HomeMy Public PortalAbout01-11-21 Agenda Regular Meeting
Interim Town Clerk and Human Resources Technician Sarah Kimrey
101 E. Orange St., PO Box 429, Hillsborough, NC 27278
919-296-9443 | sarah.kimrey@hillsboroughnc.gov
www.hillsboroughnc.gov | @HillsboroughGov
Board of Commissioners Agenda | 1 of 3
Agenda
Board of Commissioners
7 p.m. Jan. 11, 2021
Town of Hillsborough YouTube channel
Due to current public health concerns, the Board of Commissioners will conduct this meeting remotely using
Zoom. The public can view and listen to the meeting via live streaming video on the town’s YouTube channel. Two
methods for public comment are available, with detailed instructions provided at the bottom of this agenda:
• Written submittals by website contact form
• Speaking during the remote meeting (Preregistration is required.)
Compliance with the American with Disabilities Act interpreter services and/or special sound equipment is
available on request. If you are disabled and need assistance with reasonable accommodations, call the Town
Clerk’s Office at 919-296-9443.
Please use the bookmark feature to navigate and view the item attachments.
1. Public charge
The Hillsborough Board of Commissioners pledges to the citizens of Hillsborough its respect. The board asks
citizens to conduct themselves in a respectful, courteous manner with the board and with fellow citizens. At
any time should any member of the board or any citizen fail to observe this public charge, the mayor or the
mayor’s designee will ask the offending person to leave the meeting until that individual regains personal
control. Should decorum fail to be restored, the mayor or the mayor’s designee will recess the meeting until
such time that a genuine commitment to this public charge is observed.
2. Audience comments not related to the printed agenda
3. Agenda changes and approval
4. Presentations
A. Employee Service Milestone Awards
5. Appointments
A. Committee appointments review – mayor and commissioners
B. Tourism Board — Reappoint Mark Bateman to a Restaurant/Pub Seat for term expiring Dec. 14, 2022
C. Tourism Development Authority— Reappoint Mark Bateman to Tourism Board seat for a term expiring
Jan. 31, 2022
6. Items for decision ― consent agenda
A. Minutes
1. Regular meeting Dec. 14, 2020
B. Miscellaneous budget amendments and transfers
Board of Commissioners Agenda | 2 of 3
C. Proclamation declaring January as National Mentoring Month
D. Proclamation declaring Jan. 12, 2021 as Dr. Kizzmekia “Kizzy” Corbett Day in Hillsborough
E. COVID Paid Sick Leave
7. Items for decision ― regular agenda
A. Conceptual project introduction and process discussion – potential tax credit
B. Reconsideration of Order to close two unopened rights of way on the west side of Lakeshore Drive due to
written comments received following the public hearing
C. Loading Zone and 15-Minute Parking on West King Street
D. NCLM Legislative Policy Goals for the 2021-2022 Biennium
E. Ordinance prohibiting discrimination within the Hillsborough town limits
F. Hot topics for work session Jan. 25, 2021
8. Updates
A. Board members
B. Town manager
C. Staff (written reports in agenda packet)
9. Adjournment
Public Comment Instructions
For items not on the agenda, agenda items and public hearings
Public Comment ― Written
Members of the public may provide written public comment by submitting it via the Board of Commissioners
contact form by noon the day of the meeting. Public hearing comments may be submitted for 24 hours
following a public hearing. Members of the Board of Commissioners, town manager, assistant town
manager/planning director and town clerk will receive all comments submitted.
When submitting the comment, include the following:
• Date of the meeting
• Agenda item you wish to comment on (Example: 5.C)
• Your name, address, email and phone number
Public Comment ― Verbal
Members of the public can indicate they wish to speak during the meeting by contacting the town clerk using the
town clerk contact form no later than noon the day of the meeting.
When submitting the request to speak, include the following:
• Date of the meeting
• Agenda item you wish to speak on (Example: 5.C)
• Your name, address, email and phone number (The phone number must be the number you plan to call in
from if participating by phone.)
Prior to the meeting, speakers will be emailed a Zoom participant link to be able to make comments during the
live meeting. Speakers may use a computer (with camera and/or microphone) or phone to make comments.
Speakers using a phone for comments must use the provided PIN/password number.
Board of Commissioners Agenda | 3 of 3
The public speaker’s audio and video will be muted until the board gets to the respective agenda item. Individuals
who have pre-registered will then be brought into the public portion of the meeting one at a time.
If a member of the public encounters any concerns prior to the meeting related to speaking, please contact
Interim Town Clerk and Human Resources Technician Sarah Kimrey at 919-296-9443.
Board of Commissioners
Agenda Abstract Form
Meeting Date: Jan. 11, 2021
Department: Administration
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only AGENDA ITEM #
4.A
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Sarah Kimrey, Interim Town Clerk/Human Resources Technician
ITEM TO BE CONSIDERED
Subject:
Employee Service Milestone Awards
Attachment(s):
1. List of the 17 employees reaching 5-year service milestones in 2020
Brief Summary:
This is the eighth year of the town’s employee milestone program. Each January, employees who reached a five-year
service milestone in the prior year are recognized for their dedication and tenure. Employees will receive a certificate,
Town of Hillsborough coin signifying their years of service, and a $75 bonus to celebrate their milestone, such as
having dinner out.
Action Requested:
N/A
ISSUE OVERVIEW
Background Information & Issue Summary:
None
Financial Impacts:
N/A
Staff Recommendations/Comments:
N/A
Town of Hillsborough
Service Milestone Recipients
January 2020
Employee Position Department Milestone
Bell, Mark Commissioner Governing Body 5
Campbell, Shannan Economic Development Planner Planning 5
Carnes, Keri Financial Analyst Accounting 5
Dodson, Graham Equipment Operator II Street 5
King, Danielle Senior Administrative Support Specialist Police-Administration 5
Miller, Troy Backflow/Fog Specialist Water Distribution 5
Rickard, Jonathan Web Developer/Assistant PIO Administration 5
Hampton, Duane Chief of Police Police-Administration 10
Painter, Lacy Utility Maintenance Supervisor Water Distribution 10
Scarboro, Keith Utility mechanic I Water Distribution 10
Jacobs, Waddell Utility Maintenance Technician III Water Distribution 15
Moore, Frank Fleet Mechanic Fleet Maintenance 15
Foster, Scott Master Police Officer Police-Patrol 20
Matthews, Tereasa Master Police Officer Police-Investigations & C 20
Moore, David Safety & Risk Manager Safety & Risk Management 20
Parker, Buddy Police Sergeant Police-Administration 25
Glasgow, Carolyn Accounting Technician Accounting 35
Board of Commissioners
Agenda Abstract Form
Meeting Date: Jan. 11, 2021
Department: Board of Commissioners
Public Hearing: Yes No
For Clerk’s Use Only AGENDA ITEM #
5.A
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Sarah Kimrey, Interim Town Clerk
ITEM TO BE CONSIDERED
Subject:
Committee appointments review – mayor and commissioners
Attachment(s):
1. Committee Seat Appointments 2020-2021
Brief Summary:
The board is being asked to review and confirm committee seat and alternate appointments for 2021. The attached
list is unchanged from 2020.
Action Requested:
Review and confirm board appointments; determine if any adjustments are needed.
ISSUE OVERVIEW
Background Information & Issue Summary:
N/A
Financial Impacts:
N/A
Staff Recommendations/Comments:
N/A
Town of Hillsborough
Board of Commissioners
Committee Appointments
2020-2021
Mayor Pro Tem - Mark Bell
Committee Appointment Frequency Time Meetings/
Year
Board Representative
Community Home Trust Monthly 2nd Thurs 6 p.m.8 Bell
Durham-Chapel Hill-Carrboro Metropolitan Planning
Organization Board Monthly 2nd Wed 9 a.m.11 Weaver/Bell (alternate)
Family Success Alliance Advisory Council Bimonthly 3rd Mon 2 p.m.6 Hughes
Fire Department Relief Fund Lloyd
Hillsborough Parks and Recreation Board Monthly 3rd Tues 7 p.m.12 English
Hillsborough Tourism Board Monthly 1st Mon 5:30 p.m.12 Hughes
Hillsborough Water and Sewer Advisory Committee Monthly 1st Thurs 7 p.m.12
Weaver (Jan.), English (Feb.), Bell (Mar.),
Weaver (Apr.), Hughes (May), Ferguson
(June), English (Jul.), Lloyd (Aug.),
Hughes (Sept.), Bell (Oct.), Lloyd (Nov.),
Ferguson (Dec.)
Intergovernmental Collaboration Work Group Periodic Weaver/Bell
Orange County HOME Review Committee Quarterly a.m.4 Ferguson (New name Housing Collaborative
Orange County Intergovernmental Parks Work Group Quarterly 2nd Wed 5:30 p.m.3 English
Orange County Transit Plan Policy Steering Committee Bell
Orange County Visitors Bureau Monthly 3rd Wed 8 a.m.10 Bell
Orange County Climate Committee English
Orange County Food Council Bell
Orange County Partnership to End Homelessness
(OCPEH)Monthly 1st Wed 5:30 p.m.11 Ferguson
Orange Rural Fire Department Monthly 3rd Thurs 12 Lloyd
Solid Waste Advisory Group (SWAG)Monthly Hughes/English
Hillsborough Tourism Development Authority (TDA)Quarterly 4 Hughes
TJCOG Board of Delegates Bimonthly 4th Wed 5:30 p.m.6 Ferguson/Hughes (alternate)
Upper Neuse River Basin Association (UNRBA)Quarterly 3rd Wed 9:30 a.m.4 Weaver
Inactive committees If reactivated, mayor will attend or appoint
representative
TBA
TBA
Quarterly as needed
TBA
Day of
Week
TBD
TBA
TBD
TBA
Approved: 12/9/19
Board of Commissioners
Agenda Abstract Form
Meeting Date: Jan. 11, 2021
Department: Planning/ED
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only AGENDA ITEM #
5.B
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Shannan Campbell, Economic Development Planner
ITEM TO BE CONSIDERED
Subject:
Tourism Board - Reappoint Mark Bateman to a Restaurant/Pub Tourism for term expiring Dec. 14, 2022
Attachment(s):
1. Bateman original application
Brief Summary:
At the Dec. 15, 2020 Tourism Board meeting the board voted unanimously to recommend re-appointment of Mr.
Bateman to a Restaurant/Pub Seat representing Hot Tin Roof.
Action Requested:
Re-appoint Mark Bateman in the vacant Restaurant/Pub Seat on the Tourism Board with a term expiring Dec. 14,
2022.
ISSUE OVERVIEW
Background Information & Issue Summary:
None
Financial Impacts:
None
Staff Recommendations/Comments:
None
Advisory Board Application
If you are a Town of Hillsborough resident, at least 18 years old and willing to volunteer your time and expertise to your
community, please complete this form.
Name:
Mark Bateman
Home address:
311 St Marys Rd
Home phone number:
919 619 6773
Email address:
mbateman@nc.rr.com
Place of employment:
Duke
Birth date:
June 4, 1959
Ethnic origin:
Caucasian
Boards you would be willing to serve on:
Tourism Board
(Must own or operate restaurant or must reside, own property or be employed in town)
Reason for wanting to serve:
Life long resident who wants to see the town continue to grow and become a destination spot in the Triangle.I feel Hillsborough
has its own unique identity in the area, and through the Tourism Board, I can help shape that. I'm very much want to see
Hillsborough progress, while holding on to historical roots. In other words, I want to embrace our history, not be restricted by it.
Work experience:
Owner/Operator Critics Choice 20+
years.
Managing Member Santosha Corp, A Servicemaster franchise 5 years
Managing Memeber Hillsborough Bar Group LLC, dba Hot Tin Roof 4 years
Educational experience:
Orange High School Hillsborough NC Class of '77
UNC-CH Chapel Hill NC
BS Industrial Relations w/Econ
Class of '83
How you heard about this opportunity:
Current volunteer
Agreement:
✓ I have been advised that I am committing to attend the volunteer board's regular meetings. Attendance at the regular meetings
shall be considered a prerequisite for maintaining membership on the board. The Board of Commissioners may declare a vacancy
on the board because of non-attendance.
Board of Commissioners
Agenda Abstract Form
Meeting Date: Jan. 11, 2021
Department: Planning/Econ Dev
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only AGENDA ITEM #
5.C
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Shannan Campbell, Economic Development Planner
ITEM TO BE CONSIDERED
Subject:
Tourism Development Authority— Reappoint Mark Bateman to Tourism Board seat for a term expiring Jan. 31, 2022
Attachment(s):
1. Mark Bateman’s Original Tourism Board Application
Brief Summary:
Mr. Bateman currently serves as an active member of the Tourism Board serving in a ‘restaurant/pub’ seat. At the
Tourism Board meeting on Dec. 15, 2020 the board unanimously voted to recommend the re-appointment of
Bateman to the TDA seat reserved for “individuals who are currently active in the promotion of the travel and tourism
in the town” with a term ending Jan. 31, 2022.
Action Requested:
Appointment of Mark Bateman to the TDA for a term ending Jan. 31, 2022.
ISSUE OVERVIEW
Background Information & Issue Summary:
None
Financial Impacts:
None
Staff Recommendations/Comments:
None
Advisory Board Application
If you are a Town of Hillsborough resident, at least 18 years old and willing to volunteer your time and expertise to your
community, please complete this form.
Name:
Mark Bateman
Home address:
311 St Marys Rd
Home phone number:
919 619 6773
Email address:
mbateman@nc.rr.com
Place of employment:
Duke
Birth date:
June 4, 1959
Ethnic origin:
Caucasian
Boards you would be willing to serve on:
Tourism Board
(Must own or operate restaurant or must reside, own property or be employed in town)
Reason for wanting to serve:
Life long resident who wants to see the town continue to grow and become a destination spot in the Triangle.I feel Hillsborough
has its own unique identity in the area, and through the Tourism Board, I can help shape that. I'm very much want to see
Hillsborough progress, while holding on to historical roots. In other words, I want to embrace our history, not be restricted by it.
Work experience:
Owner/Operator Critics Choice 20+
years.
Managing Member Santosha Corp, A Servicemaster franchise 5 years
Managing Memeber Hillsborough Bar Group LLC, dba Hot Tin Roof 4 years
Educational experience:
Orange High School Hillsborough NC Class of '77
UNC-CH Chapel Hill NC
BS Industrial Relations w/Econ
Class of '83
How you heard about this opportunity:
Current volunteer
Agreement:
✓ I have been advised that I am committing to attend the volunteer board's regular meetings. Attendance at the regular meetings
shall be considered a prerequisite for maintaining membership on the board. The Board of Commissioners may declare a vacancy
on the board because of non-attendance.
Board of Commissioners
Agenda Abstract Form
Meeting Date: Jan. 11, 2021
Department: Administration
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only AGENDA ITEM #
6.A
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Sarah Kimrey, Interim Town Clerk
ITEM TO BE CONSIDERED
Subject:
Minutes
Attachment(s):
1. Regular meeting Dec. 14, 2020
Brief Summary:
None
Action Requested:
Approve minutes of the Board of Commissioners regular meeting Dec. 14, 2020.
ISSUE OVERVIEW
Background Information & Issue Summary:
None
Financial Impacts:
None
Staff Recommendations/Comments:
Approve minutes as presented.
Minutes
Board of Commissioners
7 p.m. Dec. 14, 2020
Town of Hillsborough YouTube channel
Present: Mayor Jenn Weaver and commissioners Mark Bell, Robb English, Kathleen Ferguson, Matt Hughes and
Evelyn Lloyd
Staff: Assistant to the Town Manager/Deputy Budget Director Jen Della Valle, Police Chief Duane Hampton,
Assistant Town Manager/Planning Director Margaret Hauth, Town Attorney Bob Hornik, Interim Town
Clerk/Human Resources Technician Sarah Kimrey, Town Manager Eric Peterson, Finance Director Daphna
Schwartz, Utilities Director Marie Strandwitz and Public Space Manager Stephanie Trueblood
Absent (excused): None.
Opening of the meeting
Mayor Jenn Weaver opened the meeting at 7 p.m.
1. Public Charge
Weaver did not read the public charge but acknowledged that all would try to abide by it.
2. Audience comments not related to the printed agenda
There was none.
3. Agenda changes and approval
Motion: Commissioner Kathleen Ferguson moved to approve the agenda as presented. Commissioner
Mark Bell seconded.
Vote: The motion passed upon a unanimous vote of 5-0. Ayes: Commissioners Bell, Robb English,
Ferguson, Matt Hughes and Evelyn Lloyd. Nays: None.
4. Public hearings
A. Potential closure of two unopened rights of way shown as Hall Avenue and Lakeshore Drive extension on
recorded maps
Weaver opened the public hearing.
Planning Director Margaret Hauth shared a site map and explained that the 60-foot right of way would be
split in half, north to south, and given to two adjacent residential property owners. Also, Orange County
Schools would receive a portion adjacent to Central Elementary School.
Ezequiel Espitia, one of the neighboring property owners, asked if staff recommended Option 2 in the agenda
packet.
Hauth then shared the options and explained that the board had to choose an option that would not landlock
Espitia’s property. Option 1 would be to close Hall Avenue only west of Lakeshore Drive extension so that 315
Lakeshore Drive retains legal access to Lakeshore Drive. Option 2 would close more of the right of way, closing
Dec. 14, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 1 of 26
DRAFT
Hall Avenue west of Lakeshore Drive Extension and closing Lakeshore Drive Extension south of the extension
but leaves Espitia a way to retain a legal access to his property.
Espitia said he would want to acquire the portion of land that would belong to the school district.
Hauth said the school district did not seem to make property decisions quickly.
Hughes asked how many more streets Hauth had identified that do not really exist.
Hauth said the town has addressed most of these during her tenure with the town. She thinks there are fewer
than five remaining.
Motion: Hughes moved to close the public hearing. Ferguson seconded.
Vote: The motion passed upon a unanimous vote of 5-0. Ayes: Commissioners Bell, English, Ferguson,
Hughes and Lloyd. Nays: None.
Tom Range, an adjacent property owner, addressed the board. He asked questions about taxes on the newly
acquired property, which Hauth answered.
B. Installment financing contract to fund a Peterbilt Garbage Truck
Weaver opened the public hearing for this item.
Finance Director Daphna Schwartz said the purchase of a garbage truck was in the approved budget for 2021.
Weaver asked why items such as garbage trucks were financed.
Town Manager Eric Peterson answered that it helped keep expenses steady over time.
Motion: Ferguson moved to close the public hearing for this item. Lloyd seconded.
Vote: The motion passed upon a unanimous vote of 5-0. Ayes: Commissioners Bell, English, Ferguson,
Hughes and Lloyd. Nays: None.
5. Presentations
Fiscal Year 2020 Comprehensive Annual Financial Report (CAFR) and independent audit report
April Adams, with accounting firm Cherry Bekaert, gave a presentation. She reported that the town had
received a favorable audit report.
6. Appointments
A. Tourism Board — Appoint Nic Beery to a two-year term ending Dec. 14, 2022
B. Tourism Development Authority — Reappoint Dani Black to a term ending Jan. 31, 2022
C. Historic District Commission — Reappoint Max Dowdle to a term ending Dec. 31, 2023
D. Planning Board — Appoint Chris Austin to first term, ending Nov. 30, 2023
Motion: Ferguson moved to appoint and reappoint as presented in items 6A through 6D. Hughes
seconded.
Vote: The motion passed upon a unanimous vote of 5-0. Ayes: Commissioners Bell, English, Ferguson,
Hughes and Lloyd. Nays: None.
Dec. 14, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 2 of 26
DRAFT
7. Items for decision ― consent agenda
A. Minutes
1. Joint Public Hearings Aug. 20, Sept. 17, Oct. 15, and Oct. 19, 2020
2. Regular meeting Nov. 9, 2020
3. Work session Nov. 23, 2020 (canceled)
B. Miscellaneous budget amendments and transfers
C. CARES Act Funding Redirection
D. Resolution to approve installment financing of a Peterbilt Garbage Truck
E. Memorandum of Agreement Renewal with Orange County for Fairview Park
F. Orange County Historical Museum Lease
G. Town code amendment to Article VI, Sec. 6-29 regarding parking pads
H. Resolution exempting Eno River Floating Dock from Mini-Brooks Act requirements for qualification-based
selection
I. Resolution to adopt Title VI policy to prohibit discrimination in programs, services and activities receiving
federal financial assistance
Hughes requested that Item 7F be approved separately because he wished to be excused from voting on that
item due to a conflict of interest. Hughes explained that he sits on the board of directors for the Orange
County Historical Museum.
There was some discussion about whether Hughes’ concern was a true conflict of interest.
Town Attorney Bob Hornik said the Hillsborough boards allow a member to be excused from voting whether
the conflict is real or perceived, with a vote from the board.
Motion: Bell moved to approve all items except 7F on the consent agenda. Ferguson seconded.
Vote: The motion passed upon a unanimous vote of 5-0. Ayes: Commissioners Bell, English, Ferguson,
Hughes and Lloyd. Nays: None.
Motion: Bell moved to excuse Hughes from voting on Item 7F. English seconded.
Vote: The motion passed upon a unanimous vote of 4-0. Ayes: Commissioners Bell, English, Ferguson
and Lloyd. Nays: None.
Motion: Ferguson moved to approve Item 7F as presented. Bell seconded.
Vote: The motion passed upon a unanimous vote of 4-0. Ayes: Commissioners Bell, English, Ferguson
and Lloyd. Nays: None.
8. Items for decision ― regular agenda
A. Order regarding the closure of two unopened rights of way on the west side of Lakeshore Drive
Motion: Ferguson moved to approve Option 2. Bell seconded.
Vote: The motion passed upon a unanimous vote of 5-0. Ayes: Commissioners Bell, English, Ferguson,
Hughes and Lloyd. Nays: None.
B. Decisions related to the East Village at Meadowlands development application
1. Water and Sewer Extension Contract
Dec. 14, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 3 of 26
DRAFT
Utilities Director Marie Strandwitz and those involved with or affected by the project joined the virtual
meeting including Tim Smith of Summit Design and Engineering, Richard Turlington or Habitat for Humanity of
Orange County, and neighboring property owners Marie Nadworny and Alexandra Bursuc.
Strandwitz said some language had been added to the water and sewer extension contract. The final utilities
plan had not yet been reviewed. She had no objections to the project. Her department is working on serving
two homeowners (the Nadwornys and the Bursucs) outside the development with sewer services. One does
not yet use town water, which is a requirement to have town sewer service.
Motion: Ferguson moved to approve the contract. Lloyd seconded.
Vote: The motion passed upon a unanimous vote of 5-0. Ayes: Commissioners Bell, English, Ferguson,
Hughes and Lloyd. Nays: None.
2. Ordinance annexing
Motion: Ferguson moved to approve the ordinance regarding annexation. Hughes seconded.
Vote: The motion passed upon a unanimous vote of 5-0. Ayes: Commissioners Bell, English, Ferguson,
Hughes and Lloyd. Nays: None.
3. Consistency finding and ordinance zoning the property Residential Special Use
Motion: Ferguson moved to approve the consistency finding and the ordinance zoning the property
Residential Special Use. Hughes seconded.
Vote: The motion passed upon a unanimous vote of 5-0. Ayes: Commissioners Bell, English, Ferguson,
Hughes and Lloyd. Nays: None.
4. Resolution regarding Special Use Permit application for 76 townhomes
Motion: Hughes moved approval of the resolution. Ferguson seconded.
Vote: The motion passed upon a unanimous vote of 5-0. Ayes: Commissioners Bell, English, Ferguson,
Hughes and Lloyd. Nays: None.
C. Resolution granting a Special Use Permit for Waterstone Fire and EMS station
Motion: Hughes moved approval of the resolution. Ferguson seconded.
Vote: The motion passed upon a unanimous vote of 5-0. Ayes: Commissioners Bell, English, Ferguson,
Hughes and Lloyd. Nays: None.
D. Informational update regarding Efland Station project under review by Orange County
Hauth noted that there would be an opportunity for public comments before the Orange County Board of
Commissioners the following evening.
Hughes shared that some Hillsborough Tourism Board members hoped that the project would draw visitors to
Hillsborough, but he is skeptical that it would do so.
Ferguson said creating more conversation may not be helpful.
Dec. 14, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 4 of 26
DRAFT
Bell said he has traffic concerns. He would like to convey to the Orange County Board of Commissioners that
the Hillsborough Board of Commissioners has questions.
Hughes expressed concern about gas storage underground in an area with so many residential wells.
Ferguson said the corridor from Greensboro to Raleigh is developing and will be a megapolis. Mebane will be
larger than Cary. There is a larger conversation that needs to take place to be sure that Hillsborough melds
into the greater community, supporting our residents and the surrounding area.
Weaver suggested that topic on an agenda for the next joint meeting with the county elected officials.
Hauth answered questions from the board. She has a high level of confidence that this application is as safe as
it can be regarding water quality, fire, stormwater and environmental regulations. Regarding transportation,
the project will be an inconvenience to those who use the U.S. 70 connector. She doesn’t know if it would
draw tourism to Hillsborough. She is aware that there is an Efland Small Area plan but because Hillsborough’s
water and sewer boundary is not involved, she is not familiar with the plan. The board should read the
documents before stating whether it agrees with the plans. Mebane is undertaking planning process
regarding how to grow in Orange County. The property is in the Orange County Primary Service Area.
English said he could see the project generating traffic and he couldn’t say whether gas pumps are needed
there.
Weaver said while project approval is Orange County’s decision, she is concerned about the signal this project
sends with regards to fossil fuels and climate change. She wonders how it impacts future opportunities for
development in that area. Other Buc’cees have created traffic nightmares. She is worried about how that exit
would be affected because now it keeps some traffic off Churton Street. Also, the community has spent
months talking about the importance of smaller, local businesses. She would be wary of an entryway that
feels generic. She is hearing from the board concerns about traffic and the watershed.
Hughes said the Tourism Board could raise some good aspects of the project and Hillsborough Board of
Commissioners could raise some concerns.
Ferguson said it is appropriate to raise some concerns but what is heard is “no” and not the reasons why. We
need new jobs, she added.
Hughes wondered if there is more time than submitting public comment the following day.
Weaver said she would draft a letter, circulate it for edits, and submit it the following day.
E. Update on participatory budgeting
Assistant to the Town Manager/Deputy Budget Director Jen Della Valle gave a brief history and overview of
participatory budgeting. She noted that larger governments can offer many locations for people to give input.
She said it would be challenging for Hillsborough to implement this type of budget process right now due to
lack of funds, the implementation of new budget software, and budget strategic planning that is currently
underway.
Dec. 14, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 5 of 26
DRAFT
Ferguson expressed support for participatory budgeting on Hillsborough’s scale.
Hughes said he is passionate about participatory budgeting and acknowledged that there would likely be low
participation the first couple of years.
Bell expressed interest in starting this in a couple of years.
Weaver said scale is important.
F. Update on Comprehensive Sustainability Plan consultant selection and schedule
Public Space Manager Stephanie Trueblood reported that there were six bids from reputable firms. The
chosen firm is VHB, a Raleigh consulting company. The company feels the project can be completed in 18
months.
The board expressed enthusiasm for the project and schedule.
G. Consideration of Travel and Professional Development Policy for the Board of Commissioners
Motion: Ferguson moved to adopt the policy. English seconded.
Vote: The motion passed upon a unanimous vote of 5-0. Ayes: Commissioners Bell, English, Ferguson,
Hughes and Lloyd. Nays: None.
9. Updates
A. Board members
Board members gave brief updates about committees and boards on which they serve.
B. Town manager
There was no oral update.
C. Staff (written reports in agenda packet)
Chief Duane Hampton shared that the Police Department would be distributing toys at the Fairview Police
Substation and also offer a holiday light display.
10. Adjournment
Motion: Hughes moved to adjourn at 10:19 p.m. Ferguson seconded.
Vote: The motion passed upon a unanimous vote of 5-0. Ayes: Commissioners Bell, English, Ferguson,
Hughes and Lloyd. Nays: None.
Respectfully submitted,
Sarah E. Kimrey
Interim Town Clerk
Dec. 14, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 6 of 26
DRAFT
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2020-2021
DATES: 12/14/2020 TO 12/14/2020
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
10-00-9990-5300-000 CONTINGENCY
12/14/2020 250,000.00 -30,000.00To cover budget software 20353 153,454.00EBRADFORD
10-10-4200-5300-320 SUPPLIES - OFFICE
12/14/2020 2,200.00 -400.00To cover garbage truck financing ad 20323 1,800.00EBRADFORD
10-10-4200-5700-743 CAPITAL - SOFTWARE
12/14/2020 29,600.00 30,000.00To cover budget software 20352 59,600.00EBRADFORD
10-10-4400-5300-120 ADVERTISING
12/14/2020 0.00 400.00To cover garbage truck financing ad 20324 400.00EBRADFORD
10-10-6300-5300-154 MAINTENANCE - GROUNDS
12/14/2020 209,184.00 -3,000.00To cover tree removal 20335 206,184.00EBRADFORD
10-10-6300-5300-156 MAINTENANCE - TREES
12/14/2020 16,200.00 3,000.00To cover tree removal 20336 19,200.00EBRADFORD
10-20-5110-5400-910 DEBT SERVICE
12/14/2020 99,969.00 1.00To cover debt service 20349 99,970.00EBRADFORD
10-20-5120-5300-570 MISCELLANEOUS
12/14/2020 1,000.00 -2.00To cover debt service 20351 998.00EBRADFORD
10-20-5120-5400-910 DEBT SERVICE
12/14/2020 9,048.00 1.00To cover debt service 20350 9,049.00EBRADFORD
10-30-5800-5300-112 POSTAGE
12/14/2020 0.00 700.00To cover waste collection calendar postag 20328 700.00EBRADFORD
10-30-5800-5300-457 C.S./COMM.DUMP.COLL.
12/14/2020 800.00 -700.00To cover waste collection calendar postag 20325 100.00EBRADFORD
30-80-8130-5300-151 MAINTENANCE
12/14/2020 6,000.00 2,850.00WFER valve closure 20332 8,850.00JDELLAVALL
30-80-8200-5300-330 SUPPLIES - DEPARTMENTAL
12/14/2020 60,000.00 -20.00To cover collection renewal 20333 59,980.00EBRADFORD
30-80-8200-5300-530 DUES & SUBSCRIPTIONS
12/14/2020 2,000.00 20.00To cover collection renewal 20334 2,020.00EBRADFORD
30-80-9990-5300-000 CONTINGENCY
12/14/2020 300,000.00 -2,850.00WFER valve closure 20331 239,938.00JDELLAVALL
75-75-3870-3870-156 TRANS FR W/S US BUS 70 WTR PHASE I
12/14/2020 299,741.50 15,456.00To record water SDFs 20338 486,501.50EBRADFORD
12/14/2020 299,741.50 3,864.00To record water SDFs 20342 490,365.50EBRADFORD
12/14/2020 299,741.50 3,864.00To record water SDFs 20346 494,229.50EBRADFORD
75-75-6900-5970-928 TRAN TO UTL CAP IMP-US 70 PHASE I
12/14/2020 299,741.50 15,456.00To record water SDFs 20337 486,501.50EBRADFORD
12/14/2020 299,741.50 3,864.00To record water SDFs 20341 490,365.50EBRADFORD
12/14/2020 299,741.50 3,864.00To record water SDFs 20345 494,229.50EBRADFORD
76-76-3870-3870-155 TRAN FR W/S - COLLECT SYS REHAB
12/14/2020 1,008,106.50 9,729.00To record sewer SDFs 20340 1,155,122.50EBRADFORD
12/14/2020 1,008,106.50 3,243.00To record sewer SDFs 20344 1,158,365.50EBRADFORD
12/14/2020 1,008,106.50 3,243.00To record sewer SDFs 20347 1,161,608.50EBRADFORD
76-76-6900-5970-927 TRAN TO UTIL CAP IMP FD - COLL SYS
EBRADFORD 10:03:01AM12/08/2020
fl142r03
Page 1 of 2
GF -
Continency
Admin.
Admin.
Accounting
Public
Space
Public
Space
Police-
Patrol
Police-
I&CS
Police-
I&CS
Solid
Waste
Solid
Waste
WFER
WW
Collection
WW
Colletion
WSF-
Contingency
Water
SDF
Water
SDF
Sewer
SDF
Sewer
SDF
Dec. 14, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 7 of 26
DRAFT
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2020-2021
DATES: 12/14/2020 TO 12/14/2020
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
12/14/2020 1,008,106.50 9,729.00To record sewer SDFs 20339 1,155,122.50EBRADFORD
12/14/2020 1,008,106.50 3,243.00To record sewer SDFs 20343 1,158,365.50EBRADFORD
12/14/2020 1,008,106.50 3,243.00To record sewer SDFs 20348 1,161,608.50EBRADFORD
78,798.00
EBRADFORD 10:03:01AM12/08/2020
fl142r03
Page 2 of 2
APPROVED: 5/0
DATE: 12/14/20
VERIFIED: ___________________________________
Dec. 14, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 8 of 26
DRAFT
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2020-2021
DATES: 12/15/2020 TO 12/15/2020
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
10-00-9990-5300-000 CONTINGENCY
12/15/2020 250,000.00 -19,290.00To cover arc flash study 20357 134,164.00EBRADFORD
10-10-6600-5300-570 MISCELLANEOUS
12/15/2020 750.00 19,290.00To cover arc flash study 20358 20,040.00EBRADFORD
0.00
EBRADFORD 4:43:51PM12/09/2020
fl142r03
Page 1 of 1
GF-
Contingnecy
Safety &
Risk Mgmt
APPROVED: 5/0
DATE: 12/14/20
VERIFIED: ___________________________________
Dec. 14, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 9 of 26
DRAFT
Resolution Approving Financing Terms
WHEREAS: The Town of Hillsborough, North Carolina (the “Town”) has determined to purchase a 2020
Peterbilt Garbage Truck (the “Truck”), and the Finance Director has now presented a proposal for the financing of
such Truck.
BE IT THEREFORE RESOLVED, as follows:
1.The Town hereby determines to finance the Truck through U.S. Bancorp Government Leasing and
Finance, Inc. (USBGLF), in accordance with the proposal dated November 9, 2020. The amount financed shall not
exceed $300,000, the tax-exempt interest rate shall not exceed 1.44%, and the financing term shall not exceed five (5)
years from closing.
2.All financing contracts and all related documents for the closing of the financing (the “Financing
Documents”) shall be consistent with the foregoing terms. All officers and employees of the Town are hereby
authorized and directed to execute and deliver any Financing Documents, and to take all such further action as they
may consider necessary or desirable, to carry out the financing of the Truck as contemplated by the proposal and this
resolution.
3.The Finance Director is hereby authorized and directed to hold executed copies of the Financing
Documents until the conditions for the delivery of the Financing Documents have been completed to such officer's
satisfaction. The Finance Director is authorized to approve changes to any Financing Documents previously signed
by Town officers or employees, provided that such changes shall not substantially alter the intent of such documents
or certificates from the intent expressed in the forms executed by such officers. The Financing Documents shall be in
such final forms as the Finance Director shall approve, with the Finance Director’s release of any Financing Document
for delivery constituting conclusive evidence of such officer's final approval of the Document’s final form.
4.The Town shall not take or omit to take any action the taking or omission of which shall cause its
interest payments on the tax-exempt portion of this financing to be includable in the gross income for federal income
tax purposes of the registered owners of the interest payment obligations. For bank qualified transactions, the Town
hereby designates its obligations to make principal and interest payments under the Financing Documents as “qualified
tax-exempt obligations” for the purpose of Internal Revenue Code e
5.The Financing shall not be executed until 24 hours after the approval of this resolution AND that if
any written public comments are received during that time, the Hillsborough Town Board of Commissioners shall
reconvene to consider the comments and adopt a new resolution authorizing the Financing, consistent with NCGS
166A-19.24(e).
6.All prior actions of Town officers in furtherance of the purposes of this resolution are hereby ratified,
approved and confirmed. All other resolutions (or parts thereof) in conflict with this resolution are hereby repealed,
to the extent of the conflict. This resolution shall take effect immediately.
Approved this 14th day of December, 2020.
By: _________________________________ By: ____________________________________
(Clerk) (Mayor)
SEAL
Resolution #20201214-7.D
Dec. 14, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 10 of 26
DRAFT
Ordinance #20201214-7.G
AN ORDINANCE AMENDING Chapter 6, Parking Pads
SEC. 6-29
The Board of Commissioners of the Town of Hillsborough ordains:
Sec. 6-29. - Parking pads prohibited.
(a) The term "parking pad" shall be defined as an area constructed by a private person or entity in
the public right-of-way for the purpose of creating an area designed or intended for use as a
parking space for motor vehicles.
(b) Except as provided herein, no person or entity shall create or construct, or allow the creation or
construction of, any parking pad within the public right-of-way.
(c) All parking pads which existed as of March 9, 2015 (the "effective date") may remain, provided
that the parking pads are of sufficient dimension to accommodate the entire length and width of
the vehicle(s) (and all tires) parking on the parking pad. No portion of any vehicle parking on a
parking pad situated in the public right-of-way may extend beyond the footprint of the parking
pad, and no portion of any vehicle parked on a parking pad may extend or overhang into the
improved roadway area. No parking pad existing as of the effective date may be expanded or
altered in any way. Existing parking pads which do not meet these requirements must be
removed, and failure to remove non-compliant parking pads constitutes a violation of this
section.
(d) Upon the determination that a parking pad does not comply with this section, the public works
director or his designee will notify [the] owner of the property lying adjacent to the parking pad
in writing of the violation, including a clear written description of the necessary corrective
actions. This notice will be delivered by certified mail with a return receipt or personal delivery.
A certificate of mailing or a written certificate of personal delivery shall be kept with the town's
records concerning the violation. The property owner shall have 60 days from the date of the
notice to correct the violation and if corrective action has not been completed within such time,
the town may proceed with the abatement procedure in subsection (f) of this section.
(e) In the case where delivery of notice by certified mail or by personal delivery as provided by
subsection (d) above is unsuccessful, the public works director shall post a notice of violation
on the parking pad and place a certificate of posting in the town's record concerning the
violation. In such case, the property owner shall have 30 days to take corrective action. If
corrective action has not been taken within such time, the town may proceed with abatement
procedure described in subsection (f) of this section.
(f) The town may take one or more of the following actions to abate non-compliant parking pads:
a. Arrange for town staff to bring the property into compliance, the cost of which work
(including the town's expenses for labor, equipment, and materials) shall be assessed
against the property owner; or
b. Arrange for a private contractor to bring the property into compliance for a negotiated
fee, the amount of which shall be assessed against the property owner.
Dec. 14, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 11 of 26
DRAFT
Ordinance #20201214-7.G
(g) The public works director shall send written notice of the town's intention to take corrective
action and cost of such action at least five business days (not including Saturdays, Sundays or
legal holidays) before corrective action is taken.
(h) The cost of such corrective action, unless paid by the property owner, shall be a lien on the
adjoining property and the town may enforce and collect the amount due as provided by law.
(i) The town may consider requests for new parking pads only in situations where there is no
reasonable alternative for parking at an existing residence. The following circumstances must
exist on the property of the person requesting a parking pad in order for a property to be eligible
for parking pad consideration:
a. The street on which the property fronts is public and not bounded by curb and gutter. Streets
with roll curb may be considered acceptable.
b. There is no existing garage or carport, either attached or detached, at the property for which
a parking pad is requested.
c. The existing driveway on the property for which a parking pad is requested is less than 25
feet long and cannot be widened or lengthened without impacting an existing permanent
structure or a tree measuring 12” DBH or encroaching into a regulatory buffer or otherwise
protected area.
(j) Requests for new parking pads will be reviewed for consistency with the technical specifications
included in the application form by the impacted departments. If the application meets all standards,
an encroachment agreement will be placed on the consent agenda of the next town board meeting
for formal approval. The applicant will be required to record the encroachment agreement, on the
form provided by the town, in the Register of Deeds within 30 days of approval by the town board.
(k) The board may establish a reasonable fee for the review of parking pad request.
The foregoing ordinance having been submitted to a vote, receiving the following vote and was
duly adopted the 14th day of December, 2020.
Ayes: 5
Noes: 0
Absent or Excused: 0
(Prior Code, Sec 6-29; Ord. of 3-9-2015)
______________________________
Sarah E. Kimrey, Interim Town Clerk
Dec. 14, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 12 of 26
DRAFT
RESOLUTION EXEMPTING ENO RIVER FLOATING DOCK
FROM G.S. 143-64.31
WHEREAS, N.C.G.S. 143-64.31 requires the initial solicitation and evaluation of firms to perform
architectural, engineering, surveying, construction management-at-risk services, and design-
build services (collectively “design services”) to be based on qualifications and without
regard to fee;
WHEREAS, the town proposes to enter into one contract for design services for work on the Eno River
Floating Dock; and
WHEREAS, G.S. 143-64.32 authorizes units of local government to exempt contracts for design services
from the qualifications-based selection requirements of G.S. 143-64.31 if the estimated fee
is less than $50,000; and
WHEREAS, the estimated fee for design services for the above-described project is less than $50,000.
NOW, THEREFORE, THE BOARD OF COMMISIONERS OF THE TOWN OF HILLSBOROUGH RESOLVES:
Section 1. The above-described project is hereby made exempt from the provisions of G.S. 143-64.31.
Section 2. This resolution shall be effective upon adoption.
Adopted this 14th day of December, 2020, in Hillsborough, North Carolina.
SEAL
Jenn Weaver, Mayor
Hillsborough
ATTEST:
Sarah E. Kimrey, Interim Town Clerk
Resolution #20201214-7.H
Dec. 14, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 13 of 26
DRAFT
101 E. Orange St., Hillsborough, NC 27278
919-732-1270 | www.hillsboroughnc.gov | @HillsboroughGov
RESOLUTION TO ADOPT A TITLE VI POLICY FOR THE TOWN OF HILLSBOROUGH TO PROHBIT
DISCRIMINATION IN PROGRAMS AND SERVICES AND IN ACTIVITIES RECEIVING FEDERAL
FINANCIAL ASSISTANCE
WHEREAS, in 1964, Congress enacted the Civil Rights Act of 1964, which included that section
labeled Title VI which prohibits discrimination in any activity which is financed by federal funds
or receives federal financial assistance; and
WHEREAS, since the adoption of Title VI, additional federal regulations and court decisions
have further refined the definition of “federal financial assistance” and what entities are
affected and controlled by Title VI; and
WHEREAS; the Town of Hillsborough has no formal policy in place for defining and preventing
discrimination in the activities and for the entities Title VI affects; and
WHEREAS, the interpretation and application are not intuitive or readily understood, requiring
an understanding of what “federal financial assistance” might be in any particular situation and
what persons or entities must comply with Title VI; and
WHEREAS, a policy and procedure for reporting violations will provide guidelines for the town,
town departments and private persons and companies doing business with the town and
receiving federal financial assistance.
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Town of
Hillsborough that the attached “Title VI Policy” is hereby adopted as the official policy of the
Town of Hillsborough for applying, reporting and enforcing Title VI of the Civil Rights Act of
1964.
IT IS FURTHER RESOLVED that the town manager is authorized to approve this policy on a
yearly basis if no changes are made to it.
Adopted this 14th day of December, 2020
_____________________________
Jennifer Weaver, Mayor
Attest:
____________________________
Sarah Kimrey, Interim Town Clerk
Resolution #20201214-7.I
Dec. 14, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 14 of 26
DRAFT
101 E. Orange St., Hillsborough, NC 27278
919-732-1270 | www.hillsboroughnc.gov | @HillsboroughGov
Title VI Nondiscrimination Policy Statement
It is the policy of the Town of Hillsborough to ensure that no person shall, on the ground of
race, color, national origin, limited English Proficiency, income level, sex, sexual orientation,
age, or disability, be excluded from participation in, be denied the benefits of, or be otherwise
subjected to discrimination under any Town of Hillsborough program or activity, including,
where applicable, religion, as provided by Title VI of the Civil Rights Act of 1964, United States
Department of Transportation (DOT) Order 1050.2A, Title 49 Code of Federal Regulations (CFR)
Part 21, the Civil Rights Restoration Act of 1987, and other pertinent nondiscrimination
authorities.
The following practices are hereby prohibited throughout the Town of Hillsborough to comply,
at a minimum, with Title VI and related requirements:
•Denying to an individual any standard service or other program benefit without good
cause;
•Providing any service or other benefit to a person which is distinct in quantity or quality,
or is provided in a different manner, from that provided to others under the program;
•Subjecting a person to segregation or separate treatment in any part of a program;
•Restrictions in the enjoyment of any advantages, privileges, or other benefits enjoyed by
others;
•Methods of Administration, which, directly or through contractual relationships, would
defeat or substantially impair the accomplishment of effective nondiscrimination;
•Different standards, criteria, or other requirements for admission, enrollment, or
participation in planning, advisory, contractual or other integral activities;
•Acts of intimidation or retaliation, including threatening, coercing, or discriminating
against any individual for the purpose of interfering with any right or privilege secured
by any pertinent nondiscrimination law, or because he/she has made a complaint,
testified, assisted, or participated in any manner in an investigation, proceeding or
hearing;
•Discrimination in any employment resulting from a program, a primary objective of
which is to provide employment.
Resolution #20201214-7.I
Dec. 14, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 15 of 26
DRAFT
ORDER
Return to: Town of Hillsborough
P.O.Box 429
Hillsborough, NC 27278
TOWN OF HILLSBOROUGH BOARD OF COMMISSIONERS
ORDER CLOSING TWO UNOPENED Rights of Way
ON THE WEST SIDE OF LAKESHORE DRIVE PURSUANT TO
NORTH CAROLINA GENERAL STATUTE § 160A-299
WHEREAS, a request was made to the town of Hillsborough Board of Commissioners to permanently
close two unopened rights of way on the west side of Lakeshore Drive shown on recorded maps as Hall Avenue
and Lakeshore Drive extension;
WHEREAS, on December 14, 2020, the Hillsborough Town Board conducted a public hearing after
giving due notice thereof as required by North Carolina General Statutes Section 160A-299(a), at which all those
wishing to be heard on the issue were given an opportunity to speak.
NOW, THEREFORE, the Hillsborough Board of Commissioners find as follows:
1. It appears to the satisfaction of the Town Board that closing the unopened right of way known as
Hall Avenue west of Lakeshore Drive extension and closing the unopened right of way known as
Lakeshore Drive extension south of Hall Avenue, is not contrary to the public interest; and
2. No individual owning property in the vicinity of the portion of the rights of way to be closed will
be deprived of a reasonable means of ingress and egress to their property.
Based on the foregoing findings, it is ORDERED that the unopened right of way known as Hall Avenue
west of Lakeshore Drive extension and the unopened right of way known as Lakeshore Drive extension south of
Hall Avenue, shall be closed in accordance with North Carolina General Statutes § 160A-299(a) effective upon
the recording of an instrument in the Orange County Register of Deeds Office, as shown in plat book
page .
BE IT FURTHER ORDERED, that this Order and the related map shall not be finalized and available for
recording in the Orange County Register of Deeds until 24 hours after the approval of this Order AND that if any
written public comments are received during that time, the Hillsborough Board of Commissioners shall reconvene
to consider the comments and adopt a new Order, consistent with S.L. 2020-3, SB 704.
Dec. 14, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 16 of 26
DRAFT
WHEREFORE, the foregoing Order was put to a vote of the members of the Town of Hillsborough Board
of Commissioners on the 14th day of December, 2020, the result of which vote were as follows:
Ayes: 5
Noes: 0
Absent or Excused: 0
Dated: Dec. 14, 2020 ____________________________________
Sarah E. Kimrey, Interim Town Clerk
Dec. 14, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 17 of 26
DRAFT
Dec. 14, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 18 of 26
DRAFT
Dec. 14, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 19 of 26
DRAFT
Dec. 14, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 20 of 26
DRAFT
Dec. 14, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 21 of 26
DRAFT
Town Board’s Statement per N.C. Gen. Stat. 160A-383
The Town of Hills borough Town Board has received and reviewed the application of _
Highway 70 A, LLC _ to amend the Town of Hillsborough Zoning Map as follows (insert
general description of proposed amendment):
to zone approximately 10.89 acres on US 70 A east of Meadowlands as Residential Special
Use following annexation
The Hillsborough Town Board has determined that the proposed action is consistent with the
Town of Hillsborough’s comprehensive plan, and the Town Board’s proposed action on the
amendment is reasonable and in the public interest for the following reason(s):
• The zoning is filed concurrently with an annexation request. The area is located within
the town’s urban services boundary.
• The vicinity is designated as Mixed Density Residential Neighborhood in the Future
Land Use Plan. That designation establishes a density of 3-8 units per acre. The
development plan submitted with this request has a density of approximately 7 units per
acre.
Adopted by the Town of Hillsborough Board of Commissioners this 14th day of December,
2020.
Ayes: 5
Noes: 0
Absent or Excused: 0
Sarah E. Kimrey, Interim Town Clerk
Dec. 14, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 22 of 26
DRAFT
Resolution #20201214-8.B
TOWN OF HILLSBOROUGH BOARD OF COMMISSIONERS
RESOLUTION GRANTING A SPECIAL USE PERMIT SUBJECT TO
SPECIAL CONDITIONS AFFECTING 10.89 acres on US 70A east of Meadowlands
(OC PINs 9874-80-9603, 9874-81-6134, and 9874-81-8049)
WHEREAS, the Town of Hillsborough Board of Commissioners has received an application
from Hwy 70 A, LLC for a Special Use Permit to allow the development of approximately 10.89
acres of land on the south side of US 70 A, immediately east of Meadowlands as a townhome
community with 76 units and related parking and amenities; and
WHEREAS, the Town of Hillsborough Planning Board and the Board of Commissioners
conducted joint public hearings to consider the application on October 19, 2020 after giving
notice thereof as required by law; and
WHEREAS, at the aforesaid public hearings, the Applicant and all others wishing to be
heard in connection with the Application were given an opportunity to do so; and
WHEREAS, the Town of Hillsborough Planning Board has made its recommendation to the
Town of Hillsborough Board of Commissioners regarding the Application;
WHEREAS, the Town of Hillsborough Board of Commissioners has considered the
recommendation of the Planning Board and all the information and testimony presented to it at
the public hearings.
NOW, THEREFORE, BE IT RESOLVED by the Town of Hillsborough Board of Commissioners,
on motion of Matthew Hughes, seconded by Kathleen Ferguson, this 14th day of December, 2020
as follows;
1. The Board of Commissioners has considered all the information presented to it
both in support of and in opposition to the application at the October public hearing;
2. The Board of Commissioners finds that the requested permit is within its
jurisdiction according to the Table of Permissible Uses, that the application is complete, and that
if the proposed development is completed as proposed in the application, subject to the Special
Conditions attached hereto, it will comply with the requirements of the Unified Development
Ordinance.
3. The Special Conditions attached hereto are intended to preserve and/or promote
the health, safety and welfare of the surrounding areas and the Town of Hillsborough in general,
and to insure that the provisions established by Section 3.8 and 5.2.9.2 of the Unified
Development Ordinance are met.
Dec. 14, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 23 of 26
DRAFT
Resolution #20201214-8.B
4. Upon adoption of this Resolution, the Town of Hillsborough shall issue a Special
Use Permit in the standard form with the Special Conditions attached and notice of this decision
and issuance of the special use permit shall be transmitted forthwith in accordance with Section
3.8.16 of the Unified Development Ordinance.
5. The Special Conditions applying to this Special Use Permit are:
a. The application materials including but not limited to the site plan, building
elevations, and narrative presented at the October 19, 2020 public hearing,
plus the revised site plan sheets discussed at the November 19, 2020 Planning
Board meeting are those approved with this permit.
b. The five waivers requested in the application are granted.
c. The construction drawings submitted for the project will comply to the
ordinance requirements related to recreation requirements for attached
dwellings in terms of both points and age appropriate options. The applicant
may meet these requirements with a combination of land, improvements, and
fees in lieu.
d. Certificate of Adequate Public Schools issued by School Superintendent must
be provided to the town prior to the approval of a final plat for the
development or each phase within the development.
The foregoing Resolution was put to a vote of the Town of Hillsborough Board of
Commissioners, the results of which vote are as follows:
Ayes: 5
Noes: 0
Absent or Excused: 0
Dated: Dec. 14, 2020 ____________________________________
Sarah E. Kimrey, Interim Town Clerk
Dec. 14, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 24 of 26
DRAFT
Resolution #20201214-8.C
TOWN OF HILLSBOROUGH BOARD OF COMMISSIONERS
RESOLUTION GRANTING A SPECIAL USE PERMIT SUBJECT TO
SPECIAL CONDITIONS AFFECTING 2 acres at 350 College Park Road
(OC PIN 9873-24-1850)
WHEREAS, the Town of Hillsborough Board of Commissioners has received an application
from Orange Rural Fire Department for a Special Use Permit to allow the development of
approximately 2 acres of land at 350 College Park Road to develop a public safety station for the
department and Orange County Emergency Services; and
WHEREAS, the Town of Hillsborough Planning Board and the Board of Commissioners
conducted joint public hearings to consider the application on October 15, 2020 after giving
notice thereof as required by law; and
WHEREAS, at the aforesaid public hearings, the Applicant and all others wishing to be
heard in connection with the Application were given an opportunity to do so; and
WHEREAS, the Town of Hillsborough Planning Board has made its recommendation to the
Town of Hillsborough Board of Commissioners regarding the Application;
WHEREAS, the Town of Hillsborough Board of Commissioners has considered the
recommendation of the Planning Board and all the information and testimony presented to it at
the public hearings.
NOW, THEREFORE, BE IT RESOLVED by the Town of Hillsborough Board of Commissioners,
on motion of Matthew Hughes, seconded by Kathleen Ferguson, this 14h day of December, 2020
as follows;
1. The Board of Commissioners has considered all the information presented to it
both in support of and in opposition to the application at the October public hearing;
2. The Board of Commissioners finds that the requested permit is within its
jurisdiction according to the Table of Permissible Uses, that the application is complete, and that
if the proposed development is completed as proposed in the application, subject to the Special
Conditions attached hereto, it will comply with the requirements of the Unified Development
Ordinance.
3. The Special Conditions attached hereto are intended to preserve and/or promote
the health, safety and welfare of the surrounding areas and the Town of Hillsborough in general,
and to insure that the provisions established by Section 3.8 and 5.2.9.2 of the Unified
Development Ordinance are met.
Dec. 14, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 25 of 26
DRAFT
Resolution #20201214-8.C
4. Upon adoption of this Resolution, the Town of Hillsborough shall issue a Special
Use Permit in the standard form with the Special Conditions attached and notice of this decision
and issuance of the special use permit shall be transmitted forthwith in accordance with Section
3.8.16 of the Unified Development Ordinance.
5. The Special Conditions applying to this Special Use Permit are:
a. The application materials including but not limited to the site plan, building
elevations, and narrative presented at the October 15, 2020 public hearing.
b. The nine waivers requested by the applicant are granted.
The foregoing Resolution was put to a vote of the Town of Hillsborough Board of
Commissioners, the results of which vote are as follows:
Ayes: 5
Noes: 0
Absent or Excused: 0
Dated: Dec. 14, 2020 ____________________________________
Sarah E. Kimrey, Interim Town Clerk
Dec. 14, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 26 of 26
DRAFT
Board of Commissioners
Agenda Abstract Form
Meeting Date: Jan. 11 2021
Department: Administration - Budget
Public Hearing: Yes No
Date of Public Hearing: __________________________
For Clerk’s Use Only AGENDA ITEM #
6.B
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Emily Bradford, Budget Director
ITEM TO BE CONSIDERED
Subject:
Miscellaneous budget amendments and transfers
Attachment(s):
1.Description and explanation for budget amendments and transfers
Brief Summary:
To adjust budgeted revenues and expenditures, where needed, due to changes that have occurred since budget
adoption.
Action Requested:
Consider approving budget amendments and transfers.
ISSUE OVERVIEW
Background Information & Issue Summary:
N/A
Financial Impacts:
As indicated by each budget amendment.
Staff Recommendations/Comments:
To approve the attached list of budget amendments.
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2020-2021
DATES: 01/11/2021 TO 01/11/2021
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
10-00-3100-3101-216 2016 TAX LEVY
01/11/2021 0.00 5,024.00Adj to actual 20371 5,024.00EBRADFORD
10-00-3100-3101-217 2017 TAX LEVY
01/11/2021 0.00 13,311.00Adj to actual 20372 13,311.00EBRADFORD
10-00-3100-3101-218 2018 TAX LEVY
01/11/2021 0.00 4,084.00Adj to actual 20373 4,084.00EBRADFORD
10-00-3100-3101-219 2019 TAX LEVY
01/11/2021 35,000.00 -12,172.00Adj to actual 20374 22,828.00EBRADFORD
10-00-3110-3110-004 LOCAL OPTION SALES TAX (44)
01/11/2021 0.00 10.00Adj to actual 20377 10.00EBRADFORD
10-00-3110-3110-008 SOLID WASTE FEES
01/11/2021 0.00 110.00Adj to actual 20376 110.00EBRADFORD
10-00-3110-3115-001 PRIOR MOTOR VEHICLE LIC.FEE
01/11/2021 100.00 182.00Adj to actual 20378 282.00EBRADFORD
10-00-3200-3203-998 3% HOLDBACK OCCUPANCY TAX
01/11/2021 0.00 417.00Adj to actual 20379 417.00EBRADFORD
10-00-3200-3203-999 6% HOLDBACK FOOD & BEVERAGE
01/11/2021 0.00 5,212.00Adj to actual 20380 5,212.00EBRADFORD
10-00-3800-3800-350 MISCELLANEOUS
01/11/2021 20,000.00 9,219.00Adj to actual 20382 29,219.00EBRADFORD
10-00-3850-3850-000 INTEREST EARNED
01/11/2021 24,000.00 -21,060.00Adj to actual 20383 2,940.00EBRADFORD
10-00-3900-3900-000 FUND BALANCE APPROPRIATION
01/11/2021 551,313.00 -10,247.00Adj to actual 20375 794,786.89EBRADFORD
01/11/2021 551,313.00 5,685.00Adj to actual 20384 800,471.89EBRADFORD
10-00-9990-5300-000 CONTINGENCY
01/11/2021 250,000.00 -6,200.00To cover dump truck repair 20392 127,964.00EBRADFORD
01/11/2021 250,000.00 -3,000.00To cover facility repairs 20401 124,964.00EBRADFORD
01/11/2021 250,000.00 -5,000.00To cover minute prep services 20411 119,964.00JDELLAVALL
01/11/2021 250,000.00 -1,779.00To cover oil separator cleaning 20416 118,185.00EBRADFORD
10-10-4100-5300-040 AUDITOR FEES
01/11/2021 75,500.00 500.00To cover audit fees 20397 76,000.00EBRADFORD
10-10-4100-5300-570 MISCELLANEOUS
01/11/2021 4,750.00 -500.00To cover audit fees 20398 4,250.00EBRADFORD
10-10-4200-5100-020 SALARIES
01/11/2021 753,180.00 -4,331.00To cover recognition pay 20370 748,849.00EBRADFORD
10-10-4200-5300-581 RECOGNITION PAY
01/11/2021 0.00 4,331.00To cover recognition pay 20369 4,331.00EBRADFORD
10-10-4900-5300-467 C.S./MINUTES PREPARER
01/11/2021 0.00 5,000.00To cover minute prep services 20412 5,000.00JDELLAVALL
10-20-3400-3404-001 OPERATIONAL PERMITS - FIRE MARSHAL
01/11/2021 0.00 225.00Adj to actual 20381 225.00EBRADFORD
10-20-5100-5300-150 MAINTENANCE - BUILDING
EBRADFORD 12:30:40PM01/05/2021
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GF-Revenue
GF-Revenue
GF-Revenue
GF-Revenue
GF-Revenue
GF-Revenue
GF-Revenue
GF-Revenue
GF-Revenue
GF-Revenue
GF-Revenue
GF-Revenue
GF-
Contingency
Gov Body
Gov Body
Admin.
Admin.
Planning
GF-Revenue
PD-Admin.
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2020-2021
DATES: 01/11/2021 TO 01/11/2021
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
01/11/2021 22,383.00 3,000.00To cover facility repairs 20402 26,288.00EBRADFORD
10-20-5110-5100-021 PERSONNEL EXPANSION - SALARIES
01/11/2021 0.00 -686.00Adj to actual 20386 -686.00EBRADFORD
10-20-5110-5100-030 BONUS PAY
01/11/2021 2,100.00 686.00Adj to actual 20385 2,786.00EBRADFORD
01/11/2021 2,100.00 2,000.00To cover field officer training 20414 4,786.00EBRADFORD
10-20-5110-5300-330 DEPARTMENTAL SUPPLIES
01/11/2021 15,500.00 -472.00Adj to actual 20388 22,529.16EBRADFORD
10-20-5110-5300-450 C.S./MOBILE DATA TERMINALS
01/11/2021 4,650.00 472.00Adj to actual 20387 5,122.00EBRADFORD
10-20-5120-5100-010 OVERTIME COMPENSATION
01/11/2021 8,000.00 -2,000.00To cover field officer training 20413 6,000.00EBRADFORD
10-30-5550-5300-113 LICENSE FEES
01/11/2021 4,526.00 1,600.00To cover diagnostic tool license fee 20429 6,126.00EBRADFORD
10-30-5550-5300-150 MAINTENANCE - BUILDING
01/11/2021 4,935.00 1,779.00To cover oil separator cleaning 20415 6,714.00EBRADFORD
10-30-5550-5300-170 STREET VEHICLE REPAIR
01/11/2021 26,000.00 790.00To cover overage 20389 21,277.00EBRADFORD
01/11/2021 26,000.00 6,200.00To cover dump truck repair 20391 27,477.00EBRADFORD
01/11/2021 26,000.00 -1,600.00To cover diagnostic tool license fee 20430 25,877.00EBRADFORD
10-30-5550-5300-180 SANITATION VEHICLE REPAIR
01/11/2021 45,000.00 -790.00To cover overage 20390 44,210.00EBRADFORD
10-30-5550-5300-330 DEPARTMENTAL SUPPLIES
01/11/2021 24,646.00 -1.00To cover debt service overage 20418 24,645.00EBRADFORD
01/11/2021 24,646.00 -33.00To cover alarm overage 20420 24,612.00EBRADFORD
10-30-5550-5300-350 UNIFORMS
01/11/2021 4,950.00 -4.00To cover overage 20396 4,946.00EBRADFORD
10-30-5550-5300-451 C.S./ALARM
01/11/2021 2,312.00 33.00To cover alarm overage 20419 2,345.00EBRADFORD
10-30-5550-5300-570 MISCELLANEOUS
01/11/2021 1,000.00 4.00To cover overage 20395 1,000.00EBRADFORD
10-30-5550-5400-910 DEBT/FLEET MAINT BLDG
01/11/2021 80,530.00 1.00To cover debt service overage 20417 80,531.00EBRADFORD
10-30-5600-5300-112 POSTAGE
01/11/2021 40.00 -1.00To cover debt service overage 20432 39.00EBRADFORD
10-30-5600-5400-910 DEBT SERVICE
01/11/2021 41,018.00 1.00To cover debt service overage 20431 41,019.00EBRADFORD
10-30-5700-5300-330 DEPARTMENTAL SUPPLIES
01/11/2021 2,000.00 2,000.00Adj to actual 20421 4,000.00EBRADFORD
10-30-5700-5300-570 MISCELLANEOUS
01/11/2021 1,000.00 -1,000.00Adj to actual 20422 0.00EBRADFORD
10-30-5700-5700-730 CAPITAL IMPROV./SIDEWALK REPAIR
01/11/2021 2,500.00 -1,000.00Adj to actual 20423 1,500.00EBRADFORD
EBRADFORD 12:30:40PM01/05/2021
fl142r03
Page 2 of 3
PD-Patrol
PD-Patrol
PD-Patrol
PD-Patrol
PD-I&CS
Fleet Maint.
Fleet Maint.
Fleet Maint.
Fleet Maint.
Fleet Maint.
Fleet Maint.
Fleet Maint.
Fleet Maint.
Fleet Maint.
Streets
Streets
Powell Bill
Powell Bill
Powell Bill
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2020-2021
DATES: 01/11/2021 TO 01/11/2021
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
10-30-5800-5300-320 SUPPLIES - OFFICE
01/11/2021 400.00 900.00To cover ink and office chair 20399 1,300.00EBRADFORD
01/11/2021 400.00 -419.00To cover overage 20426 881.00EBRADFORD
10-30-5800-5300-530 DUES & SUBSCRIPTIONS
01/11/2021 325.00 128.00To cover overage 20424 453.00EBRADFORD
10-30-5800-5300-570 MISCELLANEOUS
01/11/2021 500.00 291.00To cover overage 20425 791.00EBRADFORD
10-30-5800-5700-740 CAPITAL - VEHICLES
01/11/2021 310,000.00 -900.00To cover ink and office chair 20400 309,100.00EBRADFORD
30-70-5972-5972-002 TRANSFER TO WATER SDF RESERVE FUND
01/11/2021 0.00 206,080.00To record Water SDFs 20367 206,080.00EBRADFORD
30-70-5972-5972-003 TRANSFER TO SEWER SDF RESERVE FUND
01/11/2021 0.00 159,988.00To record Water SDFs 20368 159,988.00EBRADFORD
30-80-3500-3523-002 WATER SYSTEM DEVELOPMENT FEES
01/11/2021 0.00 206,080.00To record Water SDFs 20365 206,080.00EBRADFORD
30-80-3500-3525-002 SEWER SYSTEM DEVELOPMENT FEES
01/11/2021 0.00 159,988.00To record Sewer SDFs 20366 159,988.00EBRADFORD
30-80-7240-5300-338 SUPPLIES - DATA PROCESSING
01/11/2021 0.00 122.00Monitor for Customer Service Rep 20410 245.00JDELLAVALL
30-80-7240-5300-570 MISCELLANEOUS
01/11/2021 1,000.00 -122.00Monitor for Customer Service Rep 20409 1,051.00JDELLAVALL
35-30-5900-5300-570 MISCELLANEOUS
01/11/2021 2,000.00 -120.00To est budget for recognition pay 20428 1,053.00EBRADFORD
35-30-5900-5300-581 RECOGNITION PAY
01/11/2021 0.00 120.00To est budget for recognition pay 20427 120.00EBRADFORD
72-00-5100-3301-027 RESTRCITED REV-CHRISTMAS TOY DRIVE
01/11/2021 359.00 1,060.00To record donations 20360 1,319.00EBRADFORD
01/11/2021 359.00 900.00To record donations 20394 2,219.00EBRADFORD
72-20-5100-5300-350 CHRISTMAS TOY DRIVE EXPENDITURES
01/11/2021 359.00 1,060.00To record donations 20359 1,319.00EBRADFORD
01/11/2021 359.00 900.00To record donations 20393 2,219.00EBRADFORD
75-75-3870-3870-156 TRANS FR W/S US BUS 70 WTR PHASE I
01/11/2021 299,741.50 15,456.00To record Water SDFs 20361 509,685.50EBRADFORD
75-75-6900-5970-928 TRAN TO UTL CAP IMP-US 70 PHASE I
01/11/2021 299,741.50 15,456.00To record Water SDFs 20362 509,685.50EBRADFORD
76-76-3870-3870-155 TRAN FR W/S - COLLECT SYS REHAB
01/11/2021 1,008,106.50 9,729.00To record Sewer SDFs 20363 1,171,337.50EBRADFORD
76-76-6900-5970-927 TRAN TO UTIL CAP IMP FD - COLL SYS
01/11/2021 1,008,106.50 9,729.00To record Sewer SDFs 20364 1,171,337.50EBRADFORD
786,426.00
EBRADFORD 12:30:40PM01/05/2021
fl142r03
Page 3 of 3
Solid
Waste
Solid
Waste
Solid
Waste
Solid
Waste
WSF
WSF
WSF-
Revenue
WSF-
Revenue
Billing &
Collections
Billing &
Collections
Stormwater
Stormwater
Restricted
Revenues
Restricted
Revenues
Water
SDF
Water
SDF
Sewer
SDF
Sewer
SDF
Board of Commissioners
Agenda Abstract Form
Meeting Date: Jan. 11, 2021
Department: Board
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only AGENDA ITEM #
6.C
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Commissioner Kathleen Ferguson
ITEM TO BE CONSIDERED
Subject:
Proclamation declaring January as National Mentoring Month
Attachment(s):
1. Proclamation
Brief Summary:
See below.
Action Requested:
Approve proclamation declaring January as National Mentoring Month in Hillsborough.
ISSUE OVERVIEW
Background Information & Issue Summary:
January 2021 will mark the 19th anniversary of National Mentoring Month, an annual campaign to focus attention on
the need for mentors, as well as how each of us can work together to increase the number of mentors to help ensure
positive outcomes for our young people. The Town of Hillsborough honors volunteer mentors who support young
people by showing up for them every day and demonstrating their commitment to helping them thrive.
Financial Impacts:
None
Staff Recommendations/Comments:
As stated above.
PROCLAMATION
National Mentoring Month
January 2021
WHEREAS, January 2021 will mark the 19th anniversary of National Mentoring
Month, an annual campaign to focus attention on the need for mentors, as well as how
each of us can work together to increase the number of mentors to help ensure positive
outcomes for our young people; and
WHEREAS, the Town of Hillsborough, North Carolina, honors volunteer mentors
who support young people by showing up for them every day and demonstrating their
commitment to helping them thrive; and
WHEREAS, mentoring programs like MBSK Orange County and MentorNC make our
communities and our state stronger by driving impactful relationships that increase social
capital for young people and provide invaluable support networks; and
WHEREAS, during the COVID-19 pandemic, mentoring programs have stepped up
to fill gaps for young people and families, connecting them with resources and ensuring
that mentoring relationships continue virtually to ensure that physical distancing does not
mean social disconnection; and
WHEREAS, mentoring plays a pivotal role in career exploration and supports
workplace skills by helping young people set career goals, equips mentors with the skills
needed to support the professional growth of young people, and drives positive outcomes
for young people and businesses; and
WHEREAS, quality mentoring promotes healthy relationships and communication,
positive self-esteem, emotional well-being, and growth of young people and their
relationships with other adults; and
WHEREAS, students who meet regularly with their mentors are more than 52
percent less likely than their peers to skip a day of school; and
WHEREAS, youth who face an opportunity gap but have a mentor are 55 percent
more likely to be enrolled in college than those who did not have a mentor; and
WHEREAS, youth who meet regularly with their mentors are 46 percent less likely
than their peers to start using drugs and 27 percent less likely to start drinking; and
WHEREAS, almost half of today’s young adults report having a mentor in their youth
and those rates appear to have been rising steadily over the past several decades; and
WHEREAS, National Mentoring Month is the time of year to celebrate, elevate, and
encourage mentoring across our state and recruit caring adult mentors in Hillsborough,
North Carolina; and
NOW, THEREFORE, I, Jenn Weaver, mayor of the Town of Hillsborough, do hereby
proclaim January 2021 as National Mentoring Month in Hillsborough.
IN WITNESS WHEREOF, I have hereunto set my hand and caused this seal of the Town
of Hillsborough to be affixed this _________ day of __________ in the year __________.
Jenn Weaver, Mayor
Town of Hillsborough
Board of Commissioners
Agenda Abstract Form
Meeting Date: Jan. 11, 2021
Department: Board
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only AGENDA ITEM #
6.D
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Commissioner Matt Hughes
ITEM TO BE CONSIDERED
Subject:
Proclamation declaring Jan. 12, 2021 as Dr. Kizzmekia “Kizzy” Corbett Day in Hillsborough
Attachment(s):
1. Proclamation
Brief Summary:
See below.
Action Requested:
Approve proclamation declaring Jan. 12 as Dr. Kizzmekia “Kizzy” Corbett Day in Hillsborough.
ISSUE OVERVIEW
Background Information & Issue Summary:
Dr. Kizzmekia “Kizzy” Corbett was born in Hurdle Mills and raised in Hillsborough. She attended A.L.
Stanback Middle School and graduated from Orange High School. She earned a bachelor of science
degree in biological sciences and sociology from the University of Maryland, Baltimore County and
was conferred a doctorate in microbiology and immunology from the University of North Carolina
at Chapel Hill in 2014. Dr. Corbett’s research has been focused on the development of vaccines for
novel coronaviruses, including severe acute respiratory syndrome (SARS) and Middle East
respiratory syndrome (MERS). Dr. Corbett and her team at the National Institutes of Health
partnered with Moderna as part of Operation Warp Speed to develop a vaccine for COVID-19 in
record time and was recognized by President Donald Trump and the Coronavirus Task Force.
Financial Impacts:
None
Staff Recommendations/Comments:
As stated above.
PROCLAMATION
Dr. Kizzmekia “Kizzy” Corbett Day
Jan. 12, 2021
WHEREAS, Dr. Kizzmekia “Kizzy” Corbett was born in Hurdle Mills, North Carolina,
and raised in Hillsborough, North Carolina; and
WHEREAS, Dr. Corbett attended A.L. Stanback Middle School and graduated from
Orange High School; and
WHEREAS, Dr. Corbett earned a bachelor of science degree in biological sciences
and sociology from the University of Maryland, Baltimore County; and
WHEREAS, Dr. Corbett was conferred a doctorate in microbiology and immunology
from the University of North Carolina at Chapel Hill in 2014; and
WHEREAS, upon receiving her doctorate, Dr. Corbett joined the National Institutes
of Health with a research focus on the mechanisms of viral pathogens and host immunity;
and
WHEREAS, Dr. Corbett’s research has been focused on the development of vaccines
for novel coronaviruses, including severe acute respiratory syndrome (SARS) and Middle
East respiratory syndrome (MERS); and
WHEREAS, Dr. Corbett recognized that COVID-19 was a coronavirus and similar to
the SARS virus, allowing she and her team to understand how to tackle vaccine
development; and
WHEREAS, Dr. Corbett and her team at the National Institutes of Health partnered
with Moderna as part of Operation Warp Speed to develop a vaccine for COVID-19 in
record time; and
WHEREAS, due to the work of Dr. Corbett, the Food and Drug Administration
granted Moderna an emergency use authorization for vaccinations; and
WHEREAS, the work of Dr. Corbett and her team was recognized by President
Donald Trump and the Coronavirus Task Force; and
WHEREAS, Dr. Anthony Fauci has publicly praised the work of Dr. Corbett on the
development of a coronavirus vaccine; and
WHEREAS, Dr. Corbett has used her position as a prominent Black scientist to
educate the public about COVID-19 generally but also the Black community specifically;
and
WHEREAS, the Board of Commissioners recognizes the work of Dr. Corbett in
leading the way against the COVID-19 global pandemic as a member of our greater
Hillsborough community and recognizes the role of young people and public schools in
shaping the future of our nation; and
NOW, THEREFORE, I, Jenn Weaver, mayor of the Town of Hillsborough, do hereby
proclaim Jan. 12, 2021, as Dr. Kizzmekia “Kizzy” Corbett Day in Hillsborough.
IN WITNESS WHEREOF, I have hereunto set my hand and caused this seal of the Town
of Hillsborough to be affixed this 11th day of January in the year 2021.
Jenn Weaver, Mayor
Town of Hillsborough
Board of Commissioners
Agenda Abstract Form
Meeting Date: Jan. 11, 2021
Department: Administration/HR
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only AGENDA ITEM #
6.E
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Haley Bizzell, Interim Human Resources Director
ITEM TO BE CONSIDERED
Subject:
COVID Paid Sick Leave
Attachment(s):
1. COVID Paid Sick Leave Policy
Brief Summary:
Under the Families First Coronavirus Response Act (FFCRA), the town has been required to provide 80 hours of
emergency paid sick leave to employees for COVID-19 related reasons. The stimulus bill that passed Dec. 21, did
not extend the Emergency Paid Sick Leave Act therefore the federally required leave benefit expired at midnight on
Dec. 31, 2020. The COVID paid sick leave policy will allow employees to receive 80 hours of town-paid leave for
COVID related reasons Jan. 1, 2021 through June 30, 2021. This benefit is intended to be an extension of the
emergency paid sick leave, so employees do not have to use their own accrued leave for COVID reasons. Offering
COVID paid sick leave will encourage employees to report when they are not feeling well and to report when they
have been exposed to someone who has tested positive for COVID-19.
Action Requested:
Approve COVID Paid Sick Leave.
ISSUE OVERVIEW
Background Information & Issue Summary:
The Families First Coronavirus Response Act (FFCRA), passed in March 2020 as the federal government’s first
response to the COVID-19 crisis, is a law with many parts. The Emergency Sick Leave Act and the Emergency
Family and Medical Leave Expansion Act are the two most familiar to public employers. The stimulus bill that passed
Dec. 21, 2020 extended portions of the FFCRA. It did not extend the Emergency Paid Sick Leave Act and the
Emergency Family and Medical Leave Expansion Act. Those laws and the benefits they provided to employees
expired at midnight on Dec. 31, 2020. Therefore, employees are no longer eligible for paid leave when they have
been exposed, have symptoms of COIVD-19 and/or test positive, or have to stay home to care for a child whose
daycare or school is closed.
Financial Impacts:
None.
Staff Recommendations/Comments:
Approve town paid COVID Sick Leave.
COVID Paid Sick Leave (effective January 1, 2021)
The Town of Hillsborough will provide eligible employees with COVID paid sick leave under certain
conditions.
1. Eligibility
All employees (full-time, part-time, temporary) are eligible for COVID paid sick leave.
2. Reason for Leave
You may take COVID paid sick leave if you are unable to work (or telework) because of any of
the following:
• Reason #1: You are subject to a federal, state, or local quarantine or isolation order related
to COVID-19.
• Reason #2: You have been advised by a health care provider to self-quarantine because of
COVID-19.
• Reason #3: You are experiencing symptoms and/or have been directly exposed to COVID-19
and are seeking a medical diagnosis.
• Reason #4: You are caring for an individual who is either is subject to a quarantine or
isolation order related to COVID-19 or has been advised by a health care provider to self-
quarantine due to concerns related to COVID-19.
• Reason #5: You are caring for a child whose school or place of care is closed, or whose
childcare provider is unavailable, due to COVID-19 precautions.
• Reason #6: You are experiencing adverse effects after receiving the COVID-19 vaccine.
3. Duration/Compensation
a. Employees are entitled to:
• Full-time employees: 80 hours of COVID sick leave at their regular rate of pay.
• Part-time employees: Pay for the number of hours the employee works, on average,
over a two-week period at their regular rate of pay.
• Sworn law enforcement officers: Additional 4 hours of leave for employees who are
subject to the FLSA’s Section 7(k) exemption (pro-rated for part-time employees).
b. Emergency paid sick leave under this policy is limited to $511 per day ($5,110 in total)
c. Based on operational needs, the town manager may later elect to apply partial or full
exclusions for emergency responders.
4. Leave Rules
a. You may elect to use COVID paid sick leave before using any accrued paid leave.
b. Intermittent COVID paid sick leave may be permitted in certain situations (for example:
while telecommuting and while providing childcare).
c. No leave provided by the town before April 1, 2020 may be credited against your COVID
paid sick leave entitlement. In addition, COVID paid sick leave cannot be carried over after
June 30, 2021.
5. Requesting Leave
a. If you need to take COVID paid sick leave, provide notice to your supervisor as soon as
possible. Normal call-in procedures apply to all absences from work.
b. A copy of your leave request and supporting documentation (note from health care
provider, isolation/quarantine order, etc.) must be provided to Human Resources prior to
the payroll deadline or as soon as possible if the deadline has already passed.
6. Retaliation
The town will not retaliate against employees who request or take leave in accordance with this
policy.
7. Expiration
This policy expires June 30, 2021.
Board of Commissioners
Agenda Abstract Form
Meeting Date: Jan. 11, 2021
Department: Planning
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only AGENDA ITEM #
7.A
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Margaret A. Hauth, Planning Director/Assistant Town Manager
ITEM TO BE CONSIDERED
Subject:
Conceptual project introduction and process discussion – potential tax credit
Attachment(s):
1. Request
2. Map
Brief Summary:
The town has been approached by a developer interested in constructing an 84 to100-unit apartment complex and
submitting for this year’s affordable housing tax credits. This will require a rezoning and some adjustments to our
usual schedule to accommodate the state’s process and deadlines. The applicant wanted to touch base briefly with
the board in terms of general support and willingness to adjust review processes to help them meet project deadlines.
Action Requested:
Discussion and indication of willingness to adjust deadlines or call special meetings.
ISSUE OVERVIEW
Background Information & Issue Summary:
The possible applicant property is known locally as Owl’s Woods. It is about 15 acres on NC 86 across from Tractor
Supply and Leland Little Auctions. The property is currently zoned Limited Office and designated for retail activities in
the Future Land Use Plan. The site is well-located to make a competitive tax credit submittal.
The applicants would need zoning and development approval in hand by mid-May, which may require special
meetings or an altered schedule from the town. The town has made schedule adjustments for two other tax credit
submittals (Hampton Pointe apartments and Eno Haven). The applicants are attempting to put the property under
contract at this time. There is no guarantee that tax credits will be awarded in this cycle.
Whether this will be submitted as a Special Use Permit or general-purpose zoning has not been decided yet.
Financial Impacts:
Staff Recommendations/Comments:
From:Charlie Heritage
To:Margaret Hauth
Cc:Andy Schryver
Subject:Potential Tax Credit Development
Date:Wednesday, January 6, 2021 2:46:13 PM
Attachments:image003.png
Margaret,
I apologize for the delay in sending you this email. I am still in conversation with the land seller but
also remembered you have a deadline for the agenda. As mentioned yesterday, we are looking at
the 15 acre parcel for sale at the corner of 70 and 86 and would be looking to build 84-100 units of
affordable multifamily housing. We would need zoning approval by May 13th of this year. Our
website is below which tells you a little bit about our company as well some of the developments we
have built and are in the process of building. Please let me know if you have any questions. Thank
you.
www.southcreekdevelopment.com
Charlie Heritage | Managing Partner
South Creek Development, LLC
PO Box 543 | Summerfield, NC 27358
C 336-669-3587
charlie@southcreekdevelopment.com
www.southcreekdevelopment.com
Board of Commissioners
Agenda Abstract Form
Meeting Date: Jan. 11, 2021
Department: Planning
Public Hearing: Yes No
Date of Public Hearing: Dec. 14, 2020
For Clerk’s Use Only AGENDA ITEM #
7.B
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Margaret A. Hauth, Planning Director/Assistant Town Manager
ITEM TO BE CONSIDERED
Subject:
Reconsideration of Order to close two unopened rights of way on the west side of Lakeshore Drive due to written
comments received following the public hearing
Attachment(s):
1. Maps
2. Emails
3. Draft closure order
Brief Summary:
In December, the board held a public hearing and adopted an order to close portions of two unopened rights of way.
The town received written comments after the meeting, which triggers the need for the board to reconsider the
closure.
Action Requested:
Consider the closure request and public comments and take any action desired by the board.
ISSUE OVERVIEW
Background Information & Issue Summary:
Staff received the attached emails from the applicant during last month’s meeting. As staff is engaged during the
meeting, the emails were not read until the next business day. It is likely the applicant would have spoken up during
the meeting if this had been an in-person meeting but had left the virtual meeting prior to the board’s action. Staff
have unsuccessfully reached out to the applicant to get further clarity about his preference between taking no action
or enacting closure option one.
Closure of a right of way requires the preparation of a recordable map to put on record along with the order, triggering
an expense to the applicant. As it may be some time before both rights of way can be fully closed, staff can see some
benefit to the no action option. However, documenting at least the partial closure does give the applicant and
adjoining neighbor to the north some certainty about the future of the rights of way, so staff also sees benefit to
Option 1, if the board wants to accommodate the applicant’s request for something other than the board’s action for
Option 2.
Financial Impacts:
Staff Recommendations/Comments:
Option 1 – close west portion of Hall Ave only
Option 2 – close portions of both rights of way
ORDER
Return to: Town of Hillsborough
P.O.Box 429
Hillsborough, NC 27278
TOWN OF HILLSBOROUGH BOARD OF COMMISSIONERS
ORDER CLOSING TWO UNOPENED Rights of Way
ON THE WEST SIDE OF LAKESHORE DRIVE PURSUANT TO
NORTH CAROLINA GENERAL STATUTE § 160A-299
WHEREAS, a request was made to the town of Hillsborough Board of Commissioners to permanently
close two unopened rights of way on the west side of Lakeshore Drive shown on recorded maps as Hall Avenue
and Lakeshore Drive extension;
WHEREAS, on December 14, 2020, the Hillsborough Town Board conducted a public hearing after
giving due notice thereof as required by North Carolina General Statutes Section 160A-299(a), at which all those
wishing to be heard on the issue were given an opportunity to speak.
NOW, THEREFORE, the Hillsborough Board of Commissioners find as follows:
1. It appears to the satisfaction of the Town Board that closing the unopened right of way known as
Hall Avenue west of Lakeshore Drive extension and closing the unopened right of way known as
Lakeshore Drive extension south of Hall Avenue, is not contrary to the public interest; and
2. No individual owning property in the vicinity of the portion of the rights of way to be closed will
be deprived of a reasonable means of ingress and egress to their property.
Based on the foregoing findings, it is ORDERED that the unopened right of way known as Hall Avenue
west of Lakeshore Drive extension (and the unopened right of way known as Lakeshore Drive extension south of
Hall Avenue,) shall be closed in accordance with North Carolina General Statutes § 160A-299(a) effective upon
the recording of an instrument in the Orange County Register of Deeds Office, as shown in plat book
page .
BE IT FURTHER ORDERED, that this Order and the related map shall not be finalized and available for
recording in the Orange County Register of Deeds until 24 hours after the approval of this Order AND that if any
written public comments are received during that time, the Hillsborough Board of Commissioners shall reconvene
to consider the comments and adopt a new Order, consistent with S.L. 2020-3, SB 704.
WHEREFORE, the foregoing Order was put to a vote of the members of the Town of Hillsborough Board
of Commissioners on the 11th day of January, 2021, the result of which vote were as follows:
Ayes:
Noes:
Absent or Excused:
Dated: _________________ ____________________________________
Sarah E. Kimrey, Interim Town Clerk
Board of Commissioners
Agenda Abstract Form
Meeting Date: Jan. 11, 2021
Department: Public Space
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only AGENDA ITEM #
7.C
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Stephanie Trueblood, Public Space Manager
ITEM TO BE CONSIDERED
Subject:
Loading Zone and 15-Minute Parking on West King Street
Attachment(s):
1. Photos of area
Brief Summary:
There is a growing need for a dedicated loading zone for delivery vehicles and short-term parking for patrons on West King
Street in the vicinity of the Colonial Inn. There are few options for locating a loading zone in the vicinity due to numerous
constraints like driveways and fire hydrant locations. If a loading zone is desired, the area needs to be surveyed and studied to
see if it is possible to locate a loading zone in a convenient location that meets all standards and regulations.
Several downtown businesses have asked that short-term or 15-minute parking be considered. Short-term parking can be
installed in existing on-street parking stalls. The number and location of short-term parking spaces needs to be discussed.
Action Requested:
Discuss options and give direction to staff.
ISSUE OVERVIEW
Background Information & Issue Summary:
There are two dedicated loading zones on West King Street near the intersection with Churton Street and one on West
Margaret Lane that were added in 2015 by the town. The existing loading zones are used frequently by delivery vehicles for
area restaurants, bars, and shops.
Further down on West King Street there are no dedicated loading zones. Delivery vehicles often park in a travel lane to unload.
This creates a serious safety hazard for vehicles and pedestrians and contributes to traffic congestion and delays. The town
board formerly discussed adding a loading zone as part of the Colonial Inn Special Use Permit application, but the topic was put
on hold and separated from the project approval. Now that the Inn is operational and new restaurants have opened downtown
there is an increasing need for a loading zone.
West King Street is a state road but parking and sidewalks in the right-of-way are maintained by the town. Any changes to the
parking configuration must meet NCDOT standards and receive an encroachment agreement. There are numerous constraints
to adding a full-size loading zone on West King Street. The area has not been formally surveyed or studied for design of a
loading zone. It will take significant time and coordination to study the area, develop plans and apply for permits for a loading
zone.
Most of the on-street parking spaces on West King Street closest the downtown shops are marked as 3-hr parking. The parking
spaces further west on West King Street do not have a time limit. Years ago, there were five different time limits on parking
spaces downtown: 15-minute, 30-minute, 2-hour, 3-hour, and unregulated. In 2014, the town changed parking closest to
downtown businesses to 3-hr and parking further out to all-day to encourage employees to park at the edges of downtown and
leave the most convenient parking to customers. The change was meant to simplify the parking regulations. But recently, some
businesses have expressed a desire for several short-term parking spaces on West King Street. Short-term parking would allow
quicker turnover of customers and more convenient parking for quick purchases or pick-ups.
Financial Impacts:
Funds will be needed for design/engineering and construction of the loading zone and new signage for parking spaces.
Staff Recommendations/Comments:
Due to many constraints it may take considerable time to develop a plan and get approval for a loading zone. The sooner we
start the sooner we can know if a loading zone is possible and can develop an estimate of the construction costs.
If directed, staff can identify a few spaces where 15-minute parking makes sense and bring it back to the board for final
decision.
King Street
Margaret Lane
3 Loading Zones
King StreetWake StreetColonial Inn
Masonic Lodge
Full size truck= 65 feet (+10-foot ramp)
Colonial Inn
Masonic Lodge
King Street
Board of Commissioners
Agenda Abstract Form
Meeting Date: Jan. 11, 2021
Department: Board
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only AGENDA ITEM #
7.D
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Commissioner Kathleen Ferguson
ITEM TO BE CONSIDERED
Subject:
NCLM Legislative Policy Goals for the 2021-2022 Biennium
Attachment(s):
1. Proposed policy goals
Brief Summary:
See below.
Action Requested:
1. Select 10 of the 17 proposed policy goals to serve as NC League of Municipalities state and federal policy
agenda for the 2021-2022 legislative biennium, which begins in January at the NC General Assembly.
2. Appoint Commissioner Kathleen Ferguson to serve as the NCLM Voting Delegate who will cast the Town of
Hillsborough’s vote for its top 10 policy goals.
ISSUE OVERVIEW
Background Information & Issue Summary:
The NCLM Legislative Policy Committee received over 450 ideas from 165 individuals representing 114
municipalities, reviewed and refined them, and whittled down to 17 proposed advocacy goals for consideration. The
NCLM Board of Directors has reviewed, approved, and now submits the following proposed goals. Each municipality
will designate a single voting delegate who will cast the municipality’s vote for 10 policy goals by Jan. 14, 2021. The
top 10 goals selected by voting delegates will serve as NCLM’s state and federal policy agenda for the 2021-2022
legislative biennium, which begins in January at the NC General Assembly.
Financial Impacts:
None
Staff Recommendations/Comments:
As stated above.
The 17 Proposed Policy Goals in No Particular Order are as follows:
1. Grant local governments the authority to build broadband infrastructure in order to partner with private
providers, and provide additional funding to help close the digital divide.
○ The COVID-19 pandemic has demonstrated the need for additional steps to improve broadband access.
○ Slow and unreliable internet service threatens educational and professional opportunities, and the
economic future of entire communities.
○ Failure to utilize local government assistance and assets will continue to create digital gaps that have
real-world consequences for North Carolinians.
2. Secure federal and state aid directly to municipalities to offset all lost revenues due to the Covid-19
pandemic.
○ Municipalities saw large drops in sales and occupancy taxes and utility revenues last spring; the current
surge in the virus is likely to produce more economic disruption and further erosion in revenues.
○ Earlier federal assistance to state and local governments was neither direct nor flexible, preventing
revenue holes from being filled.
○ NC municipalities received only a fraction of the federal CARES Act state and local dollars allocated to
North Carolina in March.
3. Expand incentives and funding for local economic development.
○ Funding is simply inadequate in many cities and towns to encourage job growth.
○ A lack of state funding is seen in grants or incentives for major job creation projects as well as programs
to boost small business growth.
○ Among the needs are restoring cuts or additional funding for film tax credits, major industrial site
development, downtown development and renewable energy tax credits.
4. Refine economic tier designation system to more accurately reflect conditions at sub-county level.
○ The existing criteria does not seem to reflect the status of many communities.
○ The current tier designations fail to take into account the disparate levels of wealth within individual
counties.
○ The county-focused system means that municipalities can lose out on state grants and other types of
funding when they fail to adequately reflect community’s wealth.
5. Revitalize vacant and abandoned properties with enhanced legal tools and funding.
○ Many towns and cities do not have the funding to address abandoned properties.
○ These properties affect surrounding home and business property values, economic development
opportunities and crime rates.
○ With funding and additional legal tools, such as those allowing for properties to be more easily
condemned and to address multiple heirs, these properties could serve to addressing local housing needs.
6. Increase state and federal funding for affordable housing.
○ Ongoing revenue sources to meet affordable housing needs is extremely limited; the two primary state
programs to meet those needs – the N.C. Housing Trust Fund and the Workforce Housing Loan Program –
have received less than $30 million annually in recent years.
○ More than one-in-four North Carolina households are considered “cost-burdened” when it comes to
paying for housing, meaning they pay at least 30 percent of their income in housing costs.
○ Affordable housing is not an issue only in larger cities; a growing number of smaller cities and towns
have recognized a lack of affordable housing as major problem facing residents and an impediment to
workforce recruitment.
7. Create a permanent and adequate funding stream for local infrastructure needs.
○ Infrastructure – including roads, water, sewer, stormwater, parks and beaches – are critical to economic
development and job creation.
○ Many cities in the state are growing, creating a constant need for investment to keep pace with
population growth; many cities and towns also have aging infrastructure that must be replaced.
○ Creating a more permanent funding stream for local infrastructure, such as a dedicated tax source,
would allow for better planning to meet needs.
8. Provide funding to keep aging water and sewer systems financially solvent today and viable for the future.
○ According to a state study, North Carolina will need at least $17 billion to meet water and wastewater
infrastructure needs over the next two decades.
○ Several dozen towns in the state have financially distressed water or sewer operations, threating the
towns’ overall financial viability.
○ These stresses to water and sewer operations have coincided with population and job losses in rural
areas, leading to an erosion of taxpayer and ratepayer bases.
9. Ensure state funding for any new, state-mandated benefits for municipal employees.
○ In recent years, legislators have considered additional post-retirement benefits for certain classes of
municipal employees.
○ Often, proposed legislation would act as an unfunded mandate on municipalities, as it fails to include a
state-funding source.
○ Proposals, many focused on firefighter benefits, fail to consider that municipalities already enjoy the
authority to provide these benefits individually without legislative action.
10. Improve state-wide funding and support for LEO training focused on use of force, mental health and de-
escalation skills.
○ Highly-publicized incidents of police use of force in 2020 have underscored the need for enhanced and
expanded law enforcement training.
○ Improved training is needed to build trust and legitimacy in the community while serving the public in a
professional and equitable manner.
○ Numerous studies show that additional and effective training focused on conflict de-escalation can
significantly reduce police use of force.
11. Permit all cities to establish a police department citizen review board.
○ Current state law requires cities to seek local legislation approved by the General Assembly to establish
a police citizen review board.
○ A statewide law providing cities and towns the option of establishing such boards would allow more
flexibility to meet local needs.
○ Establishing these review boards, when sought by and supported by local residents, can create another
avenue to build trust with the community.
12. Allow a short grace period for online posting of local emergency declarations while allowing them to take
effect immediately.
○ Current state law requires immediate online posting of local emergency declarations in order to take
effect.
○ Recent disasters and emergencies have demonstrated the difficulties meeting the requirement.
○ Weather issues and power outages are among the problems that can hamper compliance.
13. Increase public safety grant funding and expand allowable uses.
○ Improving policing will require additional public safety grant funding and more flexibility in its uses.
○ More effective and equitable policing can be achieved by additional funding of community policing
programs, as well as putting more dollars toward alternative programs that seek to address mental health
calls and other issues through non-uniformed personnel.
○ Additional funding is also needed to meet public safety communication needs.
14. Extend notification timeline for any changes to sales tax revenue disbursement.
○ Under current law, counties are able to shift the method of local sales tax disbursement in April,
providing notice to municipalities just two months ahead of the new fiscal year.
○ These shifts, from per-capita to ad valorem distribution methods, or vice versa, can mean significant
losses of sales tax revenue for municipalities, with little time to consider the budget implications.
○ County governments enjoy this power even though a majority of sales tax revenues are generated within
municipal borders.
15. Reduce pressure on property tax payers by expanding locally-controlled options for revenue generation.
○ Property taxes remain the primary revenue stream over which municipal governments exercise control.
○ Cities have little or no authority to raise significant revenue in other ways.
○ A lack of diverse, local tax options can affect economic growth, as well as cause large swings in revenue
based on economic changes.
16. Increase in state funding to support public transportation development and operations.
○ Growing areas require public transportation options to effectively allow people to work, live and play.
○ When quality of life suffers due to traffic congestion, areas lose their attractiveness as places to live and
work; that can affect the larger economic growth of the entire state.
○ The state needs to be a full partner in public transit solutions.
17. Improve processes and payments for moving utility lines located in the right-of-way during transportation
projects.
○ NCDOT charges to cities to move utility lines for road projects can be costly.
○ Due to uncertain construction timelines, these charge often come with little notice or ability to budget.
○ Increased transparency and communication would allow cities to better plan for these projects.
Board of Commissioners
Agenda Abstract Form
Meeting Date: Jan. 11, 2021
Department: Board
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only AGENDA ITEM #
7.E
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Mayor Jenn Weaver
ITEM TO BE CONSIDERED
Subject:
Ordinance prohibiting discrimination within the Hillsborough town limits
Attachment(s):
1. Ordinance
Brief Summary:
The suggested ordinance prohibits discrimination in places of public accommodations and in employment within the
Hillsborough town limits.
Action Requested:
Approve addition of Town Code Section 5-11.a and ordinance prohibiting discrimination in the Hillsborough town
limits.
ISSUE OVERVIEW
Background Information & Issue Summary:
See above.
Financial Impacts:
None
Staff Recommendations/Comments:
As stated above.
ORDINANCE
New Town Code Section 5-11.a
Prohibiting Discrimination within Hillsborough Town Limits
It is hereby ordained by the Hillsborough Board of Commissioners as follows:
Section 1. The following Section 5-11.a shall be added to the Code of Ordinances.
5-11.a Prohibition on discrimination in places of public accommodation and in employment.
1. Definitions.
The following definitions apply to this ordinance:
(a) “Discrimination” means any difference in treatment based on race, creed, color, sex,
sexual orientation, gender identity or expression, national origin or ancestry, marital
or familial status, pregnancy, veteran status, religious belief, age, or disability.
(b) "Employer" includes any person employing one or more persons within the Town of
Hillsborough and any person acting in the interest of an employer, directly or
indirectly.
(c) “Gender identity or expression” means having or being perceived as having gender-
related identity, expression, appearance, or behavior, whether or not that identity,
expression, appearance, or behavior is different from that traditionally associated
with the sex assigned to that individual at birth.
(d) “Person” includes one or more individuals, partnerships, associations, organizations,
corporations, legal representatives, unincorporated organizations, fiduciaries, and
other organized groups of persons.
(e) “Place of public accommodation” includes, but is not limited to, any place, facility,
store, other establishment, hotel, or motel that supplies goods or services on the
premises to the public or which solicits or accepts the patronage or trade of any
person.
2. Discrimination in places of public accommodations prohibited.
It shall be unlawful for any proprietor or his/her employer, keeper, or manager in a place
of public accommodation to deny any person, except for reasons applicable alike to all
persons, regardless of race, creed, color, sex, sexual orientation, gender identity or
Ordinance | 2 of 2
expression, national origin or ancestry, marital or familial status, pregnancy, veteran
status, religious belief, age, or disability the full enjoyment of the accommodations,
advantages, facilities or privileges thereof.
3. Discrimination in employment prohibited.
It shall be unlawful for any employer, because of the race, creed, color, sex, sexual
orientation, gender identity or expression, national origin or ancestry, marital or familial
status, pregnancy, veteran status, religious belief, age or disability or of any person to
refuse to hire or otherwise discriminate against him/her with respect to hire, tenure,
conditions, or privileges of employment, or any matter directly or indirectly related to
employment.
4. Penalties and Enforcement.
(a) Any person, firm, or corporation violating any provisions of this ordinance shall,
under G.S. 14-4(a), be guilty of a Class 3 misdemeanor and shall be fined five
hundred dollars ($500.00). Each and every day during which such discrimination
continues shall be deemed a separate offense.
(b) In addition to, or in lieu of the remedy provided in subsection (a), any person, firm,
or corporation violating any provisions of this ordinance may be subject to an
enforcement action brought by the Town under G.S. 160A-175(d) and (e) for an
appropriate equitable remedy, including for a mandatory or prohibitory injunction
commanding the defendant to correct the discrimination prohibited under this
ordinance.
Section 2. Any provision contained in the Code of Ordinances that is inconsistent with Section
5-11.a is repealed.
Section 3. This ordinance shall become effective upon adoption.
The foregoing ordinance, having been submitted to a vote, received the following vote and was
duly adopted this ____ day of ____________, 2021.
Ayes: ____
Noes: ____
Absent or Excused: ____
___________________________________
Sarah E. Kimrey, Interim Town Clerk
Board of Commissioners
Agenda Abstract Form
Meeting Date: Jan. 11, 2021
Department: Administration
Public Hearing: Yes No
Date of Public Hearing: ________________
For Clerk’s Use Only AGENDA ITEM #
7.F
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Eric Peterson, Town Manager
ITEM TO BE CONSIDERED
Subject:
Hot topics for work session Jan. 11, 2021
Attachment(s):
None
Brief Summary:
FY22-24 Budget & Financial Plan:
1. Strategic Plan & Strategy Map – Review the five focus areas and corresponding objectives the board selected
last spring for the updated strategy map. Confirming these are still the board’s priorities seems appropriate given
how much change has happened in our world over the past year (e.g., climate, COVID, race and equity, and
more). Once the board provides any updates, changes, and/or confirmation to the focus areas and strategic
objectives this will allow staff to use this information to 1) further work on the strategic plan, and 2) develop the
FY22-24 budget/financial plan. The next step for the budget team will then convene work groups to develop
action plans for each of the focus areas then present them to the board for feedback at the budget retreat(s).
2. FY22-24 Budget & Financial Plan & Annual Planning Retreat.
a. Consider, discuss, and deliberate recommendation from the town manager on how to approach development of
the upcoming budget & financial plan.
b. Identify key topics, decision points, information/updates/reports for presentation, and anything else the board may
wish to have included on the agenda for the FY22-24 retreat(s).
c. Retreat: when, how, and how many meetings to have? Since the retreat will have to be done remotely, the board
may want to consider formats different than the traditional six hours on a Saturday since the Zoom format can be
more fatiguing that being in-person. Doing multiple shorter Zoom meetings (maybe two) is worth consideration.
This approach may assist staff by spreading the workload out and providing more time to responding to board
requests. For example, holding one or both the “mini-retreats” on weeknights may be easier to schedule. If the
board supports approach recommended by the manager (Item A), it may be that only one retreat meeting may be
necessary to go over the proposed action plans for each of the five focus areas. Since it’s hard to predict how long
that will take, it may be wise to still schedule two mini-retreats in case additional time is needed.
3. Interaction and Relationship Between the Strategic Plan, Budget, Comprehensive Plan, & Other Key Documents.
How do these various documents link, overlap, and are used in relation to the budget process? There will be a
brief explanation of these relationships. Discussion, ideas, questions, and concerns will be welcomed.
Action Requested:
Discuss and provide direction.
ISSUE OVERVIEW
Background Information & Issue Summary:
None
Financial Impacts:
N/A
Staff Recommendations/Comments:
N/A
Board of Commissioners
Agenda Abstract Form
Meeting Date: Jan. 11, 2021
Department: All
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only AGENDA ITEM #
8.C
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Department Heads
ITEM TO BE CONSIDERED
Subject:
Departmental Reports
Attachment(s):
Monthly departmental reports
Brief Summary:
n/a
Action Requested:
Accept reports
ISSUE OVERVIEW
Background Information & Issue Summary:
n/a
Financial Impacts:
n/a
Staff Recommendations/Comments:
n/a
ADMINISTRATION DEPARTMENTAL REPORT
Human Resources/Town Clerk Report: December 2020
Meetings and events
• Board of Commissioners regular meeting (remote) (12/14/20)
• Countywide Racial Equity Framework co-lead meeting (12/8/20; 12/15/20)
• NCHIP Board meeting (12/16/20)
• Weekly human resources team meeting
• Monthly Triangle J Council of Government HR Roundtable conference calls
• Monthly management team meeting
Employee Events and Training
• None
Recruitment and Selection (* = filled)
• Police Officer
o Recruitment opened (2/19/20)
o Continuous recruitment (152 applicants to date)
o Start date (trainee): 3/2/20
o Start date: 9/14/20
o Start date: 10/12/20
o Start date: 11/09/2020
o Start date: 01/04/2021
• Equipment Operator Trainee/Equipment Operator I*
o Recruitment opened (9/3/20)
o Recruitment closed (9/17/20) (23 total applicants)
o Interviews scheduled (10/8/20)
o Recruitment extended (10/12/20)
o Recruitment closed (10/26/20) (59 total applicants)
o Start date: 12/07/2020
• Customer Service Representative
o Recruitment open (11/17/2020)
o Recruitment closed (12/03/2020) (248 applicants)
• Hiring freeze in place due to COVID-19
Pay and Benefits
• Biweekly payroll (2)
• FMLA – 8 Notice of Eligibility and Rights & Responsibilities sent (2020)
Wellness
• Weekly onsite nutrition counseling (offered remotely)
• Wellness mini-grant program
Performance Evaluation
• Maintained NEOGOV PE system
Professional Development
• None
Miscellaneous
• None
Public Information Office Report: December 2020
News Releases/Minutes
• Issued 16 news releases.
• Completed minutes for 2 town board and 5 advisory board meetings.
EMAIL SUBSCRIPTIONS (as of Dec. 31)
List Subscribers Change
Total 1,396 ↓ 7
News releases 1,128 ↓ 11
Meeting notices 703 ↓ 3
Bid postings 579 ↓ 7
Citizens newsletter 1,276 ↓ 8
TOP 10 MOST-VIEWED NEWS RELEASES: WEBSITE
Headline Views
Orange County Plans for Phased, Equitable Distribution of COVID-19 Vaccine 843
More Toys Needed for Police Department’s Annual Holiday Event 151
Police to Offer Holiday Wonderland for Kids on Dec. 17 144
Daily Weekday COVID-19 Testing to Be Offered in Hillsborough (October release) 122
Virtual Parade, Tree Lighting Happening Sunday 119
Traffic to Be Detoured in Fairview for Police Department’s Holiday Wonderland 116
Local Restauranteurs Need Help 101
North Carolina to Begin Modified Stay at Home Order to Slow COVID-19 Spread 96
Solid Waste Collection Rescheduled due to Christmas 94
Hillsborough Public Works Director to Retire (November release) 76
TOP 10 MOST-VIEWED NEWS RELEASES: EMAILS
Headline Views
Local Restauranteurs Need Help 552
Orange County Plans for Phased, Equitable Distribution of COVID-19 Vaccine 533
Expect Traffic Delays on South Churton Street 503
Virtual Parade, Tree Lighting Happening Sunday 503
Protect Yourself and Your Property During Cold Weather 486
North Carolina to Begin Modified Stay at Home Order to Slow COVID-19 Spread 473
Police to Offer Holiday Wonderland for Kids on Dec. 17 466
Board of Commissioners Meeting Summary (Dec. 14 meeting) 436
‘Tis the Season to Celebrate Safely 414
Solid Waste Collection Rescheduled due to Christmas 412
Social Media
Videos
• Filmed town manager’s 12 Days of Thank You videos.
YOUTUBE STATISTICS (as of Dec. 31)
Subscribers Change
2,848 ↑ 7
NEW VIDEOS
Video YouTube
Views
Facebook
Reach
Posted
Historic District Commission Meeting 30 N/A Dec. 2
FACEBOOK STATISTICS (as of Dec. 31)
56 posts 4 responses to comments
Follows Change
4,252 likes ↑ 22
4,414 follows ↑ 25
TOP 5 POSTS
Post People reached Link clicks
Final Week of Survey: Rank Strategies for Pandemic Recovery 1,825 58
Socially distanced retirement sendoff for public works director
(photos)
1,297 2
County starts vaccinations of frontline health care workers (photos) 992 81
Reminder of takeout pledge: Local Restauranteurs Need Help 956 8
Spotlight on interim town clerk 867 2
TWITTER STATISTICS (as of Dec. 31)
53 tweets 0 responses to tweets
Follows Change
2,555 ↑ 6
TOP 5 TWEETS
Tweet Impressions Link clicks
Thanks to arts council and state museum for keeping solstice lantern
walk going during pandemic
2,566 0
Ash tree on Town Hall Campus being removed due to Emerald ash
borer damage
1,651 1
Protect Yourself and Your Property During Cold Weather 1,489 4
Sgt. Nick Chelenza named Carrboro-Chapel Hill chamber’s Hillsborough
officer of the year
1,434 0
Expect Traffic Delays on South Churton Street 1,333 0
Town Manager’s 12 Days of Thank You (unlisted, for
staff)
89 N/A Dec. 4
Board of Adjustment 23 N/A Dec. 9
Mayor’s Task Force for Re-imagining Public Safety 27 N/A Dec. 10
Board of Commissioners 58 N/A Dec. 14
Tourism Board (rescheduled) 13 N/A Dec. 15
Parks and Recreation 14 N/A Dec. 15
Planning Board 28 N/A Dec. 17
TOP 5 VIDEOS
Video Current Views Overall Views Posted
Position Your Solid Waste and Recycling Properly 2.036 2,121,038 Oct. 2015
Hillsborough, NC: Among America’s Coolest Small Towns 109 9.876 Jan. 2015
Do Not Tamper with Water Meters 102 4,434 July 2015
Town Manager’s 12 Days of Thank You 89 89 Dec. 2020
Loose Leaf Collection 83 574 Dec. 2019
Website/Employee Section
• Began the transition to a new, more easily managed forms system for the town website with 63
forms and over 4,900 database records migrated. Forms migrated so far include contact forms, code
enforcement complaints, Water Assistance Program donations and police policy comments.
• Updated COVID-19 pages and various pages for town website.
DECEMBER WEBSITE STATISTICS
Unique visitors 7,672
Number of visits 10,252
Page views 19,386
Visits per visitor 1.34
Pages viewed per visit 1.89
TOP 10 MOST-VIEWED PAGES
Page title Views
Home 3,170
Water and Sewer Billing and Collections 1,607
News release: Orange County Plans for Phased, Equitable Distribution of
COVID-19 Vaccine
843
Employment Opportunities 631
Police 609
Riverwalk 583
Garbage Collection 525
Board of Commissioners 358
Development Projects 313
COVID-19 (Coronavirus) 289
Other Work
• Completed work related to COVID-19, including:
◦ News releases and updates to COVID-19 pages and materials, including providing guidance on
upcoming holidays, raising awareness of governor’s COVID-19 restrictions changes, and
promoting the recovery prioritization strategies survey.
◦ Communication with community liaisons and contacts for help in sharing information.
◦ Social media posts, shares and monitoring.
• Created December e-community newsletter and two-page January newsletter in English for insertion
in utility bills.
• Assisted Police Department with streaming from Zoom to the town’s YouTube channel.
• Resolved OC Alerts dispatcher test issues.
• Worked on various templates with new logo and seal.
• Edited Fiscal Year 2020 citizens annual financial report.
Meetings/Events/Training
MEETINGS, EVENTS and TRAINING
Officer Dec. 2 Management team meeting
Dec. 3 Government Alliance on Race and Equity information session
Dec. 4 NC3C webinar: Police Community Outreach: Building Bridges in
Troubled Times
Retirement farewell to public works director
Dec. 8 Vaccination planning meeting with core communicators
Dec. 28 Logo templates and wrap-up meeting
Specialist December Town board and advisory board meetings via YouTube
Risk Reduction Committee meeting
Filming town manager for 12 Days of Thank You for employees
Staff December COVID-19 communicators conference calls on Thursdays, Dec. 3,
17 and 31
COVID-19 staff meeting on Tuesdays, Dec. 1, 8 and 15
Mid-year reviews on Dec. 16 and 17
Dec. 2 Joint Information Center planning meeting
Safety and Risk Manager Report: December 2020
Meetings Attended/Conducted
• Departmental Meetings X 2
• HR Team Meetings X 4
• NCDOL/OSHA Auditor Meeting
Site Inspections
• Water Treatment Plant – NCDOL/OSHA Safety Audit
• Wastewater Treatment Plant – NCDOL/OSHA Safety Audit
• Utilities department – NCDOL/OSHA Safety Audit
• Public Works department – NCDOL/OSHA Safety Audit
• HPD – NCDOL/OSHA Safety Audit X 3
• Finance Department – NCDOL/OSHA Safety Audit
• Town Hall Campus – NCDOL/OSHA Safety Audit
• NC 86 Facility – NCDOL/OSHA Safety Audit
• Safety records NCDOL/OSHA Audit i.e. employee trainings, ongoing facility inspections,
policy/SOP (Standard Operating Procedures) inspections, records retention
• Gold Park
• Turnip Patch Park
• Murray Street Park
• Hillsborough Heights Park
• Cates Creek Park
Miscellaneous
• Completed 4th quarter DOT random drug screens
• Working on pandemic related items i.e. safety recommendations, PPE, Back to Work Policy
• Worked on employee training schedule
• Working on workers comp. claims
• Working on completion of incident reviews (Safety Committee)
• Stocked/Distributed safety gear
• Working on inspection requirements with Safety Committee members
• Distributed updated safety wear
• General duties concerning new facility at Hwy 86 North
• Forwarded Safety Inspection results to departments
• Collecting Fire Extinguisher Monthly check sheets
• Forwarded recommendations (work orders) generated from Park Inspections and facility
inspections
FINANCE DEPARTMENTAL REPORT FOR DECEMBER 2020
SUMMARY OF ACTIVITIES:
Daily Collections 940,186.35$
Tax & Vehicle License 1,855,683.70$
Stormwater Fees:230,160.40$
Solid Waste Disposal Tax -$
Beer & Wine Receipt -$
Franchise Tax 185,182.61$
Powell Bill 98,981.06$
Sales & Use Tax 171,341.35$
3,481,535.47$
Expenditures: General Fund/Water Fund 1,802,684.55$
FINANCE:
•Compiled and submitted all monthly reports.
•Issued 65 purchase orders.
•Processed 461 vendor invoices, issued 203 accounts payable checks.
•Collected and processed 60 payments for food and beverage tax.
•Collected and processed 11 payments for fire inspection fees and permits.
•Prepared and mailed 1 delinquent occupancy tax letter.
•Prepared and processed 2 payrolls.
•Issued no new special event permits.
METER READING:
•Terminated 70 services and connected upon request.
•Rechecked 129 meter readings, responded to 1 call back.
•Installed 6 new meters, changed 1 old meter, performed no pressure tests.
•Identified no hydrant tamperings and 3 meter tamperings.
•Changed 13 meter registers.
BILLING & COLLECTION:
•Corrected 33 bills that were rechecked before the 01-01-21 billing.
•Bills adjusted after 12-01-20: 17 leaks; 7 late fees; no pools; .
•Prepared 5,640 water bills; processed .
•Disconnected 95 services for non-payment, reconnected 135.
•Prepared 5,640 water bills; processed .
•Processed 936 utility bank drafts.
•Processed 0 debt set-off letters.
•Processed on-line bill pays.
FINANCE DIRECTOR
•Management Team Meeting - December 2
•NCGFOA Fall Conference - December 8 & 9
•Board of Commissioners Regular Meeting, December 14
•NCHIP Board Meeting - December 16
•Garbage truck installment loan closing - December 18
FINANCIAL BUDGET TO ACTUAL REPORT - DECEMBER 31, 2020
Budget Unit Original Budget Current Budget
Period
Activity
Year to Date
Activity Encumbrances Variance % Remaining
Current & Prior Year Property Taxes 6,849,000.00 6,849,000.00 1,854,872.68 5,935,448.82 - 913,551.18 13.34%
Local Option Sales Tax 1,448,000.00 1,448,000.00 171,341.35 502,668.21 - 945,331.79 65.29%
Licenses, Permits and Fees 112,900.00 112,900.00 25,713.58 63,443.88 - 49,456.12 43.81%
Unrestricted Intergovernmental Revenue 862,000.00 862,000.00 201,097.79 346,996.00 - 515,004.00 59.75%
Restricted Intergovernmental Revenue 151,000.00 237,449.00 98,981.06 284,410.56 - (46,961.56) -19.78%
Other 25,500.00 25,500.00 (56,068.22) 33,614.62 - (8,114.62) -31.82%
Investment Earnings 24,000.00 24,000.00 148.58 2,389.68 - 21,610.32 90.04%
Transfers - - - - - - 0.00%
Debt Issuance Proceeds 310,000.00 310,000.00 - - - 310,000.00 -
Fund Balance Appropriation 749,550.00 1,003,270.89 - - - 1,003,270.89 100.00%
Total Revenue 10,531,950.00 10,872,119.89 2,296,086.82 7,168,971.77 - 3,703,148.12 34.06%
Budget Unit Original Budget Current Budget
Period
Activity
Year to Date
Activity Encumbrances Variance % Remaining
Governing Body 133,393.00 140,348.00 71,776.50 126,577.33 91,684.08 (77,913.41) (0.56)
Administration 762,335.00 794,908.00 74,871.60 456,328.63 135,290.68 203,288.69 25.57%
Accounting 260,409.00 274,537.80 36,430.82 132,844.58 54,569.43 87,123.79 31.73%
Planning 437,673.00 469,173.00 25,008.51 167,963.81 59,266.56 241,942.63 51.57%
Town Hall Campus 175,819.00 178,620.00 206,703.24 219,912.73 22,837.23 (64,129.96) -35.90%
Public Space 728,207.00 738,593.00 33,605.37 333,436.21 133,831.01 271,325.78 36.74%
Safety & Risk Management 89,365.00 108,962.00 11,872.43 49,478.39 27,589.81 31,893.80 29.27%
Information Services 260,406.00 277,018.73 33,115.99 137,004.21 162,352.09 (22,337.57) -8.06%
Police 3,212,429.00 3,221,221.16 269,935.34 1,488,250.61 96,384.93 1,636,585.62 50.81%
Fire Marshal & Emergency Management 183,765.00 184,151.00 4,909.16 64,268.98 6,577.87 113,304.15 61.53%
Fire Protection 1,270,488.00 1,480,488.00 467.30 656,891.39 603,152.50 220,444.11 14.89%
Fleet Maintenance 350,202.00 350,509.00 40,106.16 161,965.45 114,941.30 73,602.25 21.00%
Streets/Powell Bill 996,879.00 1,023,710.20 68,437.99 251,800.96 54,991.13 716,918.11 70.03%
Solid Waste 736,002.00 736,002.00 48,773.20 200,792.03 387,064.70 148,145.27 20.13%
Cemetery 7,350.00 7,350.00 875.31 2,119.52 - 5,230.48 71.16%
Economic Development 370,879.00 370,879.00 (11,997.86) 92,777.65 470.00 277,631.35 74.86%
Special Appropriations 258,474.00 350,645.00 11,442.16 162,040.23 81,015.64 107,589.13 30.68%
Disaster Relief 47,875.00 30,840.00 881.92 16,078.82 9,032.81 5,728.37 -
Contingency 250,000.00 134,164.00 - - - 134,164.00 0.00%
Total Expenditures 10,531,950.00 10,872,119.89 927,215.14 4,720,531.52 2,041,051.77 4,110,536.60 37.81%
GENERAL FUND EXPENDITURES
GENERAL FUND REVENUE
FINANCIAL BUDGET TO ACTUAL REPORT - DECEMBER 31, 2020
Budget Unit Original Budget Current Budget
Period
Activity
Year to Date
Activity Encumbrances Variance % Remaining
Licenses, Permits and Fees 9,432,502.00 9,432,502.00 909,741.08 5,169,811.17 - 4,262,690.83 45.19%
Other 15,000.00 27,000.00 49,503.96 63,987.79 - (36,987.79) -136.99%
Investment Earnings 10,300.00 10,300.00 7.74 351.99 - 9,948.01 96.58%
Transfers 1,099,404.00 1,099,404.00 - - - 1,099,404.00 100.00%
Retained Earnings Appropriated 547,312.00 819,537.87 - - - 819,537.87 100.00%
Unrestricted Intergovernmental - - - - - - -
Total Revenue 11,104,518.00 11,388,743.87 959,252.78 5,234,150.95 - 6,154,592.92 54.04%
Budget Unit Original Budget Current Budget
Period
Activity
Year to Date
Activity Encumbrances Variance % Remaining
Administration of Enterprise 1,888,142.00 1,901,335.41 7,145.52 883,180.48 26,786.48 991,368.45 52.14%
Utilities Administration 598,867.00 651,418.75 40,195.48 242,785.31 88,531.46 320,101.98 49.14%
Billing & Collections 765,923.00 767,230.00 91,946.79 310,096.57 210,106.64 247,026.79 32.20%
Water Treatment Plant 1,098,734.00 1,239,677.38 65,200.26 475,584.00 227,835.80 536,257.58 43.26%
West Fork Eno Reservoir 882,985.00 885,835.00 3,544.70 322,885.41 8,600.06 554,349.53 62.58%
Water Distribution 1,637,243.00 1,661,853.50 107,373.01 362,641.65 110,951.88 1,188,259.97 71.50%
Wastewater Collection 1,600,740.00 1,665,111.83 72,270.48 359,980.37 100,042.39 1,205,089.07 72.37%
Wastewater Treatment Plant 2,299,975.00 2,353,600.00 62,179.57 584,455.24 115,420.94 1,653,723.82 70.26%
Disaster Relief 31,909.00 22,744.00 - 5,217.22 8,579.04 8,947.74 0.39
Contingency 300,000.00 239,938.00 - - - 239,938.00 100.00%
Total Expenditures 11,104,518.00 11,388,743.87 449,855.81 3,546,826.25 896,854.69 6,945,062.93 60.98%
WATER & SEWER FUND REVENUE
WATER & SEWER FUND EXPENDITURES
FINANCIAL BUDGET TO ACTUAL REPORT - DECEMBER 31, 2020
Budget Unit Original Budget Current Budget
Period
Activity
Year to Date
Activity Encumbrances Variance % Remaining
Licenses, Permits and Fees 617,500.00 617,500.00 230,160.40 550,005.83 - 67,494.17 10.93%
Retained Earnings Appropriated 40,798.00 40,798.00
- - - 40,798.00 100.00%
Total Revenue 658,298.00 658,298.00 230,160.40 550,005.83 - 108,292.17 16.45%
Budget Unit Original Budget Current Budget
Period
Activity
Year to Date
Activity Encumbrances Variance % Remaining
Disaster Relief 1,755.00 1,158.00 0.00 205.64 343.17 609.19 52.61%
Stormwater 656,543.00 657,140.00 65,508.33 233,985.30 57,191.10 365,963.60 55.69%
Total Expenditures 658,298.00 658,298.00 65,508.33 234,190.94 57,534.27 366,572.79
55.68%
STORMWATER FUND REVENUE
STORMWATER FUND EXPENDITURES
10,872,120
11,388,744
658,298
7,168,972
5,234,151
550,006
4,720,532
3,546,826
233,985
-
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
General Fund Water & Sewer Fund Stormwater Fund
Town of Hillsborough Fiscal YTD Revenues & Expenditures
As of December 31, 2020
Budget Revenue Expenditures
Planning Department Report
December 2020
Revenues Collected December 2020 FY Year to Date
Development Review fees $ 150.00 $ 1,900.00
Zoning Permits & HDC reviews $ 8,368.87 $34,151.43
Planning Total $ 8,518.87 $36,051.43 - 72% of budget projection ($50,000)
Affordable housing payment in lieu $ 4,000
Data is through December 31, 2020 for both permits and Certificates of Occupancy. Data for completed
developments has been removed but totals still reflect all previous activity.
Project name Approved units Permitted Completed
Approved but
not complete
permits
remaining
Under
construction
Collins Ridge (Phase 1A-1) sfd 59 39 0 59 20 39
Collins Ridge (Phase 1A-2) townhome 89 26 0 89 63 26
Crescent Magnolia (Habitat Waterstone)24 24 23 1 0 1
Fiori Hill 46 41 32 14 5 9
Forest Ridge 235 222 197 38 13 25
Total 1493 1391 1291 202 102 100
Misc. infill lots na 126 88 na 38
Grand Total 1517 1379
Approved & Under Construction
Hillsborough Police Department Monthly Report November 2020
REPORTED OFFENSES - UCR
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2020 2019 2018
Part I Offenses
Homicide 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Rape 0 0 0 0 1 0 1 0 0 0 0 0 2 2 2
Robbery 1 0 0 0 0 0 2 0 3 0 0 0 6 10 5
Aggravated Assault 3 0 1 3 3 3 2 1 0 1 0 0 17 14 19
Burglary 3 0 4 0 3 1 2 1 1 4 0 1 20 26 40
Larceny/Theft 25 23 27 29 35 28 18 12 37 36 22 34 326 297 264
Motor Vehicle Theft 2 0 1 1 0 3 4 0 3 1 0 3 18 12 12
Total Part I 34 23 33 33 42 35 29 14 44 42 22 38 389 361 342
Other Offenses 2020 2019 2018
Simple Assault 12 7 5 10 11 12 4 8 12 10 7 11 109 77 83
Fraud/Forgery 0 0 2 0 2 1 1 5 6 2 4 1 24 21 20
Stolen Property 1 3 1 0 1 0 4 3 4 0 1 1 19 7 8
Damage to Property 5 5 8 12 9 7 15 5 7 11 5 8 97 59 96
Weapons Violations 4 3 3 1 1 1 2 1 2 3 5 0 26 5 16
Sex Offences 0 0 0 0 0 1 0 1 0 0 0 0 2 3 2
Drug Violations 8 21 9 5 11 5 12 11 15 11 10 7 125 85 125
Driving While Impaired 5 6 1 2 2 1 3 6 6 2 3 3 40 34 37
Liquor Law Violations 0 1 0 0 1 0 0 0 3 5 1 0 11 13 6
Trespassing 3 1 3 3 2 0 6 2 6 4 1 0 31 20 23
Domestic Related 13 8 12 20 13 17 7 11 14 7 4 7 133 119 146
Missing Persons 0 1 1 0 1 2 0 1 0 0 0 0 6 1 1
Summary of Select Offenses:
On 12/01/2020, a Larceny of a Motor Vehicle was reported in the 200-block of Ellsworth Manor Dr. The victim
advised that their vehicle, valued at $5,000.00, was taken overnight. The vehicle was later located by Graham
Police Department and returned to the owner.
On 12/09/2020, a Larceny of a Motor Vehicle was reported at 500 Patriots Pointe Dr. The owner advised that
their vehicle, valued at $7,000.00, was taken along with over $2,500.00 in valuables/electronics. The vehicle and
items were later located by Durham Police, and returned to the owner.
On 12/22/2020, a Breaking and Entering and Larceny were reported at 110 Boone Square St., Hillsborough
Pharmacy. The reporting party advised that $12,023.97 worth of narcotic medication was taken from a safe.
On 12/24/2020, a Larceny of a Motor Vehicle was reported in the 700-block of Patriots Pointe Dr. The victim
advised their vehicle, valued at $15,000.00, was taken. The vehicle was later located by Durham Police and
returned to the owner.
Hillsborough Police Department Monthly Report November 2020
34 Larcenies were reported at various locations including:
• 9 larcenies were shoplifting related incidents at Hampton Pointe- Walmart.
• 21 Larcenies from unlocked motor vehicles– 1 at 815 US 70A where nothing was taken. 2 in the 200-
block of Ellsworth Manor Dr. where $125.00 in jewelry and $40 in money were taken. 1-in the 1100-
block of Quincy Cottage Rd. where nothing was taken. 2-in the 500-block of Lafayette Dr. where a
$10.00 medal and $5 in change were taken. 1-in the 200-block of Prestwood Dr. where nothing was
taken. 1-110 John Earl St. where a $250.00 handgun was taken. 10 in the 700-block of Patriots Pointe Dr.
1-$10 in OTC medication was taken. 1-$140.00 in cash was taken. 3-nothing was taken. 1-$4.00 pack of
cigarettes were taken. 1-$250.00 handgun, $5 tree topper, and $300.00 laptop were taken. 1-$15
bookbag was taken. 1-$500.00 handgun, $20.00 in OTC medication, and $250.00 in clothing were taken.
1-1100-block of Ranger Dr. nothing was reported taken. 1-500-block of Patriots Pointe Dr. where
nothing was taken. 1 in the 800-block of Patriots Pointe Dr. where nothing was taken.
• 1 Larceny from locked motor vehicle–120 Old Dogwood St., Microtel, where two windows were broken,
valued at $150.00 each, and approximately $445.00 worth of groceries and personal items were taken.
Narcotics/weapons related incidents:
• During the month of December, Officers recovered small amounts of marijuana, paraphernalia, and THC
gummies.
Hillsborough Public Works
December 2020 Monthly Report
Work Orders: 7 completed within two days
Public Spaces: 45 staff hours
Leaf Collection: 29 Loads of leaves
Stormwater Maintenance: 10 staff hours
Cemetery: 1 grave marked, 1 monument marked
January 2021 TOWN OF HILLSBOROUGH UTILITIES STATUS REPORT
PROJECT STATUS
WTP Compliance Currently compliant. TTHM levels from November's sampling were all good (prior quarter samples were high).
West Fork of the Eno Reservoir The reservoir is just over 2 feet below Phase 1 normal pool, at 40.6 feet. The December releases met or exceeded the minimum release of 2.6 cubic feet per
second (cfs). Both Lake Orange and Lake Ben Johnson are spilling. January minimum release is 3.5 cfs.
WFER Phase 2 Construction Project Progressing with no current issues except rain and getting the reservoir level lower for upcoming bridge work.
Water Restrictions There are currently no water withdraw restrictions.Our monthly water production average is currently 1.336 MGD.
"Unaccounted-for" Water We had one water main break in December on the 16" OWASA interconnection main. There were approximately 10 water service leaks repaired. Miscellaneous repairs have been proceeding
as needed.
Miscellaneous Projects Town projects are proceeding. Lots of development inquiries. Staff and the Utilities Director are spending a lot of time on Collins Ridge water and sewer inspections and various items. We are
preparing for acceptance of the water and sewer systems for Harmony at Waterstone, Daphine Drive development, and Forest Ridge. We are awaiting the contractor to perform one year
warranty punch list items on Corbinton Commons and Elfin Pond to release those bonds. McAdams Street water main project is ready to be permitted. Originally, town forces was planned for
the project, but staff may not have the resources due to some of the touchy obstacles in the alignment. Informal bid dates are being set for the water main interconnection project.
Modeling Projects Sewer system modelers are waiting on updated development data from the Utilities Director. A design storm has been chosen. The water redundancy modeling is awaiting an executive
summary after determining if any more tasks are desired. The River Pumping Station conceptual plan has been drafted. During the study, one of the recommended locations for a new station
went up for sale so another potential location may need to be sited.
Staffing All staff are continuing essential operations and following protective guidelines. No COVID cases reported in Utilities. We are fully staffed now except for one frozen position for the pump
station group. Howard Hobson has announced his retirement at the end of January after 32 years with the town. An action plan is being developed for the interim and posting of this position.
Water and Sewer Advisory Committee (WSAC) Activities WSAC meetings have been cancelled during the COVID-19 pandemic. A virtual meeting was held in October 2020 and the next meeting will now be held in February 2021.
Prepared by Marie Strandwitz 1/5/2021 Page 1