Loading...
HomeMy Public PortalAboutMinutes-12/13/2006 City of Tiffin—Joint Meeting of City Council and Planning&Zoning Commission 6:30 p.m. —Wednesday, December 13, 2006—Tiffin Fire Station 1. Call to Order approve Agenda and Minutes 2. Community Forum 3. New Business a. Report from Bob Sentman—Completion of Tiffin Veteran"s Memorial b.. Jo Co Foundation re: Tiffin Community Foundation c. Villages—information on a proposed Subdivider's Agreement d. Flood Ordinance Amendment as required by FEMA e. Resolution—Tif Certificate submitted f. 4. Old Business a. Design Standards Revision b. Receive Line of Credit& Outstanding Documents—Timber Ridge c. d. e. 5. Standing committee reports a. Attorney b. Engineer c. Community Protection d. Human Development e. Home and community—Street f. Policy and Administration • g. Water and Sewer 6. Clerk& Treasurer's Report—pay bills and Accept receipts 7. Adjournment ' I Tiffin City Council December 13, 2006 A regular meeting of the Tiffin City Council was brought to order by Mayor Glenn R. Potter, 6:30 p.m. Wednesday, December 13, 2006'at the Tiffin Fire Station. Council present: John Wright, Ruth Demuth, Mark Petersen, Jim Bartels and Karin Dils. Absent: None. Also present: PZ Melvin Reeve and Attorney Stephen Greenleaf, Public Works Brett Mehmen. Bob Sentman, (serving 35 years) Chair of the Tiffin Veteran's Memorial Monument Project and Charles Plymale (serving 30 years)were present to give a final report on the project. Total donations were $16,904. Costs were $7,000 for granite rock, $550 for flag and pole, $1,•550.for bricks and brickwork, $325 landscaping, $525.00 electrical, $6;640 for bronze name work. Values approached: $12,000 granite rock, $800 flag and pole, $2,000 brickwork, $2,500 concrete and work, $740 electrical, $8,000 bronze work from Phil Michels of Solon. Sentman estimated an insurance, replacement value close to $26,800: Volunteers including John Wright, MBA and others,-and discounts for materials made savings near $10,000 on the project. The memorial includes the names of 262 veterans of the Tiffin area. During World War II the community of Tiffin with an approximate270 people saw 93 soldiers serving, among the highest of ratios in the nation. Sentman said he knew nearly all of the 93 soldiers listed as serving in WWII. The project bank balance has a remaining $184.23 that will be held for any future needs. The city has agreed to cover the $100 cost to Suburban bp for annual electrical costs, and the city will'mow the area. Sentman asked that the PZ see if they could consider the site in planning work for preservation of visibility. Sentman presented Mayor Glenn Potter •w with a flag flown over the US Capitol and over the Memorial that can hopefully be displayed in the new city office. Mayor Potter thanked Sentman and Plymale for their efforts to build this memorial to veterans of the area in such an impressive manner. Mike Stafford of the Johnson County Community Foundation explained the matching endowment fund that has been made possible thru the effort of the State of Iowa. The Community Funds work under the umbrella of the county foundations in each county. Johnson County now,has Community Funds in Swisher, Lone Tree. North Liberty, Hills and Oxford are also considering Community Funds. The Tiffin Community Fund would need a 5 to 15 person Board of Trustees to oversee the grant process. The Johnson County Community Foundation would match the first $2,500.00 placed in the Tiffin Community Fund,thus making a starting balance of$5,000.00. The grants given under the Tiffin Community Fund would be from the money earned from balance held in the Fund. Mike explained two major components. First, the Community Fund is a tax based project. Any money donated into the Tiffin Community Fund by a person would receive an Iowa tax credit up to 20% (of total Iowa tax owed).• Second, '/2 of 1% of • gambling revenues received by Iowa are placed in the Endow Iowa fund and then - disbursed to the 85 of 99 counties that do not have casinos within their boundaries. Presently, the Johnson County Foundations holds $5.5 million in contributions. The grants are given to community or organizations with charitable intent. Last year Tiffin received a grant to help with costs of the Tiffin Centennial Book that is now underway. • 1 Tiffin City Council- December 13, 2006 Motion Dils, second Demuth to approve participation and begin the Tiffin Community Fund in cooperation with the Johnson County Foundation. Ayes: Bartels,.Petersen, Demuth, Dils and Wright. Motion carried. Mayor Potter appointed Councilmember Ruth Demuth to chair this effort and to locate members for the Tiffin Community-Fund Board of Trustees before the end of the year. Motion Dils, second Demuth to approve printed agenda and minutes. Ayes: Bartels, Demuth; Wright, Petersen and Dils. Motion carried. Correspondence received from Villages.Subdivision spokesperson Daryl High has requested that further considerations for be moved to January. 4 Joe Riasso of Iowa Community Area Development provided overview of the organization efforts for creating and locating'jobs in this area. The organization is run with$2.8 of income, with the majority coming from private businesses. Iowa City contributes approximately.$150,000 each year, Coralville approx. $75,000,North Liberty approximately $15,000.and Tiffin at$600. Bartels asked that the Clerk contact DeeDee Kern of the CCA Community schools to see what could be done to begin cooperative work on grants for the school and community of Tiffin. On the 13th day of December, 2006 at a regular meeting-of the Tiffin City Council, Tiffin, Iowa, Councilperson Dils introduced ORDINANCE NO. 2006-284 FLOOD ORDINANCE AMENDMENT REPLACING THE"FLOOD PLAIN MANAGEMENT ORDINANCE" OF THE MUNICIPAL CODE OF TIFFIN, IOWA; AMENDING MAP NOTED IN ORDINANCE NO. 2002-256, ORDINANCE NO. 185 AND ORDINANCE NO. 252 AND ADOPTING THE FLOOD INSURANCE RATE MAP (FIRM)PANELS 154, 158, 159, 160, 166, AND 167 PREPARED AND DATED February 16, 2007 AND. DECLARED TO BE THE OFFICIAL FLOOD PLAIN ZONING MAP, and moved that it be given its first reading. The motion was seconded by Councilperson Petersen. Ayes: Petersen, Wright, Demuth, Dils and Bartels. Nays: None. Absent: None. Motion • carried. Five members of the Tiffin City Council being present and having voted"Aye"Mayor Glenn R. Potter declared the motion carried and ORDINANCE NO. 2006-284 FLOOD ORDINANCE AMENDMENT REPLACING THE "FLOOD PLAIN MANAGEMENT ORDINANCE" OF THE MUNICIPAL CODE OF TIFFIN, IOWA; AMENDING MAP NOTED IN ORDINANCE NO. 2002-256, ORDINANCE NO. 185 AND ORDINANCE NO. 252 AND ADOPTING THE FLOOD INSURANCE RATE MAP (FIRM) PANELS 154; 158, 159, 160, 166, AND 167 PREPARED AND DATED February 16, 2007 AND DECLARED TO BE THE OFFICIAL FLOOD PLAIN ZONING MAP, was read the ' fi, first time and discussed and placed on record. • t - 1 4 2 • Tiffin City Council December 13, 2006 On the 13th day of December, 2006 at a regular meeting of the Tiffin City Council;'Tiffin, Iowa. Councilperson Wright introduced ORDINANCE NO. 2006-284 FLOOD\, ORDINANCE AMENDMENT REPLACING THE "FLOOD PLAIN MANAGEMENT ORDINANCE',' OF THE MUNICIPAL CODE OF TIFFIN, IOWA; AMENDING MAP NOTED IN ORDINANCE NO. 2002-256, ORDINANCE NO. 185 AND ORDINANCE NO. 252 AND ADOPTING THE FLOOD INSURANCE RATE MAP (FIRM) PANELS 154, 158, 159, 160,-166, AND 167 PREPARED AND DATED February 16, 2007 AND DECLARED TO BE THE OFFICIAL FLOOD PLAIN ZONING MAP, and moved that it be given it second and third reading by title only, and that the rules requiring second and third reading and reading on three different dates be dispensed and that the Or be read the second and third time by title only. The motion was seconded by Councilmember Bartels. Ayes: Bartels, Dils, Demuth,Petersen and Wright. Nays: None. Absent: None. Motion carried. • Five members of the Tiffin City Council being present and having voted"Aye", Mayor Glenn R`Potter declared the motion carried and ORDINANCE NO. 2006-284 FLOOD ORDINANCE AMENDMENT REPLACING THE"FLOOD PLAIN MANAGEMENT ORDINANCE" OF THE MUNICIPAL CODE OF TIFFIN, IOWA; AMENDING MAP NOTED IN ORDINANCE NO. 2002-256, ORDINANCE NO.185 AND ORDINANCE NO. 252 AND ADOPTING THE FLOOD INSURANCE RATE MAP (FIRM) PANELS , 154, 158, 159, 160, 166,AND 167 PREPARED AND DATED February 16, 2007 AND DECLARED TO BE THE OFFICIAL FLOOD PLAIN ZONING MAP,was read the second and third time by title only, discussed and placed on record. Thereupon, it was moved by Councilperson Dils, and seconded by Councilperson Demuth that the Or ORDINANCE NO. 2006-284 FLOOD ORDINANCE AMENDMENT REPLACING THE "FLOOD PLAIN.MANAGEMENT ORDINANCE" OF.THE MUNICIPAL CODE OF TIFFIN, IOWA; AMENDING MAP NOTED IN ORDINANCE NO. 2002-256, ORDINANCE NO. 185 AND ORDINANCE NO. 252 AND ADOPTING THE FLOOD INSURANCE RATE MAP (FIRM) PANELS 154, 158; 159, 160, 166,AND 167 PREPARED AND DATED February 16, 2007 AND DECLARED TO BE THE OFFICIAL FLOOD PLAIN ZONING MAP, be placed on its last reading and read the last time. Ayes: Wright, Bartels, Demuth, Dils and Petersen. Nays: None. Absent:"None. Motion carried. Five members of the Tiffin City Council being present and having voted"Aye", Mayor Glenn R. Potter declared the motion carried and ORDINANCE NO. 2006-284 FLOOD ORDINANCE AMENDMENT REPLACING THE"FLOOD PLAIN MANAGEMENT ORDINANCE" OF THE MUNICIPAL CODE OF TIFFIN, IOWA; AMENDING MAP NOTED IN ORDINANCE NO. 2002-256, ORDINANCE NO. 185 AND ORDINANCE NO. 252 AND ADOPTING THE FLOOD INSURANCE RATE MAP (FIRM) PANELS 154, 158, 159, 160, 166, AND 167 PREPARED AND DATED February 16, 2007 AND DECLARED TO BE THE OFFICIAL FLOOD PLAIN ZONING MAP, was then placed on its last reading and was read the last time by title only. • 3, • Y. • uR Tiffin City Council December 13, 2006 Thereupon, it was moved by Councilperson Dils, and seconded by Demuth that 0 ORDINANCE NO. 2006-284-FLOOD ORDINANCE AMENDMENT REPLACING THE "FLOOD PLAIN MANAGEMENT ORDINANCE"OF THE MUNICIPAL CODE OF TIFFIN, IOWA; AMENDING MAP`NOTED IN ORDINANCE NO. 2002-256, ORDINANCE NO. 185 AND ORDINANCE NO. 252 AND ADOPTING THE FLOOD INSURANCE RATE MAP,(FIRM) PANELS 154, 158, 159, 160, 166, AND 167 PREPARED AND DATED February 16, 2007 AND DECLARED TO BE THE OFFICIAL FLOOD PLAIN ZONING MAP, be placed upon its final passage band be adopted. Ayes: Wright, Bartels,Demuth, Dils, and Petersen. Nays: None. Absent: None. Motion carried. Five members of the Tiffin City Council being present and having voted"aye', Mayo5r Glenn R. Potte5r declared the motion carried, and the ORDINANCE NO. 2006-284 IC FLOOD ORDINANCE AMENDMENT REPLACING THE "FLOOD PLAIN MANAGEMENT ORDINANCE" OF THE MUNICIPAL CODE OF TIFFIN, IOWA; AMENDING MAP NOTED IN ORDINANCE NO. 2002-256, ORDINANCE NO. 185 AND ORDINANCE NO. 252 AND ADOPTING THE FLOOD INSURANCE RATE . MAP (FIRM) PANELS 154, 158,,159, 160, 166, AND 167 PREPARED AND DATED February 16, 2007 AND DECLARED TO BE THE OFFICIAL FLOOD PLAIN ZONING MAP, be adopted and signified his approval of same by fixing"his signature thereto. Passed by the Tiffin City Council on the 13th day of December, 2006 and approved by' Mayor Glenn R. Potter on the 13th day of December, 2006. Motion Bartels, second Dils to approve Resolution No. 2006-48 CERTIFYING AND APPROVING TIF COLLECTIONS AS SUBMITTED TO JOHNSON COUNTY AND REQUIRED BY LAW. Ayes: Bartels, Petersen, Dils, Demuth and Wright. Motion carried. Motion Dils, second Demuth to approve a RESOLUTION NO. 2006-49, A RESOLUTION AMENDING CITY DESIGN STANDARDS SECTION 12 TREGARDING ROADWAY LIGHTING. For Town and Country with Alliant Energy and Coach with Linn Co. Cooperative. Ayes: Bartels, Dils, Demuth, Petersen and Wright. Motion carried. Additional Design Standard recommendations passed to Planning.and Zoning for additional study. . Greenleaf presented payment in full from LDR for legal, administration and engineering costs for TR II. Greenleaf reports all documents complete. • A " Greenleaf reminded•the council that codification should be considered in the future. Attorney continues work on finished typing corrections to current zoning ordinance, the. ordinance has been received by council and PZ and approved, Greenleaf expects cleaned • up copy will be to council by January. The Clerk will get a copy of same to representative for Portwood and Rogers., 4 • • Tiffin City Council December 13; 2006. ,. Greenleaf reported on noise on Kimberlite. Wright reported that the Sheriff is at this location again tonight. Wright thought he might know where a noise measurement devise can be obtained and offered to check into this. i 4 P Petersen requested status of Water Tower location. Greenleaf will check into this Dils reported that the annual new street construction report has been submitted to IDOT. This information will be included in the IDOT web page and is also sent on to 911. • Mayor Potter reported that the pizza place has reopened under new ownership. -Bartels reported that at present only patching work would be done. Reported that the east side of the Railroad and Grant intersection is being destroyed by semis trying to clear the , corner. Demuth said that Ireland was discussed with the school. Demuth guesses the school would like replacement space for parking and money. • Portwood said the school is seriously considering"12 acres in the northwest corner of Deer View Estates. The school has made no commitment to purchase space, nor has Portwood at this time made any donation of space. For a school to site here, the platting would have to be revised and will not be done unless a serious move is made by the school. Portwood has not definite commitment from the school at this time. ' • • Mehmen would like another light at intersection of Grant and Hy6 for a Christmas light., Motion Wright, second Petersen to approve a Resolution to add a new light on the pole } located at Grant and Hy 6. Ayes: Petersen, Demuth, Dils, Wright and Bartels. Motion carried. Council discussed holiday lighting contest. No contest was announced at the first of December. Mayor Potter said that a deer had been standing in the middle of the Walls yard looking at the Christmas lights. • Budget work session set for Wednesday, January 31St. (Reset to Wednesday, January .. 24 ) the end of the year finance report has been filed with the State of Iowa by the city , clerk. Mehmen answered questions on expenditures. Petersen asked if Keith Detert was working full or part-time hours. Mayor indicated that his help is part-time employment. - s Mark Portwood, Tyler Rogers and Jack of Hart Frederick were present to'ask the council if they could discard the request from the school for sewer stub locations in the sewer line work that is presently underway. The school has requested stubs that could cause cost of up to $17,000 and the school doesn't even know where they need stubs. Portwood said Hart had explained to him that probably 95% of the approximate 12`stubs will be in the wrong place. Portwood knew that the school wanted to provide review and input in location of manholes and stubs, and Portwood had ordered manholes even before the plans had been approved by the city, before anyone could consider or review them. Portwood wishes to forget installation of sewer stubs and just run the sewer line in a , straight run. Portwood expected the school would dig and install Wye's wherever the 5 Tiffin City Council December 13, 2006 .. , eventually needed and he would be wasting almost $17,000. Portwood asked the city to change this and agree to no sewer stubs. Mehmen said wyes would be better than stubs , anyway. The city agreed that maybe modifications could be made,but Portwood would need to confer with the school and get a written acknowledgement from the school. Jack . of Hart Frederick noted that changes in water installation had been considered, reviewed _ . . and then approved by the school when this work was underway. It was thought that the , „ city agreement with the school allowed them preview of all engineering work and plans, , and the city would need this to be'done. A manhole had been included in plans on the . east boundary,near location for connection of football field booster stand and others on the west side of the school property.No action on this concern from Portwood. The . ` Clerk will check with school to see if things can be reviewed. Portwood noted that Maxell's date for completion is the 23rd. Sewer pipes are on the ground now, and work is t progressing across the school ground. Lines are complete along Clear Creek.Attorney = ,. will review terms of school/city agreement. , Motion Demuth, second Petersen to adjourn. Motion carried. 8:55 p.m. I a 'I Margaret B. Reihman, City Clerk t r . .. t: 4 t Y n P: A r. { . . n' :r A, 4 t • n ' „ t ^ . ' 'I, t . a n 6 4 d f , . r .