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HomeMy Public PortalAboutAAC Minutes 1998 03/04AIRPORT ADVISORY COMMITTEE MINUTES March 4, 1998 The Airport Advisory Committee meeting was called to order in the Toothman-Orton office conference room on the second floor of McCall Air Taxi's building at 12:04 p.m. Persons present were Rick Fereday, Tom Tucker, Mike Anderson, Gordon Colburn, Merrill Saleen, Mike Donis, City Manager Brian Olson, City Engineer Jackie Fields, Airport Manager Gene Heikkola, Toothman-Orton Engineer Kevin Bissell, and visitors T.S. Remson, Hugh McNair, and Lyle Senfieid. Minutes of the February 4th meeting were approved as submitted. Airport Manager, Gene Heikkola gave a report of the progress on the parking lot clean-up. In summary, it consisted of 21 cars originally identified as "long-term", one of which had no license plates. In the process of tagging that vehicle with a 48-hour notice and obtaining registration data via McCall Police Dept., five of the cars were removed by owners within the first week, and one the following week. Of the 15 remaining cars, two have registration stickers that expired two and a half years ago. Letters were sent to the last known address according to the registration. One came back undeliverable - this vehicle will be tagged when enough snow melts (it is presently under about four feet of snow). No reply has been received on the other and it may suffer a similar fate. The next item on the agenda was the budget, which was handled in two phases. Gordon Colburn gave a report on the meeting he had with Valley County official, Lee Heinrich, who provided several options for funding the "Airport Sewer Project". One was an "RC&D" Grant thru Russ Manwaring of the Dept. of Agriculture in Emmett. There will be a workshop concerning the grant application process in McCall March 23rd thru 27th. Second was a Community Development Block Grant managed by Jim Birdsall, whose card was given to City Manager, Brian Olson. Third was a contact at BSU named David Patton who works under Jim Weatherby. Two computer disks containing lists of grant resources was also given to Brian. Fourth was the discussion of the County Airport Tax Levy, which is currently running at a very low figure of 0.000016383 on a total county valuation of $1,281,717,055, which nets us approximately $12,000 per year. Raising the millage to just 0.00039 could generate another $50,000 which could be earmarked for McCall with a vote of the Valley County Commissioners (3). A report would have to be presented to the Commission prior to May in order to have funds available by January, 1999. City Manager, Brian Olson then presented the latest information obtained in the "Airport Analysis" from the City accountants this morning, which did not seem very accurate to many that were present and the report prepared by the Airport Manager was dismissed as irrelevant although it was an attempt to simplify the "Revenue/Expenditure Report" for general understanding, both of which are attached. Brian stressed the need to revisit the lease rate structure, compare it to other destination airports in the Northwest, and possibly charge a single rate for land and structures to simplify bookkeeping. Mike Anderson objected to that arguing that the reason for the two -rate structure is that the City leases some land in each parcel that is unbuildable (mainly setback requirements). Brian suggested doing a concurrent budget analysis and lease rate study with the participation of any or all of the Airport Advisory Committee. Gordon Colburn volunteered and gave his phone number to Brian who emphasized that this needs to be done before April. Rick interjected that the "charges for services" does not give sufficient detail, which was generally agreed. Mike Anderson made the point that "balancing the books" probably won't happen, but that the City's objective ought to be instead that of minimizing the losses and maximizing the benefit to the City. Brian countered that he would like to improve the airport and provide and ILS system, but needs funds to accomplish those goals. Hugh McNair stressed the overall impact on tourism and retail sales if rates are increased. Lyle Senfield said the rates here are already high, that we ought to compare our rates with other airports in the area like Boise, Nampa, Caldwell, and Council, and that fuel already costs $2.18/gal. here. Scott Findlay favored lowering rates to stimulate growth, pointed out differences on two aerial photos on the wall and stated that if rates are raised we might as well cancel the sewer project and the south ("C") taxiway construction because we won't need them. Rick proposed a "cost saving" strategy as opposed to a "revenue increasing" strategy. Next up was Jackie Fields who presented the runoff ditch proposal, which is intended to help drain a 22 acre lot on the other side of Hwy 55. There were several options presented, but the project is on hold for "Value Engineering" analysis. The next item of business was the runway light project. Kevin Bissell reported that T-O charges $2500 for the pre -application. He said what we need to do is present the proposal to the City Council and have them approve the expenditure. Meeting times were discussed since it had been requested by Charles Sunby for last month's agenda. However, Mr. Sunby was not present, so Kevin filled in and stated that it really wasn't necessary to change the meeting time for his convenience. Therefore, no action was taken on this item. Gene Heikkola presented a bid for hangar signs to implement the address plan adopted at last month's meeting, after which some discussion followed concerning mounting the signs. Tom Tucker moved, and Mike Anderson seconded that we contract with Perfect -A -Tech for the signs and include a reasonable labor fee ($10 was suggested) to mount them in order to insure that the signs end up mounted the way the Airport Manager intends. The motion carried unanimously. Airport Landscaping was postponed since Cherry Woodbury was not present. The chairman then invited open discussion of any topic that committee members wanted to address. Tom Tucker brought up the topic of runway lights that Boise airport is replacing, making them available to any airport that wants them. It was generally agreed that these would not be sufficient for the new runway light project as no contractor would warrant them, but Mike Anderson volunteered to go look at them to see if they would be something we could use for other areas of the airport. Kevin Bissell then brought up the issue of the new Airport Master Plan and some discussion followed as to whether the City must adopt the Master Plan in order to get the FAA to sign -off on future airport improvement projects. Since the City Council has changed significantly since the process was begun to revise the Airport Master Plan, it would be interesting to see if the new council members would vote to provide funds for the Capitol Improvement Plan. Gene Heikkola offered to make copies of the new Airport Master Plan available to any interested party (one is already in the Airport Manager's Office, and one has already be delivered to the City Manager). Merrill Saleen said he could use two copies. The meeting was then adjourned at 2:09 p.m. /6-,A17 ACCT Personal Services 411 (Wages) 421(FICA) 421.1(Medicare) 422(Eployer Rd) 423(Worker's Comp) aupplies t Matenals 432(Dept Supplies) 434(Minor Equip) 435(Fuel/Lubes) AIRPORT BUDGET STATUS DECEMBER 1997 EXPEND (ytd) PURPOSE $2924.20 $181.23 $42.40 $9.88 $400.79 $1380.77 zero zero Contracted Services 442(Prof Svcs) $3333.33 444(Adv/Legl Publ) 447(T'vl/Mtgs) 448(Dues/Sbscr) Utilities 451(Tel/Com) 451.2(Radio) 452(Heat/Lights) 459 (Bld/gnds) 460(Auto) 461(Other) zero $16.38 zero $134.61 zero $207.32 $1801.45 $2450.00 zero Captial Outlay 471(Land) $8253.00 473.165 (AIP Grant) $149,040.09 Depreciation 479.200(Imprv) 479.300(Egpt) Total of Airport Operations Net (YTD) zero zero Manager Salary n n n n Office supplies/fumiture Engineering Contract Reimb. for Mgr Vehicle mileage ASOS/NDB/Office phones ASOS/NDB/Office BALANCE $9,075.80 $563.77 $137.60 -$9.88 -$400.79 $1,119.23 $500.00 $100.00 $42,106.67 $200.00 $438.62 $50.00 $1,065.39 $1,000.00 $2,972.68 $1,001.66 previous;$799.79 carpet $3,198.55 Snow Plow part (`t)-$1950.00 $30,880.00 Bryning property -$8253.00 AIP-06 (Deinhard relocation) $170,959.91 ($2450.00 in dispute) Minus revenues $75,000.00 $20,000.00 $162,398.35 -$89,339.59 $73,058,76 Net (YTD) AIRPORT BUDGET STATUS JANUARY 1998 ACCT EXPEND (ytd) PURPOSE BALANCE Personal Services 411 (Wages) $3537.40 Manager Salary $8462.60 421(FICA) $219.24 If $525.76 421.1(Medicare) $51.29 $128.71 422(Eployer Ret) $9.88 -$9.88 423(Worker's Comp) $400.79-$400.79 Supplies & Materials 432(Dept Supplies) $1630.01 434(Minor Equip) zero 435(Fuel/Lubes) zero Contracted Services 442(Prof Svcs) $4483.33 444(Adv/Legl Publ) zero 447(Tvl/Mtgs) $84.74 448(Dues/Sbscr) zero Office supplies/furniture Engineering Contract Reimb. for Mgr Vehicle mileage Utilities 451(Tel/Com) $369.71 ASOS/NDB/Office phones 451.2(Radio) zero 452(Heat/Lights) $375.37 ASOS/NDB/Office $869.99 $500.00 $100.00 $40,956.67 $200.00 $415.26 $50.00 $830.29 $1000.00 $2625.63 Repairs 459 (Bld/gnds) $1641.40 $841.61 previous;$799.79 carpet $3358.60 460(Auto) $2450.00 Snow Plow part (?)-$1950.00 461(0ther) zero $30,880.00 Captial Outlay 471(Land) $8253.00 Bryning property-$8253.00 473.165 (AIP Grant) $149,040.09 AIP-06 (Deinhard relocation) $170,959.91 Depreciation 479.200(Imprv) zero $75,000.00 479.300(Egpt) zero $20,000.00 Total of Airport Operations ($2450.00 in dispute) $172,454.72 Minus revenues-$89.547.91 $82,906.81 ACCT Personal Services 411 (Wages) 421(FICA) 421.1(Medicare) 422(Eployer Ret) 423(Worker's Comp) Supplies & Materials 432(Dept Supplies) 434(Minor Equip) 435(Fuel/Lubes) Contracted Services 442(Prof Svcs) 444(Adv/Legl Publ) 447(Tvl/Mtgs) 448(Dues/Sbscr) Utilities 451(Tel/Com) 451.2(Radio) 452(Heat/Lights) Repairs 459 (Bld/gnds) 460(Auto) 461(Other) Captial Outlay 471(Land) 473.165 (AIP) 142,453.34 Depreciation 479.200(Imprv) 479.300(Egpt) AIRPORT BUDGET STATUS FEBRUARY 1998 EXPEND (ytd) PURPOSE $4,537.40 $219.24 $51.29 $9.88 $400.79 $1,630.01 zero zero $8,343.33 zero $84.74 zero $826.09 zero $761.90 $3,811.92 $2,450.00 $6,204.54 $8,253.00 $462,453.34 Total of Airport Operations Net (YTD) zero zero Manager Salary Office supplies/furniture Engineering Contract Reimb. for Mgr Vehicle mileage ASOS/NDB/Office phones ASOS/NDB/Office $841.61 previous;$799.79 carpet Snow Plow part (?) BALANCE $7,462.60 $525.76 $128.71 -$9.88 -$400.79 $869.99 $500.00 $100.00 $32,976.67 $200.00 $415.26 $50.00 $373.91 $1,000.00 $2,242.30 $1,923.34 -$1,950.00 $24,734.44 Bryning property-$8,253.00 AIP-06 (Deinhard relocation) $- Minus revenues $75,000.00 $20,000.00 $500,137.47 -$837,613.35 $337,475.88 Total Airport Budget vs. Expend = $518,795 vs. $500,137 Balance $18,658 Sheet2 Charges for services Intergovernmental Other 1994 $ 52,611.00 $ 40,913.00 $ 5,551.00 $ 99,075.00 Operating Expenses $ 137,138.00 City of McCall Airport Analysis 4-Mar-98 1995 $ 63,004.00 $ 11,958.00 $ 1,498.00 $ 76,460.00 $ 134,697.00 Operating Income $ (38,063.00) $ (58,237.00) Non -Operate Rev/(Exp)?$ 54,402.00 $ 46,958.00 Net Income $ 16,339.00 $ (11,279.00) billing for bare ground billing for covered grounc total square foot billing 310,404.30 112,800.70 423,205.00 Page 1 1996 $ 65,882.00 $ 37,239.00 $ 17,439.00 $ 120,560.00 $ 201,091.00 $ (80,531.00) $ 1,262.00 $ (79,269.00) 1997 $ 31, 25.00T $ 32,174.00 $ 63,599.00 $ 183,607.00 $(120,008.00) $ 818.00 $ (119,190.00) Sheet3 Personal Services Wages FICA Medicare Retirement Workers Comp Total Personal Services Supplies & Materials Department Supplies Minor Equipment Motor Fuels & Lubricant Total Supplies Contracted Services Professional Services Advertise& Legal Pub Travel & Meet Dues Subscribe Member Total Contracted Services Utilities Telephone & Communicate Communicate -Radio Heat, Lights, Utilities Total Utilities Repairs & Maintenance Buildings & Grounds Automotive Other Equipment Total Repairs & Maintenance Depreciation Improvements Equipment Total Depreciation City of McCall Airport 4-Mar-98 97/98 Budget YTD $12,000.00 $3,537.40 $745.00 $219.24 $180.00 $51.29 $0.00 $9.88 $0.00 $400.79 $12,925.00 $4,218.60 $2,500.00 $500.00 $100.00 $413.68 $0.00 $0.00 $3,100.00 $413.68 $45,440.00 $200.00 $500.00 $50.00 $6,413.33 $0.00 $84.74 $0.00 $46,190.00 $6,498.07 $1,200.00 $1,000.00 $3,000.00 $561.44 $0.00 $568.27 $5,200.00 $1,129.71 $5,000.00 $500.00 $30,880.00 $2,726.66 $2,450.00 $5,743.00 $36,380.00 $10,919.66 /03,795\ $75,000.00 $20,000.00 $0.00 $0.00 $95,000.00 $0.00 Total Operating $198,795.00 $23,179.72 Page 1 THE CITY OF MCCALL AIRPORT ADVISORY COMMITTEE WEDNESDAY, MARCH 4, 1998 The Airport Advisory Committee will hold a regular meeting at 12:00 p.m. Tuesday, March 4, 1998 at the offices of Toothman-Orton Engineering, located at 300 Deinhard Lane, McCall, Idaho. The following items are scheduled for agenda: AGENDA I. CALL TO ORDER AND ROLL CALL II. MINUTES of the February 11, 1998 meeting. III. OLD BUSINESS A. Parking lot clean-up update IV. NEW BUSINESS A. Budget data — Dec/Jan B. Lease Rates — Brian Olson, City Manager C. Regional Best Management Practices — Jackie Fields, City Engineer D. Runway Light Project Pre-App. — Toothman-Orton E. Meeting Times F. Hanger Signs G. Airport Landscaping — Cherry Woodbury, Deputy City Clerk V. ADJOURNMENT