HomeMy Public PortalAboutMinutes_City Council Regular Meeting_08162022 CITY COUNCIL REGULAR MEETING
IONA CITY HALL
AUGUST 16,2022—7:00 P.M.
PRESENT: Mayor Dan Gubler, Council President Rob Geray, Council Member Michael
Thompson, Council Member Peter Wadsworth, Council Member Evan Mann, City Attorney
Andrew Rawlings, Public Works Director Zech Prouse and City Clerk/Treasurer Keri West.
ABSENT: None.
VISITORS: Jennifer Crofts, Rebecca Blackson, Michelle Tolman, Shawn Tolman, Rebekah
Brinkerhoff, Aubrey Dokos and Steven Ellsworth.
Mayor Gubler welcomed everyone and Council Member Thompson led the Pledge of
Allegiance. A roll call was taken by Clerk West to open the meeting.
CONSENT AGENDA: City Council Work Meeting and Regular Meeting Minutes of July 19,
2022 were reviewed. Council reviewed the finance reports for the period ending July 31, 2022
(83% of the fiscal year elapsed). The City had $2,688,174.68 in the bank and routine bills had
been paid, "Exhibit A".
Mayor Gubler entertained a motion. Council Member Thompson made a motion to approve the
consent agenda as presented. Council Member Wadsworth seconded the motion. All in favor.
Motion carried.
ITEMS OF BUSINESS:
Discussion of 2023 City Events, Rylea Farrens — Rylea Farrens approached the podium and
stated for the current fiscal year, the City has brought in approximately $23,000 in sponsorships
for events and spent approximately $24,000. She continued and stated she has provided the
Council with a spreadsheet of expected expenses for the 2023 events. Assistant Farrens stated
she would like to continue doing "Movies in the Park" as they were well attended this summer
with over 100 people at each event. However, her volunteer was not able to do it in August, so
she would like to get feedback from the Council on doing it during the winter as an indoor
activity in the City Building gym. Council President Geray asked the capacity of the gym. Clerk
West stated she believes it is approximately 300. Assistant Farrens stated they would ask guests
to bring their own chairs and blankets,just like they do for the summer"Movies in the Park". No
Council Members opposed this idea.
Assistant Farrens expressed the need for the City to purchase additional sound system equipment
to use during City events for announcements to be heard throughout the park. She continued and
stated she did purchase two new large speakers this year that were used by the stage during City
events. She continued and explained various options to have speakers throughout the park that
can broadcast one signal from a central location. Council Members also offered input and
suggestions such as permanent speakers on light poles and rechargeable speakers that are not
required to be plugged in during an event. Clerk West urged the Council to consider hiring a
company or qualified individual if they decide to complete this project on a larger scale.
Assistant Farrens stated she can try to find sponsors to help with the cost of this specifically and
recognizing them by putting their logo on the side of the speakers. Mayor Gubler rejected this
IONA CITY COUNCIL REGULAR MEETING—AUGUST 16, 2022
idea and stated he does not want any advertising for sponsors or other companies on City owned
equipment. Council President Geray stated he can offer recommendations for companies to do
the sound system in the park.
Assistant Farrens stated this year's Halloween Carnival is being mostly organized and run by a
student at Thunder Ridge High School that is doing that as her senior project. She then continued
and explained increases and decreases in anticipated expenses for upcoming events.
Assistant Farrens then discussed social media platforms and hot topics that patrons have
requested info about such as fiber internet, the Iona Library, etc. Council President Geray asked
if the City Facebook page has been successful. Assistant Farrens stated the City page is
continually getting new followers and believes a lot of the public receives their information from
social media. Clerk West stated the City's website has had many improvements and is much
more user friendly also.
Public Hearing; Approval of Fiscal Year 2023 Annual Appropriations Ordinance (Ord.
280-08-22) —Mayor Gubler stated this has been discussed in previous meetings and asked if any
audience members had any questions or comments about this ordinance. No response. Mayor
Gubler then closed the Public Hearing portion of this agenda item.
Mayor Gubler entertained a motion. Council President Geray made a motion to approve
Ordinance No. 280-08-22, an Ordinance entitled the Annual Appropriation Ordinance for the
Fiscal Year beginning October 1, 2022, and ending on September 30, 2023, appropriating the
sum of $3,213,999 to defray expenses and liabilities of the City of Iona for said fiscal year,
authorizing a levy of a sufficient tax upon the taxable property and specifying the objects and
purpose for which said appropriation is made. Council President Geray also moved to dispense
with the rule of reading the proposed ordinance in full and on three separate occasions. Council
Member Wadsworth seconded the motion. A roll call vote was taken:
Council President Geray: YES Council Member Thompson: YES
Council Member Wadsworth: YES Council Member Mann: YES
Public Hearing; Annexation Ordinance & Initial Zoning —Ellsworth & Associates, PLLC;
Harvest Cove; a Subdivision located on the North side of Iona Road to the East side of the
Elim Estates Subdivision (Ord. 281-08-22) — Mayor Gubler stated the Final Plat has already
been approved, so this is the approval of the actual ordinance to annex the property into the City
of Iona and to set the initial zoning of said property.
Mayor Gubler stated this is a Public Hearing and asked if anyone from the audience is for or
against this ordinance. No response. Mayor Gubler then closed the Public Hearing portion of this
agenda item.
Council President Geray asked Director Prouse if he has any concerns regarding this ordinance.
Director Prouse stated he has no issues with the annexation ordinance. Attorney Rawlings asked
if the applicants have signed the updated annexation agreement. Clerk West confirmed the
Council did approve the annexation agreement at last month's meeting with conditions and the
applicant has accepted those conditions and signed the annexation agreement.
2
IONA CITY COUNCIL REGULAR MEETING—AUGUST 16, 2022
Mayor Gubler entertained a motion. Council Member Thompson made a motion to approve
Ordinance No. 281-08-22, an Ordinance annexing certain lands to the City of Iona, Idaho;
describing these lands; establishing the initial zoning for such lands; requiring the filing of the
Ordinance and amended City map and amended legal description of the City with the appropriate
county and state authorities; and establishing an effective date. Council Member Thompson also
moved to dispense with the rule of reading the proposed ordinance in full and on three separate
occasions. Council Member Mann seconded the motion. A roll call vote was taken:
Council President Geray: YES Council Member Wadsworth: YES
Council Member Thompson: YES Council Member Mann: YES
Approval of additional Water & Sewer Hook-Up Location for Harvest Cove Subdivision —
Mayor Gubler stated this agenda item cannot be discussed at this meeting because the City has
not received the required review and feedback from the City Engineer.
Mayor Gubler entertained a motion. Council President Geray made a motion to table this item
until the next City Council Meeting. Council Member Mann seconded the motion. All in favor.
Motion carried.
Discussion of Contract with Bonneville County Library District —Attorney Rawlings stated
he drafted this original version of the contract with feedback from the City staff. He also stated
this is more of a template with the intention of discussing specific items tonight that may need to
be changed. Clerk West stated this is a discussion item, but the approval needs to take place in
September to adhere to the September 30`h deadline of when the current contract ends with the
Idaho Falls Public Library (IFPL). She also stated she has emailed this version of the contract to
the Bonneville County Library District (BCLD) and they are present tonight to give feedback.
Mayor Gubler asked BCLD members if they had any items on the contract they would like to
discuss. Michelle Tolman, Director of BCLD, stated she thought the overall contract was
satisfactory, but there are a couple of items that she would like to have clarified. Mrs. Tolman
stated BCLD is in agreement that the books Iona will be providing will need to be housed at the
Iona Library,but will be allowed to be transported to other libraries when requested and returned
to the Iona Library when turned back in. She stated this is briefly mentioned in the contract but
needs to be clarified. Mrs. Tolman also stated the contract requires approval for BCLD to hold
events in the Iona Library. Attorney Rawlings stated the contract allows them to use the library
space to "run the library", which he would consider events as part of"running the library". He
continued and stated he does not think approval needs to be obtained for events in the library
space, rather other parts of the building. Clerk West agreed. Mayor Gubler then stated the City
Council has authorized the purchase of new bookshelves that will be delivered within the next 6
weeks. Mrs. Tolman requested the City to ask for volunteers using the City newsletter and social
media to help with organizing and cataloging books for the Iona Library. Clerk West agreed and
offered to allow BCLD to use the Council Chambers and the City internet to organize and
catalog books, rather than doing all of that work at the Ammon Branch and transporting the
items to Iona.
Clerk West stated she has received questions regarding the contract and asked for clarification on
a couple of items. She asked whether BCLD will be required to pay rent to the City of Iona for
3
IONA CITY COUNCIL REGULAR MEETING—AUGUST 16, 2022
use of the space. Mayor Gubler and all Council Members agreed they do not want to charge rent.
Attorney Rawlings confirmed the current version of the contract does not require rent, but does
include a clause where the City could impose a rent charge if the contract is terminated and
BCLD does not vacate the space in due time. Clerk West stated if there is no rent being charged,
she thinks there should be something included in the contract that states BCLD will provide
something to the City of Iona each year of additional value. She continued and stated the City of
Iona will be providing the space, the bookshelves, and books all without compensation from
BCLD. Members of the audience stated the service to transport books from the other locations to
the Iona Library does have a cost associated with it. Clerk West stated she understands that, but
the residents of Iona are helping to pay for that with the money they are paying to the district, as
well as paying for the space and materials the City is providing from their property taxes.
Council President Geray agreed and stated the costs of services are being spread out amongst all
the district patrons, but BCLD is not paying rent to the City of Iona like they are for the other
locations. Mrs. Tolman stated she is not opposed to that idea, but asked how the City would like
to see that addressed. She continued and asked if BCLD gave new books to the Iona Library each
year if they would then be owned by the City of Iona. Council President Geray stated he is not
concerned with that, but does recognize there is a cost savings associated with the Iona Library
that is being spent at other locations. Mrs. Tolman stated if the City of Iona does not want BCLD
to manage the Iona Library, they can take a step back. Council Member Mann stated that is not
what the City of Iona would like to do. Mrs. Tolman stated BCLD is trying to create a cohesive
library system between all the locations. Discussion continued regarding the contract specifying
services or items of value to offset the expenses paid by the City of Iona.
Jennifer Crofts with BCLD spoke up and stated the history of the contract negotiations between
BCLD and IFPL. She continued and stated she voted to continue the contract with IFPL to
enable BCLD to have more time and information to separate themselves from IFPL in the near
future. Mayor Gubler stated the City Council has already heard all of the events that took place
in the past between BCLD and IFPL and is not interested in rehashing the past. He continued and
stated the City will address the concerns that have been brought up tonight and will have an
updated version of the contract to approve at next month's meeting. Council Member Mann
stated he would be happy to take this over for Clerk West and will work with BCLD directly on
the contract negotiations. Clerk West agreed.
Resolution to increase spending limit for Mayor and Public Works Director (Resolution
2022-02)—Attorney Rawlings stated he drafted this Resolution as requested by the City Council
at last month's Council Meeting. He continued and stated there are individual points enumerated
in the resolution that specify the situations that would allow the Mayor to authorize purchases up
to $10,000. Attorney Rawlings clarified that purchases up to $10,000 that are not captured in the
budget and arise in between Council Meetings would require the City Treasurer or another
Council Member's approval. Mayor Gubler asked the Council if anyone had questions. No
response.
Mayor Gubler entertained a motion. Council President Geray made a motion to approve
Resolution No. 2022-02, a Resolution authorizing the payment of regularly occurring or pre-
approved invoices to the City of Iona upon ratification of one elected official and one employee
within the City Treasurer's Office, subject to updating Item 2(B)(i) to $10,000. Council Member
Thompson seconded the motion. All in favor. Motion carried.
4
IONA CITY COUNCIL REGULAR MEETING—AUGUST 16, 2022
STAFF REPORTS: Clerk West stated the September Council Meeting will be held on the 4th
Tuesday, which is September 27th. She continued and stated this change is because she will be
attending the annual Association of Idaho Cities conference. Clerk West also stated she will be
earning her Certified Municipal Clerk awarded by the State of Idaho. She also stated the Iona
Days event was a huge success and expressed gratitude to Assistant Farrens and other City staff.
Director Prouse stated chip sealing was completed today and they will be sweeping the roads in
approximately 2 weeks to remove the excess gravel. He also stated the parking lot of the City
Building is currently torn up to replace a water line to the City Park for the drinking fountain.
Director Prouse also reported they were able to find a new Public Works vehicle and it has been
purchased.
Council Member Wadsworth stated nothing to report.
Council President Geray, Mayor Gubler, Council Members Thompson and Mann all expressed
appreciation for the successful Iona Days event.
SUGGESTED AGENDA ITEMS: None.
Meeting Adjourned at 7:49 p.m.
COUNCIL APPROVED: September 27, 2022 J
Dan Gubler, ayor
ATTEST: fiAl
Keri West, City erk/Treasurer
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City of lona Check Register-Iona Page: 1
Check Issue Dates:8/1/2022-8/31/2022 Sep 08,2022 10:54AM
Report Criteria:
Report type: Summary
GL Period Check Issue Date Check Number Payee Description GL Account Amount
08/22 08/01/2022 19489 CITY OF POCATELLO Water Rights Lease Agreement 20 514820 3,043.04
08/22 08/01/2022 19490 AMERICAN CONSTRUCTION SUPPLY&REN Marking Paint 104711 31.96
08/22 08/01/2022 19491 APG WEST PAYMENT PH-FY2023 Budget 104155 216.70
08/22 08/01/2022 19492 ASSOCIATION OF IDAHO CITIES City Membership dues 514165 1,131.80
08/22 08/01/2022 19493 BONNEVILLE METROPOLITAN PLANNING 0 BMPO Unified Planning Work Loc 104713 460.00
08/22 08/01/2022 19494 FALLS PLUMBING SUPPLY,INC. Shop Supplies 104711 327.74
08/22 08/01/2022 19495 IDAHO TRAFFIC SAFETY,INC. Rent Candles 104713 1,420.00
08/22 08/01/2022 19496 MOUNTAIN WEST RENTALS-IF Concrete Mixer Rental 104730 140.80
08/22 08/03/2022 19497 A-CORE CONCRETE SPECIALISTS TENNIS COURT CORE DRILL 104820 6,329.00
08/22 08/03/2022 19498 C-A-L-RANCH STORES Shop Supplies 104711 36.98
08/22 08/03/2022 19499 CITY OF IONA City water usage/bill 104711 539.00
08/22 08/08/2022 19501 ALLEN ELDRIDGE Building Inspections 104720 1,500.00
08/22 08/08/2022 19502 GREG MCBRIDE Mech&Plumbing Inspections 104720 205.00
08/22 08/08/2022 19503 KENDALL SUPERSTORE 2022 CHEVY SILVERADO 2500 515010 .00 V
08/22 08/08/2022 19504 KENDALL SUPERSTORE 2022 CHEVY SILVERADO 2500 515010 42,152.00
08/22 08/08/2022 19505 KENDALL SUPERSTORE READING 8'SERVICE BODY 515010 11,655.00
08/22 08/08/2022 19506 BMC WEST LLC Concrete mix 514710 295.97
08/22 08/08/2022 19507 DIGLINE,INC. Utility Locator Monthly Fee 514710 69.19
08/22 08/08/2022 19508 INTERMOUNTAIN GAS CO. Natural gas 514175 55.15
08/22 08/08/2022 19509 IONA BONNEVILLE SEWER DISTRICT City Bldg.sewer fees 514710 540.00
08/22 08/08/2022 19510 NETBACK,LLC Data Backup 5GB 104150 75.00
08/22 08/08/2022 19511 PSI ENVIRONMENTAL Dumpster-3548 N.Main 104711 234.33
08/22 08/08/2022 19512 VEGA'S REPAIR,LLC REPAIRS TO 2006 GMC SIERRA 514710 254.94
08/22 08/08/2022 19513 VERIZON WIRELESS Cell phones-Randy 104955 297.26
08/22 08/11/2022 19514 INTERNAL REVENUE SERVICE PAYROLL TAX ADJUSTMENT 03/ 104120 33.61
08/22 08/16/2022 19515 CHEMSEARCH Contract Water Treatment Progra 514710 210.35
08/22 08/16/2022 19516 CORE&MAIN PVC Pipe 514710 294.72
08/22 08/16/2022 19517 FALLS PLUMBING SUPPLY,INC. Shop Supplies 514710 351.07
08/22 08/16/2022 19518 FORSGREN ASSOCIATES,INC. Generator Design, Fiber,Tennis D 104163 5,880.00
08/22 08/16/2022 19519 H.D.FOWLER CO. City Park Supplies 104712 751.87
08/22 08/16/2022 19520 Hailey Jacobsen lona Day Raffle Recipient 104770 352.00
08/22 08/16/2022 19521 MARJORIE FOSTER REFUND WATER OVERPAYMEN 011075 31.61
08/22 08/16/2022 19522 PORTER'S OFFICE PRODUCTS Custom Envelopes 514150 395.24
08/22 08/16/2022 19523 PRO RENTAL&SALES,INC. Edger Blade&Oil 104712 30.83
08/22 08/16/2022 19524 RANDY HOMER REIMBURSEMENT FOR RECRE 104955 154.92
08/22 08/16/2022 19525 ROCKY MTN.POWER Street Lights 104713 151.43
08/22 08/17/2022 19526 FRANKLIN FIXTURES 50%DEP BOOKSHELVES FOR L 104820 11,061.50
08/22 08/18/2022 19527 TETON RIDGE HOLDINGS,LLC SUNRISE ACRES SUBDIVISION 514720 ' 9,700.00
08/22 08/18/2022 19528 FALLS PLUMBING SUPPLY,INC. Sprinkler Parts for Parks 104712 665.49
08/22 08/18/2022 19529 H.D.FOWLER CO. Valve Box&Digging Bar 104712 562.41
08/22 08/18/2022 19530 HOLDEN KIDWELL HAHN&CRAPO P.L.L.C. Hours in Excess of Mo.retainer 104160 852.00
08/22 08/18/2022 19531 PREMIER PAVING ASPHALT REPAIRS-Steele&Da 104713 750.00
08/22 08/23/2022 19537 AAA SEWER SERVICE Pumped Septic tanks at Pioneer P 104712 624.00
08/22 08/23/2022 19538 CITY OF IDAHO FALLS TREASURER OFFICE DISPATCH SERVICES-2ND PMT. 104680 4,561.19
08/22 08/23/2022 19539 CORE&MAIN Couplings for Shop 514710 26.92
08/22 08/23/2022 19540 dBTronix,LLC Digital Recording and Labor 514820 1,912.50
08/22 08/23/2022 19541 FALLS PLUMBING SUPPLY,INC. Sprinkler Parts for Parks 104712 106.37
08/22 08/23/2022 19542 GREG MCBRIDE Mech&Plumbing Inspections 104720 470.00
08/22 08/23/2022 19543 HOME DEPOT CREDIT SERVICES Sealant&Shop Supplies 514710 144.13
08/22 08/23/2022 19544 NORTHERN TOOL&EQUIPMENT 1 Year Membership Renewal 104711 39.99
08/22 08/23/2022 19545 ROCKY MTN.POWER Street Lights 104713 12,860.70
08/22 08/23/2022 19546 SCREEN GRAPHICS,INC. Flag Football&Softball Shirts 104955 856.34
08/22 08/23/2022 19547 SENSKE LAWNTECH Country Haven Park Summer Law 104712 113.00
08/22 08/23/2022 19548 SPARKLIGHT Internet-Office 104150 158.89
M=Manual Check,V=Void Check
City of lona Check Register-Iona Page: 2
Check Issue Dates:8/1/2022-8/31/2022 Sep 08,2022 10:54AM
GL Period Check Issue Date Check Number Payee Description GLAccount Amount
08/22 08/24/2022 19549 JASON RALPH REFUND FOR 10U FALL SOFTB 103750 504.00
08/22 08/29/2022 19550 A-1 RENTAL-REXBURG Porta Potties-City Parks 07/13-07 104712 220.00
08/22 08/29/2022 19551 CORE&MAIN City Park Supplies 104712 25.02
08/22 08/29/2022 19552 ICRMP Liability Insurance 104170 5,700.50
08/22 08/29/2022 19553 ID DEPT.OF ENVIRONMENTAL QUALITY Public Drinking Water System Fee 514710 3,316.00
08/22 08/29/2022 19554 NAPAAUTO PARTS Blow Gun&Brake Line 104711 47.14
08/22 08/29/2022 19555 PEAK ALARM Qtrly Security alarm monitoring 104150 125.55
08/22 08/31/2022 19556 JAKE DENNING REFUND WATER OVERPAYMEN 011075 36.35
08/22 08/31/2022 19557 JERRY CRAVENS REFUND WATER OVERPAYMEN 011075 22.13
08/22 08/31/2022 19558 KOLTEN BATES REFUND WATER OVERPAYMEN 011075 18.97
08/22 08/31/2022 19559 TJ BUTTARS REFUND WATER OVERPAYMEN 011075 7.90
08/22 08/31/2022 19560 VANESSA GRAHAM REFUND WATER OVERPAYMEN 011075 36.35
08/22 08/31/2022 19561 WADE LEAVITT REFUND WATER OVERPAYMEN 011075 42.71
08/22 08/31/2022 19562 CORE&MAIN City Park Supplies 104712 7,053.08
08/22 08/31/2022 19563 FALLS PLUMBING SUPPLY,INC. Latching Solenoid Valves 514710 154.92
08/22 08/31/2022 19564 RMT EQUIPMENT Blades 104712 198.89
08/22 08/31/2022 19565 TETON MICROBIOLOGY LAB Water tests 514710 84.00
Grand Totals: 142,707.45
Summary by General Ledger Account Number
GLAccount Debit Credit Proof
01-1075 196.02 .00 196.02
01-2010 .00 196.02- 196.02-
10-2010 26,903.50 102,452.19- 75,548.69-
10-37-50 504.00 .00 504.00
10-41-20 33.61 .00 33.61
10-41-50 490.66 .00 490.66
10-41-55 216.70 .00 216.70
10-41-60 426.00 .00 426.00
10-41-63 1,880.00 .00 1,880.00
10-41-65 588.40 .00 588.40
10-41-70 2,850.25 .00 2,850.25
10-41-75 285.17 .00 285.17
10-46-80 4,561.19 .00 4,561.19
10-47-11 1,631.21 .00 1,631.21
10-47-12 4,950.93 .00 4,950.93
10-47-13 3,268.40 .00 3,268.40
10-47-20 2,216.43 .00 2,216.43
10-47-30 140.80 .00 140.80
10-47-70 352.00 .00 352.00
10-47-90 4,850.00 .00 4,850.00
10-48-20 18,346.75 .00 18,346.75
10-49-55 1,052.69 .00 1,052.69
10-50-10 53,807.00 26,903.50- 26,903.50
51-2010 26,903.50 93,866.24- 66,962.74-
51-41-50 346.88 .00 346.88
51-41-60 426.00 .00 426.00
51-41-65 543.40 .00 543.40
51-41-70 2,850.25 .00 2,850.25
51-41-75 11,475.15 .00 11,475.15
51-41-80 4,000.00 .00 4,000.00
51-47-10 11,568.27 .00 11,56 8.27
M=Manual Check,V=Void Check
City of lona Check Register-lona Page: 3
Check Issue Dates:8/1/2022-8/31/2022 Sep 08,2022 10:54AM
GLAccount Debit Credit Proof
51-47-20 4,850.00 .00 4,850.00
51-48-20 3,999.29 .00 3,999.29
51-50-10 53,807.00 26,903.50- 26,903.50
Grand Totals: 250,321.45 250,321.45- .00
Dated: 27 S • ,2 z
Mayor:
City Council:
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Report Criteria:
Report type: Summary
M=Manual Check,V=Void Check