HomeMy Public PortalAbout20090212CCMeeting1
1
1
20090212 City Council Minutes
CONSIDERATION OF ITEMS FOR CONSENT AGENDA
Mayor Buelterman called the Consent Agenda Meeting to order at 6:30pm on Thursday,
February 12, 2009. Council members present were Mayor pro tem Wanda Doyle, Charlie Brewer, Barry
Brown, Eddie Crone, Dick Smith and Paul Wolff. Also present were City Attorney Bubba Hughes, City
Manager Diane Schleicher and Planning Director Brannyn Allen.
Mayor Buelterman listed the following items on the Consent Agenda:
➢ Council Minutes for 1/22/09
➢ Consideration of appointment of Shirley Sessions to Beach Task Force
➢ Consideration of appointment of Paul Wolff to Marine Science Center Board
➢ Consideration of Special Event Beer and Wine License for St. Michael's men's Club on
March 14, 2009
➢ Consideration of Alcohol License Application for Sunday Sales License for Boonmas Thai
Cuisine, 402 First St. Mounir Hassi.
➢ Consideration of request for 40% reduction in total rental fees of $3,000 to $1,800 on
Guard House for February 27th through March 8th for World Organization of China
Painters.
➢ Consideration of Agreement with WeatherFlow to allow installation of 10m Utility grade
concrete pole with self contained weather station to monitor extreme wind events at no
cost to Tybee.
➢ Request for out of state travel to West Virginia for Woody Hemphill to attend National
Conference for Campground Managers, February 18 -22, 2009.
City Manager confirmed travel expense was in his budget.
A MOTION by Councilman Brown to go into Executive Session to discuss Litigation and
Personnel, was seconded by Councilman Wolff carried. The vote was unanimous.
Mayor Buelterman adjourned the Consent Agenda at 6:50pm.
OPENING CEREMONIES
Mayor Buelterman called the regular meeting to order at 7:OOpm. Those in attendance at the
Consent Agenda were also in attendance for the regular meeting. The invocation was given by Deacon
Fretwell Crider of St. Michael's Catholic Church, followed by the Pledge of Allegiance to the Flag.
MAYOR'S ANNOUNCEMENTS
The Mayor wished to thank a few folks. The race this past Saturday. The police department,
Brannyn and her staff and all the volunteers and sponsors for saving the race. He thanked the Tourism
Council for their presentation on Tuesday, how they are spending the 2 cents of hotel /motel tax. They
are doing excellent job keeping us & community informed of how they are using those dollars. He is
Prepared 2/26/09dw Page 1 of 12
1
1
1
very confident that Tybee is going to have a very good year in spite of the economy. Pointed out front
page news article, congratulated and thanked Joe Wilson and the public works department for all the
work, planting trees, the crosswalks, everything they are doing to make Tybee better this winter. He
also wanted to point out that a lot of the work is being done with state funds. The handicap sidewalks,
trees planted along Hwy 80 are all being done with state funds. Thanked everyone for the support to
St. Michael's. A lot of people contributed to reverse auction and appreciated the community stepping
up.
He then asked the former Planning Commission members to step forward and be recognized. Plagues
were then presented to Libby Bacon, Demery Bishop, John Major, Chuck Powell, and David Postle. He
thanked each of member and Chairman Chuck.
The mayor also announced presentation of proclamation to the Corp of Engineers on Friday for Dan
Parrot who is retiring and had helped Tybee out with the beach renourishment.
CITIZENS TO BE HEARD
Bill Cannon with the Tybee Beautification Association announced Adopt -A- Highway on Saturday,
February 21 at 9:OOam. Arrive with good shoes, gloves and hat. They will provide trash bags and
support. Community service forms available. He thanked the mayor and council and community for
support. Mayor thanked the association for the Nasty Butts cooperation with the city of Savannah and
was passed on the thanks from Savannah's mayor.
Henry Levy than spoke on the welfare of Tybee. He spoke on the support of the toll road to solve
parking problems, sewer problems, the median back down Butler Ave, take back the strand(most
expensive oceanfront property now used for storage of automobiles), pay for life guards and the
cleaning of the beach all at no cost to the Tybee people. All we pay for is supervision and all we need is
nerve to proceed. He then discussed planning commission and zoning. Should be very few request for
variances. When someone is appointed to planning commission they should be skilled and decisions
should not be overturned but very rarely. Suggested using home grown people for task such as
rewriting zoning codes. Howard Bellinger or Bill Saxton could do this for a percentage of what is in the
contract being voted on by council tonight per month. He spoke on city manager and a lot of citizens
think she is best thing to come along in a long time. She is effective, efficient and expeditious in the
things she does and they think she should stay here. 5th thing is Night Sky Initiative. This would cost
nothing to Tybee, save money on electricity, and make Tybee more attractive to visitors coming in the
winter and to our own citizens.
Spec Hosti of Fort Pulaski spoke on small exhibit being put on Battery Park and requesting direction from
council on lighting flag pole. The developer will pay electricity bill as it is in their right of way. Mr.
Hughes said it could be accomplished going thru zoning. Council Brown suggested Tight above flag
shining down. After discussion Council Brewer volunteered to look into it and give some suggestions
and council will get information to him and put him in touch with Diane Otto.
Prepared 2/26/09dw Page 2 of 12
1
1
1
He then asked Sandy Chandler to come up to receive recognition for serving on Planning Commission as
he was absent at beginning of meeting.
A property owner on Gulick Street spoke against request for Site Plan Amendment to existing Planned
Unit Development. As he was told, at the time he purchased his property, by the Tybee Zoning
department that the property in questioned could not be built on.
CONSIDERATION OF BOARD, COMMISSION AND COMMITTEE APPOINTMENTS:
Those on the agenda were moved to the consent agenda. The Mayor then announced council is looking
for people to apply to the Historic Preservation Advisory Committee, Cullen Chambers is helping with
that and welcomed applications. Also need applications for Better Hometown Board. Please come to
city hall and see Vivian Woods, the clerk of council to apply.
CONSIDERATION OF APPROVAL OF CONSENT AGENDA ITEMS
A MOTION to approve by Councilman Wolff, seconded by Mayor pro tem Doyle was unanimous
to approve items on the Consent Agenda.
OLD BUSINESS:
➢ Consideration of Live Oak Developers Request for a Site Plan Amendment to Existing
Planned Unit Development. Live Oak Group, LLC. Lot 14 Gulick St. PIN #4- 0002 -20 -003,
Zone PUD.
Mr. Hughes reminded council that at the public hearing in October the council agreed to
review the request for 90 days and that period has lapsed and it is time for a decision
one way or the other. The matter is also still in litigation. This is a different application
then what was originally filed in the pending litigation. This is to amend the PUD and
the other was a suit to get a building permit. Mr. Wolf asked if the parties involved had
failed to come to any agreement so far and Mr. Hughes responded that is correct.
A MOTION by Councilman Smith to Deny, was seconded by Councilman Wolff carried. The vote
was unanimous.
PUBLIC HEARINGS:
> Consideration of Zoning Variance (Section 5 -090) from Section 3 -020, Continuance of
Non - conforming uses /structures, Jeff Cramer for Bruce Remler, 3 Tenth Ct. PIN 4 -0006-
16 -015, Zone R -2.
Prepared 2/26/09dw Page 3 of 12
1
1
Brannyn Allen explained need for variance and stated planning commission voted
unanimously to approve.
Jeff Cramer spoke and presented council with the owners' plans for the building on the
property. Mr. Brown asked Mr. Cramer if it did not exceed the 50% law and Mr. Cramer
responded it would not. Councilman Wolff asked if the only impervious surface added
would be on the roof of the porch. There is already a concrete driveway where the
addition is going and would not impact drainage and there is not a roof on the porch
now it is just an open deck. Mr. Cramer responded he thought there was a roof on the
porch as you can walk on top of it.
Bruce Remler spoke and said his family's intention was just to make his home year
round now and more comfortable. He also read a letter from neighbor, Dr & Mrs. Shook
stating no objections to set back request. He also thanked Mr. Wolff for visiting the site
to consider it.
Brian Conner, neighbor spoke on no objections to Mr. Remler's request.
A MOTION by Councilman Wolff to approve, seconded by Mayor pro tem Doyle carried. The
vote was unanimous.
➢ Consideration of Site Plan Approval (Section 5 -080) mixed use building, Jeff Cramer for
211 Butler LLC., 211 Butler Ave. Pin 4- 0004 -08 -004, Zone C -1.
Ms. Allen explained proposal and stated planning commission after much discussion did
vote unanimous for approval. Mayor Buelterman asked if there were any conditions on
that approval on which Ms. Allen responded no.
Several neighbors spoke at length on concerns about the exit /entrance on Third St.,
lighting issues, and dumpster location. Discussion evolved with council discussing these
concerns with Mr. Cramer and Mr. Boswell. Several neighbors & council members also
noted this was best plan that has ever been presented on this property.
A MOTION by Councilman Wolff to approve with following conditions: 1) No Egress on 3`d
Street. 2) All Parking Spaces must be permeable. 3) Dumpster to be moved to Parking Space
#24, seconded by Councilman Brown.
Councilman Wolff restated and amended his MOTION to add: 1)No access on 3rd street 2)AII
parking areas and spaces must be approved permeable materials 3) no light intrusion greater than 1
foot candlelight at property lines on either side. 4) Require vegetation buffer to extend the length of 3rd
& Lovell Ave. Councilman Brown seconded amendment and the motion carried. The vote was
unanimous.
➢ Consideration of Solid Waste Management Plan: Department of Community Affairs
requires communities to adopt a plan to manage solid waste for the next 10 years.
Ms. Allen stated this is first draft of the plan and this is what is required by the
Department of Community Affairs to be updated by the city. It is really no substance of
changes as to what the city is doing today it just puts on paper the recycling and
Prepared 2/26/09dw Page 4 of 12
1
1
educational initiatives that are already underway. It does talk about a 10% reduction in
solid waste reduction in the next 10 years -1% each year. The mayor asked what
happens if we don't do the 1% reduction is there anybody that really measures that?
She responded no. Council man Wolff then stated if we don't do this or have the plan
approved then he has already been contacted by DCA that our Waterfirst is in jeopardy
because we have to have a plan. Mayor asked if planning commission has to approve
and Ms. Allen stated this is not a planning commission amendment at all. This is the 1st
public hearing that is required; it will come back in March for the 2"d public hearing and
adoption. This is a draft; it can have comments, etc. and changed.
A MOTION by Councilman Wolff to approve, seconded by Councilman Smith carried with the
vote Wolff, Smith, Brewer, Crone and Doyle in favor and Brown opposed.
> Consideration of 1st Reading for Replacement of Land Development Code Article 16,
Stormwater Management.
Ms. Allen made one correction on how the Agenda Request is stated. When it was sent
to planning commission it was pretty much a copy of Savannah's Stormwater
Management Ordinance and that is why it was worded that way. She and Joe Wilson
and Downer Davis have worked to amend that ordinance to be more appropriate to
Tybee. She wanted to make clear we are not adopting someone else's ordinance to
fulfill a stop gap here. Ms. Doyle asked if this was a 1st reading and would come back
again and Ms Allen responded yes. Councilman Wolff than asked for clarification on Sec
16 -190C, page 9, what the 1% per second runoff means? Discussion was on Single
Family lots vs. Commercial lots.
A MOTION by Councilman Wolff to approve for 1st Reading, seconded by Councilman Smith
carried. The vote was unanimous.
ORDINANCES, RESOLUTIONS AND ZONING VARIANCES
> Consideration of Proposed Resolution supporting a referendum for converting to four
year staggered terms for City Council and four year term for Mayor.
Mayor Buelterman stated a reporter had asked "who put this on the agenda" and he
had responded to her "we all did ". It had come up in the last workshop. There is not
going to be a decision made tonight other than asking voters for their consideration.
Dick Smith stated if put on the ballot then Carl Vinson Institute to come and do 2
workshops or open houses , with no participation of the council, for them to explain to
the citizens of the city what the staggered 4 years term could mean to the city. Only 2
cities our size that have 2 year terms. It would give Tybee more continuity in
government with 4 year staggered term for 3 council members each, and almost
eliminate running slates. Give excellent turn out in November for city election, next
year congressional if turn out smaller. Would not take effect this year but in 2011
election 3 top voters 4 year terms and others 2 year term. Every 2 years election : 3
Prepared 2/26/09dw Page 5 of 12
1
1
1
council members and every other 4 years an election for mayor. The mechanics if the
mayor would be in a runoff if more than 1 candidate could be worked out.
Councilman Wolff and Mayor Buelterman concurred on Smith's explanation.
Councilman Wolff also added other benefits there is a learning curve for elected officials
to get their bearings in learning how to interact with county and regional bodies we
need help from. Also state and regional commissions appoint officers for 3 or 4 year
terms and they do not look at candidates that can't meet their requirements. He had
just been a victim of that. Our elected officials need to have a broader voice at state
level.
Mayor Pro Tem Doyle stated as they travel around to workshops etc., and talk to
officials from other cities, counties, and Carl Vinson Institute they cannot believe we still
have 2 year terms. That is the one thing they comment on that it would help with our
consistency and continuity and they strongly encouraged we change it. She asked Mr.
Hughes if the Resolution stated the vote in 2010 or 2011. Mayor Buelterman and Mr.
Hughes then clarified Smith's motion was for 2009 for referendum but vote in 2010 and
effect in 2011.
Councilman Brown asked about cost factor. Mr. Hughes responded if done in
conjunction with other election, very minimal. Cost of workshops by GMA is unknown.
Brown than stated it was beat up last time it was voted on. Mr. Hughes stated he did
not recall what the vote was but he thought the problem was how the referendum was
worded. As it came back from legislature, he has talked to the legislature counsel about
this and he thinks there is a way we can make the wording clearer to the voters what
the question is. Smith noted last time we had very little publicity about it. This time we
really need people to have understanding of the 2 year 4 year terms and what it can
mean to the city without input from council.
A MOTION by Councilman Smith to accept the Resolution but amend it to put the referendum
on the 2009 ballot to take effect in 2011 and have GMA conduct workshops on four year terms,
was seconded by Councilman Wolff . After gaining clarification from Mr. Hughes, Councilman
Wolff withdrew his second and Mayor pro tem Doyle seconded the motion. The vote was Smith,
Doyle and Crone in favor and Brown, Brewer and Wolff opposed. Mayor Buelterman voted in
opposition. Motion failed.
Mayor Buelterman stated, this council and also other elected officials before, think this is a
problem and he thinks this is the number 1 problem we have on Tybee. It leads to lack of continuity,
often times nasty elections. Suggested waiting till next year and have more workshops, public
awareness and not send to legislature until all citizens have all information. Does not want to take
chance in failing again and being too long till next time. Councilman Wolff and Councilman Brewer
agreed with Mayor that this needs to come from citizens and understand all the pluses and minuses.
Mayor Buelterman restated the workshops and it comes from the people. Smith stated this council
needs to take ownership of this and the vital importance of making sure this is done whenever. It is too
important to put off. Mayor wants to eliminate confusion of what council? It does not need to be done
Prepared 2/26/09dw Page 6 of 12
1
in election year of council. Brown stated Carl Vinson Institute is good start. We would have time to
still send it to legislature before this council's term expired. But Mayor stated next council could resend
like it was done 6 years ago.
A MOTION by Councilman Wolff to approve the Resolution as written to conduct the
referendum in 2010 to take effect 2011 and to have GMA conduct workshops on four year
terms, seconded by Councilman Brewer carried. The vote was Wolff, Brewer and Brown in favor
and Crone, Doyle and Smith opposed. Mayor Buelterman voted in favor of the motion.
> Consideration of 1st Reading for Amendment to Code Section 58 -107 (1) Hotel /Motel
Tax.
Mr. Hughes clarified that even though Brewer and Wolff is impacted by this due to their
nature of business. This is a legislature tax matter and same scenario applies as the
milege rate and everyone is impacted so there is no problem with them participating.
This is to bring Tybee's ordinance current with the expansion of time period under state
law within which hotel /motel tax can be charged and collected. There were major
changes that took place last July 1 and this is one of them. Now it is possible to go over
the prior percentage by local act of your legislative delegation and other changes. There
is no reason not to have this on the books as a revenue measure. It expanded the 10
days taxable rental to 30 days. Wolff asked if this was required by the state or just
enables us to do it. He responded just enables us. Does not change the tax amount.
Still 13% which includes 7% sales tax. Mr. Brewer asked if Keith Gay could speak.
Mayor asked him to address his concern. He has no standing one way or the other it
just puts everyone on even keel. However it is a significant amount of money from
November to March.
Council asked for City Manager and City Attorney to determine state requirements and financial
impact if possible. Bring back to 2"d Meeting in February.
Mrs. Brewer asked if there would be an audit and if rental companies would be punished for not
doing it the right way? Mayor responded no and we would take care of that.
> Consideration of procedure for dune setback ordinance.
Brown stated this would implement what the state already request people to do, this
would make it where we require people to stay 10 feet back from the toe of the dune as
been stated by the DNR , it is under Dune Protection Act article 3 not the Shore
Protection act. Limited to what is under their jurisdiction. He suggested to send to
planning commission for hearings and then back to us.
A MOTION by Councilman Brown to send to Planning Commission for recommendation,
seconded by Councilman Brewer carried. The vote was unanimous.
BIDS, CONTRACTS, AGREEMENTS AND EXPENDITURES
Prepared 2/26/09dw Page 7 of 12
1
1
1
➢ Consideration of Amendment to Waste Pro Contract.
Wolff clarified that they would sell to anyone that wants a second recycle bin. But they
will pick up anything recyclable that is curbside in any container.
A MOTION by Councilman Wolff to approve, seconded by Councilman Smith carried. The vote
was unanimous.
➢ Consideration of Contract with Brannyn Allen for Consulting Services @ $55.00 an hour
not to exceed $4,000 monthly plus travel expenses.
Mr. Smith stated he had talked to Mr. Hughes prior to the meeting and asked him to
come up with the wording Vivian, Clerk of Council asked for in amending the agenda as
wording was misleading. So wording was clarified by Mr. Hughes to include $55.00 an
hour not to exceed $4,000.
Councilman Brown asked Mr. Hughes if there is a cap on traveling. Mayor and
Councilman Crone clarified that city manager would have to approve expenses. He also
asked if 30 days out if either party terminates she would be paid only on task done. Mr.
Brown asked why this is not being put out to bid. Mr. Hughes stated there would be
learning curb for anyone else to catch up. There are ongoing projects Ms. Allen is
involved in. It would be hard for anyone else to step in and run with it without delay or
increase in expense. He reminded council contract could be terminated at any time.
Mr. Brewer pointed out items in scope of work for her. #2 falls under jurisdiction of
Zoning Administrators supervisory duties. Project manager needs to be on location not
across the states being done remotely. General planning by emailing, etc . City
Manager could do #1 competently, capable and teaching these requirements and skills
into learning curve for the new Interim Zoning Administrator. He stated he liked Ms.
Allen personally but he is looking at it objectively in terms of what we are paying
someone half way across the country, #1 looks like general conversation. #5 — we
learned in Atlanta about government cutting expenses being more efficient , might be
better for our city manager to know what is involved in the short term work program
instead of someone sitting on the other side of the country, he doesn't see how #5 an
effect way to assign someone to work with it. As far as Land Development Code #3, this
is creating work. He doesn't see the value. Not the best bang for the buck.
Councilman Wolff agrees with attorney, as there are ongoing projects we need to take
advantage of her knowledge and experience and go with it. Councilman Smith asked
Mr. Hughes in his opinion what would the estimated cost be, and how long would it take
for someone else to get up to speed on projects outlined in contract. He responded it
would depend on who it would be. The skill sets are not identical. There would be
differences. Exhibit A is a generalization of some 24 items specified. About 1 year to
18 months to get up to speed. Mr. Smith suggested $75,000 - $100,000.
Brown asked if the cleanup of the woods is under EPA already? Mr. Hughes responded
no, that is what she would be doing is coordinating it with them. Mr. Brown asked if
DPW or Water Sewer would be involved. Mr. Hughes said yes, it is multifaceted.
Prepared 2/26/09dw Page 8 of 12
1
1
1
Mayor Buelterman said he looks at this as a financial issue. There is the potential with
these very complicated things are not done right now we are going to pay down the
road. We have seen examples time and time again with this city. If these complex
issues can be done right and very quickly by somebody who knows what is going on it
will save us money down the road. He gave example of 3 or 4 year mess on Lazaretto
Creek. It has cost us money. He sees this contract as a savings not a cost expenditure.
He does take seriously the advice of the city counsel and always has.
Mr. Hughes then gave discussion on previous and existing consulting contracts. He also
stated the continuity of what is here and it would be time consuming on his end and
harder if he had to deal with someone without her background.
Mr. Brewer asked Mr. Hughes what is critical in each of the items in the contract.
Mr. Brown asked if anyone in Zoning or Better Hometown or anyone could pick up
phone and call her and incur expense. Mr. Hughes said that is correct. He could take
out anyone they do not want to call. He tried to draft it where it would do the most
good.
Mr. Smith asked Mrs. Schleicher if she could do or has the time to do her job and Ms.
Allen's, as Mr. Brewer suggested, along with her current duties. If she is allowed to run
the city.
A MOTION by Councilman Wolff to approve, seconded by Councilman Smith carried. The vote
was Wolff, Smith and Crone in favor and Brown, Brewer and Doyle opposed. Mayor Buelterman
voted in favor of the motion.
> Zoning Specialist is upgraded to Interim Zoning Administrator ($1,537.50) 7220 -51 -1100.
Mayor Buelterman asked for confirmation from Mr. Hughes that this would include a 5%
increase. He responded this is only 1 thing it is a combination of several things. Budget
adjustments do still have to be approved even though it is shifting between departments.
Also the position does not currently exist under the current classification and compensation
plan. The suggestion from city manager is to try an interim position of that classification and
that would be preferable. So it is the budget amendment and any new position created.
The city manager gave a visual presentation of an organizational structure chart to explain
the changes and movements between the departments
Mayor Buelterman stated the council is dealing with the positions and the people are up to
her. She deals with if the people are doing their duties or not. Council only deals with
budget and position.
Mayor stated this had been reviewed at the workshop. Save money and not lay anyone off.
She has done this.
Mr. Brewer stated it had been brought to his attention some concerns on customer service
in the previous zoning department. He had heard from a consultant some time back it
might be a good idea to do a customer satisfaction survey with different parts of our city
government. That they are measured if experience was a satisfactory experience. In dealing
Prepared 2/26/09dw Page 9 of 12
1
with new positions or new roles is this the time to initiate something like this to give you
feedback on evaluating if they are giving the right level of customer service. She responded
that might be something they would look at. He asked if she would work it into this
restructuring.
Discussion was held on the relocation of special events processing to different department.
A MOTION by Councilman Wolff to approve, seconded by Councilman Smith carried. The vote
was Wolff, Smith, Brewer and Crone in favor and Brown and Doyle opposed.
> Transfer of Budget for City Marshal Position from Zoning to Police Department.
($31,536.46) from 7220 -51 -1100 to 3210 -51 -1100.
A MOTION by Councilman Wolff to approve, seconded by Councilman Smith carried. The vote
was unanimous.
➢ Selling of a zoning vehicle and reflecting in budget
A MOTION by councilman Wolff to approve, seconded by Smith. Motion was withdrawn and
second was withdrawn.
Doyle asked if this vehicle could be transferred to campground to help with the mileage or
anything or any other department use it. Discussion proceeded. So mayor asked for motion
withdrawal to allow city manager to look into other department use of vehicle and cost
effectiveness.
> Transfer of Budget for Facilities Administrator from Zoning to DPW ($9,008.96) from
7220 -51 -1100 to 4210 -51 -1100.
A MOTION by Councilman Brewer to approve, seconded by Councilman Wolff carried. The vote
was unanimous.
> Transfer of Budget for reassignment of Deputy City Marshal to Police Officer
($21,625.11) from 7220 -51 -1100 to 3210 -51 -1100.
A MOTION by Councilman Brewer to approve, seconded by Mayor pro tem Doyle carried. The
vote was unanimous.
> Consideration of Chatham County Contract — Inspections Service Agreement $23,000
annually for 96 hours monthly from 7220 -52 -1205.
Mayor asked if economy picks up will we have same quality of service due to increase
business. Ms. Schleicher will work with staff to keep office staffed best of ability and
cost effectiveness and keep customer service quality.
A MOTION by Councilman Wolff to approve, seconded by Councilman Smith carried. The vote
was unanimous.
Prepared 2/26/09dw Page 10 of 12
1
1
1
➢ Midyear budget adjustment for River's End Campground. ($336,576) from General Fund
to campground 555 -6180
City Manager was informing City Council about the budget adjustment/ no action taken.
Schleicher explained this is necessary due to restraints from cabins not on line to help reduce
shortfall. We knew the contributions would be around $98,000, but it turning out to be a little
over $300,000. The good news if cabin rentals do good this summer the gap will be closer to
$200,000. Also disclosed assisting campground manager with mileage issue.
Mr. Brewer asked for clarification on budget amounts. Ms. Schleicher reviewed dollar amounts
and clarified expenditures and previous debts of campgrounds. Final comparison of cost
effectiveness of shutting down campground and converting to green space showed over
$600,000 would still have to be paid from general fund. That would be greater than paying
$300,000, now keeping it operating and using cabins and revenues to keep closing gap. Mr.
Brewer asked Ms Schleicher who is accountable for having to shift $200,000 out of the general
fund to shore up the campground who she is holding accountable and in what fashion. Mayor
responded that the elected officials who voted to purchase it is. Ms Schleicher stated the
campground manager is working and being creative in generating more revenue to close gap of
previous debt that is what is creating shortfall. Woody Hemphill, manager discussed concerns
and projects working on. Councilman Crone stated at time of purchase council did not expect
campground to make money for at least 10 years. Councilman Brewer restated holding
someone accountable for lack of revenue.
Mayor Pro Tem asked we be more positive that year is not over yet. Summer revenue and
special tourism promotions may change things.
Councilman Crone left the meeting at 9:50pm.
COUNCIL, OFFICIALS AND CITY ATTORNEY COMMENTS
> Leadership Tybee
Councilman Brewer discussed the recent trip to Atlanta for Chatham Day and the Leadership
group from Savannah was recognized. He asked Dr. Joe Buck, Armstrong State Leadership what
his view is on establishing Leadership Tybee to help groom people to understand good
leadership skills toward our island. Some folks at Ga Power in their community development
department forwarded him information that there is grant money available to fund programs
like this. He is interested if Tybee can do something like this. Developing good skills could be a
positive step. Ms. Schleicher said the deadline for application in March 13 approximately. We
cannot duplicate the Leadership Savannah program. We can compliment but not be exactly the
same. We also can get a letter of recommendation from Leadership Savannah. Discuss with
them so not to duplicate but have our own program. She is researching. Mr. Brewer asked
council to allow him and Ms. Schleicher permission to investigate and come back to council.
Council concurred this is good idea. No motion necessary.
Prepared 2/26/09dw Page 11 of 12
1
1
ADJOURNMENT
A MOTION by Councilman Wolff to adjourn, seconded by Councilman Brewer carried.
The vote was unanimous.
Mayor Jason Buelterman
•QiiciLickA,L,C)
Vivian 0. Woods, Clerk of Council
Prepared 2/26/09dw Page 12 of 12
1
1
RESOLUTION
CITY. OF TYKE tSLAIDJ, CE(t I IF:r, COPY,
NO.: OE d'ACE
.411,10, I °Clark of Council
Date
WHEREAS, the City of Tybee Island has traditionally maintained a system of concurrent
two -year terms of office for all elected officials, and
WHEREAS, the efficiency of the government on behalf of the people could be increased
by converting the terms of office to four -year staggered terms, and
WHEREAS, it is the desire of the Mayor and Council of the City of Tybee Island to
request the General Assembly to provide, by local law, for four -year staggered terms of office.
NOW THEREFORE BE IT RESOLVED by the Mayor and Council duly assembled in
open meeting, that the local delegation be requested to sponsor local legislation in the General
Assembly to provide that at the November, 2010 elections, the Tybee ballot include a
referendum on the issue of converting elected offices from two -year terms to four -year terms.
BE IT FURTHER RESOLVED that the legislation provide that in the event the vote is in
favor of converting to four -year staggered terms, and that for the elections to be conducted in
November of 2011 the term for the Mayoral election will be for a four -year term and the 3
Council candidates receiving the most votes will be elected for four -year terms with the
remaining 3 Council candidates being elected for two -year terms. In the election of November
2013, 3 Council seats will be set for election and thereafter all elections would be for staggered
four -year terms.
BE IT FURTHER RESOLVED that in the event the legislature requires additional terms
in a resolution from the City, that the Mayor be authorized to sign any such resolution provided it
is consistent herewith without further formal action of Council.
The city attorney and city manager are directed to take appropriate steps to pursue the
introduction of appropriate legislation before the General Assembly.
1
1
SO RESOLVED,
This t ' day of
A'ITEST:
Vivian Woods, Clerk of Council
2009.
1
STATE OF GEORGIA
COUNTY OF CHATHAM )
AFFIDAVIT
PERSONALLY appeared before the undersigned attesting officer, duly
authorized to administer oaths,
who after
being duly sworn, deposes, and on oath states the following:
(1) I was the presiding officer of a meeting of the Tybee Island City Council held on `
the day of p� , 2009.
(2) That it is my understanding that O.C.G.A. §50- 14 -4(b) provides as follows:
When any meeting of an agency is closed to the public pursuant to
subsection (a) of this Code section, the chairperson or other person
presiding over such meeting shall execute and file with the official
minutes of the meeting a notarized affidavit stating under oath that the
subject matter of the meeting or the closed portion thereof was devoted to
matters within the exceptions provided by law and identifying the specific
relevant exception.
(3) The subject matter of the closed meeting or closed portion of the meeting held on
the
\i.41
of 4
, 2009, which was closed for the
purposes) o e_kp c.NLiNs.■ (tt
as allowed by
§O.C.G.A., Title 50, Chapter 14, was devoted to matters within those exceptions
and as provided by law.
(4) Any unrelated matters which were mentioned or attempted to be offered for
discussion during the closed portion of the meeting were ruled out of order and
not discussed.
1
1
5) This affidavit is being executed for the purpose of complying with the mandate of
O.C.G.A. §50- 14 -4(b) that such an affidavit be executed.
This day of 2009.
I y ,
Sworn to and sub cribed before
Me 's I 2-$1 day of
, 2009