER.ET
20 cOOKE AVENUE -~: ~ 7
JERSE 0 00 8
THIS AGREEMENT: made this 4th of December 20 ~ ~ ~
By and between: T&M Associates ~ ~o ~b% ~.,
11 TindallRoad ~ ~ ''
\
Middletown, NJ 07748 ~
And the Bor__q~.g_g~ of Cartere[, a municipal corporation, havln'g-im -- ~'
Principal office at the Borough Hall 61 Cooke Avenue, Carteret, New Jersey,
As per Resolution Number 03-354.
THE CONTRACTOR does hereby agree to perform the following
SPECIALIZED ENGINEERING FOR WATERFRONT pARK/FISHING PiER.
NOT TO EXCEED $125,000.00.
according to the terms set forth in RESOLUTION.
THE BOROUGH does hereby agree to pay the Contractor the sum set
forth in Resolution.
1N WITNESS WHEREOF, the parties hereto have hereunder set their hands and seals or
caused these presents to be signed by their proper corporate officers and their corporate
seals to be hereto affixed, the day and year written above.
WITNESSETH BY:
For the Corporation: BY:
~ TITLE:~t~
BOROUGH OF CARTERET ~//~t~
~-"'~aniel J.t~eim
..~. Mayor
Kat~leen U. Barne3; (7_/
Municipal Clerk