HomeMy Public PortalAbout2009 Agreement.tifRESOLUTION NO. 2009-8
A CAPITAL PROJECT AUTHORIZING RESOLUTION OF
THE VILLAGE COUNCIL OF THE VILLAGE OF KEY
BISCAYNE, FLORIDA, CONCERNING PURCHASE OF
WORKOUT EQUIPMENT FOR THE VILLAGE OF KEY
BISCAYNE COMMUNITY CENTER; AUTHORIZING
VILLAGE MANAGER TO COMPLETE PURCHASE OF
WORKOUT EQUIPMENT; PROVIDING FOR EFFECTIVE
DATE.
WHEREAS, pursuant to Section 3.07(b) of the Village Charter, the Village Council desires
to authorize the expenditure of Village funds for the purchase of workout equipment (the
"Equipment") for the Village of Key Biscayne Community Center; and
WHEREAS, the Village Council finds, upon advice from the Village Attorney, that no
competitive bidding is required for the purchase of the Equipment pursuant to Village Code Section
2-86, which authorizes the Village Manager to enter into bids or contracts entered into by another
governmental entity with substantially similar competitive bidding procedures; and
WHEREAS, the Village Council finds that it is in the best interest of the Village to proceed
as indicated in this Resolution.
NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE VILLAGE COUNCIL
OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AS FOLLOWS:
Section 1. Recitals Adopted. That each of the recitals stated above is hereby adopted
and confirmed.
Section 2. Purchase Authorized, Specification of Funds. That the acquisition of the
Equipment described in the Purchase Order attached hereto as Exhibit "B" for the Community
Center is hereby approved and authorized, subject to the restriction that the total cost of the
Equipment authorized herein shall not exceed $39,083.32. The funding source shall be that which
is indicated in the Village Manager's memorandum which accompanies this Resolution.
Section 3. Implementation. That the Village Manager is hereby authorized to take any
and all action necessary to implement the purposes of this Resolution, and is authorized to sign any
necessary purchase agreements, subject to the approval of the Village Attorney as to form and legal
sufficiency.
Section 4. Effective Date. That this Resolution shall be effective immediately upon
adoption hereof.
PASSED AND ADOPTED this 12th day of May, 2009.
MAYOR ROBERT L. VERNON
CONCHITA H. ALVAREZ, MMC, VILLAGE CLE
APPROVED AS TO FORM AND LEGAL SUFFICIE
VILLAGE OF KEY BISCAYNE
I 711ag Council
Robert L. Vernon, .%Ia}'or
Michael Darer, I e Mayor
Garcia
Robert Gusman
Michael E. Kelly
Jorge E. Mendia
Thomas Thornton
1 illag �1lcria(�tier
Genaro "Chip" Iglesias
Office of the Village Manager
DT:
TO:
FR:
RE:
April 28, 2009
Honorable Mayor and Council Membe
Genaro "Chip" Iglesias, Village Manage
Purchase of Workout Equipment for the
Community Center
RECOMMENDATION
It is recommended that the Village Council approve this resolution authorizing the purchase of
workout equipment for the Key Biscayne Community Center Wellness Facility.
BACKGROUND
Attachment "A", the "Community Center Cardio Equipment Information" spreadsheet provides the
delivery date, years of service and proposed date of replacement for the first phase of cardio
equipment replacement. With the exception of one Stairmaster already replaced, the remaining
equipment being replaced has been in service for over four and a half years. This purchase adds
five additional spin bikes to the inventory allowing for less people being turned away from peak
classes.
The cardio equipment being replaced is reaching the end of their expected service life with the
extensive use experienced in the Community Center. The Increased incidents of breakdowns
combined with cost of repairs and the impact of inoperable machines in the wellness center make
this purchase an effective business decision for the facility.
Gym Source provided demo models of the equipment that will replace the existing equipment.
Staff solicited comments from the membership about this equipment to select the replacement
items.
Gym Source has proven to be an effective vendor for the Community Center. Gym Source is the
largest volume dealer in the United States who can leverage their volume to offer excellent
prices. Gym Sources' maintenance and commitment to our facility has proven to be a valuable
asset. They have attended meetings with staff and the Community Center Advisory Board
whenever asked. They replaced a Stair Master with maintenance issues with a new unit in 2006
at no cost to the village. Gym Source's attentiveness to these matters has allowed us to better
serve our members.
Gym Source will review the treadmills with the most mileage, wear and tear, and service history
to indentify which treadmills will be replaced to insure that we can expect the best possible
performance from the treadmills that will remain in service.
This purchase of $39,083.32 will be funded by the Capital Reserve line item "Community Center
Equipment Replacement" with a existing balance of $181,178.
88 West McIntyre Street • Suite 210 • Key Biscayne, Florida 33149 • (305) 365-5500 • Fax (305) 365-8936
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WWW.keybiscavne.fl.gov
Community Center Cardio Equipment Information
Exhibit A
Equiment Type
Date of Delivery
Description
Time of service
Date of Repalcement
Comments
Treadr1
1
10/5/2004
True 850 Treadmill
4.6 years
06/1/09 (pending)
2
10/5/2004
True 850 Treadmill
4.6 years
06/1/09 (pending)
3
10/5/2004
True 850 Treadmill
4.6 years
06/1/09 (pending)
5
10/5/2004
True 850 Treadmill
4.6 years
06/1/09 (pending)
5
10/5/2004
True 850 Treadmill
4.6 years
6
10/5/2004
True 850 Treadmill
4.6 years
7
12/28/2005
True Z9 Treadmill
3.4 years
8
12/28/2005
True Z9 Treadmill
3.4 years
Total , i � ;r-rvit F
ARC Trainr�
1
10/5/2004 Cybex ARC
4.6 years
2
10/5/2004 Cybex ARC
4.6 years
Total In >er�ice
Stair m aster
`•, )in Bikes
10/5/2004
9/13/2006
Stairmaster 4600/C
Stairmaster 4600/C
4.6 years 06/1/09 (pendin
Gym Source replaced at no cost due to maintenance issues
2.75 years 06/1/09 (pending)
1 to 15
10/5/2004
Schwinn Ev Pro Spin Bikes
4.6 years
16 to 20
8/25/2005
Schwinn Ev Pro Spin Bikes
3.85 years
Added to meet demand for classes
21 to 25
4/11/2007
Schwinn Ev Pro Spin Bikes
1.15 years
Added to meet demand for classes
26 to 30
6/1/2009
Schwinn Ev Pro Spin Bikes
0
Added to meet demand for classes
30
Recumbant Bikes
1
10/5/2004 True Recumbant Bike
4.6 years
2
10/5/2004 True Recumbant Bike
4.6 years
3otal rvi
E lls )orals
True Upright Bike
4.6 years
1
10/5/2004
True Ellipticals
4.6 Years
June 1, 2009 (pending)
2
10/5/2004
True Ellipticals
4.6 Years
June 1, 2009 (pending)
3
10/5/2004
True Ellipticals
4.6 Years
June 1, 2009 (pending)
rut<31 ,c•Nr;L
Ro N. ra: flat pine
Total Cardio
12/1/2005
4.45 years
Total
19
To be replaced 6/1/09
9
Total Spinning
30
0
Spinning Classes
r)atr
3 -Apr
11 Turned A�,a j
2
1 -Apr
2
31 -Mar
2
30 -Mar
8
27 -Mar
12
16 -Mar
3
25 -Mar
9
24 -Mar
7
18 -Mar
4
Exhibit "B " - Purchase Order
JJ�Ii1 .S' 01/1(.. O
Salesperson
BOB LAWRENCE
984589
04/23/2009
Page 1 of 1
Store Quote Dt ACCOUNT ID
CUSTOMER NAME
020 12/18/2008 20-141956 VILLAGE OF KEY BISCAYNE
Bill To
VILLAGE OF KEY BISCAYNE
TODD HOFFERBERTH
10 VILLAGE GREEN WAY
KEY BISCAYNE FL 33149
Ship To
VILLAGE OF KEY BISCAYNE
TODD HOFFERBERTH
10 VILLAGE GREEN WAY
KEY BISCAYNE FL 33149
LN I
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Product
TRU-CS-6.0
PICK-UP/MADE
TRU-CSX
PICK-UP/TRADE
SCHWINN-IC/EV.PRO
DEL.INST
PRE -ASSEMBLY
TIME
12 PT.CHECK LIST
STAIR -SC -916
PICK-UP/TRADE
ZZ-SCH-95150
1
Description
TMILL-23X63/SHP/PROG/5-20NEMA/12MPH
TRUE 850 TREADMILLS
ELLIP-COMMERCIAL CSX
TRUE Z 8 ELLIPTICAL
EVOLUTION PRO SPIN BIKE 3700014
FREIGHT & INSTALLATION
PAYMENT TERMS:
30% DEPOSIT W/ ORDER
BALANCE DUE AT DELIVERY
SIGNATURE REQUIRED:
PRINT NAME:
DATE:
ITEMS MAY BE DEL'D ASSEMBLED
DISPATCH TO ASSIGN TIME WINDOW
ITS OUR PRIVILEGE TO SERVE YOU
12 POINT CHECKS COMPLETED
STEPPER
STAIRMASTER 4600/C
PEDAL, TRIPLE LINK PAIR
I List I Price I Qty I Total
7,699
0
5,999
0
1,249
0
0
0
0
3,749
0
94
5,595.00
1,500.00
4,395.00
800.00
899.00
3,144.57
.00
.00
.00
2,695.00
748.00
76.95
4
-4
3
-3
5
1
1
1
1
2
-2
5
22,380.00
-6,000.00
13,185.00
-2,400.00
4,495.00
3,144.57
.00
.00
.00
5,390.00
-1,496.00
384.75
QUOTE IS VALID FOR 30 DAYS
Subtotal
Total
39,083.32
39,083.32
l'agc 1 of 1
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Quote # 984589
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