HomeMy Public PortalAbout02-08-21 Agenda Regular Meeting
Interim Town Clerk and Human Resources Technician Sarah Kimrey
101 E. Orange St., PO Box 429, Hillsborough, NC 27278
919-296-9443 | sarah.kimrey@hillsboroughnc.gov
www.hillsboroughnc.gov | @HillsboroughGov
Board of Commissioners Agenda | 1 of 2
Agenda
Board of Commissioners
7 p.m. Feb. 08, 2021
Town of Hillsborough YouTube channel
Due to current public health concerns, the Board of Commissioners will conduct this meeting remotely using
Zoom. The public can view and listen to the meeting via live streaming video on the town’s YouTube channel. Two
methods for public comment are available, with detailed instructions provided at the bottom of this agenda:
• Written submittals by website contact form
• Speaking during the remote meeting (Preregistration is required.)
Compliance with the American with Disabilities Act interpreter services and/or special sound equipment is
available on request. If you are disabled and need assistance with reasonable accommodations, call the Town
Clerk’s Office at 919-296-9443.
Please use the bookmark feature to navigate and view the item attachments.
1. Public charge
The Hillsborough Board of Commissioners pledges to the citizens of Hillsborough its respect. The board asks
citizens to conduct themselves in a respectful, courteous manner with the board and with fellow citizens. At
any time should any member of the board or any citizen fail to observe this public charge, the mayor or the
mayor’s designee will ask the offending person to leave the meeting until that individual regains personal
control. Should decorum fail to be restored, the mayor or the mayor’s designee will recess the meeting until
such time that a genuine commitment to this public charge is observed.
2. Audience comments not related to the printed agenda
3. Agenda changes and approval
4. Appointments
A. Planning Board — Appointment of Hooper Schultz to fill current vacancy for a term expiring Jan. 31, 2024
5. Items for decision ― consent agenda
A. Minutes
1. Regular meeting Jan. 11, 2021
2. Work session Jan. 25, 2021
B. Miscellaneous budget amendments and transfers
C. Proclamation honoring Nancy Grebenkemper of PORCH Hillsborough
D. Proclamation declaring Hillsborough a Breastfeeding Family Friendly Community
E. Public Comment to NC Utilities Commission Concerning Duke Energy’s 2020 Integrated Resource Plan
Board of Commissioners Agenda | 2 of 2
6. Items for decision ― regular agenda
A. Request from residents to rename Thomas Ruffin Street
B. Update on the impact of Reed v Town of Gilbert on local sign ordinance enforcement
C. Potential revisions to town board processes and ethics in the code of ordinances, direction to the town
attorney
D. Hot topics for work session Feb. 22, 2021
7. Updates
A. Board members
B. Town manager
C. Staff (written reports in agenda packet)
8. Adjournment
Public Comment Instructions
For items not on the agenda, agenda items and public hearings
Public Comment ― Written
Members of the public may provide written public comment by submitting it via the Board of Commissioners
contact form by noon the day of the meeting. Public hearing comments may be submitted for 24 hours
following a public hearing. Members of the Board of Commissioners, town manager, assistant town
manager/planning director and town clerk will receive all comments submitted.
When submitting the comment, include the following:
• Date of the meeting
• Agenda item you wish to comment on (Example: 5.C)
• Your name, address, email and phone number
Public Comment ― Verbal
Members of the public can indicate they wish to speak during the meeting by contacting the town clerk using the
town clerk contact form no later than noon the day of the meeting.
When submitting the request to speak, include the following:
• Date of the meeting
• Agenda item you wish to speak on (Example: 5.C)
• Your name, address, email and phone number (The phone number must be the number you plan to call in
from if participating by phone.)
Prior to the meeting, speakers will be emailed a Zoom participant link to be able to make comments during the
live meeting. Speakers may use a computer (with camera and/or microphone) or phone to make comments.
Speakers using a phone for comments must use the provided PIN/password number.
The public speaker’s audio and video will be muted until the board gets to the respective agenda item. Individuals
who have pre-registered will then be brought into the public portion of the meeting one at a time.
If a member of the public encounters any concerns prior to the meeting related to speaking, please contact
Interim Town Clerk and Human Resources Technician Sarah Kimrey at 919-296-9443.
Board of Commissioners
Agenda Abstract Form
Meeting Date: Feb. 8, 2021
Department: Planning
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only AGENDA ITEM #
4.A
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Margaret A. Hauth, Planning Director/Assistant Town Manager
ITEM TO BE CONSIDERED
Subject:
Planning Board — Appointment of Hooper Schultz to fill current vacancy for a term expiring Jan. 31, 2024
Attachment(s):
1. Application form
Brief Summary:
Due to the resignation of Oliver Child-Lanning, the Planning Board has an in-town vacancy. At this time, Mr. Schultz
is the only volunteer application the town has on file from someone not already serving on another advisory board.
Staff have discussed the board activities and responsibilities with the applicant and recommends his appointment.
Mr. Schultz attended the January Planning Board meeting and participated in the text amendment discussion.
Action Requested:
Appoint Hooper Schultz to an in-town position on the Planning Board.
ISSUE OVERVIEW
Background Information & Issue Summary:
See above.
Financial Impacts:
N/A
Staff Recommendations/Comments:
Advisory Board Application
If you are a Town of Hillsborough resident and willing to volunteer your time and expertise to your community, please
complete this form. Volunteers for the Parks and Recreation Board must be at least 13 years old, and volunteers for all
other boards must be at least 18 years old.
Name:
Hooper Schultz
Home address:
605 Cornelius St.
Home phone number:
9196100295
Email address:
hschult1@gmail.com
Place of employment:
UNC-Chapel Hill
Job title:
Graduate Student Worker
Birth date:
Nov. 26, 1991
Gender:
Male
Ethnic origin:
White
Boards you would be willing to serve on:
First choice — Planning Board
Reasons for wanting to serve:
I am a resident of the Fairview neighborhood willing to serve on the Planning Board as advertised in the Talk Of The
Town. As a young homeowner and resident, I believe that I would be a good voice for the neighborhood.
Have you served or are you currently serving on a town board? If so, which ones and when?
I currently am serving on the Mayor's Public Safety taskforce. I am not sure that it is technically a town board.
Relevant work, volunteer or educational experience:
I previously served on the Historic Preservation Commision of Oxford, Mississippi.
How are you connected to Hillsborough (live, work, play, shop, own property)?
I own my home and live here. I love Hillsborough, and I do not have plans to leave.
Have you reviewed the Vision 2030 plan, and what are your thoughts about it?
I have reviewed the plan, though not in depth. I am excited about the plan in general. It is refreshing to be a part of a
community that is constantly looking ahead.
Have you reviewed other town documents (budget, strategy map, small area plans), and what are your thoughts
about them?
I have looked at the Cornelius Street corridor plans in depth, and like them. I would love to see traffic calmed on our
part of highway 70, and more pedestrian accessibility between downtown/Churton and our small business corridor here
at Revere and Cornelius.
What challenges do you see the town facing that could be addressed by the board or boards on which you wish
to serve?
We are growing fast! I think the planning board is of utmost importance as we balance smart, sustainable growth with
the needs of our most vulnerable residents. Our neighboring towns to the south and east have experience rapid growth
and the problems associated with that. Hopefully we can learn from their trials and tribulations.
How you heard about this opportunity:
Other
Agreement:
3 I have been advised that I am committing to attend the volunteer board's regular meetings. Attendance at the regular
meetings shall be considered a prerequisite for maintaining membership on the board. The Board of Commissioners
may declare a vacancy on the board because of non-attendance.
Board of Commissioners
Agenda Abstract Form
Meeting Date: Feb. 8, 2021
Department: Administration
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only AGENDA ITEM #
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Sarah Kimrey, Interim Town Clerk
ITEM TO BE CONSIDERED
Subject:
Minutes
Attachment(s):
1.Regular meeting Jan. 11, 2021
2.Work session Jan. 25, 2021
Brief Summary:
None
Action Requested:
Approve minutes of the Board of Commissioners regular meeting Jan. 11, 2021 and the Board of Commissioners
work session Jan. 25, 2021.
ISSUE OVERVIEW
Background Information & Issue Summary:
None
Financial Impacts:
None
Staff Recommendations/Comments:
Approve minutes as presented.
5.A
Minutes
Board of Commissioners
Remote regular meeting
7 p.m. Jan. 11, 2021
Virtual meeting via YouTube Live
Town of Hillsborough YouTube channel
Present: Mayor Jenn Weaver and commissioners Mark Bell, Robb English, Kathleen Ferguson, Matt
Hughes, and Evelyn Lloyd
Staff: Economic Development Planner Shannan Campbell, Police Chief Duane Hampton, Assistant
Town Manager/Planning Director Margaret Hauth, Town Attorney Bob Hornik, Interim Town
Clerk/Human Resources Technician Sarah Kimrey, Town Manager Eric Peterson, and Public
Space Manager Stephanie Trueblood
Opening of the meeting
Mayor Jenn Weaver called the meeting to order at 7 p.m. Interim Town Clerk and Human Resources
Technician Sarah Kimrey called the roll and confirmed the presence of a quorum.
1.Public charge
Weaver did not read the public charge.
2.Audience comments not related to the printed agenda
There was none.
3.Agenda changes and approval
Weaver suggested amending the agenda so that Item 7C would become Item 4B and Item 7D would become
Item 4C.
Motion: Commissioner Kathleen Ferguson moved to approve the agenda as amended. Commissioner
Mark Bell seconded.
Kimrey called the roll for voting.
Vote: 5-0. Ayes: Commissioners Bell, Robb English, Ferguson, Matt Hughes and Evelyn Lloyd. Nays:
None.
4.Presentations
A.Employee Service Milestone Awards
Town Manager Eric Peterson presented the service milestone awards. Employees are recognized for every
five years of service with a coin and $75.
•5 years of service ― Commissioner Mark Bell, Economic Development Planner Shannan Campbell,
Financial Analyst Keri Carnes, Equipment Operator II Graham Dodson, Senior Administrative Support
Specialist Danielle King, Backflow/FOG Specialist Troy Miller, and Web Developer/Assistant Public
Information Officer Jonathan Rickard
Jan. 11, 2021
Board of Commissioners Regular Meeting
Approved: ____________________
Page 1 of 16
DRAFT
•10 years of service ― Police Chief Duane Hampton, Utility Maintenance Supervisor Lacy Painter, and
Utility Mechanic I Keith Scarboro
•15 years of service ― Utility Maintenance Technician III Waddell Jacobs and Fleet Mechanic Frank Moore
•20 years of service ― Master Police Officer Scott Foster, Master Police Officer Tereasa Matthews, and
Safety and Risk Manager Tiny Moore
•25 years of service ― Police Sergeant Buddy Parker
•35 years of service ― Accounting Technician Carolyn Glasgow
B.Proclamation declaring January as National Mentoring Month
Weaver read a proclamation declaring January as National Mentoring Month. Raymundo Garcia thanked the
board on behalf of MENTOR North Carolina.
C.Proclamation declaring Jan. 12, 2021, as Dr. Kizzmekia “Kizzy” Corbett Day in Hillsborough
Corbett joined the meeting.
Weaver shared that Hillsborough residents have expressed excitement for Corbett’s role in developing COVID-
19 vaccinations.
Weaver read a proclamation declaring Jan. 12, 2021, Dr. Kizzmekia “Kizzy” Corbett Day, in honor of a scientist
from Hillsborough who has been key in the development of a COVID-19 vaccination.
The board applauded for Corbett.
Corbett expressed appreciation for the honor.
5.Appointments
A.Committee appointments review — mayor and commissioners
Planning Director Margaret Hauth said some organizations to which the mayor and commissioners are
appointed request an annual reaffirmation of the appointee. It was confirmed that there were no changes.
B.Tourism Board — Reappointment of Mark Bateman to a Restaurant/Pub Seat for a term expiring Dec. 14,
2022
Motion: Ferguson moved to reappoint. Hughes seconded.
Kimrey called the roll for voting.
Vote: 3-2. Ayes: Ferguson, Hughes and Lloyd. Nays: Bell and English.
C.Tourism Development Authority — Reappointment of Mark Bateman to a Tourism Board Seat for a term
expiring Jan. 31, 2022
Motion: Ferguson moved to reappoint. Hughes seconded.
Kimrey called the roll for voting.
Vote: 2-3. Ayes: Ferguson and Hughes. Nays: Bell, English and Lloyd.
Jan. 11, 2021
Board of Commissioners Regular Meeting
Approved: ____________________
Page 2 of 16
DRAFT
6.Items for decision ― consent agenda
A.Minutes
1.Regular meeting Dec. 14, 2020
B.Miscellaneous budget amendments and transfers
C.Proclamation declaring January as National Mentoring Month
D.Proclamation declaring Jan. 12, 2021 as Dr. Kizzmekia “Kizzy” Corbett Day in Hillsborough
E.COVID Paid Sick Leave
Motion: Ferguson moved to approve items A, B and E on the consent agenda. Lloyd seconded.
Kimrey called the roll for voting.
Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None.
7.Items for decision ― regular agenda
A.Conceptual project introduction and process discussion – potential tax credit
Charlie Heritage of South Creek Development told the board of his interest in building up to 100 apartments
that would meet requirements to qualify for affordable housing tax credits. The apartments would be for
people who make 30% to 80% of the median income. The apartments would be located on a 15-acre parcel
off N.C. 86, across from Tractor Supply.
Ferguson expressed concern about permanent affordability.
Heritage said after 15 years, the owner would be eligible to reapply for tax credits to afford renovations. He
said it is rare for such apartments to be sold at market rate at that time. He added that he would not mind if
the board wanted a restrictive covenant on the property to ensure that the apartments remained affordable.
Lloyd said she didn’t like the location.
B.Reconsideration of Order to close two unopened rights of way on the west side of Lakeshore Drive due to
written comments received following the public hearing
Hauth said she received the two emails in the packet after the board closed the public hearing. In one of the
emails, the applicant indicated a preference for no action or Option 1; the board had voted for Option 2. The
applicant and the neighbor were not present this evening.
Motion: Hughes moved to reconsider the board’s action taken at the previous meeting. Ferguson
seconded.
Kimrey called the roll for voting.
Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None.
Motion: Hughes moved to approve Option 1. Ferguson seconded.
Kimrey called the roll for voting.
Jan. 11, 2021
Board of Commissioners Regular Meeting
Approved: ____________________
Page 3 of 16
DRAFT
Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None.
C.Loading zone and 15-minute parking on West King Street
Public Space Manager Stephanie Trueblood presented options.
Economic Development Planner Shannan Campbell said people are interested in short-term parking to pick up
takeout orders. The Colonial Inn, Nomad and Cup-A-Joe are interested in short-term parking spaces. She
suggested four spaces, and she noted there are other areas in town where people would like to see some 15-
minutes parking spaces. She estimated the parking signs would cost a total of $300 to $400.
Laura Juel addressed the board. She lives at 158 W. King St., across from The Colonial Inn. She feels that a
loading zone and short-term parking would cut down on parking on that block. She would like to see the
entire first block of West King Street have short-term parking.
Elise Tyler, general manager of The Colonial Inn, spoke in favor of a loading zone and two to three 15-minute
parking spaces between the inn and Wake Street. There are regular deliveries on Tuesdays, Wednesdays and
Thursdays. She would like a loading zone to be created on the south side of the street and would like the
loading zone to be available for short-term parking after delivery hours, around 4 p.m.
Trueblood said placing a loading zone on the south side of the street is problematic because delivery trucks
would then have to drive around the block on West Margaret Lane to get there, and it is difficult to
communicate to drivers that they have to drive around the block. A loading zone is the length of four parking
spaces. Also, there’s an embankment, so the delivery person would be walking in the street until he or she
reaches Lyle Cash’s driveway.
Trueblood asked the board to tell her if any options should not be considered. There was no comment.
Trueblood said a loading zone on the south side of the street could be possible if drivers making deliveries at
The Colonial Inn could reach the loading zone. She added that the Town of Hillsborough expects to stripe 70
additional parking spaces on the second block of West King Street later this winter. Encroachment
agreements are in place. Those spaces will be for all-day parking. She concluded that she will first study the
possibility of a loading zone on the south side of the street.
D.North Carolina League of Municipalities Legislative Policy Goals for the 2021-22 Biennium
The board prioritized legislative policy goals for the North Carolina League of Municipalities. Weaver kept
note of the tabulation.
Motion: Hughes moved to approve the 10 priorities identified by the mayor as tabulated. Bell seconded.
Kimrey called the roll for voting.
Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None.
Motion: Hughes moved to authorize Ferguson to be the board’s voting delegate when the League meets
to vote on priorities. English seconded.
Jan. 11, 2021
Board of Commissioners Regular Meeting
Approved: ____________________
Page 4 of 16
DRAFT
Kimrey called the roll for voting.
Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None.
E.Ordinance prohibiting discrimination within the Hillsborough town limits
Tami Fitzgerald addressed the board. She lives in Raleigh and is the executive director of the North Carolina
Values Coalition. She thinks ordinances likes this one undermine fairness and freedom because they advance
discrimination against people of faith. She noted that the public notice for this agenda was released Friday
afternoon and comments were due by noon today. She doesn’t believe people in Hillsborough have been
afforded due process. She said the ordinance feels sweeping and very broad.
Maria Flanagan addressed the board. She said she lives in Hillsborough and had sent a written comment in
support of the ordinance. She commended the mayor and commissioners for the proposed ordinance. She
said we need to embrace our vibrant and diverse community and ensure that people feel safe here.
Sarah Cross spoke in support of the ordinance. She lives in Hillsborough.
Weaver said the town attorney had advised that this ordinance be specific so that the Town of Hillsborough
stays in its lane. The state retained control over bathrooms. This ordinance reflects the values of our
community, she said, and extends protections to vulnerable communities.
Weaver asked the town attorney to speak on the issue of severability.
Town Attorney Bob Hornik explained that if any particular provision is struck down, the rest remains in full
force and effect due to a severability clause in Article 1 of the Town Code. Should the new ordinance be
challenged, the rest of the Town Code would be unaffected; therefore, this ordinance did not need a separate
severability provision.
Hornik added the Town of Hillsborough has met the legal public notice requirement.
Commissioners voiced support for the ordinance.
Police Chief Duane Hampton addressed the board. He said he is supportive of the ordinance but wonders how
it is enforced.
Hornik said the Police Department would not be expected to enforce this code because it is not criminal code.
Peterson asked the town attorney to start looking into how it would be enforced.
Hughes suggested asking the Orange County Human Rights and Relations Department.
F.Hot topics for work session Jan. 25, 2021
Town manager suggested the budget process be a topic.
8.Updates
A.Board members
Board members gave updates on the committees and boards on which they serve.
Jan. 11, 2021
Board of Commissioners Regular Meeting
Approved: ____________________
Page 5 of 16
DRAFT
B. Town manager
There was no oral report.
C. Staff (written reports in agenda packet)
There was no additional report.
9. Adjournment
Motion: Ferguson moved to adjourn at 9:45 p.m. Hughes seconded.
Kimrey called the roll for voting.
Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None.
Respectfully submitted,
Sarah Kimrey
Interim Town Clerk
Staff support to the Board of Commissioners
Jan. 11, 2021
Board of Commissioners Regular Meeting
Approved: ____________________
Page 6 of 16
DRAFT
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2020-2021
DATES: 01/11/2021 TO 01/11/2021
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
10-00-3100-3101-216 2016 TAX LEVY
01/11/2021 0.00 5,024.00Adj to actual 20371 5,024.00EBRADFORD
10-00-3100-3101-217 2017 TAX LEVY
01/11/2021 0.00 13,311.00Adj to actual 20372 13,311.00EBRADFORD
10-00-3100-3101-218 2018 TAX LEVY
01/11/2021 0.00 4,084.00Adj to actual 20373 4,084.00EBRADFORD
10-00-3100-3101-219 2019 TAX LEVY
01/11/2021 35,000.00 -12,172.00Adj to actual 20374 22,828.00EBRADFORD
10-00-3110-3110-004 LOCAL OPTION SALES TAX (44)
01/11/2021 0.00 10.00Adj to actual 20377 10.00EBRADFORD
10-00-3110-3110-008 SOLID WASTE FEES
01/11/2021 0.00 110.00Adj to actual 20376 110.00EBRADFORD
10-00-3110-3115-001 PRIOR MOTOR VEHICLE LIC.FEE
01/11/2021 100.00 182.00Adj to actual 20378 282.00EBRADFORD
10-00-3200-3203-998 3% HOLDBACK OCCUPANCY TAX
01/11/2021 0.00 417.00Adj to actual 20379 417.00EBRADFORD
10-00-3200-3203-999 6% HOLDBACK FOOD & BEVERAGE
01/11/2021 0.00 5,212.00Adj to actual 20380 5,212.00EBRADFORD
10-00-3800-3800-350 MISCELLANEOUS
01/11/2021 20,000.00 9,219.00Adj to actual 20382 29,219.00EBRADFORD
10-00-3850-3850-000 INTEREST EARNED
01/11/2021 24,000.00 -21,060.00Adj to actual 20383 2,940.00EBRADFORD
10-00-3900-3900-000 FUND BALANCE APPROPRIATION
01/11/2021 551,313.00 -10,247.00Adj to actual 20375 794,786.89EBRADFORD
01/11/2021 551,313.00 5,685.00Adj to actual 20384 800,471.89EBRADFORD
10-00-9990-5300-000 CONTINGENCY
01/11/2021 250,000.00 -6,200.00To cover dump truck repair 20392 127,964.00EBRADFORD
01/11/2021 250,000.00 -3,000.00To cover facility repairs 20401 124,964.00EBRADFORD
01/11/2021 250,000.00 -5,000.00To cover minute prep services 20411 119,964.00JDELLAVALL
01/11/2021 250,000.00 -1,779.00To cover oil separator cleaning 20416 118,185.00EBRADFORD
10-10-4100-5300-040 AUDITOR FEES
01/11/2021 75,500.00 500.00To cover audit fees 20397 76,000.00EBRADFORD
10-10-4100-5300-570 MISCELLANEOUS
01/11/2021 4,750.00 -500.00To cover audit fees 20398 4,250.00EBRADFORD
10-10-4200-5100-020 SALARIES
01/11/2021 753,180.00 -4,331.00To cover recognition pay 20370 748,849.00EBRADFORD
10-10-4200-5300-581 RECOGNITION PAY
01/11/2021 0.00 4,331.00To cover recognition pay 20369 4,331.00EBRADFORD
10-10-4900-5300-467 C.S./MINUTES PREPARER
01/11/2021 0.00 5,000.00To cover minute prep services 20412 5,000.00JDELLAVALL
10-20-3400-3404-001 OPERATIONAL PERMITS - FIRE MARSHAL
01/11/2021 0.00 225.00Adj to actual 20381 225.00EBRADFORD
10-20-5100-5300-150 MAINTENANCE - BUILDING
EBRADFORD 12:30:40PM01/05/2021
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Jan. 11, 2021
Board of Commissioners Regular Meeting
Approved: ____________________
Page 7 of 16
DRAFT
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2020-2021
DATES: 01/11/2021 TO 01/11/2021
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
01/11/2021 22,383.00 3,000.00To cover facility repairs 20402 26,288.00EBRADFORD
10-20-5110-5100-021 PERSONNEL EXPANSION - SALARIES
01/11/2021 0.00 -686.00Adj to actual 20386 -686.00EBRADFORD
10-20-5110-5100-030 BONUS PAY
01/11/2021 2,100.00 686.00Adj to actual 20385 2,786.00EBRADFORD
01/11/2021 2,100.00 2,000.00To cover field officer training 20414 4,786.00EBRADFORD
10-20-5110-5300-330 DEPARTMENTAL SUPPLIES
01/11/2021 15,500.00 -472.00Adj to actual 20388 22,529.16EBRADFORD
10-20-5110-5300-450 C.S./MOBILE DATA TERMINALS
01/11/2021 4,650.00 472.00Adj to actual 20387 5,122.00EBRADFORD
10-20-5120-5100-010 OVERTIME COMPENSATION
01/11/2021 8,000.00 -2,000.00To cover field officer training 20413 6,000.00EBRADFORD
10-30-5550-5300-113 LICENSE FEES
01/11/2021 4,526.00 1,600.00To cover diagnostic tool license fee 20429 6,126.00EBRADFORD
10-30-5550-5300-150 MAINTENANCE - BUILDING
01/11/2021 4,935.00 1,779.00To cover oil separator cleaning 20415 6,714.00EBRADFORD
10-30-5550-5300-170 STREET VEHICLE REPAIR
01/11/2021 26,000.00 790.00To cover overage 20389 21,277.00EBRADFORD
01/11/2021 26,000.00 6,200.00To cover dump truck repair 20391 27,477.00EBRADFORD
01/11/2021 26,000.00 -1,600.00To cover diagnostic tool license fee 20430 25,877.00EBRADFORD
10-30-5550-5300-180 SANITATION VEHICLE REPAIR
01/11/2021 45,000.00 -790.00To cover overage 20390 44,210.00EBRADFORD
10-30-5550-5300-330 DEPARTMENTAL SUPPLIES
01/11/2021 24,646.00 -1.00To cover debt service overage 20418 24,645.00EBRADFORD
01/11/2021 24,646.00 -33.00To cover alarm overage 20420 24,612.00EBRADFORD
10-30-5550-5300-350 UNIFORMS
01/11/2021 4,950.00 -4.00To cover overage 20396 4,946.00EBRADFORD
10-30-5550-5300-451 C.S./ALARM
01/11/2021 2,312.00 33.00To cover alarm overage 20419 2,345.00EBRADFORD
10-30-5550-5300-570 MISCELLANEOUS
01/11/2021 1,000.00 4.00To cover overage 20395 1,000.00EBRADFORD
10-30-5550-5400-910 DEBT/FLEET MAINT BLDG
01/11/2021 80,530.00 1.00To cover debt service overage 20417 80,531.00EBRADFORD
10-30-5600-5300-112 POSTAGE
01/11/2021 40.00 -1.00To cover debt service overage 20432 39.00EBRADFORD
10-30-5600-5400-910 DEBT SERVICE
01/11/2021 41,018.00 1.00To cover debt service overage 20431 41,019.00EBRADFORD
10-30-5700-5300-330 DEPARTMENTAL SUPPLIES
01/11/2021 2,000.00 2,000.00Adj to actual 20421 4,000.00EBRADFORD
10-30-5700-5300-570 MISCELLANEOUS
01/11/2021 1,000.00 -1,000.00Adj to actual 20422 0.00EBRADFORD
10-30-5700-5700-730 CAPITAL IMPROV./SIDEWALK REPAIR
01/11/2021 2,500.00 -1,000.00Adj to actual 20423 1,500.00EBRADFORD
EBRADFORD 12:30:40PM01/05/2021
fl142r03
Page 2 of 3
PD-Patrol
PD-Patrol
PD-Patrol
PD-Patrol
PD-I&CS
Fleet Maint.
Fleet Maint.
Fleet Maint.
Fleet Maint.
Fleet Maint.
Fleet Maint.
Fleet Maint.
Fleet Maint.
Fleet Maint.
Streets
Streets
Powell Bill
Powell Bill
Powell Bill
Jan. 11, 2021
Board of Commissioners Regular Meeting
Approved: ____________________
Page 8 of 16
DRAFT
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2020-2021
DATES: 01/11/2021 TO 01/11/2021
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
10-30-5800-5300-320 SUPPLIES - OFFICE
01/11/2021 400.00 900.00To cover ink and office chair 20399 1,300.00EBRADFORD
01/11/2021 400.00 -419.00To cover overage 20426 881.00EBRADFORD
10-30-5800-5300-530 DUES & SUBSCRIPTIONS
01/11/2021 325.00 128.00To cover overage 20424 453.00EBRADFORD
10-30-5800-5300-570 MISCELLANEOUS
01/11/2021 500.00 291.00To cover overage 20425 791.00EBRADFORD
10-30-5800-5700-740 CAPITAL - VEHICLES
01/11/2021 310,000.00 -900.00To cover ink and office chair 20400 309,100.00EBRADFORD
30-70-5972-5972-002 TRANSFER TO WATER SDF RESERVE FUND
01/11/2021 0.00 206,080.00To record Water SDFs 20367 206,080.00EBRADFORD
30-70-5972-5972-003 TRANSFER TO SEWER SDF RESERVE FUND
01/11/2021 0.00 159,988.00To record Water SDFs 20368 159,988.00EBRADFORD
30-80-3500-3523-002 WATER SYSTEM DEVELOPMENT FEES
01/11/2021 0.00 206,080.00To record Water SDFs 20365 206,080.00EBRADFORD
30-80-3500-3525-002 SEWER SYSTEM DEVELOPMENT FEES
01/11/2021 0.00 159,988.00To record Sewer SDFs 20366 159,988.00EBRADFORD
30-80-7240-5300-338 SUPPLIES - DATA PROCESSING
01/11/2021 0.00 122.00Monitor for Customer Service Rep 20410 245.00JDELLAVALL
30-80-7240-5300-570 MISCELLANEOUS
01/11/2021 1,000.00 -122.00Monitor for Customer Service Rep 20409 1,051.00JDELLAVALL
35-30-5900-5300-570 MISCELLANEOUS
01/11/2021 2,000.00 -120.00To est budget for recognition pay 20428 1,053.00EBRADFORD
35-30-5900-5300-581 RECOGNITION PAY
01/11/2021 0.00 120.00To est budget for recognition pay 20427 120.00EBRADFORD
72-00-5100-3301-027 RESTRCITED REV-CHRISTMAS TOY DRIVE
01/11/2021 359.00 1,060.00To record donations 20360 1,319.00EBRADFORD
01/11/2021 359.00 900.00To record donations 20394 2,219.00EBRADFORD
72-20-5100-5300-350 CHRISTMAS TOY DRIVE EXPENDITURES
01/11/2021 359.00 1,060.00To record donations 20359 1,319.00EBRADFORD
01/11/2021 359.00 900.00To record donations 20393 2,219.00EBRADFORD
75-75-3870-3870-156 TRANS FR W/S US BUS 70 WTR PHASE I
01/11/2021 299,741.50 15,456.00To record Water SDFs 20361 509,685.50EBRADFORD
75-75-6900-5970-928 TRAN TO UTL CAP IMP-US 70 PHASE I
01/11/2021 299,741.50 15,456.00To record Water SDFs 20362 509,685.50EBRADFORD
76-76-3870-3870-155 TRAN FR W/S - COLLECT SYS REHAB
01/11/2021 1,008,106.50 9,729.00To record Sewer SDFs 20363 1,171,337.50EBRADFORD
76-76-6900-5970-927 TRAN TO UTIL CAP IMP FD - COLL SYS
01/11/2021 1,008,106.50 9,729.00To record Sewer SDFs 20364 1,171,337.50EBRADFORD
786,426.00
EBRADFORD 12:30:40PM01/05/2021
fl142r03
Page 3 of 3
Solid
Waste
Solid
Waste
Solid
Waste
Solid
Waste
WSF
WSF
WSF-
Revenue
WSF-
Revenue
Billing &
Collections
Billing &
Collections
Stormwater
Stormwater
Restricted
Revenues
Restricted
Revenues
Water
SDF
Water
SDF
Sewer
SDF
Sewer
SDF
APPROVED: 5/0
DATE: 1/11/21
VERIFIED: ___________________________________
Jan. 11, 2021
Board of Commissioners Regular Meeting
Approved: ____________________
Page 9 of 16
DRAFT
Proclamation #20210111-6.C
Jan. 11, 2021
Board of Commissioners Regular Meeting
Approved: ____________________
Page 10 of 16
DRAFT
Proclamation #20210111-6.C
Jan. 11, 2021
Board of Commissioners Regular Meeting
Approved: ____________________
Page 11 of 16
DRAFT
Proclamation #20210111-6.D
Jan. 11, 2021
Board of Commissioners Regular Meeting
Approved: ____________________
Page 12 of 16
DRAFT
Proclamation #20210111-6.D
Jan. 11, 2021
Board of Commissioners Regular Meeting
Approved: ____________________
Page 13 of 16
DRAFT
ORDER
Return to: Town of Hillsborough- Planning Dept.
P.O.Box 429
Hillsborough, NC 27278
TOWN OF HILLSBOROUGH BOARD OF COMMISSIONERS
ORDER CLOSING TWO UNOPENED Rights of Way
ON THE WEST SIDE OF LAKESHORE DRIVE PURSUANT TO
NORTH CAROLINA GENERAL STATUTE § 160A-299
WHEREAS, a request was made to the town of Hillsborough Board of Commissioners to permanently
close two unopened rights of way on the west side of Lakeshore Drive shown on recorded maps as Hall Avenue
and Lakeshore Drive extension;
WHEREAS, on December 14, 2020, the Hillsborough Town Board conducted a public hearing after
giving due notice thereof as required by North Carolina General Statutes Section 160A-299(a), at which all those
wishing to be heard on the issue were given an opportunity to speak.
NOW, THEREFORE, the Hillsborough Board of Commissioners find as follows:
1.It appears to the satisfaction of the Town Board that closing the unopened right of way known as
Hall Avenue west of Lakeshore Drive extension and closing the unopened right of way known as
Lakeshore Drive extension south of Hall Avenue, is not contrary to the public interest; and
2.No individual owning property in the vicinity of the portion of the rights of way to be closed will
be deprived of a reasonable means of ingress and egress to their property.
Based on the foregoing findings, it is ORDERED that the unopened right of way known as Hall Avenue
west of Lakeshore Drive extension shall be closed in accordance with North Carolina General Statutes § 160A-
299(a) effective upon the recording of an instrument in the Orange County Register of Deeds Office, as shown in
plat book page .
WHEREFORE, the foregoing Order was put to a vote of the members of the Town of Hillsborough Board
of Commissioners on the 11th day of January, 2021, the result of which vote were as follows:
Ayes: 5
Noes: 0
Absent or Excused: 0
Dated: Jan. 11, 2021 ____________________________________
Sarah E. Kimrey, Interim Town Clerk
Jan. 11, 2021
Board of Commissioners Regular Meeting
Approved: ____________________
Page 14 of 16
DRAFT
Ordinance #20210111-7.E
ORDINANCE
New Town Code Section 5-11.a
Prohibiting Discrimination within Hillsborough Town Limits
It is hereby ordained by the Hillsborough Board of Commissioners as follows:
Section 1. The following Section 5-11.a shall be added to the Code of Ordinances.
5-11.a Prohibition on discrimination in places of public accommodation and in employment.
1.Definitions.
The following definitions apply to this ordinance:
(a)“Discrimination” means any difference in treatment based on race, creed, color, sex,
sexual orientation, gender identity or expression, national origin or ancestry, marital
or familial status, pregnancy, veteran status, religious belief, age, or disability.
(b)"Employer" includes any person employing one or more persons within the Town of
Hillsborough and any person acting in the interest of an employer, directly or
indirectly.
(c)“Gender identity or expression” means having or being perceived as having gender-
related identity, expression, appearance, or behavior, whether or not that identity,
expression, appearance, or behavior is different from that traditionally associated
with the sex assigned to that individual at birth.
(d)“Person” includes one or more individuals, partnerships, associations, organizations,
corporations, legal representatives, unincorporated organizations, fiduciaries, and
other organized groups of persons.
(e)“Place of public accommodation” includes, but is not limited to, any place, facility,
store, other establishment, hotel, or motel that supplies goods or services on the
premises to the public or which solicits or accepts the patronage or trade of any
person.
2.Discrimination in places of public accommodations prohibited.
It shall be unlawful for any proprietor or his/her employer, keeper, or manager in a place
of public accommodation to deny any person, except for reasons applicable alike to all
persons, regardless of race, creed, color, sex, sexual orientation, gender identity or
Jan. 11, 2021
Board of Commissioners Regular Meeting
Approved: ____________________
Page 15 of 16
DRAFT
Ordinance | 2 of 2
expression, national origin or ancestry, marital or familial status, pregnancy, veteran
status, religious belief, age, or disability the full enjoyment of the accommodations,
advantages, facilities or privileges thereof.
3. Discrimination in employment prohibited.
It shall be unlawful for any employer, because of the race, creed, color, sex, sexual
orientation, gender identity or expression, national origin or ancestry, marital or familial
status, pregnancy, veteran status, religious belief, age or disability or of any person to
refuse to hire or otherwise discriminate against him/her with respect to hire, tenure,
conditions, or privileges of employment, or any matter directly or indirectly related to
employment.
4. Penalties and Enforcement.
(a) Any person, firm, or corporation violating any provisions of this ordinance shall,
under G.S. 14-4(a), be guilty of a Class 3 misdemeanor and shall be fined five
hundred dollars ($500.00). Each and every day during which such discrimination
continues shall be deemed a separate offense.
(b) In addition to, or in lieu of the remedy provided in subsection (a), any person, firm,
or corporation violating any provisions of this ordinance may be subject to an
enforcement action brought by the Town under G.S. 160A-175(d) and (e) for an
appropriate equitable remedy, including for a mandatory or prohibitory injunction
commanding the defendant to correct the discrimination prohibited under this
ordinance.
Section 2. Any provision contained in the Code of Ordinances that is inconsistent with Section
5-11.a is repealed.
Section 3. This ordinance shall become effective upon adoption.
The foregoing ordinance, having been submitted to a vote, received the following vote and was
duly adopted this 11th day of January, 2021.
Ayes: 5
Noes: 0
Absent or Excused: 0
___________________________________
Sarah E. Kimrey, Interim Town Clerk
Jan. 11, 2021
Board of Commissioners Regular Meeting
Approved: ____________________
Page 16 of 16
DRAFT
Minutes
Board of Commissioners
Remote work session
7 p.m. Jan. 25, 2021
Virtual meeting via YouTube Live
Town of Hillsborough YouTube channel
Present: Mayor Jenn Weaver and commissioners Mark Bell, Robb English, Kathleen Ferguson, Matt
Hughes, and Evelyn Lloyd
Staff: Budget Director Emily Bradford, Assistant to the Town Manager/Deputy Budget Director Jen
Della Valle, Assistant Town Manager/Planning Director Margaret Hauth, Town Attorney Bob
Hornik, Interim Town Clerk/Human Resources Technician Sarah Kimrey, and Town Manager Eric
Peterson
1.Opening of the work session
Mayor Jenn Weaver called the meeting to order at 7 p.m. Interim Town Clerk and Human Resources
Technician Sarah Kimrey called the roll and confirmed the presence of a quorum.
2.Agenda changes and approval
Motion: Commissioner Evelyn Lloyd moved to approve the agenda as presented. Commissioner
Kathleen Ferguson seconded.
Kimrey called the roll for voting.
Vote: 5-0. Ayes: Commissioners Mark Bell, Robb English, Ferguson, Matt Hughes and Lloyd. Nays:
None.
3.Items for decision ― consent agenda
A.Miscellaneous budget amendments and transfers
B.Proposed contract for year-end audit services in connection with the fiscal year ended June 30, 2021
Motion: Hughes moved to approve items on the consent agenda. Ferguson seconded.
Kimrey called the roll for voting.
Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None.
4.In-depth discussion and topics
A.Fiscal Year 2022-24 budget check-in
Assistant to the Town Manager and Deputy Budget Director Jen Della Valle addressed the board. She
reviewed the board is moving away from a balanced score card and toward a strategic plan. The plan will
enable the mayor and commissioners to define top goals to accomplish in the next three years and articulate
how to make progress on those goals.
Jan. 25, 2021
Board of Commissioners Work Session
Approved: ____________________
Page 1 of 5
DRAFT
She said the board identified five focus areas last year and asked for confirmation that the top goals have not
changed. The top five focus areas are sustainability and resiliency, connected community, economic vitality,
community safety and service excellence. After confirmation of the focus areas, the budget team will hold
work groups to create strategic objectives, performance measures and initiatives.
Ferguson wants activities, outreach, communications, and social interactions included in the goals.
Weaver said she would be interested in hearing strategic objectives with a racial equity focus at the next
meeting.
Hughes said under economic vitality the language states “minimize cost of government.” He thinks doing
more with less just means less and less efficiency because staff is taking on more and more. He wants to
address safety and thoughtfully consider issues criminal justice reform and racial equity issues. He said a
budget increase is required to attract the best and brightest.
Bell said, considering the likely long-lasting economic impact of the pandemic, he would like staff to review
this document with a lens of economic recovery.
English would like to reduce some of the backlog of projects.
Ferguson said sustainability and racial equity are lenses.
Town Manager Eric Peterson said there is about 6 weeks to 2 months before the budget retreat. The work
group meetings will shape the retreat. He asked for the board’s thoughts on having a facilitator for the
retreat.
Hughes said there should be a facilitator for the budget retreat. Ferguson agreed. Peterson said he would try
to line up a facilitator the town has had before and will indicate that the board may or may not hire the
facilitator for the retreat.
It was agreed that budget retreat dates would be determined outside the meeting.
5. Other business
Weaver asked for the board’s thoughts on commissioners contributing short segments to the next State of the
Town Address video. Commissioners had mixed thoughts on providing individual video messages.
Ferguson expressed preference for an interactive Q & A session after the State of the Town Address. Weaver
reminded solicited questions from the community before the address and answered many of them after the
address. Ferguson would like all commissioners to be available to answer questions after the address.
Bell suggested board members could contribute top three things they want included in the address.
Hughes suggested a mixture of approaches, noting many people are tired of virtual meetings and may not
want to ask questions in a live virtual meeting.
6. Committee updates and reports
Board members gave updates on the committees and boards on which they serve.
7. Adjournment
Jan. 25, 2021
Board of Commissioners Work Session
Approved: ____________________
Page 2 of 5
DRAFT
Motion: Ferguson moved to adjourn at 8:12 p.m. Hughes seconded.
Kimrey called the roll for voting.
Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None.
Respectfully submitted,
Sarah Kimrey
Interim Town Clerk
Staff support to the Board of Commissioners
Jan. 25, 2021
Board of Commissioners Work Session
Approved: ____________________
Page 3 of 5
DRAFT
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2020-2021
DATES: 01/25/2021 TO 01/25/2021
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
10-00-3100-3101-216 2016 TAX LEVY
01/25/2021 0.00 776.00Adj to actual 20464 5,800.00EBRADFORD
10-00-3100-3101-217 2017 TAX LEVY
01/25/2021 0.00 2.00Adj to actual 20465 13,313.00EBRADFORD
10-00-3100-3101-218 2018 TAX LEVY
01/25/2021 0.00 461.00Adj to actual 20466 4,545.00EBRADFORD
10-00-3100-3101-219 2019 TAX LEVY
01/25/2021 35,000.00 4,340.00Adj to actual 20467 27,168.00EBRADFORD
10-00-3110-3110-008 SOLID WASTE FEES
01/25/2021 0.00 60.00Adj to actual 20469 170.00EBRADFORD
10-00-3110-3115-001 PRIOR MOTOR VEHICLE LIC.FEE
01/25/2021 100.00 10.00Adj to actual 20468 292.00EBRADFORD
10-00-3900-3900-000 FUND BALANCE APPROPRIATION
01/25/2021 551,313.00 -4,401.00Adj per revenue actuals 20470 796,070.89EBRADFORD
10-00-9990-5300-000 CONTINGENCY
01/25/2021 250,000.00 -1,700.00To cover longer covid ads 20435 116,485.00EBRADFORD
01/25/2021 250,000.00 -16,100.00To cover bridge monitoring & bid prep 20452 100,385.00EBRADFORD
01/25/2021 250,000.00 -3,000.00To cover new museum contract 20457 97,385.00EBRADFORD
01/25/2021 250,000.00 -31,400.00To cover FY21 interim audit work 20459 65,985.00EBRADFORD
10-10-4000-5300-335 SUPPLIES - DISASTER
01/25/2021 44,365.00 -1,152.00Move video conf to IT budget 20462 26,178.00EBRADFORD
10-10-4100-5300-040 AUDITOR FEES
01/25/2021 75,500.00 31,400.00To cover FY21 interim audit work 20458 107,400.00EBRADFORD
10-10-4900-5300-120 ADVERTISING
01/25/2021 1,500.00 2,500.00To cover longer covid ads 20433 5,500.00EBRADFORD
01/25/2021 1,500.00 35.00To cover covid advertising 20442 5,535.00EBRADFORD
10-10-4900-5300-530 DUES & SUBSCRIPTIONS
01/25/2021 2,260.00 -35.00To cover covid advertising 20443 2,225.00EBRADFORD
10-10-4900-5300-570 MISCELLANEOUS
01/25/2021 2,500.00 -800.00To cover longer covid ads 20434 31,700.00EBRADFORD
10-10-6300-5300-080 TRAVEL AND TRAINING
01/25/2021 0.00 200.00To cover training 20475 1,400.00EBRADFORD
10-10-6300-5300-165 MAINTENANCE - INFRASTRUCTURE
01/25/2021 12,000.00 -200.00To cover training 20476 11,800.00EBRADFORD
01/25/2021 12,000.00 -3,500.00To cover Bellevue const admin 20479 8,300.00EBRADFORD
10-10-6610-5300-113 LICENSE FEES
01/25/2021 48,500.00 2,400.00To move video conf from Covid budget 20463 50,900.00EBRADFORD
10-30-5600-5300-360 UNIFORM RENTAL
01/25/2021 2,000.00 -383.00Adj to actual 20451 1,617.00EBRADFORD
10-30-5600-5300-455 C.S./ENGINEERING
01/25/2021 14,000.00 -2,067.00To cover overage 20437 24,784.25EBRADFORD
01/25/2021 14,000.00 16,100.00To cover bridge monitoring & bid prep 20453 40,884.25EBRADFORD
10-30-5600-5700-730 CAPITAL - INFRASTRUCTURE
EBRADFORD 4:40:12PM01/19/2021
fl142r03
Page 1 of 2
GF-
Revenue
GF-
Revenue
GF-
Revenue
GF-
Revenue
GF-
Revenue
GF-
Revenue
GF-
Revenue
GF-
Contingency
Disaster
Relief
Governing
Body
Planning
Planning
Planning
Public
Space
Public
Space
Info
Services
Streets
Streets
Streets
Jan. 25, 2021
Board of Commissioners Work Session
Approved: ____________________
Page 4 of 5
DRAFT
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2020-2021
DATES: 01/25/2021 TO 01/25/2021
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
01/25/2021 166,263.00 2,067.00To cover overage 20436 19,067.00EBRADFORD
01/25/2021 166,263.00 6,500.00To cover Kings St. pavement markings 20445 25,567.00EBRADFORD
01/25/2021 166,263.00 -5,531.00Adj to actual 20454 20,036.00EBRADFORD
10-30-5800-5300-320 SUPPLIES - OFFICE
01/25/2021 400.00 -61.00Adj to actual 20449 820.00EBRADFORD
10-30-5800-5300-330 DEPARTMENTAL SUPPLIES
01/25/2021 700.00 -32.00Adj to actual 20450 668.00EBRADFORD
10-30-5800-5300-360 UNIFORM RENTAL
01/25/2021 1,500.00 93.00Adj to actual 20448 1,593.00EBRADFORD
10-30-5800-5300-454 C.S./ROLLOUT CONTAINER
01/25/2021 9,300.00 -1,486.00Adj to actual 20455 7,814.00EBRADFORD
10-30-5800-5700-740 CAPITAL - VEHICLES
01/25/2021 310,000.00 -6,500.00To cover Kings St. pavement markings 20444 302,600.00EBRADFORD
01/25/2021 310,000.00 -5,212.00Adj to actual 20446 297,388.00EBRADFORD
10-60-6900-5300-150 MUSEUM MAINTENANCE
01/25/2021 10,000.00 3,000.00To cover new museum contract 20456 13,200.00EBRADFORD
10-70-3980-3980-001 DEBT ISSUANCE PROCEEDS
01/25/2021 310,000.00 -12,612.00Adj to actual 20447 297,388.00EBRADFORD
10-71-6300-5982-000 TRANSFER TO GEN CAP IMPROV FUND
01/25/2021 0.00 3,500.00To cover Bellevue const admin 20480 3,500.00EBRADFORD
30-80-7240-5300-338 SUPPLIES - DATA PROCESSING
01/25/2021 0.00 7.00To cover monitor 20461 252.00EBRADFORD
30-80-7240-5300-570 MISCELLANEOUS
01/25/2021 1,000.00 -7.00To cover monitor 20460 1,044.00EBRADFORD
30-80-8140-5300-330 SUPPLIES - DEPARTMENTAL
01/25/2021 100,000.00 -1,427.00To cover utility signs & stands 20438 98,573.00JDELLAVALL
30-80-8140-5300-331 SUPPLIES - SAFETY
01/25/2021 1,500.00 1,427.00To cover utility signs & stands 20439 2,927.00JDELLAVALL
30-80-8200-5300-330 SUPPLIES - DEPARTMENTAL
01/25/2021 60,000.00 -1,727.00To cover utility signs & stands 20440 58,253.00JDELLAVALL
30-80-8200-5300-331 SUPPLIES - SAFETY
01/25/2021 1,200.00 1,727.00To cover utility signs & stands 20441 2,927.00JDELLAVALL
60-03-3870-3870-000 TRANSFER FROM GF-CONNECTIVITY
01/25/2021 40,000.00 3,500.00To cover Bellevue const admin 20477 43,500.00EBRADFORD
60-03-6300-5700-730 CONNECTIVITY INFRASTRUCTURE
01/25/2021 40,000.00 3,500.00To cover Bellevue const admin 20478 43,500.00EBRADFORD
-15,728.00
EBRADFORD 4:40:12PM01/19/2021
fl142r03
Page 2 of 2
Solid
Waste
Solid
Waste
Solid
Waste
Solid
Waste
Solid
Waste
Special
Approp.
GF-
Revenue
Public
Space
Billing &
Collections
Billing &
Collections
Water
Distribution
Water
Distribution
WW
Collection
WW
Collection
GF Capital
Improv Fund
GF Capital
Improv Fund
APPROVED: 5/0
DATE: 1/25/21
VERIFIED: ___________________________________
Jan. 25, 2021
Board of Commissioners Work Session
Approved: ____________________
Page 5 of 5
DRAFT
Board of Commissioners
Agenda Abstract Form
Meeting Date: Feb. 8, 2021
Department: Administration - Budget
Public Hearing: Yes No
Date of Public Hearing: __________________________
For Clerk’s Use Only AGENDA ITEM #
5.B
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Emily Bradford, Budget Director
ITEM TO BE CONSIDERED
Subject:
Miscellaneous budget amendments and transfers
Attachment(s):
1. Description and explanation for budget amendments and transfers
Brief Summary:
To adjust budgeted revenues and expenditures, where needed, due to changes that have occurred since budget
adoption.
Action Requested:
Consider approving budget amendments and transfers.
ISSUE OVERVIEW
Background Information & Issue Summary:
N/A
Financial Impacts:
As indicated by each budget amendment.
Staff Recommendations/Comments:
To approve the attached list of budget amendments.
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2020-2021
DATES: 02/08/2021 TO 02/08/2021
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
10-00-9990-5300-000 CONTINGENCY
02/08/2021 250,000.00 -35,000.00To cover PD Annex roof 20481 30,985.00EBRADFORD
02/08/2021 250,000.00 -5,000.00To repair PD Annex HVAC 20483 25,985.00EBRADFORD
02/08/2021 250,000.00 -1,124.00To cover OC Alerts 20489 24,861.00EBRADFORD
10-10-4200-5300-110 PHONE/INTERNET/CODE RED
02/08/2021 6,720.00 1,124.00To cover OC Alerts 20488 9,617.00EBRADFORD
10-20-5100-5300-150 MAINTENANCE - BUILDING
02/08/2021 22,383.00 35,000.00To cover PD Annex roof 20482 61,288.00EBRADFORD
02/08/2021 22,383.00 5,000.00To repair PD Annex HVAC 20484 66,288.00EBRADFORD
10-20-5110-5100-020 SALARIES
02/08/2021 1,081,188.00 -686.00To correct amendment 20491 1,080,502.00EBRADFORD
10-20-5110-5100-021 PERSONNEL EXPANSION - SALARIES
02/08/2021 0.00 686.00To correct amendment 20490 0.00EBRADFORD
10-30-5600-5300-330 SUPPLIES - DEPARTMENTAL
02/08/2021 14,500.00 -596.00To cover engineering 20485 15,028.78EBRADFORD
10-30-5600-5300-455 C.S./ENGINEERING
02/08/2021 14,000.00 596.00To cover engineering 20486 41,480.25EBRADFORD
30-70-5972-5972-002 TRANSFER TO WATER SDF RESERVE FUND
02/08/2021 0.00 43,792.00To record Water SDFs 20494 249,872.00EBRADFORD
02/08/2021 0.00 3,864.00To record Water SDFs 20502 253,736.00EBRADFORD
30-70-5972-5972-003 TRANSFER TO SEWER SDF RESERVE FUND
02/08/2021 0.00 39,997.00To record Sewer SDFs 20495 199,985.00EBRADFORD
02/08/2021 0.00 3,243.00To record Sewer SDFs 20501 203,228.00EBRADFORD
02/08/2021 0.00 -3,243.00Reverse Budget Amendment 20510 199,985.00EBRADFORD
30-80-3500-3523-002 WATER SYSTEM DEVELOPMENT FEES
02/08/2021 0.00 43,792.00To record Water SDFs 20496 249,872.00EBRADFORD
02/08/2021 0.00 3,864.00To record Water SDFs 20503 253,736.00EBRADFORD
30-80-3500-3525-002 SEWER SYSTEM DEVELOPMENT FEES
02/08/2021 0.00 39,997.00To record Sewer SDFs 20497 199,985.00EBRADFORD
02/08/2021 0.00 3,243.00To record Sewer SDFs 20500 203,228.00EBRADFORD
02/08/2021 0.00 -3,243.00Reverse budget amendment 20509 199,985.00EBRADFORD
30-80-3880-3887-000 INSURANCE PROCEEDS
02/08/2021 0.00 49,360.00To replace damaged truck 20504 49,360.00JDELLAVALL
30-80-8140-5700-740 CAPITAL - VEHICLES
02/08/2021 0.00 49,360.00To replace damaged truck 20505 49,360.00JDELLAVALL
35-30-5900-5300-113 LICENSE FEES
02/08/2021 3,200.00 1,393.00ESRI license renewal 20506 4,993.00JDELLAVALL
35-30-5900-5300-165 MAINTENANCE - INFRASTRUCTURE
02/08/2021 72,500.00 -893.00ESRI license renewal 20507 71,607.00JDELLAVALL
35-30-5900-5300-350 UNIFORMS
02/08/2021 500.00 -500.00ESRI license renewal 20508 0.00JDELLAVALL
75-75-3870-3870-156 TRANS FR W/S US BUS 70 WTR PHASE I
02/08/2021 299,741.50 43,792.00To record Water SDFs 20493 553,477.50EBRADFORD
75-75-6900-5970-928 TRAN TO UTL CAP IMP-US 70 PHASE I
EBRADFORD 12:36:08PM02/02/2021
fl142r03
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GF-
Contingency
Admin.
PD-Admin.
PD-Patrol
PD-Patrol
Streets
Streets
WSF-
Transfer
WSF-
Transfer
WSF-
Revenue
WSF-
Revenue
WSF-
Revenue
Water
Distribution
Stormwater
Stormwater
Stormwater
Water
Sys Dev Fees
Water
Sys Dev Fees
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2020-2021
DATES: 02/08/2021 TO 02/08/2021
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
02/08/2021 299,741.50 43,792.00To record Water SDFs 20492 553,477.50EBRADFORD
76-76-3870-3870-155 TRAN FR W/S - COLLECT SYS REHAB
02/08/2021 1,008,106.50 39,997.00To record Sewer SDFs 20499 1,211,334.50EBRADFORD
02/08/2021 1,008,106.50 -3,243.00Correct budget amendment 20511 1,208,091.50EBRADFORD
76-76-6900-5970-927 TRAN TO UTIL CAP IMP FD - COLL SYS
02/08/2021 1,008,106.50 39,997.00Record Sewer SDFs 20498 1,211,334.50EBRADFORD
02/08/2021 1,008,106.50 -3,243.00Correct budget amendment 20512 1,208,091.50EBRADFORD
435,118.00
EBRADFORD 12:36:08PM02/02/2021
fl142r03
Page 2 of 2
Sewer
Sys Dev Fees
Sewer
Sys Dev Fees
Board of Commissioners
Agenda Abstract Form
Meeting Date: Feb. 8, 2021
Department: Board
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only AGENDA ITEM #
5.C
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Mayor Jenn Weaver
ITEM TO BE CONSIDERED
Subject:
Proclamation honoring Nancy Grebenkemper and PORCH Hillsborough
Attachment(s):
1. Proclamation
Brief Summary:
See below.
Action Requested:
Approve proclamation honoring Nancy Grebenkemper and PORCH Hillsborough.
ISSUE OVERVIEW
Background Information & Issue Summary:
PORCH Hillsborough is an all-volunteer hunger-relief organization founded and directed by Nancy
Grebenkember since 2011 to fight hunger in northern Orange County. PORCH Hillsborough’s first Food for
Pantries donation to OCIM weighed 240 pounds and has since grown to nearly 4,000 pounds of monthly food
donations and its food drives have grown from 3 to 30 neighborhoods. In November 2020, nearly $14,000 in
grocery gift cards were distributed to over 285 families in the Orange County School district, Head Start, the
PORCH Food for Families program, and the Fairview and Timbers communities. In December 2020, PORCH
Hillsborough brought in over 3,300 pounds of food worth an estimated $5,700.
Financial Impacts:
None
Staff Recommendations/Comments:
As stated above.
PROCLAMATION
Appreciation of Nancy Grebenkemper and PORCH Hillsborough
WHEREAS, PORCH Hillsborough is an all-volunteer hunger-relief organization
founded and directed by Nancy Grebenkember since 2011 to fight hunger in northern
Orange County; and
WHEREAS, in 2011, many had been impacted by the recession, lack of food was a
major issue in Orange County, and the number of people seeking food assistance from
Orange Congregations in Mission (OCIM) was large and increasing; and
WHEREAS, Nancy Grebenkemper decided to help fight hunger in Hillsborough by
reaching out to PORCH Chapel Hill-Carrboro for guidance and, with its support, established
PORCH Hillsborough with co-founder Clair Millar; and
WHEREAS, PORCH Hillsborough’s first Food for Pantries donation to OCIM weighed
240 pounds and has since grown to nearly 4,000 pounds of monthly food donations and its
food drives have grown from 3 to 30 neighborhoods; and
WHEREAS, in 2016, PORCH Hillsborough started the Food for Schools program,
providing nutritious snacks to each of the 13 schools in the Orange County district; and
WHEREAS, in 2018, PORCH Hillsborough launched the Food for Families program to
deliver fresh produce to needy families; and
WHEREAS, due to the tremendous work of volunteers like Nancy Grebenkemper,
organizations such as PORCH Hillsborough, and a multitude of donors in the Hillsborough
community, the shelves of the OCIM food pantry remain full;
NOW, THEREFORE, the Hillsborough Board of Commissioners and I, Mayor Jenn
Weaver, recognize Nancy Grebenkemper and PORCH Hillsborough for their extraordinary
contributions to the greater Hillsborough community and extend, on behalf of the residents
of Hillsborough, our deep and sincere appreciation.
IN WITNESS WHEREOF, I have hereunto set my hand and caused this seal of the Town
of Hillsborough to be affixed this 8th day of February in the year 2021.
Jenn Weaver, Mayor
Town of Hillsborough
Board of Commissioners
Agenda Abstract Form
Meeting Date: Feb. 8, 2021
Department: Board
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only AGENDA ITEM #
5.D
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Commissioner Mark Bell
ITEM TO BE CONSIDERED
Subject:
Proclamation declaring Hillsborough a Breastfeeding Family Friendly Community
Attachment(s):
1. Proclamation
Brief Summary:
See below.
Action Requested:
Approve proclamation declaring Hillsborough a breastfeeding family friendly community.
ISSUE OVERVIEW
Background Information & Issue Summary:
According to the American Academy of Pediatrics, American Dietetic Association, American College of
Obstetrics and Gynecology, American Academy of Family Physicians, and other leading health organizations,
breastfeeding is the optimal food for infants. Families are a priority in Hillsborough and part of helping families
to thrive is ensuring that they receive community support to develop and sustain healthy lifestyles. By providing
a supportive and welcoming environment, a breastfeeding friendly community encourages families of all races
and ethnicities to continue breastfeeding.
Financial Impacts:
None
Staff Recommendations/Comments:
As stated above.
PROCLAMATION
Breastfeeding Family Friendly Community
WHEREAS, all infants have nutritional needs and caregivers must be able to feed
them promptly and safely; and
WHEREAS, families are a priority in Hillsborough, and part of helping families to thrive
is ensuring that they receive community support to develop and sustain healthy lifestyles;
and
WHEREAS, a parent's decision to breastfeed should be supported by family members
and the community, while we recognize that breastfeeding is not possible or desirable for
all parents; and
WHEREAS, according to the American Academy of Pediatrics, American Dietetic
Association, American College of Obstetrics and Gynecology, American Academy of Family
Physicians, and other leading health organizations, breastfeeding is the optimal food for
infants; and
WHEREAS, breastfeeding is associated with lower rates of childhood illness, such as
obesity, diabetes, and infectious diseases, as well as reduced risk of maternal breast and
ovarian cancers and a faster recovery from childbirth; and
WHEREAS, breastfeeding promotes bonding, benefits the entire family, and is
associated with lifelong health and development; and
WHEREAS, collaborating with healthcare providers and community resources can
positively impact breastfeeding success; and
WHEREAS, by providing a supportive and welcoming environment, a breastfeeding
friendly community encourages families of all races and ethnicities to continue
breastfeeding;
NOW, THEREFORE, I, Jenn Weaver, mayor of the Town of Hillsborough, do hereby
proclaim Hillsborough to be a "Breastfeeding Family Friendly Community".
IN WITNESS WHEREOF, I have hereunto set my hand and caused this seal of the Town
of Hillsborough to be affixed this 8th day of February in the year 2021.
Jenn Weaver, Mayor
Town of Hillsborough
Board of Commissioners
Agenda Abstract Form
Meeting Date: Feb. 8, 2021
Department: Public Space
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only
AGENDA ITEM #
5.E
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Stephanie Trueblood, Public Space Manager
ITEM TO BE CONSIDERED
Subject:
Public Comment to NC Utilities Commission Concerning Duke Energy’s 2020 Integrated Resource Plan
Attachment(s):
1. DRAFT Local Government Duke IRP Letter
Brief Summary:
Duke Energy has submitted an Integrated Resource Plan (IRP) for the North Carolina Utilities Commission’s review and
approval. The 2020 IRP lays out strategies for providing electricity at the lowest cost over a 15-year time frame. This review
process is an opportunity for the Town of Hillsborough to join with other municipalities to share clean energy and climate action
goals and communicate how the IRP can best support them. The comments in the attached letter were drafted in coordination
with other North Carolina local governments in addition to those listed by name as possible signatories. The joint letter is a
collective effort to advance the town government’s clean energy and greenhouse gas reduction targets.
Action Requested:
Approve and authorize letter to be submitted as public comment to the North Carolina Utilities Commission concerning Duke
Energy’s Integrated Resource Plan (IRP).
ISSUE OVERVIEW
Background Information & Issue Summary:
Town staff participates in the Environmental Defense Fund (EDF) Cities Initiative and Southeast Sustainability Directors
Network (SSDN). Staff participants from multiple jurisdictions identified the public comment option for the Duke Energy IRP as
an avenue to express the various municipality’s goals for clean and renewable energy to a major electricity provider in North
Carolina. Duke Energy submits an IRP every two years. The IRP presents a variety of potential pathways to “greening the grid”,
which is a key carbon reduction action that supports the town’s clean energy resolution. By commenting on the IRP, the town
has an opportunity to advocate for bringing more renewable energy to the electricity grid. Additionally, it provides the chance to
highlight the need for more support with local energy efficiency programming and electric vehicle infrastructure - two other
important climate action strategies. Because this is a shared interest among cities and counties in our region and across the
state, with the Board of Commissioner’s approval, our plan is to jointly submit comments by no later than Feb. 26, 2021. The
highlighted information shown within the attached letter will be finalized once all of the named communities have had an
opportunity to review it and make a decision. The stated actions in the letter support the town’s Clean Energy Resolution and
are aligned with best practices for reducing greenhouse gases.
Financial Impacts:
None
Staff Recommendations/Comments:
None
1
February X, 2021
Mrs. Kimberley A Campbell, Chief Clerk
North Carolina Utilities Commission
Dobbs Building, Fifth Floor
430 North Salisbury Street
Raleigh, North Carolina 27602
RE: Duke Energy Progress’ and Duke Energy Carolina’ jointly submitted 2020 Biennial Integrated Resource
Plan, Docket No. E-100, Sub 165
Dear Chair Mitchell and Commission Members:
The cities of A, B, and C and the counties of X and Y (subsequently referred to as “the undersigned”)
respectfully submit the following comments on the Duke Energy Progress and Duke Energy Carolinas 2020
Biennial Integrated Resource Plan (IRP) filed on September 3rd, 2020. These comments were drafted
alongside other North Carolina local governments in addition to those undersigned in this letter, as a
collective effort to advance our governments’ renewable energy and greenhouse gas reduction targets.
The undersigned are some of the largest Duke Energy customers and our local governments collectively
serve more than X million North Carolina residents. Combined, our community-wide and government
operations constitute approximately X MWh / year of energy demand. Accelerating a transition to a clean
energy economy is a shared priority for our communities, and the decisions made in this 2020 Biennial
IRP process, including the decisions made regarding generation, transmission, and energy efficiency, will
critically impact our ability to meet the targets below. While our individual renewable energy goals and
GHG reduction goals vary, the undersigned all share a vision of a reliable, affordable, resilient, and
equitable energy system.
Undersigned Local Government Renewable Energy and Greenhouse Gas (GHG) Reduction Targets
•The Town of Boone adopted a resolution establishing the goals of climate neutrality in municipal
operations by 2030, 100% clean renewable energy used in municipal operations by 2040, and
100% clean renewable energy used in the entire Town of Boone by 2050.
•Town of Chapel Hill adopted a resolution in 2019 to create a Climate Action Plan and achieve 80%
clean, renewable energy communitywide by 2030, and 100% by 2050. The Town also has a goal
of reducing communitywide greenhouse gas emissions 26-28% by 2025.
•Durham County and the City of Durham adopted a climate action plan in 2007 with goals to reduce
government GHGs by 50% and the community by 30% by 2030. In addition, the County adopted
a resolution to work towards 80% renewable energy by 2030 and 100% by 2050 in our operations.
•The City of Durham has set a goal to achieve carbon neutrality in municipal buildings and
operations by 2040. The city recently signed a Memorandum of Understanding with Duke Energy
to work together on sustainability issues.
2
• The Town of Hillsborough adopted a resolution in 2017 establishing a transition from fossil fuel-
powered operations to 100% clean and renewable energy by December 31, 2050, or sooner and
80% clean and renewable energy by 2030.
• Orange County adopted goals to reduce greenhouse gas emissions community-wide by 26% by
2025 and transition to a 100% renewable energy-based economy by 2050.
• The City of Wilmington adopted a resolution in 2009 establishing a municipal operations
greenhouse gas reduction goal of 58% by 2050.
Several elements of the shared vision described above echo Duke Energy and the Commission’s
considerations to ensure affordable, adequate, and reliable electric service. Alongside these, the
Commission has the opportunity to consider how the IRP’s long-term planning goals can be met while
also aligning with and helping to advance many local government and community-wide goals across
North Carolina. The IRP is also an opportunity for Duke Energy to chart a course for how the utility will
work directly with local governments to (1) prevent disproportionate and adverse health impacts to the
customers already most impacted, and (2) offer energy efficiency and renewable energy programs that
help achieve our shared equity goals.
Duke Energy has been and will continue to be an essential partner for implementing our climate and clean
energy plans and related priorities. To date, the undersigned have established strong partnerships with
Duke Energy through individual and group initiatives and the undersigned appreciate Duke Energy’s
efforts to model six unique IRP scenarios with various pathways to a clean energy future. The undersigned
see the 2020 Biennial IRP as another pivotal opportunity to collaborate and achieve more together. We
appreciate that the IRP begins to address our long-term renewable energy goals and GHG emission
reduction goals as Duke Energy aims to meet their goal of net-zero carbon by 2050. Due to the urgency
of climate change and the implications to the wellbeing of all, there are additional actions that should be
considered to affordably and equitably reduce GHG emissions at a faster pace than currently outlined.
Given this, the undersigned ask that the Commission direct Duke Energy to:
1. Retire its coal power plants as soon as possible to improve the health and public
benefits of our communities and use all-source procurement for any replacement
and expansion generation.
Our concerns with keeping coal power plants online any longer than absolutely necessary are due to their
negative impacts on public health, the economy and the climate. Given these concerns, the undersigned
commend Duke Energy’s plans for retiring coal units “Allen 1-5” by 2025 in both the “Most Economic” and
“Earliest Practicable” 2020 IRP scenarios and are encouraged by Duke Energy’s “Earliest Practicable” 2020
IRP scenario that has all coal units set to retire by 2030. However, the undersigned have concerns about
plans to primarily replace capacity with natural gas power plants, which are heavy emitters and could
eventually become stranded assets due to the dramatic decline in the cost of renewable energy and
maturation of storage.
All-source procurement can help ensure that Duke Energy’s customers are receiving the best solutions
the market can offer and benefiting from increased competition among suppliers that can lead to lower
prices. All-source procurement is a type of request for proposals (RFP) that is technology agnostic,
allowing a full range of potential resources to compete on equal footing, and can create a fair process for
3
renewable energy, energy efficiency, demand-side management, and storage to play a more critical role
in addressing future energy and capacity needs. Because it typically delivers a suite of technologies and
solutions, all-source procurement can also increase the grid’s resilience in the face of unexpected natural
disasters and reduce probabilities of outages.
A financial tool like rate-payer backed securitization, when made available in North Carolina, can address
the challenge of recovering undepreciated value of the coal plants through the low-cost refinancing of
that value through the issuance of low-risk bonds backed by customers paying their utility bills. The
undersigned strongly encourage Duke Energy to meet the coal retirement dates they have outlined in
the “Earliest Practicable” scenario and replace any needed generation through all-source procurement
with an aim towards a combination of renewables, efficiency, demand response, and storage that can
provide the same services as fossil gas plants at lower costs.
2. Update analysis methods to fully value the contribution of energy efficiency
programs that help local governments and customers address affordability and
climate concerns.
The undersigned are glad to see inclusion of energy efficiency in each of the IRP scenarios. Local
governments work with Duke Energy on energy efficiency programs in our own facilities as well as
promoting them in our communities. Energy burden is defined as the percentage of household income
that goes toward paying electricity and/or natural gas bills. Households that spend 6% or more of their
income on energy bills are considered to have a high energy burden. In 2018, 49% and 42% of
household in DEP and DEC, respectively, had median energy burdens greater than 6%. When just
looking at electricity bills, 31% of households in DEP territory and 26% of households in DEC territory
had median electricity burden at or greater than 6%. Minority groups are disproportionately shouldering
these high energy burdens.Recognizing that efficiency not only reduces emissions but also saves
customers money, we see it as a very important component of meeting our climate and equity goals.
In its IRP, Duke Energy uses an energy efficiency and demand side management Market Potential Study
(MPS) to analyze how much energy efficiency is available as a resource in Duke’s service territory. The
MPS uses the ‘total resource cost test’ (TRC), which includes costs to participants, but not their
attendant benefits, eliminating valuable energy efficiency that could provide value to the system as a
whole. As part of that study, we recommend using the Utility Cost Test (UCT), which the Commission
directed be used as the primary test. The TRC study also relies on historic program participation data
from Duke’s current suite of program delivery and marketing methods to determine customer
participation levels. This limits potential by missing critical tools like on-bill financing, which Duke does
not currently offer.
Although the IRP details its income-qualified program offerings and the company describes it
stakeholder engagement approach on the Duke website, it is not clear how or whether historically
disadvantaged communities participated in decisonmaking about those programs, which may have led
to underutilized/misprepresented assumptions about program use. Successful and durable low-income
programs engage these communities so that programs benefit all. Going forward, we encourage Duke
Energy to clearly articulate how it has engaged historically disadvantaged communities in developing
its IRP, and which of their recommendations are incorporated into the plan.
4
Our local governments encourage the Commission to review Duke Energy’s assumptions in the Market
Potential Study and request that Duke Energy submit updated scenarios that use a Utility Cost Test,
use customer adoption models that include the full range of potential methods, including a range of
financing tools. These changes would enable Duke Energy to prioritize energy efficiency as a least cost
resource for the system that delivers health, comfort, and affordability benefits to our communities.
3. Expand the distributed generation and utility-scale renewable energy solutions
offered to help directly address our local government renewable energy, climate,
and and equity goals
As currently proposed in the IRP, renewable energy plays varying roles across the six IRP scenarios. The
undersigned applaud scenarios C-F where both solar and wind play a more substantial role. The
undersigned also note that depending on the scenario selected, additional renewable energy will be
needed to meet our collective governmental and community-wide renewable energy targets, either
through the basegrid service mix or participation in additional customer programs. Duke Energy’s
renewable grid mix of 14% in the Carbon Policy scenario is too low for local governments to reach our
renewable energy targets. Accordingly, the undersigned request the Commission consider our collective
goals when reviewing the proposed scenarios and as needed, request Duke Energy to utilize additional
renewable energy resources or develop subsequent customer programs that allow local governments
to reach stated goals.
Given the significant portion of our communities that are confronted with energy burden as referenced
above, the undersigned believe that it is ever more important to increase renewable energy procurements
and collaborate on removing barriers to LMI programs. We look forward to collaborating with and
supporting Duke Energy in the design and implementation of renewable energy programs such as new
local renewable resources for municipal load and community-wide load, as well as community solar
offerings with an emphasis on low-income customers.
4. Conduct a robust technological and economic analysis of the transmission
investments needed to enable more renewables in future portfolios
A reliable and cost-effective electric grid distribution and transmission infrastructure is critical to enabling
a dramatic increase in renewable energy generation in North Carolina. Conventional power systems
planning and Duke’s analysis suggest that significant investments in the transmission system are necessary
to enable higher penetrations of renewable energy. The undersigned local governments encourage a cost-
effective and systematic transmission expansion approach that enables a cleaner electricity system that
includes potential transmission upgrades and has transparent assumptions. There should also be more
consideration of the potential transmission benefits of operating DEC and DEP as a single balancing
authority or the impact of North Carolina’s commitment to the SMART-POWER memorandum. Thus the
undersigned recommend that Duke Energy undertake a more comprehensive and robust technological
and economic analysis, including a substantial investigation of potential transmission alternatives, the
repurposing of existing transmission corridors, and the economies of scale gained through large utility-
scale renewable projects or joint balancing area planning.
5
5. Reassess EV penetration rate and take a proactive approach to growing electrical
load through transportation electrification offerings
Transportation electrification paired with clean energy portfolios will support the undersigned local
governments’ decarbonization goals and is in the public interest. Electrification will also provide value to
Duke Energy through new revenue streams for the utility to grow its profits, as noted in the IRP. In the
IRP, the assumed electric vehicle penetration rate is 7.3% by 2035, which might be too conservative, given
major automakers’ ambitious EV efforts. The undersigned commend Duke Energy’s efforts through the
Electric Transportation Pilot Program, approved by the Commission in December 2020 and encourage
them to build on that pilot to hasten the adoption of EVs. The undersigned recommend Duke Energy
consider automakers’ EV rollouts and Governor Cooper’s Executive Order 80 to better forecast EV
penetration, improve utility planning and actively promote EV adoption through incentives and rate
design.
In conclusion, the undersigned local governments have a commitment to the health, economic wellbeing,
and resiliency of our communities. While our specific goals vary, we are all committed to a clean energy
transition. The long-range plans proposed by Duke Energy will have a profound impact on our ability to
meet these goals. Continuing to rely on fossil fuel-based electricity generation runs counter to our goals,
is economically risky, and has adverse health impacts, especially for historically disadvantaged
communities.
In summary, the undersigned request:
• Duke Energy retire coal plants as soon as possible via the “Earliest Practicable” IRP scenario to
improve health and public benefits of NC communities, and to use all-source procurement for
replacement and future generation expansion.
• Duke Energy submit updated scenarios that use a Utility Cost Test and use customer adoption models
that include the full range of potential methods, including a range of financing tools to fully value the
contribution of energy efficiency programs that help local governments and customers address
affordability and climate concerns.
• The Commission consider our collective goals when reviewing the proposed IRP scenarios, and as
needed, request Duke Energy expand the distributed generation and utility-scale renewable energy
solutions offered to help directly address our local government renewable energy, climate, and and
equity goals.
• Duke Energy conduct a robust technological and economic analysis of the transmission investments
needed to enable more renewables in future portfolios.
• Duke Energy reassess EV penetration rate and take a proactive approach to growing electrical load
through transportation electrification offerings.
• Duke Energy clearly articulate how it has engaged historically disadvantaged communities in
developing its IRP, and which of their recommendations are incorporated into the plan.
The undersigned local governments have a history of partnering with Duke Energy on energy programs
that benefit our residents, businesses, and local government operations. We look forward to and are
6
committed to working with Duke Energy to enable the above solutions that we believe will accelerate a
more affordable, clean, equitable, resilient, and reliable energy system. Through continued partnership,
we can demonstrate to both North Carolinians and the nation what collaborative clean energy leadership
looks like.
Thank you for the opportunity to provide comments.
Board of Commissioners
Agenda Abstract Form
Meeting Date: Feb. 8, 2021
Department: Planning
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only AGENDA ITEM #
6.A
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Margaret Hauth, Planning Director/Assistant Town Manager
ITEM TO BE CONSIDERED
Subject:
Request from residents to rename Thomas Ruffin Street
Attachment(s):
1. Street renaming request/petition
2. Map
3. Town Code Section 7-37
Brief Summary:
In September, the town board amended the town code to establish a process for renaming existing streets. Staff
have received the attached request to rename Thomas Ruffin Street to Hope Lane.
Action Requested:
Discussion – call public hearing if willing to consider.
ISSUE OVERVIEW
Background Information & Issue Summary:
Staff have received a written request from owners and residents of dwellings on Thomas Ruffin Street requesting a
name change. The petition appears to have complete support from the impacted property owners. A public hearing is
required on this request and 10 days’ notice must be provided. A hearing could be conducted at the March 8 regular
meeting (or any time after March 1).
Financial Impacts:
No fee was established for this request. Staff estimate about $1,000 of direct cost to the town for advertising,
notification, new signs, and staff time.
Staff Recommendations/Comments:
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SWANSON
BOHLEN
UPTON
ROSEMOND
CATHEY
MCARTHUR
WHICKER
FREDERICK
WOODMAN
JORDAN
DEMOSTHENIAN HOLDINGS LLC
PEOPLES
GARRISON
DEMOSTHENIAN HOLDINGS LLC
DANIELS REAL ESTATE INC
HISTORIC PRESERVATION FOUNDATION
KEPSC HILLSBOROUGH LLC
ORANGE COUNTY BOARD OF
Street Rename Exhibit
This map shows the properties currently using Thomas Ruffin Street addresses. All lots are residential.
There is a total of 12 lots. One owner from each lot signed the provided petition - 100% representation.
In a few cases, one owner signed while the propoerty was listed in two owners names.
Ordinance #20200914-5.C
AN ORDINANCE AMENDING SECTION 7 OF THE TOWN CODE
OF THE TOWN OF HILLSBOROUGH
THE BOARD OF COMMISSIONERS OF THE TOWN OF HILLSBOROUGH ORDAINS:
Section 1. The Hillsborough Town Code is hereby amended to add Section 7-37, Street
Naming and Renaming as follows:
Section 7-37 Street Naming and Renaming
a) Streets located within the town of Hillsborough, whether public and private,
shall not be named or renamed by any method except those set forth in this
Article. All existing, proposed, or constructed public or private streets shall
have a street name and address range assigned by the address administrator.
b) New Street Names
a. No new public or private street shall be named without approval of the
address administrator.
b. The name of any new street, whether it is public or private, shall not
duplicate or be phonetically similar to any other street already named
within Orange County, relying on the street database maintained by
Orange County Emergency Services. This subsection shall not apply to
the extension of existing streets, which should whenever possible be
given the same name.
c. If applying an existing street name to the extension of a street creates a
duplication or the need to renumber more than a dozen existing
addresses to create the correct address ranges, the address administrator
may seek renaming all or a portion of the extension.
d. New subdivision streets, whether public or private, shall be named prior
to the approval of any proposed subdivision or plat.
c) Renaming Public Streets
a. The town board may initiate a public street renaming by a majority vote
when presented with a request from the address administrator as
described in subparagraph (e) below, a request from a resident of the
street as described in subparagraph (f) below, or upon the board’s
initiative. The board is not required to call a hearing on all requests it
receives.
b. If the town board decides to entertain a renaming request, the town
board will schedule a public hearing on the potential street name change
as specified in this section.
c. The address administrator will provide notice of the public hearing at
least 10 working days in advance of the hearing as follows:
i. posted signs at two locations along the impacted street
ii. written notice mailed to all property owner and residents or
businesses impacted by the change
iii. written notice transmitted to emergency service providers in the
county
Ordinance #20200914-5.C
iv. written notice in a newspaper of general circulation in
Hillsborough so the ad is published not more than 25 or less than
10 calendar days before the hearing.
d. The town board may make a decision on the street renaming
immediately upon the conclusion of the hearing or at a future meeting
not more than 35 days after the close of the public hearing.
e. The address administrator may request a street renaming when any of
the following occur:
i. a street name creates a duplication of another street name within
Orange County
ii. a street name interferes with the accurate dispatch of emergency
service or postal delivery
iii. one street has two commonly used names or where portions of
what appears to be the same street has two or more names
iv. an existing street is being extended and the extension create a
duplication or the readdressing of more than a dozen existing
addresses to create accurate address ranges.
f. Any resident may request the renaming of a public street by filing a
written request with the address administrator. The request must
contain the name and address of the person making the request, the
name of the street requesting to be changed, the suggested new name,
the reason for the change, and the supporting signatures of the
owner(s) of at least 75 percent of the parcels addressed on the street in
question. Each parcel addressed on the street in question shall have
one vote. The town board will consider comments from impacted non-
owner residents and impacted non-owner businesses during the
hearing process, in addition to the views of property owners.
g. The town board may establish a fee for processing renaming requests
to reflect the cost of advertising, written notices, and sign replacement.
d) Renaming Private Streets
a. The owners of property served by a private road may rename that road
after verifying that the new name does not create a duplication within
the county and the name otherwise complies with this section. A
written request, signed by all impacted property owners, must be
submitted to the address administrator. The address administrator will
contact Orange County Emergency Services and receive written
verification of non-duplication. The address administrator will send
change of address notifications if the name change is non-duplicative
and complaint with this section.
e) Content of Street Names
a. Street names must use common spelling found in a standard dictionary.
b. Only letters of the alphabet and blank spaces should be included in a
street name. Street names that are numbers (i.e. First Street) must be
expressed using alphabetical characters and not numbers. Street names
should not contain the following:
i. Symbols or punctuation;
Ordinance #20200914-5.C
ii. Abbreviations of the main title of the street or street name;
iii. A single alphabetical character;
iv. Words that begin with "old" or "new;"
v. Offensive words or language in accordance with G.S. 147-54.7
c. All street names shall contain a street name suffix designation. Suffix
designations of streets include, but are not limited to, the following
terms: avenue, boulevard, court, circle, lane, parkway, place, street, trail
or way. All street suffix designations may be abbreviated in compliance
with National Emergency Number Association (NENA) Addressing
Standards
Section 2. All provisions of any town ordinance in conflict with this ordinance are repealed.
Section 3. This ordinance shall become effective upon adoption.
The foregoing ordinance having been submitted to a vote, received the following vote and
was duly adopted this 14th day of September, 2020.
Ayes: 3
Noes: 0
Absent or Excused: 2
Sarah E. Kimrey, Interim Town Clerk
Board of Commissioners
Agenda Abstract Form
Meeting Date: Feb. 8, 2021
Department: Planning
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only AGENDA ITEM #
6.B
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Margaret Hauth, Planning Director/Assistant Town Manager
ITEM TO BE CONSIDERED
Subject:
Update on the impact of Reed v Town of Gilbert on local sign ordinance enforcement
Attachment(s):
1. Memo detailing issue
2. Excerpt from Unified Development Ordinance most impacted by the ruling
Brief Summary:
The Unified Development Ordinance identifies about 20 types of signs that require staff to read the message in order
to regulate the sign properly. Sign regulation was always required to be content neutral, but a Supreme Court ruling
added definition to that concept. As we have recently completed a campaign, applying our ordinance to campaign
signs has become a discussion topic.
Action Requested:
Discussion and direction
ISSUE OVERVIEW
Background Information & Issue Summary:
Please refer to the attached memo detailing a Supreme Court ruling from a few years ago, its impact on the town’s
ordinance, and current circumstances bringing this to the forefront.
Financial Impacts:
Staff Recommendations/Comments:
MEMORANDUM
To: Mayor Weaver and Town Board members
From: Planning staff and Town Attorney staff
Date: February 2, 2021
RE: Impact of Supreme Court ruling on town sign ordinance enforcement
Board members may be familiar with the practice of the town regulating signs somewhat based on their message or
content in terms of how we determine which ordinance requirements to apply to any given sign. This is more common
with temporary signs than permanent signs. By and large, the government steers clear from regulating the message to
avoid any appearance of free speech infringement. However, sometimes you do have to read the sign to understand the
message being conveyed and categorize it.
A ruling by the U.S. Supreme court in Reed v. Town of Gilbert changed this. Governments may no longer apply different
regulations to signs based on their content. Regulations may only address physical aspects of signs - the size, height,
number, materials, and manner of attachment for signs. In practice, if a member of town staff must read the message or
content of a sign in order to determine which regulations or standards apply, the ordinance or section likely violates
Reed.
The full extent of the ruling is not clear. The court’s opinion left room to argue that certain content-based regulations
may still be permissible, under certain circumstances. The planning field has generally not rushed to amend ordinances
to align with this new ruling. Many of us are hoping for further clarity through further court cases, although nothing is
immediately pending.
The town has been cautious about temporary sign enforcement since the Reed ruling. We stay clear of sign enforcement
(removal of non-compliant signs) during the times that campaign signs are allowed. We aligned our timeframe for this
type of sign with the NCDOT regulation to limit confusion. We have also broadly interpreted opinion and issue signs as
campaign signs or as expressions of free speech on private property. This is the area we are most concerned that we
would see a legal challenge come from, not from a business or event host.
Our ordinance requires campaign signs to be removed seven days after election day (or a run-off if relevant). There was
good compliance this year by candidates and their forces and the vast majority of signs have been removed. There are
still a few signs from both parties easily visible around town. Now that the inauguration has passed, we are beginning to
get complaints about signs for the previous president (although many signs for the current president are also around).
One case has generated three complaints since the inauguration, triggering this update to the board. The signs in this
case are very large (larger than our ordinance allows) and displayed along with flags and other print material. The signs
are attached to a vehicle that doesn’t move often but is properly registered with up to date tags.
The town has a number of options and staff is bringing this to the board for discussion, understanding, and direction.
1. We can work on getting a revised Sign Ordinance together to be included as we work through the Chapter 160D
amendments. Once a new sign ordinance is adopted, we can take enforcement action pursuant to the updated
ordinance.
a. The benefit of this option is that the Sign Ordinance probably does need to be updated. Since the Town
is already going through the trouble of preparing to amend the UDO for 160D, it may be worthwhile to
piggyback on that effort now.
b. The downside is that it means these signs may not be addressed any time soon.
c. Another downside is that the town should undertake a comprehensive enforcement action with the new
ordinance. As mentioned, there are numerous signs displayed across town. To avoid the appearance of
enforcement action being politically motivated, a comprehensive enforcement effort should be pursued.
d. Additionally, we will have to craft an ordinance that very clearly addresses signage in place at the time
of the amendment adoption. If these signs aren’t to be treated as legal non-conformities (usually
allowed to remain under a new ordinance), there has to be language to compel their removal.
e. This option seems to have more legal risk if we take enforcement action. Political views trigger some of
the most passionate responses and where we are most likely to see legal action from.
2. We can work on putting together a narrow amendment to the Sign Ordinance that regulates temporary vehicle-
mounted signs. Once that’s adopted, we can take enforcement action pursuant to it.
a. The benefit of this is that the Sign Ordinance needs to be addressed. Another benefit of this option is
that it’ll be much narrower than an overhaul of the entire Sign Ordinance, so it may move a little more
quickly.
b. One downside of this is that the signs at issue won’t be addressed very quickly. This also means going
through an additional text amendment process, beyond what’s already being planned for 160D.
c. We will have to craft an ordinance that very clearly addresses signage in place at the time of the
amendment adoption. If these signs aren’t to be treated as legal non-conformities (usually allowed to
remain under a new ordinance), there has to be language to compel their removal.
d. This option has legal risk, especially since the narrow focus could be construe as targeting.
3. We can work on a conceptual interlocal agreement where the Town cedes regulatory authority over all or some
signs within the Extra-Territorial Jurisdiction. Then, since it sounds like these complaints are coming from the
County and County residents, we can let them handle it.
a. The benefit of this is that it won’t put time pressure on the Town’s ordinance amendment work. It also
avoids any potential challenge to the Sign Ordinance as a violation of Reed.
b. The downside is that we’d need the County’s cooperation, and the Town would need to give up some
authority to the County.
c. While this is an option, the County is unlikely to cooperate as they have invested significant staff
resources following their flag ordinance adoption.
4. We can continue the hands-off approach and take no action.
a. This option saves the time and effort of amending the ordinance when we already have significant re-
writes that have specific deadlines for compliance and concerns about the longevity of the most recent
court opinion.
b. This option limits our risk to a legal challenge.
c. This option doesn’t align well with the desires and interests of many of our residents and may not
present the town in the most positive light.
Staff is looking for direction so we can address some current complaints and the knowledge of a larger than usual
number of violations remaining following the recent election.
Hillsborough Unified Development Ordinance
6.18.4 PERMANENT SIGNS NOT SUBJECT TO PERMIT REQUIREMENTS
The following permanent signs are allowed and are not subject to the permit requirements
of this Ordinance, but are subject to all other applicable provisions of this Ordinance,
including Historic District requirements for Certificates of Appropriateness as described in
Section 3.12, Certificate of Appropriateness of this Ordinance when located in the Historic
District.
6.18.4.1 Non‐illuminated signs not exceeding two (2) per lot and six (6) square feet each in area,
bearing only property identification numbers and names, post office box numbers, and
names of occupants of the premises.
6.18.4.2 Signs two (2) square feet in area posted on private property relating to private parking,
warning the public against trespass or danger from animals.
6.18.4.3 Flags or insignia of any governmental or non‐profit organization when not displayed in
connection with commercial activity or promotion. One flag (each) of the United States
and of the State of North Carolina no larger than 100 square feet may be displayed in
connection with a commercial activity without being subject to the permit
requirements of this section.
6.18.4.4 Legal notices, identification and informational signs installed by the Town of
Hillsborough
6.18.4.5 Local traffic directional signs erected in the travel right of way by or on behalf of a
governmental entity provided such signs are consistent with the Manual of Uniform
Transportation Control Devices or Town’s official wayfinding plan.
6.18.4.6 Memorial signs or tablets, and names and construction dates of buildings when cut
into any masonry surface or when placed as a cast iron (or similar) plaque affixed to
the building structure.
6.18.4.7 Signs not exceeding four (4) square feet and bearing no advertising matter directing
and guiding traffic on multi‐family or non‐residential property.
6.18.4.8 At each entrance to a residential, multi‐family, or non‐residential development or
recognized neighborhood, there may be not more than two (2) signs identifying such
development and/or the tenants within. A single side of any such sign may not
exceed sixteen (16) square feet, nor may the total surface area of all such signs exceed
thirty‐ two (32) square feet. Such signs must be made of natural materials.
6.18.4.9 In addition to the signs allowed in Section 6.18.4.1.h, the owner, property manager,
home owners association or residents association of a residential or multi‐family
development may install a community event bulletin board at each entrance to the
development. A community event bulletin board shall not be located in the public
right of way, nor shall it be located in such a way as to interfere with lines of sight for
vehicular traffic on, entering or exiting the public right of way. Each sign shall meet
the following criteria: one unlighted, single‐sided sign per entrance, 3’ X 4’ maximum
dimensions, and 6’ maximum installation height. The sign face (i.e., the single side of
the sign on which information may be posted) shall be oriented toward traffic exiting
the development, so that the sign face is not visible from the public right of way
outside the subdivision or multi‐family development it serves. Postings on the bulletin
board shall be maintained in a neat and orderly condition and monitored by the home
Hillsborough Unified Development Ordinance
owner’s association or property manager.
6.18.4.10 Notwithstanding any other regulation to the contrary in this section 6.18, the name
and/or logo of the Town of Hillsborough may be displayed on the water storage area
(or container portion) of any Town‐owned water tank, PROVIDED that no single
display area may exceed the lesser of (a) 500 square feet or (b) the area calculated by
multiplying (i) the height of the storage container portion of the tank by (ii) the
diameter (for round) or width (for multi‐lateral) of the storage container portion of
the tank. No more than three (3) display areas may be placed on any tank, and all such
display areas shall be placed a uniform distance from each other display area on the
tank. The display area shall be painted or otherwise adhered flat against the exterior
water tank surface, and may not be illuminated in any way.
6.18.5 TEMPORARY SIGNS NOT SUBJECT TO PERMIT REQUIREMENTS
No temporary sign may be affixed, attached, or painted upon any utility pole, or upon any
tree, rock, or other natural object. All temporary signs referring to commercial operations
must include the name of the business entity sponsoring the sign and must be professionally
printed. The following temporary signs are not subject to the permit requirements of this
Ordinance but are otherwise subject to the requirements of this Ordinance except as
specifically indicated herein:
6.18.5.1 Temporary real estate signs on lots of less than one (1) acre, a single sign on each
street front. The sign shall not exceed four (4) square feet in area and may contain the
message that the property is for sale, lease, or rent and the name, address, and phone
number of the property owner or agent. For lots of one (1) acre or more acres in area,
a sign not exceeding thirty‐two (32) square feet in area may be displayed. Such signs
must be located on the property but are not subject to the setback requirements.
6.18.5.2 Temporary real estate signs advertising an existing single family dwelling for sale or
rent may use up to two off site “pointer” signs not to exceed four (4) square feet in
area and only displaying “for sale,” “for rent,” and either “by owner,” or the logo of the
agent. This type of sign is exempted from the provision requiring the business entity
name. Such signs must be located on the property but are not subject to the setback
requirements.
6.18.5.3 Construction site identification signs identifying the project, the architect, engineer,
contractor, funding sources and/or other individuals or firms involved with the
construction, the intended use or name of the building, and the expected completion
date. Not more than one sign may be erected per site. The sign may not exceed four
(4) square feet in area for single family or duplex construction, or thirty‐two (32)
square feet for multi‐family or non‐residential construction. The sign may not be
erected prior to issuance of a Building Permit, and shall be removed within seven (7)
days after of issuance of a Certificate of Occupancy for construction projects for which
a Certificate of Occupancy will be issued or otherwise within seven (7) days of
completion of the work. This section also applies to signs identifying renovation
and/or maintenance work on an existing, developed site.
6.18.5.4 Yard or garage sale signs announcing yard or garage sales, provided such signs do not
exceed one (1) sign per lot and four (4) square feet in area per display surface, and are
Hillsborough Unified Development Ordinance
removed within seven (7) days of erection.
6.18.5.5 Temporary signs or banners announcing grand openings of new businesses only, which
may be displayed for no more than 30 consecutive days. There shall be no more than
one sign or banner for each business, such sign or banner shall not exceed 32 square
feet in area, and shall be affixed to the structure the business is located within or at the
driveway access for the building.
6.18.5.6 Temporary political signs advertising candidates or issues, provided such signs do not
exceed nine (9) square feet in area per display surface, are mounted on stakes, do not
exceed 3 feet in total height, are not erected more than 45 days before the date
designated as election day, and are removed within seven (7) days after the election (in
cases of run‐off election, the political signs of the run‐off candidates may remain until
seven (7) days after the run‐off election). Political signs may be located within the
public right‐of‐way and setbacks provided that they do not intrude on the sight
preservation triangle.
6.18.5.7 Banners or flags that are decorative or seasonal in nature or that are displayed in
connection with the observance of holidays not to exceed three (3) per lot located in
any zoning district. Banners or flags advertising special sale events of for‐profit
organizations are not covered by this section.
6.18.5.8 Directional or “pointer” signs for events. Any event may have up to off‐site 2 signs, not
exceeding 2 square feet each. Events do not have to meet the definition of “public
event” in this ordinance to use this sign. The signs may be displayed for no more than
one 24 hour period only that coincides with the event.
6.18.6 TEMPORARY SIGNS SUBJECT TO PERMIT REQUIREMENTS
The following temporary signs are subject to the permit requirements of this Ordinance and are
subject to Historic District requirements for Certificates of Appropriateness as described in
Section 3.12, Certificate of Appropriateness when located in the Historic District.
6.18.6.1 Sandwich board signs may be displayed by businesses to advertise information beyond
identifying the name and location of the business upon issuance of a Zoning
Compliance Permit and approval by the Historic District Commission if the business is
located in the Historic District, provided that the sign:
a) Has a maximum area of six (6) square feet per side;
b) Does not exceed four (4) feet in height;
c) Is located on a public sidewalk or walkway outside the clear pedestrian path as
defined by the town code;
d) Is limited to a maximum of one per parcel, provided that if a single business
establishment occupies more than one parcel or is located on a corner lot, it may
have only one sandwich board sign;
e) Is displayed only during the open hours of the business; and
f) Is made of wood or metal.
g) Businesses which have permitted outdoor seating in the public right of way may
display a single sided sign attached to the barrier installed to separate the outdoor
seating from the clear pedestrian path. This sign must meet all of the requirements
in subsections a-f above and receive the same permits as a sandwich board.
Hillsborough Unified Development Ordinance
6.18.6.2 Announcements of public events as defined by this ordinance taking place within the
Town or its extraterritorial jurisdiction may be permitted subject to the following
standards. If an event that otherwise meets the definition occurs monthly or more
frequently, the event does not qualify for the signage allowed in this section.
(a) The event is sponsored by a non‐profit, unit of state or local government, or formal
association of merchants. For the purposes of this section, the entity that wishes
to qualify may be requested to provide documentation of their status as an
association, organization by the Planning Director.
(b) Signs may be erected no more than 14 days prior to the event and shall be removed
no later than 48 hours after the event has concluded. For any event lasting more
than 2 days, signs may not be displayed for more than 17 days.
(c) No event shall display more than 100 square feet of signage, including all off‐site
and on site signage allowed under this ordinance.
(d) No event shall display more than 6 signs, as detailed below. The Planning Director
will issue a Zoning Compliance Permit detailing the approved sign number, size, and
locations.
i. One sign may be located on the lot hosting the event for the same display
period. This sign may be a banner if it is securely fastened and adequately
vented to not pose a threat to traffic. This sign shall be no larger than 32
square feet.
ii. One sign may be a banner posted at the “Welcome to Hillsborough” sign as
detailed below. No event is required to have a banner. If an event decides to
not use a banner, the total number of signs permitted is reduced to five.
iii. Four off‐site signs, displayed in different locations, may be located in the public
right of way, but not in a driveway or intersection sight triangle. These signs
must be of rigid construction (not banners) and a single side may not exceed 8
square feet. The sign locations must be included in the permit application
materials.
6.18.6.3 Banners advertising public events, as defined by this ordinance, may only be installed
at the “Welcome to Hillsborough” sign on South Churton Street. The Planning Director
shall issue a Zoning Compliance Permit for each banner on a first come first served
basis. The Planning Director will resolve any overlapping requests for banner displays.
Banners that are part of a public event sign package authorized in Section 6.18.6.3 shall
be displayed for a time period matching the other event signage. Otherwise the display
period shall not exceed 14 days. Banners shall conform to written standards and safety
guidelines as established by the Planning Director.
Board of Commissioners
Agenda Abstract Form
Meeting Date: Feb. 8, 2021
Department: Town Board
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only AGENDA ITEM #
6.C
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Commissioner Matt Hughes
ITEM TO BE CONSIDERED
Subject:
Potential revisions to town board processes and ethics in the code of ordinances, direction to the town attorney
Attachment(s):
1. Sec. 2-6. - Agenda (proposed amendments)
2. Sec. 2-21. - Substantive; procedural (proposed amendments)
3. Sec. 2-23. - General standards (proposed amendments).
4. Sec. _-__. - Filling of vacancies in the offices of mayor and town board members (proposed ordinance addition)
Brief Summary:
Commissioner Hughes read and reviewed the town’s code of ordinances, with a focus on those sections related to
town board operations. Attached are four sections he is proposing amending that may be helpful to future board
operations. The subject areas for each of the four ordinance amendments follows below:
1) Fleshing out miscellaneous general operations of the board
2) Strengthening the ethics requirements of board members
3) Clarifying the types of motions allowed by board members
4) Procedure for appointing individuals to board vacancies
To create these proposed amendments, Commissioner Hughes reviewed the codes of other triangle cities, including
Durham, Chapel Hill, Carrboro, and Raleigh. He also took the initiative of writing these up to take the burden off staff
since he is experienced with government regulations and policy. These proposals were forwarded in mid-December
to the mayor, town manager, and town attorney requesting guidance on next steps for consideration of these
ordinances. The consensus of the group was to put these items on the February agenda for board deliberation and
direction. While the town attorney’s review time will not be significant, it will still clearly go beyond the informal “one
hour” rule of staff time, therefore, board direction is preferred for further action. In addition, feedback and discussion
from the town board at this stage of the process will help further define work and be of assistance to the town
attorney while reviewing and making recommendations on the ordinances to the town board.
Action Requested:
Discuss and provide direction to the town attorney on next steps.
ISSUE OVERVIEW
Background Information & Issue Summary:
Please see summary above.
Financial Impacts:
N/A
Staff Recommendations/Comments:
N/A
Sec. 2-6. - Agenda.
(a) Preparation. The town clerk shall prepare the agenda for the meeting consultation with the mayor,
mayor pro-tempore, and town manager.
(b) Requests to be placed on agenda. A request to have any item of business placed on the agenda
must be received by the clerk in sufficient time so that the agenda may be printed and distributed in
accordance with subsection (e) of this section, and to this end the town clerk may establish an
appropriate deadline to receive such requests.
(c) Requests to address Board. Any individual or group that wishes to address the Board shall make a
written request to be on the agenda to the town clerk. However, the Board shall determine at the
meeting whether the individual or group will be heard by the Board.
(d) Contents. The agenda shall include, for each item of business placed on it, as much background
information on the subject as is available and feasible to reproduce. Whenever possible, a copy of all
proposed ordinances shall be attached to the agenda and distributed simultaneously.
(e) Inspection and distribution. Copies of the agenda and attachments shall be available for public
inspection as soon as they are completed. To the extent feasible, the town clerk shall mail or deliver
copies of the agenda and attachments to the Board members in sufficient time to ensure that they
are received prior to the meeting. Additional copies of the agenda may be available for the press and
interested members of the public.
(f) Additions. The Board may, by consensus or majority vote of the Board membership, add any item of
business that is not on the agenda. Unless otherwise specified by the Board, additions to the agenda
shall be taken up at the conclusion of all other regular business.
(Prior Code, § 2-6)
Sec. 2-7. - Order of business.
(a) Items of business shall be taken up at a meeting in the order that they appear on the agenda,
except as provided in section 2-6(f).
(b) Items shall be placed on the agenda according to the order of business established by the Board of
Commissioners upon recommendation of the town manager.
(c) In establishing the order of business, the Board may authorize broad categories of business to be
included as agenda items such as "members of the public wishing to be heard," or "matters by the
town clerk" or "matters by the town attorney."
(d) Items may be considered out of order by consent of all members present or by majority vote upon a
motion.
(Prior Code, § 2-7)
Sec. 2-8. - Presiding officer.
The mayor, or in the mayor's absence, the mayor pro-tempore, shall take the chair precisely at the
hour appointed for the meeting, and shall immediately call the Board to order. In the absence of
the mayor or mayor pro-tempore, the town clerk, or an assistant, shall call the Board to order,
whereupon a temporary chair shall be elected by the members of the Board present. Upon the
arrival of the mayor or mayor pro-tempore, the temporary chair shall immediately relinquish the
chair upon the conclusion of the business immediately before the Board.
(a) The mayorpresiding officer shall preside at meetings of the Bboard of Commissioners. All members
must be recognized by the presiding officermayor in order to address the Board.
(b) The As presiding officer, the mayor shall have the following powers, in addition to those conferred
elsewhere in this chapter:
(1) To rule motions in or out of order, including the right to rule out of order any motion patently
offered for obstructive or dilatory purposes;
(2) To determine whether a speaker has gone beyond reasonable standards of courtesy in theirhis
remarks and to entertain and rule upon objections from other members on this ground;
(3) To entertain and answer questions of parliamentary law or procedure, subject to being
overruled by a two-thirds vote of the membership of the Board;
(4) To call a brief recess at any time;.
(5) To adjourn in the event of an emergency.
(Prior Code, § 2-8)
State Law reference— Mayor presides over council, G.S. 160A-69.
Sec. 2-9. - Quorum.
A majority of the actual membership of the Board plus the mayor, excluding vacant seats, shall
constitute a quorum. A quorum is necessary for the Board to take any official action. A member who has
withdrawn from a meeting without being excused by majority vote of the remaining members shall be
counted as present for purposes of determining whether a quorum is present.
(Prior Code, § 2-9)
State Law reference— Similar provision, G.S. 160A-74.
Sec. 2-10. - Taking official action.
(a) The Board shall proceed by motion. A motion, when duly seconded, brings the matter before the
Board for its consideration.
(b) A motion may be withdrawn by the introducer at any time prior to a vote if the member who
seconded the motion concurs.
(c) Subject to section 2-13 and other provisions of law, official action of the Board shall be by majority
vote.
(Prior Code, § 2-10)
Sec. 2-11. - Debate.
Once a motion has been stated and seconded, the mayor shall open the floor to debate upon it. The
Mayor shall preside over the debate according to the following general principles:
(1) The member who makes the motion is entitled to speak first;
(2) A member who has not spoken on the issue shall be recognized before someone who has
already spoken;
(3) To the extent possible, the debate shall alternate between proponents and opponents of the
measure.
(4) A Board member may request, through the presiding officer, the privilege of having an
abstract of the member's statement on any subject under consideration by the Board
entered in the minutes. If the Board consents thereto, such statement shall be entered in
the minutes.
(Prior Code, § 2-11)
Sec. 2-12. - Voting.
(a) Once a member is physically present at a Board meeting, any subsequent failure to vote shall be
recorded as an affirmative vote unless the member has been excused from voting in accordance
with subsection (b) of this section, or has been allowed to withdraw from the meeting in accordance
with subsection (c) of this section.
(b) As provided in G.S. 160A-75, Aa member may be excused from voting on a particular issue by
majority vote of the remaining members present if the matter at issue involves that member's own
financial interest or official conduct. The following matters do not require a Board member to seek to
be excused from a vote:
(i) An interest in real property which must be disclosed pursuant to Section 2-33(a),
provided the issue before the Board is one of policy that affects the real property disclosed no
differently than all other property similarly situated;
(ii) An interest in a business, firm, or corporation which is negligible from the point of view
of the operation of the business, firm, or corporation; or
(iii) The question of the compensation and allowances of the Board member for their
service to the Town of Hillsborough
(c) A member may be allowed to withdraw from the entire remainder of a meeting by majority vote of
the remaining members present for any good and sufficient reason other than the member's desire
to avoid voting on matters to be considered at the meeting.
(d) A motion to allow a member to be excused from voting or excused from the remainder of the
meeting is only in order if made by or at the initiative of the member directly affected.
(e) A roll call vote shall be taken upon the request of any member.
(f) When this chapter specifies that action shall be taken by majority vote or fails to specify the vote
required, that shall be interpreted to mean a vote of the majority of those present and not excused
from voting. When a two-thirds vote is required, that shall be interpreted to mean a vote of two-thirds
of those present and not excused from voting. When a vote of a certain percentage of the Board
membership is required, that shall be interpreted to mean the specified percentage of all seats on the
Board, excluding vacant seats.
(g) As provided in G.S. 160A-381(d), a Board member shall not vote on any zoning map or text
amendment where the outcome of the matter is reasonably likely to have a direct, substantial, and
readily identifiable financial impact on the member. As provided in G.S. 160A388(e1), a Board
member may not participate in or vote on any quasi-judicial matter in a manner that would violate
affected persons’ constitutional rights to an impartial decision maker. As provided in G.S. 14-234, a
Board member may not participate in or vote on any contract entered into by the town if such
member would derive a direct benefit from the contract.
(Prior Code, § 2-12)
State Law reference— Voting, G.S. 160A-75.
Sec. 2-13. - Adoption of ordinances.
(a) An affirmative vote equal to a majority of all the members of the Board of Commissioners not
excused from voting on the question in issue (including the mayor's vote in case of an equal division)
shall be required to adopt an ordinance or take any action having the effect of an ordinance.
(b) Subject to the provisions of Chapter 159 of the General Statutes, and particularly G.S. 159-
17Subject to the provisions of G.S. ch. 159, Local Government Finance, no ordinance nor any action
having the effect of any ordinance may be finally adopted on the date on which it is introduced
except by an affirmative vote equal to or greater than two-thirds of the Board membership. For
purposes of this section, an ordinance shall be deemed to have been introduced on the date the
subject matter is first voted on by the Board. If a proposed ordinance or other action having the effect
of an ordinance fails to receive the number of votes required for passage on the date it is introduced,
it shall be carried over until the next meeting unless it is rejected by a majority of the Board
membership. Franchise ordinances and amendments shall not be finally adopted until passed at two
regular meetings of the Board.
(Prior Code, § 2-13)
Sec. 2-14. - Closed sessions.
The Board of Commissioners may hold closed sessions in accordance with the Open Meetings Law
(G.S. 143-318 at seq.ch. 143, art. 33C), and other provisions of law. The Board shall commence a closed
session by a majority vote to do so and shall terminate a closed session in the same manner. Minutes
shall be kept of closed sessions but may be withheld from public inspection so long as public inspection
would frustrate the purpose of the closed session.
(Prior Code, § 2-14)
Sec. 2-15. - Public hearings.
(a) Public hearings before the Board required by law or ordinance (including, without limitation, the
Hillsborough Unified Development Ordinance) or deemed advisable by the Board, shall be
scheduled pursuant to a motion, adopted by a majority vote Except as otherwise provided in this
Code, public hearings required by law or deemed advisable by the Board shall be scheduled
pursuant to a motion adopted by a majority vote setting forth the subject, date, place, and time of the
hearing as well as any rules regarding the length of time of each speaker and other matters
regarding the conduct of the hearing.
(b) At the appointed time, the mayor shall call the hearing to order and then preside over it. Upon the
expiration of the allotted time, or when there are no individuals who wish to speak who have not
done so, the mayor shall declare the hearing ended.
(c) The Board may continue any public hearing without further advertisement. If a public hearing is set
for a given date and a quorum of the board is not then present, the hearing shall be continued until
the next regular Board meeting without further advertisement.
(dc) A quorum of the Board shall be required at all public hearings required by state law.
(Prior Code, § 2-15)
State Law reference— Conduct of public hearings, G.S. 160A-81.
Sec. 2-16. - Minutes.
Minutes shall be kept of all meetings of the Board.
(Prior Code, § 2-16)
State Law reference— Full and accurate minutes to be kept, G.S. 160A-72.
Sec. 2-21. - Substantive; procedural.
(a) A substantive motion is a motion that seeks to have the Board exercise any of its powers, duties, or
responsibilities. A motion to amend a substantive motion is also a substantive motion. A substantive
motion, other than to amend, is out of order while another substantive motion is pending.
(b) A procedural motion is a motion that relates either to the manner in which the Board conducts its
business in general or the manner in which the Board deals with a particular substantive issue or
substantive motion that is before it.
(c) Unless otherwise specifically provided, all motions authorized by this article may be amended and
debated.
(Prior Code, § 2-21)
Sec. 2-22. - Motion to amend.
(a) An amendment to a motion must be germane to the subject of matter of the motion, but it may
achieve the opposite effect of the motion.
(b) There may be an amendment to the motion, and an amendment to an amendment, but no further
amendments.
(c) Any amendment to a proposed ordinance shall be reduced to writing upon the call of any member.
(Prior Code, § 2-22)
Sec. 2-24. -Motions to dispose of issue without deciding merit. Motions to defer consideration.
(a) Certain date. This motion requires that a date be set on which, without further action by the Board, a
matter will again be placed on the agenda.
(b) Indefinitely. Adoption of this motion removes the issue from the Board's consideration until such
time as a motion to revive consideration is adopted pursuant to section 2-25(a) or a new motion
dealing with same issue is introduced and seconded as set forth in section 2-25(a).
(c) Refer to a committee or advisory board. Unless this motion includes an instruction to report the
matter back by a certain date, or unless a motion is adopted under subsection (b) of this section, a
matter referred to a committee or advisory board remains there until returned to the Board by the
committee or advisory board.
(Prior Code, § 2-24)
Sec. 2-25. - Motions to to revise or reconsider an issue.
(a) To revive consideration of an issue. Adoption of this motion brings an issue back before the Board
for its consideration, regardless of whether the issue was deferred indefinitely or to a certain date.
(b) To recall an issue from committee. Adoption of this motion may bring a matter immediately before
the Board, or the motion may direct a committee to report an issue back to the Board by a certain
date.
(c) To reconsider a vote. This motion may be made only at the meeting at which the vote in question
was taken and only by a member who voted with the prevailing side. If adopted, the effect is to
negate the earlier vote and then bring the matter back before the Board as if the earlier vote had
never taken place.
(Prior Code, § 2-25)
Sec. 2-26. - Reconsideration of matters disposed of on the merits.
(a) Renewal of motions. A motion that is defeated may be renewed at any subsequent meeting unless
a motion has been adopted in accordance with subsection (b) of this section.
(b) Motion to prevent reconsideration for six months. This motion is in order immediately following the
defeat of a substantive motion and at no other time. It requires a two-thirds vote for adoption. A
matter concerning which this motion has been adopted may be brought before the Board prior to the
expiration of six months pursuant to the vote to suspend the rules. This motion does not bind a new
Board.
(Prior Code, § 2-26)
Sec. 2-27. - Motion to terminate debate.
A motion to call the previous question is a motion to cut off debate on a matter under consideration
and put the matter to a vote. This motion shall be in order at any time, but unless each Board member
present has had an opportunity to speak at least once on the issue, the motion requires a two-thirds vote
for adoption. This motion is not debatable and may not be amended.
(Prior Code, § 2-27)
Sec. 2-28. - Miscellaneous motions.
In addition to others authorized by this article, the following motion shall be in order:
(1) Divide a complex question and consider it by paragraph(s).
(2) Suspend the rules. This motion shall require a two-thirds vote for adoption.
(3) Take a recess.
(4) Adjourn. This motion may not be amended.
The provisions of this chapter shall not be interpreted to prohibit the making or adoption of motions
not specifically enumerated or to prohibit the Board from acting by consensus.
(Prior Code, § 2-28)
Sec. 2-23. - General standards.
(a) Generally. The proper operation of democratic government requires that public officials and
employees conduct themselves in an be independent, impartial and responsible manner to the
town’s residentsto the people; that governmental decisions and policy be made in proper channels of
the governmental structure; that public office not be used for personal gain; and that the public have
confidence in the integrity of the government. The requirements and obligations imposed under this
code of ethics are applicable to the mayor and every other member of the board of commissioners.
(b) Adopted; purpose. In recognition of these goals, a code of ethics for elected officials is hereby
adopted. The purpose of this code is to establish guidelines for ethical standards of conduct for all
such officials by setting forth those acts or actions that are incompatible with the best standards of
the town.
(c) Definitions. The following words, terms and phrases, when used in this subsection, shall have the
meanings ascribed to them in this section, except where the context clearly indicates a different
meaning:
Business entity means any business, proprietorship, partnership, person in representative of
fiduciary capacity, association, venture, trust or corporation which is organized for financial gain or profit.
Town Elected official means the mayor and members of the Town Board.
Immediate household means the town official, spouse, domestic partner, and all dependent children
of the official.
Interest means direct or indirect monetary or material benefit accruing to a town official as a result of
a contract or transaction by or with the town. For the purpose of this code, a town official shall be deemed
to have an interest in the affairs of:
(1) Any person in histheir immediate household, including near relatives, partners, and
roommates;
(2) Any business or nonprofit entity in which the town official is an officer or director;
(3) Any business entity in which in excess of five percent of the stock of, or legal or beneficial
ownership of, is controlled or owned directly or indirectly by the town official.
Official act or action means any legislative, administrative, appointive or discretionary act of any town
official.
(d) Standards of conduct. All town officials as defined in this code shall be subject to and abide by the
following standards of conduct:
(1) It is the obligation of every Board member to support the Constitution of the United States and
Constitution of the State of North Carolina, not inconsistent with the Constitution of the United States.
Pursuant to these constitutions, no Board member shall neither deprive any person of life, liberty or
property without due process of law nor deny to any person the equal protection of the laws.
(2) Board members should seek to ensure that every citizen receives a fair and impartial hearing all
matters coming before the Board.
(31) No town officials thatere have or has or may acquire thereafter acquire an interest in any
contract or agreement with the town.
(42) No town official shall use histheir official position or the town's facilities for private gain, nor
will theyhe appear before or represent any private person, business, nonprofit, group or interest
before any town employee, department, agency, commission or board of the town except in
matters of purely civic or public concern or when carrying out official duties. These provisions
are intended to prohibit all conflicts of interest, real or perceived, but These provisions are not
intended to prohibit the official from speaking before neighborhood groups, community
organizations, and other nonprofit organizations.
(53) No town official shall use or disclose confidential information gained in the course of, or by
reason of, histheir official position for purposes of advancing:
a. HisTheir financial or personal interest;
b. An business entity of which they arehe is an owner, investor, manager, employee, or in
whole or part, an officer or director;
c. The financial or personal interest of a member of histheir immediate household or that of
any other person.
(64) No town official shall engage in, or accept private employment or render service for private
interest, when such employment or service is incompatible with the proper discharge of histheir
official duties or would tend to impair histheir official judgment or action, unless otherwise
permitted by law and unless disclosure is made within this or other town codes.
(75) No town official shall directly or indirectly solicit any gift or accept and receive any gift having
a value of $50.00 or more, whether in the form of money, services, loans, travel, entertainment,
hospitality, thing or promise, or any other form, under circumstances in which it could
reasonably be expected or inferred that the gift was intended to influence him or herthem in the
performance of official duties, or was intended as a reward for any official action on the part of
the town official. Legitimate pPolitical contributions received without an expectation of quid pro
quo shall not be considered as gifts, favors, or special privileges under the provisions of this
subsection. Board members should also be mindful of and avoid violations of the following
statutes:
i. G.S. 14-234, which prohibits Board members from benefitting from contracts with the
town, except in very limited circumstances; and
ii. G.S. 133-32, which prohibits Board members from accepting most gifts or favors from
contractors, subcontractors, or suppliers who have a contract with the town, have had such a
contract within the prior year, or anticipate bidding on a future contract;
(8) No Board member may use confidential or advance information obtained by virtue of the Board
member’s office for personal or financial advantage, nor disclose such information to a third
party for the financial or personal benefit of such third party even when the Board member does
not stand to directly or indirectly benefit.
(e) Disclosure of interest. The mayor or any member of the Town Board who has an interest in any
official act or action before the Board shall publicly disclose on the record of the Board the nature
and extent of such interest, and shall withdraw from any consideration of the matter. Every Board
member shall make full and timely disclosure at the time of discussion, the nature and extent of
such interest, and withdraw from consideration from any consideration of the matter, including
discussion and any votes taken.
(1) Every Board member shall disclose any legal, equitable, beneficial or contractual interest their
spouse may have in any real property located within Orange County. The interest in real property
which must be disclosed includes any interest in real property which any Board member or their
spouse holds title to, individually or jointly, any interest in real property held in trust as well as any
pecuniary interest they may have in any business, firm, or corporation of whatever nature, which
holds title to or has any ownership interest in any real property within Orange County. Such
disclosure shall contain the general location of the real property, but not necessarily include its value.
(2) Every Board member shall disclose any legal, equitable, beneficial, or contractual interest they or
their spouse may have in any business, firm, or corporation, of whatever nature, which is doing
business with the Town pursuant to contracts which have been awarded by the Board.
(3) Every Board member shall disclose any legal, equitable, beneficial or contractual interest they or
their spouse may have in any business, firm, or corporation, of whatever nature, which is attempting
to secure the award of a bid from the Town or the approval of any board of the Town. This includes
an ownership or equity interest as well as any employment relationship.
(4) The disclosures required in subsections xxxx shall be in writing and filed with the town clerk.
(5) The written disclosures required in subsections xxxxxxx be made within whichever of the
following time periods are applicable:
(i) The later of 30 days after the effective date of this article or 30 days after the elected official
has assumed office; or
(ii) The earlier of 30 days after the acquisition of any legal, equitable, beneficial or contractual
interest in any property or business, firm, or corporation required to be disclosed in subsections xxxx
or prior to the award by the Board of a contract with or a permit or other approval to a business, firm,
or corporation required to be disclosed in subsections xxxx.
(f) Investigations instigated by Town Board or other person.
(1) The Town Board may direct the town attorney to investigate any apparent violation of this code
as it applies to the mayor or any member of the Town Board, and to report the findings of the
investigation to the Board. The Town Board member who is accused of a violation of this code
shall not participate in the consideration of the matter, including discussion and vote.
(2) Any resident, employee, or other person who conducts business in the Town person who
believes that a violation of this article has occurred may file a complaint in writing with the Town
Manager Board when the mayor or a member of the Board is the subject of the complaint, and
the Board may then process as provided for in subsection (f)(1) of this section.
(g) Sanctions by Town Board and rights of the accused.
(1) If the Town Board, after the receipt of an investigation report by the town attorney, has cause to
believe that a violation of this code has occurred, the Board shall schedule a hearing on the
matter and announce publicly the time and place for the hearing. The town official who is
charged with the violation shall have the right to present evidence, to cross examine witnesses,
including the complainant, and to be represented by counsel at the hearing. If, after such
hearing and a review of all the evidence, at least three members of the Board vote to find that a
violation has occurred, the Board may adopt a resolution of censure which shall be placed as a
matter of record in the minutes of an official Board meeting.
(2) If a Board member is the subject of the investigation and hearing, the mayor shall vote upon
the matter of censure if a tie vote is counted among Board members, and a total of three votes
shall be required for a resolution of censure.
(h) Advisory opinions. When any town official has a doubt as to the applicability of any provision of this
Code to a particular situation, or as to the definitions of terms used herein, he may apply to the town
attorney for an advisory opinion. The town official shall have the opportunity to present histheir
interpretation of the facts at issue and of the applicability of provisions of this Code before such an
advisory opinion is made.
(i) Other statutory provisions. Nothing herein shall supersede or repeal any existing town Charter,
ordinance or state statute provisions relating to ethical standards for municipal officials.
(Prior Code, § 2-23)
APPOINTMENTS TO VACANCIES IN THE OFFICE OF MAYOR OR
TOWN BOARD MEMBERS
Sec. X-XX. - Applicability.
This article shall govern the filling of vacancies in the offices of mayor and town board members.
Sec. X-XX. - Provisions pursuant to the charter and general statutes.
A vacancy on the board which occurs in the first year of a four-year term of office, or during the
portion of the second year which ends on the third day before the end of the filing period for that office as
provided by the General Statutes, shall be filled by appointment of the town board only until the next
general election, at which time the candidate elected with the fewest number of votes shall be declared
elected for the remainder of the unexpired term. A vacancy occurring at any other time shall be filled for
the remainder of the term.
A vacancy in the office of mayor shall be filled for the remainder of the term.
If the number of vacancies is such that a quorum of the board cannot be obtained, the mayor shall
appoint enough members to make up a quorum and the board shall fill the remaining vacancies; and, if
the office of mayor is also vacant, the governor may fill the vacancies, as provided by North Carolina
General Statute Section 160A-63.
Sec. X-XX. - Announcement of vacancy; publication of notice.
When a vacancy occurs, the mayor shall announce the vacancy at the next regular or special
meeting of the board. The board shall at the same meeting set a deadline for applications for the vacant
seat, which deadline shall be no less than seven (7) days and no more than thirty (30) days after
publication of a notice of the vacancy. The mayor shall direct the clerk to have the notice of the vacancy
published in a newspaper of general circulation by the seventh day after the date on which the mayor
announced the vacancy. If the office of the mayor is vacant, the mayor pro-tempore shall perform the
duties of the mayor under this section.
The notice of a vacant office shall invite residents who are registered voters and residing within the
municipal limits to hold the office to file an application with the town clerk by the deadline set by the
board. If the mayor fills the vacancies under North Carolina General Statute Section 160A-63 because a
quorum of the board cannot be obtained, the mayor shall determine an application deadline which shall
be no less than seven (7) and no more than thirty (30) days after publication of the notice of vacancy.
Sec. X-XX. - Applications.
Applications for a vacancy shall include the applicant’s name, residential address, mailing address,
answers to questions posed by the Board, and signature of the applicant. The applicant may include
additional information in support of the application if the applicant wishes. The application shall be on via
a form provided by the town clerk. Applications shall be submitted to the clerk's office.
Sec. X-XX. - Consideration of applications; nominations.
Promptly after the deadline for applications, the mayor shall cause copies of the applications to be
distributed to the board.
At the next regular meeting of the board, or at a special meeting which may be called at the
discretion of the board, the board shall review the applications and board members may make
nominations. All nominations under this article shall be made only from applications received by the
application deadline.
Sec. X-XX. - Appointments.
At the next regular meeting or at a special meeting which shall be at least six (6) days after the
meeting at which nominations may have been made as provided in section x-xx, the board may make
additional nominations and may make an appointment to fill the vacancy. If the board does not make the
appointment at such a meeting, the board shall make nominations and vote on the appointment at each
subsequent meeting, whether regular or special, in which the appointment may be made under the
board's rules of procedure.
Board of Commissioners
Agenda Abstract Form
Meeting Date: Feb. 8, 2021
Department: Administration
Public Hearing: Yes No
Date of Public Hearing: ________________
For Clerk’s Use Only AGENDA ITEM #
6.D
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Eric Peterson, Town Manager
ITEM TO BE CONSIDERED
Subject:
Hot topics for work session Feb. 22, 2021
Attachment(s):
None
Brief Summary:
There are currently no topics for the Feb. 22 workshop, but that may be a good opportunity to continue the
conversation on the strategy map. Staff could come back with updated definitions for the five focus areas, in
response to board guidance at the January workshop. If a rough draft of the updated value is ready by then, it would
be great to start discussion on those, as well.
Action Requested:
Discuss and provide direction.
ISSUE OVERVIEW
Background Information & Issue Summary:
None
Financial Impacts:
N/A
Staff Recommendations/Comments:
N/A
Board of Commissioners
Agenda Abstract Form
Meeting Date: Feb. 8, 2021
Department: All
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only AGENDA ITEM #
7.C
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Department Heads
ITEM TO BE CONSIDERED
Subject:
Departmental Reports
Attachment(s):
Monthly departmental reports
Brief Summary:
n/a
Action Requested:
Accept reports
ISSUE OVERVIEW
Background Information & Issue Summary:
n/a
Financial Impacts:
n/a
Staff Recommendations/Comments:
n/a
ADMINISTRATION DEPARTMENTAL REPORT
Human Resources/Town Clerk Report: January 2021
Meetings and events
• Board of Commissioners regular meeting (remote) (1/11/21)
• NCHIP Board meeting (1/20/21)
• Mid-Year benefits strategy meeting with Gallagher (1/20/21)
• Safety Committee meeting (1/20/21)
• Weekly human resources team meeting
• Weekly GARE Countywide Racial Equity Plan Co-Leads meeting
• Monthly Triangle J Council of Government HR Roundtable conference calls
• Monthly management team meeting
• Tyler Technologies Incode software demo (1/26/21)
Employee Events and Training
• None
Recruitment and Selection (* = filled)
• Police Officer
o Recruitment opened (2/19/20)
o Continuous recruitment (152 applicants to date)
o Start date (trainee): 3/2/20
o Start date: 9/14/20
o Start date: 10/12/20
o Start date: 11/09/2020
o Start date: 01/04/2021
• Customer Service Representative
o Recruitment open (11/17/2020)
o Recruitment closed (12/03/2020) (248 applicants)
o Start Date: 1/20/2021
• Water Treatment Plant Superintendent
o Recruitment open (1/19/2021)
o Recruitment closing date (2/18/2021)
• Hiring freeze in place due to COVID-19
Pay and Benefits
• Biweekly payroll (2)
• FMLA – 8 Notice of Eligibility and Rights & Responsibilities sent (2020)
Wellness
• Weekly onsite nutrition counseling (offered remotely)
• Wellness mini-grant program
Performance Evaluation
• Maintained NEOGOV PE system
Professional Development
• Vaccine and Employment Law in the Workplace CAI Webinar (Haley) (1/12/21)
Miscellaneous
• None
Public Information Office Report: January 2021
News Releases/Minutes
• Issued 24 news releases.
• Completed minutes for 5 advisory board meetings.
EMAIL SUBSCRIPTIONS (as of Jan. 31)
List Subscribers Change
Total 1,397 ↑ 1
News releases 1,130 ↑ 2
Meeting notices 704 ↑ 1
Bid postings 582 ↑ 3
Citizens newsletter 1,276 Same
TOP 10 MOST-VIEWED NEWS RELEASES: WEBSITE
Headline Views
Local Governments to Consider New Protections for LGBTQ People in Orange
County, NC
728
Statement from Hillsborough Board of Commissioners regarding Capitol Assault 622
Board Proclaims Jan. 12, 2021, Dr. Kizzmekia “Kizzy” Corbett Day 521
Orange County Health Department Gives Update on Phase 1b COVID Vaccine
Effort
312
Hillsborough Awarded $600,000 for Emergency Housing Assistance 274
Modified Stay at Home Order Extended, Residents Directed to Take Immediate
COVID-19 Safety Actions
264
Improper Disposal of Heater Causes Small Fire in Garbage Truck 261
Orange County Health Department Shares Information to Speed Vaccine Effort 229
Orange County Health Department Gives Update on Phase 1b COVID Vaccine
Effort
214
State Revises Vaccine Plan to Simplify Who is Eligible 185
TOP 10 MOST-VIEWED NEWS RELEASES: EMAILS
Headline Views
Orange County Health Department Shares Information to Speed Vaccine Effort 648
Orange County Health Department Gives Update on Phase 1b COVID Vaccine
Effort
611
Statement from Hillsborough Board of Commissioners regarding Capitol Assault 604
Modified Stay at Home Order Extended, Residents Directed to Take Immediate
COVID-19 Safety Actions
602
Orange County Health Department Prepares to Move into Phase 1b of COVID
Vaccine Effort
591
Improper Disposal of Heater Causes Small Fire in Garbage Truck 571
State Revises Vaccine Plan to Simplify Who is Eligible 570
Prepare for Winter Weather 558
Police Department to Fight DWIs with MADD Vehicle 555
Long-Term Recovery Plan Ready for Review 500
Social Media
Videos
YOUTUBE STATISTICS (as of Jan. 31)
Subscribers Change
2,853 ↑ 5
FACEBOOK STATISTICS (as of Jan. 31)
51 posts 5 responses to comments
Follows Change
4,285 likes ↑ 33
4,444 follows ↑ 30
TOP 5 POSTS
Post People reached Link clicks
Flu shot reminder with photo of public information specialist 3,578 21
Police Department to Fight DWIs with MADD Vehicle 3,423 11
Improper Disposal of Heater Causes Small Fire in Garbage Truck 2,719 157
Town seeking to hire water plant superintendent 1,938 44
Hillsborough Water Plant Superintendent to Retire 1,897 14
TWITTER STATISTICS (as of Jan. 31)
42 tweets 1 response to tweets
Follows Change
2,555 No change
TOP 5 TWEETS
Tweet Impressions Link clicks
Board Proclaims Jan. 12, 2021, Dr. Kizzmekia “Kizzy” Corbett Day 19,489 12
Local Governments to Consider New Protections for LGBTQ People in
Orange County, NC
4,761 17
Statement from Hillsborough Board of Commissioners regarding Capitol
Assault
1,388 27
Comment Period Ends Jan. 29 for Plan on COVID-19 and Other Recovery 1,085 0
Modified Stay at Home Order Extended, Residents Directed to Take
Immediate COVID-19 Safety Actions
1,062 6
NEW VIDEOS
Video YouTube
Views
Facebook
Reach
Posted
Tourism Board 22 N/A Jan. 4
Historic District Commission 46 N/A Jan. 6
Board of Commissioners Regular Meeting 347 N/A Jan. 11
Board of Adjustment 27 N/A Jan. 13
Mayor’s Task Force for Re-imagining Public Safety 44 N/A Jan. 14
Tree Board 17 N/A Jan. 20
Joint Public Hearing 46 N/A Jan. 21
Board of Commissioners Work Session 53 N/A Jan. 25
TOP 5 VIDEOS
Video Current Views Overall Views Posted
Position Your Solid Waste and Recycling Properly 2,187 2,123,225 Oct. 2015
Board of Commissioners Regular Meeting: Jan. 11, 2021 347 347 Jan. 2021
Do Not Tamper with Water Meters 108 4,528 July 2015
Hillsborough, NC: Among America’s Coolest Small Towns 96 9,956 Jan. 2015
Board of commissioners Work Session: Jan. 25, 2021 53 53 Jan. 2021
Website/Employee Section
• Continued the transition to a new, more easily managed forms system for the town website by
adding PDF output and transferring forms and data for three types of forms needing this output.
• Updated COVID-19 pages and various pages for town website.
JANUARY WEBSITE STATISTICS
Unique visitors 10,494
Number of visits 13,748
Page views 24,163
Visits per visitor 1.31
Pages viewed per visit 1.76
TOP 10 MOST-VIEWED PAGES
Page title Views
Home 3,613
Water and Sewer Billing and Collections 1,315
Riverwalk 943
News release: Local Governments to Consider New Protections for LGBTQ
People in Orange County, NC
728
Employment Opportunities 700
News release: Statement from Hillsborough Board of Commissioners regarding
Capitol Assault
622
Town calendar: Board of Commissioners Regular Meeting (Jan. 11 meeting) 611
Police 602
Board of Commissioners 535
Garbage Collection 522
Other Work
• Completed work related to COVID-19, including:
◦ News releases and updates to COVID-19 pages and materials, including raising awareness of
vaccine dispensation, governor’s COVID-19 restrictions changes, state secretary’s directive, and
public comment period and town halls for recovery plan.
◦ Communication with community liaisons and contacts for help in sharing information.
◦ Response to media and community members.
◦ Social media posts, shares and monitoring.
• Performed work related to meetings:
◦ Coordinated minutes with new contracted minutes preparer and board support staff, overseeing
review.
◦ Completed schedule, agenda and minutes templates for meetings with wayfinding logo.
◦ Worked on various templates with new logo and seal.
◦ Assisted staff with livestreaming to YouTube.
• Created January e-community newsletter and February print newsletter in English for insertion in
utility bills.
• Reviewed stormwater newsletter, proclamations, ordinance, board statement and other materials.
• Photographed staff for newsletter and future uses.
Meetings/Events/Training
MEETINGS, EVENTS and TRAINING
Officer January Management team meetings on Jan. 6 and 27
Jan. 5 COVID-19 policy group meeting
Jan. 7 COVID-19 vaccine meeting with core communicators
Jan. 14 3CMA webinar: Unbreakable rules of marketing
Specialist January Town board and advisory board meetings via YouTube
Staff January COVID-19 communicators conference calls on Thursdays, Jan. 14
and 28
Staff meeting on Tuesdays, Jan. 12 and 26
Jan. 4 Joint Information Center planning meeting
Safety and Risk Manager Report: January 2021
Meetings Attended/Conducted
• Departmental Meetings X 2
• HR Team Meetings X 5
• Safety Committee Meeting
Site Inspections
• Water Treatment Plant – NCDOL/OSHA Safety Audit follow-up
• Wastewater Treatment Plant – NCDOL/OSHA Safety Audit follow-up
• NC 86 Facility – NCDOL/OSHA Safety Audit follow-up
• Completed OSHA 300A form and posted at facilities
• Museum - boiler inspection - NCDOL
• Gold Park
• Turnip Patch Park
• Murray Street Park
• Hillsborough Heights Park
• Cates Creek Park
Miscellaneous
• On target for 1st quarter drug screens
• Working on pandemic related items i.e. safety recommendations, PPE, Back to Work Policy
• Worked on employee training schedule
• Working on workers comp. claims
• Working on completion of incident reviews (Safety Committee)
• Stocked/Distributed safety gear
• Working on inspection requirements with Safety Committee members
• Distributed updated safety wear
• General duties concerning new facility at Hwy 86 North
• Forwarded Safety Inspection results to departments
• Collecting Fire Extinguisher Monthly check sheets
• Forwarded recommendations (work orders) generated from parks and facility inspections
FINANCE DEPARTMENTAL REPORT FOR JANUARY 2021
SUMMARY OF ACTIVITIES:
Daily Collections 895,475.58$
Tax & Vehicle License 1,864,496.25$
Stormwater Fees:96,393.75$
Solid Waste Disposal Tax -$
Beer & Wine Receipt -$
Franchise Tax -$
Powell Bill -$
Sales & Use Tax 169,353.21$
3,025,718.79$
Expenditures: General Fund/Water Fund 1,822,597.08$
FINANCE:
•Compiled and submitted all monthly reports.
•Issued 69 purchase orders.
•Processed 367 vendor invoices, issued 174 accounts payable checks.
•Collected and processed 61 payments for food and beverage tax.
•Collected and processed 7 payments for fire inspection fees and permits.
•Prepared and mailed 1 delinquent occupancy tax letter.
•Prepared and processed 2 payrolls.
•Issued no new special event permits.
•Assistant Finance Director prepared special event permits for Hillsborough Downtown.
•Prepared and mailed beer and wine privilege license renewal forms.
METER READING:
•Terminated 45 services and connected upon request.
•Rechecked 155 meter readings, responded to 2 call backs.
•Installed 10 new meters, changed 3 old meters, performed 1 pressure test.
•Identified no hydrant tamperings and 3 meter tamperings.
•Changed 10 meter registers.
BILLING & COLLECTION:
•Corrected 34 bills that were rechecked before the 02-01-21 billing.
•Bills adjusted after 01-01-21: 18 leaks; 8 late fees; no pools; .
•Prepared 6,553 water bills; processed .
•Disconnected 92 services for non-payment, reconnected 81.
•Prepared 6,553 water bills; processed .
•Processed 919 utility bank drafts.
•Processed 0 debt set-off letters.
•Processed on-line bill pays.
FINANCE DIRECTOR
•Management Team Meeting - January 6 and 27
•Board of Commissioners Regular Meeting, January 11
•GFOA Capital Assets Class, January 12, 13, 19 & 20
•NCHIP Board Meeting - January 20
•Government Accounting & Auditing Committee Meeting, January 21
•GFOA Standing Committee Meetings, January 25 & 27
FINANCIAL BUDGET TO ACTUAL REPORT - JANUARY 31, 2021
Budget Unit Original Budget Current Budget
Period
Activity
Year to Date
Activity Encumbrances Variance % Remaining
Current & Prior Year Property Taxes 6,849,000.00 6,864,826.00 1,172,087.88 7,448,493.43 - (583,667.43) -8.50%
Local Option Sales Tax 1,448,000.00 1,448,010.00 169,353.21 672,021.42 - 775,988.58 53.59%
Licenses, Permits and Fees 112,900.00 113,317.00 8,837.64 72,281.52 - 41,035.48 36.21%
Unrestricted Intergovernmental Revenue 862,000.00 867,629.00 36,197.06 383,824.40 - 483,804.60 55.76%
Restricted Intergovernmental Revenue 151,000.00 237,449.00 (24,265.97) 260,144.59 - (22,695.59) -9.56%
Other 25,500.00 34,889.00 30,634.49 64,282.58 - (29,393.58) -84.25%
Investment Earnings 24,000.00 2,940.00 - 2,389.68 - 550.32 18.72%
Transfers - - - - - - 0.00%
Debt Issuance Proceeds 310,000.00 297,388.00 - - - 297,388.00 -
Fund Balance Appropriation 749,550.00 994,307.89 - - - 994,307.89 100.00%
Total Revenue 10,531,950.00 10,860,755.89 1,392,844.31 8,903,437.62 - 1,957,318.27 18.02%
Budget Unit Original Budget Current Budget
Period
Activity
Year to Date
Activity Encumbrances Variance % Remaining
Governing Body 133,393.00 171,748.00 11,538.89 102,620.61 83,875.64 (14,748.25) (0.09)
Administration 762,335.00 794,908.00 77,966.72 600,692.95 181,433.87 12,781.18 1.61%
Accounting 260,409.00 274,537.80 64,247.89 185,073.60 21,885.32 67,578.88 24.62%
Planning 437,673.00 475,873.00 29,045.39 197,009.20 90,360.26 188,503.54 39.61%
Town Hall Campus 175,819.00 178,620.00 4,690.52 152,898.81 21,064.27 4,656.92 2.61%
Public Space 728,207.00 738,593.00 115,196.98 446,405.19 129,404.79 162,783.02 22.04%
Safety & Risk Management 89,365.00 108,962.00 9,324.37 57,568.90 47,546.28 3,846.82 3.53%
Information Services 260,406.00 279,418.73 36,936.57 173,511.41 145,919.31 (40,011.99) -14.32%
Police 3,212,429.00 3,224,907.16 223,666.65 1,711,917.26 91,367.85 1,421,622.05 44.08%
Fire Marshal & Emergency Management 183,765.00 184,151.00 5,146.93 69,415.91 5,799.85 108,935.24 59.16%
Fire Protection 1,270,488.00 1,480,488.00 302,339.37 959,230.76 301,576.25 219,680.99 14.84%
Fleet Maintenance 350,202.00 358,488.00 74,889.23 201,723.86 107,032.24 49,731.90 13.87%
Streets/Powell Bill 996,879.00 1,040,396.20 45,020.12 296,821.08 69,887.25 673,687.87 64.75%
Solid Waste 736,002.00 722,804.00 32,066.71 232,817.18 373,715.51 116,271.31 16.09%
Cemetery 7,350.00 7,350.00 24.82 2,144.34 - 5,205.66 70.83%
Economic Development 370,879.00 370,879.00 38,024.60 130,802.25 470.00 239,606.75 64.61%
Special Appropriations 258,474.00 353,645.00 26,831.85 188,872.08 80,320.77 84,452.15 23.88%
Disaster Relief 47,875.00 29,688.00 - 16,078.82 7,592.81 6,016.37 -
Contingency 250,000.00 65,985.00 - - - 65,985.00 0.00%
Total Expenditures 10,531,950.00 10,861,441.89 1,096,957.61 5,725,604.20 1,759,252.27 3,376,585.42 31.09%
GENERAL FUND EXPENDITURES
GENERAL FUND REVENUE
FINANCIAL BUDGET TO ACTUAL REPORT - JANUARY 31, 2021
Budget Unit Original Budget Current Budget
Period
Activity
Year to Date
Activity Encumbrances Variance % Remaining
Licenses, Permits and Fees 9,432,502.00 9,798,570.00 877,110.54 6,046,921.71 - 3,751,648.29 38.29%
Other 15,000.00 27,000.00 16,672.11 80,609.60 - (53,609.60) -198.55%
Investment Earnings 10,300.00 10,300.00 0.67 352.66 - 9,947.34 96.58%
Transfers 1,099,404.00 1,099,404.00 - - - 1,099,404.00 100.00%
Retained Earnings Appropriated 547,312.00 819,537.87 - - - 819,537.87 100.00%
Unrestricted Intergovernmental - - (15,537.91) (15,537.91) - 15,537.91 -
Total Revenue 11,104,518.00 11,754,811.87 878,245.41 6,112,346.06 - 5,642,465.81 48.00%
Budget Unit Original Budget Current Budget
Period
Activity
Year to Date
Activity Encumbrances Variance % Remaining
Administration of Enterprise 1,888,142.00 2,267,403.41 20,713.33 968,903.78 24,151.15 1,274,348.48 56.20%
Utilities Administration 598,867.00 651,418.75 28,521.45 271,306.76 89,806.94 290,305.05 44.57%
Billing & Collections 765,923.00 767,230.00 72,749.87 382,846.44 170,925.47 213,458.09 27.82%
Water Treatment Plant 1,098,734.00 1,239,677.38 78,999.47 554,583.47 210,245.91 474,848.00 38.30%
West Fork Eno Reservoir 882,985.00 885,835.00 46.53 322,931.94 8,600.06 554,303.00 62.57%
Water Distribution 1,637,243.00 1,661,853.50 73,701.86 436,343.51 87,156.55 1,138,353.44 68.50%
Wastewater Collection 1,600,740.00 1,665,111.83 60,436.90 420,417.27 84,755.61 1,159,938.95 69.66%
Wastewater Treatment Plant 2,299,975.00 2,353,600.00 68,151.23 652,606.47 108,486.65 1,592,506.88 67.66%
Disaster Relief 31,909.00 22,744.00 - 5,217.22 8,579.04 8,947.74 0.39
Contingency 300,000.00 239,938.00 - - - 239,938.00 100.00%
Total Expenditures 11,104,518.00 11,754,811.87 403,320.64 4,015,156.86 792,707.38 6,946,947.63 59.10%
WATER & SEWER FUND REVENUE
WATER & SEWER FUND EXPENDITURES
FINANCIAL BUDGET TO ACTUAL REPORT - JANUARY 31, 2021
Budget Unit Original Budget Current Budget
Period
Activity
Year to Date
Activity Encumbrances Variance % Remaining
Licenses, Permits and Fees 617,500.00 617,500.00 95,549.52 682,155.35 - (64,655.35) -10.47%
Retained Earnings Appropriated 40,798.00 40,798.00
- - - 40,798.00 100.00%
Total Revenue 658,298.00 658,298.00 95,549.52 682,155.35 - (23,857.35) -3.62%
Budget Unit Original Budget Current Budget
Period
Activity
Year to Date
Activity Encumbrances Variance % Remaining
Disaster Relief 1,755.00 1,158.00 0.00 205.64 283.17 669.19 57.79%
Stormwater 656,543.00 657,140.00 39,345.22 300,163.92 38,437.35 318,538.73 48.47%
Total Expenditures 658,298.00 658,298.00 39,345.22 300,369.56 38,720.52 319,207.92
48.49%
STORMWATER FUND REVENUE
STORMWATER FUND EXPENDITURES
10,861,442
11,754,812
658,298
8,903,438
6,112,346
682,155
5,725,604
4,015,157
300,164
-
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
14,000,000
General Fund Water & Sewer Fund Stormwater Fund
Town of Hillsborough Fiscal YTD Revenues & Expenditures
As of January 31, 2021
Budget Revenue Expenditures
Planning Department Report
January 2021
Revenues Collected January 2021 FY Year to Date
Development Review fees $ 0.00 $ 1,900.00
Zoning Permits & HDC reviews $ 6,519.79 $40,671.22
Planning Total $ 6,519.79 $42,571.22 - 85% of budget projection ($50,000)
Affordable housing payment in lieu $ 6,000
Data is through January 31, 2021 for both permits and Certificates of Occupancy. Data for completed
developments has been removed but totals still reflect all previous activity.
Project name Approved units Permitted Completed
Approved but
not complete
permits
remaining
Under
construction
Collins Ridge (Phase 1A-1) sfd 59 46 0 59 13 46
Collins Ridge (Phase 1A-2) townhome 89 30 0 89 59 30
Crescent Magnolia (Habitat Waterstone)24 24 24 0 0 0
Fiori Hill 46 42 33 13 4 9
Forest Ridge 235 229 201 34 6 28
Total 1493 1410 1297 196 83 113
Misc. infill lots na 126 89 na 37
Grand Total 1536 1386
Approved & Under Construction
Hillsborough Police Department Monthly Report January 2021
REPORTED OFFENSES - UCR
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2021 2020 2019
Part I Offenses
Homicide 0 0 0 0
Rape 0 0 2 2
Robbery 0 0 6 5
Aggravated Assault 1 1 17 14
Burglary 2 2 20 26
Larceny/Theft 27 27 326 297
Motor Vehicle Theft 0 0 18 12
Total Part I 30 0 0 0 0 0 0 0 0 0 0 0 30 389 361
Other Offenses 2021 2020 2019
Simple Assault 7 7 109 77
Fraud/Forgery 4 4 24 21
Stolen Property 2 2 19 7
Damage to Property 10 10 97 59
Weapons Violations 2 2 26 5
Sex Offences 0 0 2 3
Drug Violations 11 11 125 85
Driving While Impaired 4 4 40 34
Liquor Law Violations 1 1 11 13
Trespassing 1 1 31 20
Domestic Related 7 7 133 119
Missing Persons 0 0 6 1
Summary of Select Offenses:
On 01/15/2021, a Breaking and Entering and Larceny and Injury to Property were reported at 141 Mayo St.,
Circle 7 Tobacco. Officers arrived on scene and found a door that was damaged, inside of the store was in
disarray, and several gambling machines damaged. The victim advised that $501.00 in cash, $3,096.60 in
cigarette cartons were taken, and damage was estimated at $2,000.00.
On 01/22/2021, a Breaking and Entering and Larceny were reported in the 700-block of Patriots Pointe Dr. to a
locked residence. The victim advised that medication valued at $61.00 and $200.00 in cash were taken.
On 1/29/2021, an Aggravated Assault was reported in the 500-block of Riddle Ave. Officers responded to a shots
fired call and located a gunshot victim, who was alert and speaking on arrival and was transported to the
hospital.
Hillsborough Police Department Monthly Report January 2021
34 Larcenies were reported at various locations including:
• 16 larcenies were shoplifting related incidents at Hampton Pointe- Walmart.
• 2 larcenies from business were reported–1 at 1990 NC 86 S., Sheetz, where $1.89 bag of chips were
taken. 1 at 137 Mayo St., Hemp Hut, where a sage bundle and hemp flower valued at $45.00 were taken
and recovered.
• 1 Larceny from unlocked motor vehicle– 1 in the 100-block of Lawndale Ave. where a wallet and credit
cards were taken.
• 3 Larcenies from locked motor vehicles–320 Elizabeth Brady Rd., Occonneecheee Speedway Trail, where
windows were broken out causing $500.00 in damages, and a $50.00 purse containing $200.00 in cash
along with a checkbook were taken. 1 at 350 S. Churton St., Capital Ford, where $8,500.00 in catalytic
converters were taken. 1 in the 2300-block of Woodbury Dr. where a catalytic converter valued at
$150.00 was taken.
Narcotics/weapons related incidents:
• During the month of January, Officers recovered small amounts of marijuana, paraphernalia, cocaine,
and two handguns.
Hillsborough Public Works
January 2021 Monthly Report
Work Orders: 9 completed within two days
Public Spaces: 57.5 staff hours
Leaf Collection: 10 Loads of leaves
Stormwater Maintenance: 46 staff hours, 185 linear ft
Cemetery: 3 graves marked, 2 monuments marked
Asphalt Repairs: 3 Potholes fixed
Removed Holiday Lighting: 16 staff hours
MLK Flags: 9 staff hours
Snow/Ice events: 74 staff hours
Training: 2 staff attended ITRE Intermediate Work Zone Safety classes
February 2021 TOWN OF HILLSBOROUGH UTILITIES STATUS REPORT
Prepared by Marie Strandwitz 2/2/21 Page 1
PROJECT STATUS
West Fork of the Eno Reservoir The reservoir is just over 4 feet below Phase 1 normal pool, at 39.8 feet. The January releases met or exceeded the minimum release of 3.5 cubic feet per second (cfs). Both Lake Orange and Lake Ben
Johnson are spilling. February minimum release is also 3.5 cfs.
WFER Phase 2 Construction Project Progressing with no current issues. One change order was processed in the amount of $11,125.00.
Water Restrictions There are currently no water withdraw restrictions.Our monthly water production average is currently 1.312 MGD.
"Unaccounted-for" Water We had one water main break in January. There were approximately 4 water service leaks repaired. Miscellaneous repairs have been proceeding as needed.
Miscellaneous Projects No change from last report except we expect to informally bid the 16" water main interconnects project mid month. This project will make more cross connections between water mains along S.
Churton Street/Old Hwy 86 to provide system redundancy and more turnover in the 16" main the town acquired from OWASA.
Staffing Howard Hobson retired on January 29. Nathan Cates is the interim operations superintendent and Jeff Mahagan is the interim assistant administrative operations superintendent. Jeff will be assisting
with the FY22-24 budget for the WTP as well as procurement and accounts payable items. The Department has experienced a few cases of quarantine due to COVID-19. Today all staff are back and
operations were not impacted.
Water and Sewer Advisory Committee (WSAC) Activities WSAC in-person meetings have been cancelled during the COVID-19 pandemic. A virtual meeting was held in October 2020 and the next virtual meeting will now be held in February 2021. The 2021
meeting schedule will be developed at the February meeting in order to communicate to the Board for planned representation.
New Regulations A new lead and copper rule was put into effect recently that will require the town to coordinate with schools and daycares about lead and copper sampling. It will also require the town to better inventory
lead service lines, that are public AND private. Budgetary impacts will be reflected in the FY22-24 budget. Staff is still evaluating the entire rule language.