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HomeMy Public PortalAbout20150205techcommitteeminutesMINUTES TECHNICAL COMMITTEE CAPITAL AREA METROPOLITAN PLANNING ORGANIZATION February 5, 2015 10:00 a.m. VOTING MEMBERS PRESENT Cole County: Larry Benz Eric Landwehr, Vice Chairman Jefferson City: David Bange Eric Barron Ron Craft* J. J. Gates designee for Bill Lockwood Janice McMillan, Chairman Matt Morasch* Sonny Sanders Mark Mehmert MoDOT: Steve Engelbrecht Michael Henderson Bob Lynch Private Transportation Interest: Joe Scheppers *Arrived Late VOTING MEMBERS ABSENT Paul Winkelmann, Callaway County Brian Crane, Holts Summit EX -OFFICIO MEMBERS ABSENT Michael Latuszek, Federal Highway Administration Jeremiah Shuler, Federal Transit Administration GUESTS PRESENT Jenni Jones, MoDOT STAFF PRESENT (Non -Voting) Anne Stratman, Administrative Assistant, City of Jefferson Call to order, roll call, and determination of a quorum Ms. McMillan called the meeting to order at 10:03 a.m. and asked Ms. Stratman to call roll. A quorum of 12 voting members or their designee was present. Ms. McMillan introduced Mr. Joe Scheppers, new member to the Technical Committee. Mr. Scheppers, N.H. Scheppers Distributing Company, is the Private Transportation Interest member. 2. Public comment None received. 3. Adoption of the agenda as printed or amended Mr. Engelbrecht requested to amend the agenda to include an Administrative Modification to the 2015- 2019 Transportation Improvement Program. This item will be discussed under Other Business. Mr. Sanders requested to amend the agenda in order to discuss the draft Memorandum of Understanding in conjunction with the Bylaws. Mr. Benz moved and Mr. Henderson seconded to adopt the agenda as amended. The motion passed unanimously. 4. Approval of the minutes from the meeting of January 8, 2015 Mr. Benz moved and Mr. Sanders seconded to approve the minutes from the meeting of January 8, 2015 as printed. The motion passed unanimously. Minutes/Capital Area Metropolitan Planning Organization Technical Committee February 5, 2015 Page 2 5. Communications from the presiding officer No correspondence was received. 6. Old Business A. FY2016 Unified Planning Work Program (UPWP) Development Mr. Sanders discussed Work Element Three, Long Range Transportation Planning and Work Element Five, Public Transportation Planning. He mentioned that he will be meeting with Mr. Mehmert, Transit Division Director, to discuss Work Element Five in more detail. Mr. Sanders explained that a courtesy draft was sent to MoDOT, Federal Highway Administration (FHWA) and Federal Transit Administration (FTA). He stated that during the recent Planning Process Review, FHWA and FTA made several recommendations regarding the long range planning and transit planning process. Mr. Sanders explained that MoDOT, FHWA and FTA are permitting us to lengthen our timeline in order to accommodate their recommendations. He stated that those recommendations will be incorporated into the draft FY2016 UPWP. Mr. Morasch arrived at 10:06 a.m. Mr. Craft arrived at 10:07 a.m. B. 2016 — 2020 Program Year Transportation Improvement Program (TIP) Development Mr. Sanders requested that each jurisdiction review their projects. He stated that JeffTran's Program of Projects needs to be updated, as well. Mr. Sanders explained that a courtesy draft was sent to MoDOT, FHWA and FTA. C. Bylmvs and Draft Memorandum of Understanding Mr. Sanders discussed the following changes to the Bylaws: (1) Remove Section 4 Transportation Study Goals; (2) Remove Section 5 Transportation Study Objectives; (3) Remove Section 6 General Policies; (4) Remove Section 11 Board Memberships; (5) Clarified Section 13 Board of Directors Elections; (6) Revised and Updated Section 21 Membership of the Technical Committee; and (7) Clarified Technical Committee Elections. Memorandum of Understanding (MOU) Mr. Sanders explained that at a previous meeting Mr. Crane mentioned that he supports the population percentage because everyone gets a seat at the table. Mr. Sanders chose a model based on the Mid Missouri Regional Planning Commission (MMRPC) Bylaws. He stated that this model stipulates that for every 10 percent of the metropolitan planning area population you get one vote. Mr. Sanders broke it down into the urban planning area which has 60,000 population and the metropolitan planning area which has approximately 72,000 population. He commented that it would be more equitable to use the metropolitan planning area percentage population to distribute the votes between Jefferson City (6); Cole County (3); and Callaway County (1). Mr. Sanders explained that based on the MMRPC model it would be up to the jurisdictions discretion to distribute those seats although federal law prefers elected officials to have a seat at the table. He stated that it gives these three jurisdictions the authority to determine who will be on the Board of Directors instead of spelling it out in the Memorandum of Understanding. Mr. Sanders explained that the urban area population distribution would be Jefferson City (7); Cole County (2); and Callaway County (1). Mr. Sanders explained that currently there are 11 voting members on the Board of Directors. He stated that he is proposing 13 voting members, one of which would be a social advocate that would represent minority, disabled, low-income and other underserved populations. The second new member would be a regional entity that would represent a public school district; state university or college; regional planning commission; or a non -motorized transportation interest. Mr. Sanders explained that the Technical Committee would solicit and recommend nominees to the Board of Directors. Ms. McMillan and Mr. Sanders suggested establishing terms for the Social Advocate and Regional Entity/Non-Motorized Transportation Interest members. It was suggested that a three year term be established for the Social Advocate and Regional Entity/Non-Motorized Transportation Interest members. Mr. Sanders commented that with this proposed voting structure Jefferson City would no longer be referred to as the supermajority as was the case in the past. He stated that it opens up more input from groups that we are supposed to be concerned with when we make transportation planning decisions. Mr. Sanders explained that the Regional Entity/Non-Motorized member could be a bicycle/pedestrian interest or from the MMRPC. He stated that the Social Advocate could be a health department or school district interest. Minules/Capital Area Metropolilan Planning Organizalion February 5, 2015 Technical Commiltee Page 3 Ms. McMillan commented that the Social Advocate could be someone from the school district since they deal with transportation and social issues every day. She explained that the school district boundary is similar to the CAMPO boundary. Mr. Morasch commented that there are elected officials that cannot attend and will appoint a staff member to attend for them. He stated that they may come to one meeting and these issues seems like it takes a long time to get through so they only get a small piece of the information. Mr. Morasch explained that it seems like they are uncomfortable with the discussion because they do not know much of the background. He suggested letting each jurisdiction decide if they want to appoint an elected official or staff members. Ms. McMillan suggested letting the Board of Directors specify a number or percentage of appointments should be an elected official. She stated that it is important to have that relationship with elected officials because they will ultimately be the ones making the recommendations. Ms. McMillan explained that it is important to have that relationship between the planning entity and elected officials. Mr. Sanders explained that the specific percentages for the contribution to the local match were removed. He stated that we reworded the reference pertaining to the development of the UPWP whereby the financial contribution will be determined by the local jurisdictions. Mr. Sanders explained that the reference to financial contributions to the local match for special projects or studies was included as well. Ms. McMillan inquired of how the Cole County Commission will view the section on the local match if we take out the specific percentages. Would they still want to participate in providing some local match. Mr. Benz commented that they are committed to doing that but could not speak for them. Ms. McMillan suggested keeping the typical staff functions in the MOU and adding special studies or projects to have that local match provided by that jurisdiction. She stated that CAMPO provided the local match for the 2006 Transit Development Plan. Ms. McMillan explained that the plan cost $140,000 and the local match increased significantly. She stated that Callaway County paid their portion of the local match but has not participated since that time. Ms. McMillan asked that when the large studies are not regional in nature should the local match be borne by the jurisdiction that is requesting the study. Mr. Bange commented that it would be difficult to come up with a percentage every year to determine who will pay the local match. He suggested separating the local match into normal functions and special study functions. With no additional discussion, there was no objection from the Technical Committee to reinstate the specific percentages for the contribution to the local match and leave as 75 percent for Jefferson City and 25 percent Cole County. Ms. McMillan commented that there might be some participation in the local match once a jurisdiction rises to a certain threshold. Mr. Benz suggested leaving Section 31.13 Board of Directors Membership vague in regards to the number of Board of Directors voting members from Cole County. Mr. Sanders suggested rewording Section 31.13 and Section 31.0 to leave the appointment of voting members from Cole and Callaway County at the discretion of their respective County Commissions. Ms. McMillan suggested removing Section 32.E under Appointment to the Board of Directors since the voting members are specified in the Memorandum of Understanding. Mr. Mehmert suggested rewording Section 32.E Ex -Officio Members to replace "Jefferson City Area Chamber of Commerce" with a Jefferson City Area Economic Development Interest on the Board of Directors. Mr. Sanders suggested adding Jefftran Program of Projects under Section 13 Functional Responsibilities of Participating Agencies. Minutes/Capital Area Metropolitan Planning Organization Technical Committee February 5, 2015 Page q Bylaws Section 21 Membership of the Technical Committee Mr. Sanders suggested adding an Operations and Maintenance voting member for the City of Jefferson. Mr. Morasch suggested removing the Airport voting member and replacing that member with an Operations and Maintenance voting member. Mr. Sanders commented that one voting member under Engineering was removed. He explained that one Transportation Planning voting member was added. Mr. Sanders stated that the planning process review emphasized livability and more development and land use type planning. Section 2 1. 7 Small City Member Mr. Sanders explained that for each county the small cities outside Jefferson City would nominate their representatives and one small city representative for each county would be appointed by their County Commission. Mr. Bange commented that there was a previous discussion of having one small city representative from both Cole and Callaway County. Mr. Benz suggested approaching both Mr. Reece and Mr. Crane to garner their input. Mr. Sanders commented that Mr. Reece and Mr. Crane would like a seat on the Technical Committee. 7. New Business A. Bicycle/Pedesirian Plan Process Mr. Sanders explained that he is proposing to establish a Steering Committee which would help guide CAMPO staff during the development of the plan. He stated that the Steering Committee could consist of a new committee, the Technical Committee or a subset of the Technical Committee. Mr. Landwehr commented that we could have a subset of the Technical Committee and volunteered to be on the Steering Committee. Ms. Jones suggested involving the public school district and Health and Senior Services. She volunteered to be on the Steering Committee as well. Mr. Sanders explained that a Bicycle and Pedestrian Advisory Committee will be established to assist with the development of the vision, goals and objectives of the plan and provide various types of input throughout the planning process. He requested that Technical Committee members send any names or suggested agencies so that he can compile a list for the March 5, 2015 meeting to forward to the Board of Directors. 8. Other Business A. Status of current work tasks: Mr. Sanders discussed the following work tasks: • Preliminary commendations and recommendations from the FHWA/FTA MPO Review held on January 28 and 29, 2015 • Wayfinding Plan Open House is scheduled for Wednesday, February 11, 2015 from 3:00 p.m. to 6:00 p.m. Ms. Jones suggested sending the preliminary designs to Mr. Tom Honich to make sure they are compliant with MoDOT standards. • MAP21 Performance Measures B. Recognizing Past Members Ms. McMillan recognized Mr. Tom Kolb, Private Transportation Interest; Mr. Bill Robinett, MoDOT; and Mr. Richard Turner, Transit Division Director for their service to the Technical Committee. A Certificate of Appreciation will be sent to each of these individuals. C. Administrative Modification to the 2015-2019 Transportation Improvement Program Mr. Engelbrecht explained that MoDOT has a resurfacing project on Highway 54 outside of the CAMPO area. He stated that due to the timing of the project the Federal Highway Administration asked us to find a local project. Mr. Engelbrecht explained that MoDOT will be switching those funds to the Highway 50 East Minutes/Capital Area Metropolitan Planning Organization February 5, 2015 Technical Committee Page 5 resurfacing project which is located in the CAMPO area. He stated that this project will use State Highway Research and Planning 2 (SHRP2) funds in the amount of $20,000 Mr. Engelbrecht explained that there is no change to the total cost of the project. D. Member Updates: Missouri Department of Transportation --Mr. Henderson reported that the Missouri Highway and Transportation Commission approved the MoDOT Freight Plan and The Missouri 325 System plan on February 4, 2015. --Ms. Jones announced that Central District awarded 14 Transportation Alternative Project grants. Two of those projects are located within the CAMPO area: (1) N. Summit Drive Sidewalk Connection Project; and (2) Wayfinding Signage Implementation for Downtown Jefferson City. Ms. Jones also announced that Central District awarded one Transportation Engineering Assistance Program Grant to the City of St. Martins for a Pedestrian/Bicycle Safety Analysis on Business 50 to assure pedestrian safety, school zone safety and bicyclist safety. 8. Next Meeting Date - Thursday, March 5, 2015 at 10:00 a.m. in the Boone/Bancroft Room. 9. Adjournment Mr. Benz moved and Mr. Henderson seconded to adjourn the meeting at 11:37 a.m. Res tfully submitt d Anne Stratman, Administrative Assistant