HomeMy Public PortalAbout02-22-21 Agenda Work Session
101 E. Orange St., PO Box 429, Hillsborough, NC 27278
www.hillsboroughnc.gov | @HillsboroughGov
Board of Commissioners Agenda | 1 of 1
Agenda
Board of Commissioners
Remote work session
7 p.m. Feb. 22, 2021
Virtual meeting via YouTube Live
Town of Hillsborough YouTube channel
Due to current public health concerns, this meeting will be conducted remotely using Zoom.
Please use the bookmark feature to navigate and view the item attachments.
1. Opening of the work session
2. Agenda changes and approval
3. Presentations
Quarterly Economic Development Update
4. Items for decision ― consent agenda
A. Miscellaneous budget amendments and transfers
B. Amendment to Section 5-11a of the non-discrimination ordinance
C. Resolution to appoint Keri Carnes as finance officer
D. 2021 Board of Commissioners meeting calendar amendment
E. Delinquent food & beverage tax, penalties, and interest due from Samantha’s Pupusas
5. In-depth discussion and topics
Budget “Mini” Retreat – Strategic Plan Check-In
6. Other business
7. Committee updates and reports
8. Adjournment
Compliance with the American with Disabilities Act interpreter services and/or special sound equipment is
available on request. If you are disabled and need assistance with reasonable accommodations, call the Town
Clerk’s Office at 919-296-9443 a minimum of one business day in advance of the meeting.
Board of Commissioners
Agenda Abstract Form
Meeting Date: Feb. 22, 2021
Department: Planning/Economic Development
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only AGENDA ITEM #
3
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Shannan Campbell, Economic Development Planner
ITEM TO BE CONSIDERED
Subject:
October - December 2020 Quarterly Economic Development and Tourism Report
Attachment(s):
1.Report
Brief Summary:
Winter/Holiday highlights, COVID-19 Economic Recovery Strategies, and upcoming projects and initiatives
Action Requested:
Receive report.
ISSUE OVERVIEW
Background Information & Issue Summary:
N/A
Financial Impacts:
N/A
Staff Recommendations/Comments:
N/A
2/17/2021
1
Tourism & Economic
Development
Update
February 2021
October-December Update
Economic Development
Business Needs Identified:
•Customers
•Communication
•Consultation/Technical
Assistance
•Capital
1
2
2/17/2021
2
Economic Development
COVID-19 Economic Recovery Strategies:
•Market our town and businesses as safe, reliable places to spend
time and money. Encourage buying local and remind residents and
visitors that if you do not ‘use a business, we could lose a business’
•Help our businesses adapt to changing regulations and operations,
to health and safety standards and mandates, and to changes in the
market demand and community wants and needs.
•Create and identify opportunities for prospective and current
businesses to grow and partner through entrepreneurship, new
approaches, sustainability, and relationship building.
Economic Development & Tourism
•Good business participation for Shop Small Saturday but weather
wasn’t very cooperative.
•Able to partner with the Hillsborough Chamber for ‘virtual tree
lighting’ with a small group of socially distanced onlookers and the
event live-streaming on social media
•Alliance headed up a ‘Wreath Stroll’ and a group of small
businesses put together a fantastic Gingerbread house display
giving people options for walking around and seeing decorations.
3
4
2/17/2021
3
KUDOS ON THIS COLLABORATION!
AND THESE!
HAC doing pop-up concerts in
collaboration with local businesses
Public Space Manager Stephanie Trueblood and her
mom creating a ‘circle of light’ at the Visitors Center
5
6
2/17/2021
4
•Videos
-Colonial Inn featured on Tarheel Traveler and boosted
on Facebook for additional attention.
-Videos made via Animoto
Tourism
Drive customers to our businesses-but HOW during COVID-19?
•Radio Ads
•Print Ads
•Social Media Ads
WHUP Copy: "Support for WHUP comes from Visit Hillsborough,
inviting you to find your calm by hiking miles of trails, immersing
yourself in historic architecture, and safely shopping and dining at
unique local businesses. Be inspired in this haven for writers and
artists. Hillsborough is ready to welcome you –with health and safety
as our first priority. More information available at Visit Hillsborough
NC dot com. That’s Visit Hillsborough NC dot com."
All with the messaging that you can ‘Find your calm’ in Hillsborough
and that the priority of our businesses and attractions is the
customers’ safety.
Tourism
Drive customers to our businesses-but HOW during COVID-19?
Roxboro Courier Times; Courier Times Gift Guide
7
8
2/17/2021
5
County-wide Collaborations
9
Board of Commissioners
Agenda Abstract Form
Meeting Date: Feb. 22, 2021
Department: Administration - Budget
Public Hearing: Yes No
Date of Public Hearing: __________________________
For Clerk’s Use Only AGENDA ITEM #
4.A
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Emily Bradford, Budget Director
ITEM TO BE CONSIDERED
Subject:
Miscellaneous budget amendments and transfers
Attachment(s):
1. Description and explanation for budget amendments and transfers
Brief Summary:
To adjust budgeted revenues and expenditures, where needed, due to changes that have occurred since budget
adoption.
Action Requested:
Consider approving budget amendments and transfers.
ISSUE OVERVIEW
Background Information & Issue Summary:
N/A
Financial Impacts:
As indicated by each budget amendment.
Staff Recommendations/Comments:
To approve the attached list of budget amendments.
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2020-2021
DATES: 02/22/2021 TO 02/22/2021
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
10-00-9990-5300-000 CONTINGENCY
02/22/2021 250,000.00 -12,200.00To cover SmartFusion maintenance 20527 12,661.00EBRADFORD
10-10-4400-5300-453 C.S./HARRIS
02/22/2021 16,800.00 12,200.00To cover anticpated yr-end overage 20526 29,000.00EBRADFORD
10-10-6600-5300-080 TRAINING/CONF./CONV.
02/22/2021 15,000.00 -6,000.00To cover life rings 20531 9,000.00EBRADFORD
10-10-6600-5300-332 DEPT.SUPPLIES/OSHA
02/22/2021 34,400.00 6,000.00To cover life rings 20532 40,400.00EBRADFORD
10-20-5100-5300-080 TRAINING/CONF./CONV.
02/22/2021 10,050.00 -3,500.00To cover ammunition 20514 6,550.00EBRADFORD
10-20-5110-5100-030 BONUS PAY
02/22/2021 2,100.00 1,800.00To cover training recruit officers 20530 6,586.00EBRADFORD
10-20-5110-5300-080 TRAINING/CONF./CONV.
02/22/2021 4,000.00 -3,300.00To cover ammunition 20515 700.00EBRADFORD
10-20-5110-5300-330 DEPARTMENTAL SUPPLIES
02/22/2021 15,500.00 6,800.00To cover ammunition 20516 29,329.16EBRADFORD
10-20-5120-5100-010 OVERTIME COMPENSATION
02/22/2021 8,000.00 -1,800.00To cover training recruit officers 20529 4,200.00EBRADFORD
30-80-7240-5300-572 ELECTRONIC PAYMENT FEES
02/22/2021 120,000.00 12,300.00To cover anticpated yr-end overage 20525 132,300.00EBRADFORD
30-80-8220-5300-458 DATA PROCESSING SERVICES
02/22/2021 588.00 7.00Software & communication support for ga 20518 695.00JDELLAVALL
30-80-8220-5300-570 MISCELLANEOUS
02/22/2021 4,610.00 -7.00Software & communication support for ga 20517 4,603.00JDELLAVALL
30-80-9990-5300-000 CONTINGENCY
02/22/2021 300,000.00 -12,300.00To cover electronic payment processing fe 20528 227,638.00EBRADFORD
75-75-3870-3870-156 TRANS FR W/S US BUS 70 WTR PHASE I
02/22/2021 299,741.50 7,728.00To record Water SDFs 20519 561,205.50EBRADFORD
75-75-6900-5970-928 TRAN TO UTL CAP IMP-US 70 PHASE I
02/22/2021 299,741.50 7,728.00To record Water SDFs 20520 561,205.50EBRADFORD
76-76-3870-3870-155 TRAN FR W/S - COLLECT SYS REHAB
02/22/2021 1,008,106.50 6,486.00To record Sewer SDFs 20521 1,214,577.50EBRADFORD
02/22/2021 1,008,106.50 3,243.00To record Sewer SDFs 20523 1,217,820.50EBRADFORD
76-76-6900-5970-927 TRAN TO UTIL CAP IMP FD - COLL SYS
02/22/2021 1,008,106.50 6,486.00To record Sewer SDFs 20522 1,214,577.50EBRADFORD
02/22/2021 1,008,106.50 3,243.00To record Sewer SDFs 20524 1,217,820.50EBRADFORD
34,914.00
EBRADFORD 8:37:59PM02/16/2021
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Board of Commissioners
Agenda Abstract Form
Meeting Date: Feb. 22, 2021
Department: Board
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only AGENDA ITEM #
4.B
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Commissioner Kathleen Ferguson
ITEM TO BE CONSIDERED
Subject:
Amendment to Section 5-11a of the non-discrimination ordinance
Attachment(s):
1.Draft amendment
Brief Summary:
The phrase “natural hair or hairstyles” has been inserted between the words “race” and “creed” in subparagraphs
1(a), (2) and (3) of section 5.11a of the non-discrimination ordinance to add them as protected classes.
Action Requested:
Approve amendment to town code Section 5-11.a of the non-discrimination ordinance.
ISSUE OVERVIEW
Background Information & Issue Summary:
See above.
Financial Impacts:
N/A
Staff Recommendations/Comments:
ORDINANCE
Amending Town Code Section 5-11.a
It is hereby ordained by the Hillsborough Board of Commissioners as follows:
Section 1. The following of Section 5-11.a of the Code of Ordinances shall be amended.
The phrase “natural hair or hairstyles” shall be inserted between the words “race” and “creed”
in subparagraphs 1(a), (2) and (3) of Section 5.11a to add them as protected classes.
1. Definitions
(a) “Discrimination” means any difference in treatment based on race, natural hair or
hairstyles, creed, color, sex, sexual orientation, gender identity or expression,
national origin or ancestry, marital or familial status, pregnancy, veteran status,
religious belief, age, or disability.
2. Discrimination in places of public accommodations prohibited.
It shall be unlawful for any proprietor or his/her employer, keeper, or manager in a place
of public accommodation to deny any person, except for reasons applicable alike to all
persons, regardless of race, natural hair or hairstyles, creed, color, sex, sexual
orientation, gender identity or expression, national origin or ancestry, marital or familial
status, pregnancy, veteran status, religious belief, age, or disability the full enjoyment
of the accommodations, advantages, facilities or privileges thereof.
3. Discrimination in employment prohibited.
It shall be unlawful for any employer, because of the race, natural hair or hairstyles,
creed, color, sex, sexual orientation, gender identity or expression, national origin or
ancestry, marital or familial status, pregnancy, veteran status, religious belief, age or
disability or of any person to refuse to hire or otherwise discriminate against him/her
with respect to hire, tenure, conditions, or privileges of employment, or any matter
directly or indirectly related to employment.
Section 2. Any provision contained in the Code of Ordinances that is inconsistent with Section
5-11.a is repealed.
Section 3. This ordinance shall become effective upon adoption.
Ordinance | 2 of 2
The foregoing ordinance, having been submitted to a vote, received the following vote and was
duly adopted this ____ day of ____________, 2021.
Ayes: ____
Noes: ____
Absent or Excused: ____
___________________________________
Sarah E. Kimrey, Interim Town Clerk
Board of Commissioners
Agenda Abstract Form
Meeting Date: Feb. 22, 2021
Department: Finance
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only AGENDA ITEM #
4.C
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Keri Carnes, Interim Finance Director
ITEM TO BE CONSIDERED
Subject:
Resolution to appoint Keri Carnes as finance officer
Attachment(s):
1. Resolution
Brief Summary:
North Carolina General Statute 159-24 states that each local government and public authority shall appoint a finance
officer.
Action Requested:
Adopt the attached resolution appointing Keri Carnes as finance officer.
ISSUE OVERVIEW
Background Information & Issue Summary:
This resolution is to officially appoint Keri Carnes as finance officer as required by NC General Statutes.
Financial Impacts:
N/A
Staff Recommendations/Comments:
Adopt resolution as presented.
RESOLUTION
To Appoint Keri Carnes as Finance Officer
WHEREAS, North Carolina General Statute 159-24 states each local government
and public authority shall appoint a finance officer; and
WHEREAS, the finance officer is responsible for providing financial safeguards and
ensuring that all duties of the finance officer are adequately and efficiently covered; and
WHEREAS, Keri Carnes, interim finance director is qualified to serve in the position
of finance officer; and
WHEREAS, as internal controls are an integral part of the organization, this
appointment will improve the segregation of duties; and
WHEREAS, having a finance officer will help ensure that all duties of the finance
office are adequately and effectively covered;
NOW, THEREFORE, BE IT RESOLVED, the Hillsborough Board of Commissioners herby
appoints Keri Carnes as finance officer.
Approved this 22nd day of February 2021.
Seal
Jenn Weaver, Mayor
Town of Hillsborough
Board of Commissioners
Agenda Abstract Form
Meeting Date: Feb. 22, 2021
Department: Administration
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only AGENDA ITEM #
4.D
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Sarah Kimrey, Interim Town Clerk/Human Resources Technician
ITEM TO BE CONSIDERED
Subject:
2021 Board of Commissioners meeting calendar amendment
Attachment(s):
1. 2021 Board of Commissioners meeting calendar
Brief Summary:
The meeting calendar amendment includes the addition of the following:
• Budget work session May 24, 2021 – addition of public hearing for general and water and sewer funds
• Budget work session June 7, 2021 – addition of work session, if needed
• Regular meeting June 14, 2021 – addition of budget adoption
Action Requested:
Approve amended schedule as presented.
ISSUE OVERVIEW
Background Information & Issue Summary:
N/A
Financial Impacts:
N/A
Staff Recommendations/Comments:
N/A
Interim Town Clerk and Human Resources Technician Sarah Kimrey
101 E. Orange St., PO Box 429, Hillsborough, NC 27278
919-296-9443 | sarah.kimrey@hillsboroughnc.gov
www.hillsboroughnc.gov | @HillsboroughGov
Adopted Oct. 12, 2020
Amended Feb. 22, 2021
Meeting Calendar ― 2021
Board of Commissioners
All meetings start at 7 p.m. and are in the Town Hall Annex Board Meeting Room, 105 E. Corbin St., unless
otherwise noted. Times, dates and locations are subject to change.
Due to public health concerns related to COVID-19, the board may conduct remote meetings utilizing Zoom. The
public will be able to view and listen to the meeting via live streaming video on the town’s YouTube channel.
Regular meetings
Regular meetings typically occur the second Monday of the month.
Jan. 11 Remote
Feb. 8 Remote
March 8 Remote
April 12 Remote
May 10 Remote
June 14 Remote (with budget adoption)
Aug. 9 Remote
Sept. 13 Remote
Oct. 11 Remote
Nov. 8 Remote
Dec. 13 Remote
Work sessions
Work sessions typically occur the fourth Monday of the month.
Jan. 25 Remote
Feb. 22 Remote
March 22 Remote
April 26 Remote
May 24 Remote (with budget public hearing and workshop)
June 7 Remote (with budget workshop) – if needed
June 28 Remote
Aug. 23 Remote
Sept. 27 Remote
Oct. 25 Remote
Nov. 22 Remote
Joint public hearings
Joint public hearings with the Planning Board typically occur the third Thursday of a month.
Jan. 21 Remote
April 15 Remote
July 15 Remote
Oct. 21 Remote
Board of Commissioners
Agenda Abstract Form
Meeting Date: Feb. 22, 2021
Department: Finance
Public Hearing: Yes No
Date of Public Hearing: ___ _________
For Clerk’s Use Only AGENDA ITEM #
4.E
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Keri Carnes, Interim Finance Director
ITEM TO BE CONSIDERED
Subject:
Delinquent food and beverage tax, penalties, and interest due from Samantha’s Pupusas
Attachment(s):
1. Summary of Amounts Owed
2. Proposed Payment Plan
Brief Summary:
Recently, staff discovered Samantha’s Pupusas restaurant has not paid food & beverage taxes since October 2017.
Staff requested and obtained sales records from Samantha’s Pupusas from November 2017 through December
2020. The tax, penalties, and interest owed for the delinquent period totals $32,542.92. The details for this amount
are provided in the first attachment.
In consultation with the town attorney, staff has put forth the attached proposed payment plan for the owners of the
business, and they have agreed to it.
Action Requested:
Approve the proposed payment plan.
ISSUE OVERVIEW
Background Information & Issue Summary:
Financial Impacts:
Staff Recommendations/Comments:
Name: Date Posted
Date
Received
Tax
Month
Taxable
Sales: F&B Tax: Penalty Due:
Interest
Due: Subtotals:
Samantha's Papusas 1/19/2021 1/19/2021 Nov 2017 6,396.14$ 63.96$ 500.00$ 115.13$ 679.09$
Samantha's Papusas 1/19/2021 1/19/2021 Dec 2017 6,396.14$ 63.96$ 500.00$ 111.93$ 675.89$
Samantha's Papusas 1/19/2021 1/19/2021 Jan 2018 10,303.74$ 103.04$ 500.00$ 175.17$ 778.21$
Samantha's Papusas 1/19/2021 1/19/2021 Feb 2018 10,303.74$ 103.04$ 500.00$ 170.02$ 773.06$
Samantha's Papusas 1/19/2021 1/19/2021 Mar 2018 10,303.74$ 103.04$ 500.00$ 164.86$ 767.90$
Samantha's Papusas 1/19/2021 1/19/2021 Apr 2018 10,303.74$ 103.04$ 500.00$ 159.71$ 762.75$
Samantha's Papusas 1/19/2021 1/19/2021 May 2018 10,303.74$ 103.04$ 500.00$ 154.56$ 757.60$
Samantha's Papusas 1/19/2021 1/19/2021 Jun 2018 10,303.74$ 103.04$ 500.00$ 149.41$ 752.45$
Samantha's Papusas 1/19/2021 1/19/2021 Jul 2018 10,303.74$ 103.04$ 500.00$ 144.26$ 747.30$
Samantha's Papusas 1/19/2021 1/19/2021 Aug 2018 10,303.74$ 103.04$ 500.00$ 139.10$ 742.14$
Samantha's Papusas 1/19/2021 1/19/2021 Sep 2018 10,303.74$ 103.04$ 500.00$ 133.95$ 736.99$
Samantha's Papusas 1/19/2021 1/19/2021 Oct 2018 10,303.74$ 103.04$ 500.00$ 128.80$ 731.84$
Samantha's Papusas 1/19/2021 1/19/2021 Nov 2018 10,303.74$ 103.04$ 500.00$ 123.65$ 726.69$
Samantha's Papusas 1/19/2021 1/19/2021 Dec 2018 10,303.74$ 103.04$ 500.00$ 118.50$ 721.54$
Samantha's Papusas 1/19/2021 1/19/2021 Jan 2019 38,585.00$ 385.85$ 500.00$ 424.44$ 1,310.29$
Samantha's Papusas 1/19/2021 1/19/2021 Feb 2019 38,585.00$ 385.85$ 500.00$ 405.14$ 1,290.99$
Samantha's Papusas 1/19/2021 1/19/2021 Mar 2019 38,585.00$ 385.85$ 500.00$ 385.85$ 1,271.70$
Samantha's Papusas 1/19/2021 1/19/2021 Apr 2019 38,585.00$ 385.85$ 500.00$ 366.56$ 1,252.41$
Samantha's Papusas 1/19/2021 1/19/2021 May 2019 38,585.00$ 385.85$ 500.00$ 347.27$ 1,233.12$
Samantha's Papusas 1/19/2021 1/19/2021 Jun 2019 38,585.00$ 385.85$ 500.00$ 327.97$ 1,213.82$
Samantha's Papusas 1/19/2021 1/19/2021 Jul 2019 38,585.00$ 385.85$ 500.00$ 308.68$ 1,194.53$
Samantha's Papusas 1/19/2021 1/19/2021 Aug 2019 38,585.00$ 385.85$ 500.00$ 289.39$ 1,175.24$
Samantha's Papusas 1/19/2021 1/19/2021 Sep 2019 38,585.00$ 385.85$ 500.00$ 270.10$ 1,155.95$
Samantha's Papusas 1/19/2021 1/19/2021 Oct 2019 38,585.00$ 385.85$ 500.00$ 250.80$ 1,136.65$
Samantha's Papusas 1/19/2021 1/19/2021 Nov 2019 38,585.00$ 385.85$ 500.00$ 231.51$ 1,117.36$
Samantha's Papusas 1/19/2021 1/19/2021 Dec 2019 38,585.00$ 385.85$ 500.00$ 212.22$ 1,098.07$
Samantha's Papusas 1/19/2021 1/19/2021 Jan 2020 42,172.20$ 421.72$ 500.00$ 210.86$ 1,132.58$
Samantha's Papusas 1/19/2021 1/19/2021 Feb 2020 42,482.30$ 424.82$ 500.00$ 191.17$ 1,115.99$
Samantha's Papusas 1/19/2021 1/19/2021 Mar 2020 29,350.75$ 293.51$ 500.00$ 117.40$ 910.91$
Samantha's Papusas 1/19/2021 1/19/2021 Apr 2020 12,154.00$ 121.54$ 478.00$ 42.54$ 642.08$
Samantha's Papusas 1/19/2021 1/19/2021 May 2020 -$ -$ 416.00$ -$ 416.00$
Samantha's Papusas 1/19/2021 1/19/2021 Jun 2020 25,097.88$ 250.98$ 356.00$ 62.75$ 669.73$
Samantha's Papusas 1/19/2021 1/19/2021 Jul 2020 25,372.94$ 253.73$ 294.00$ 50.75$ 598.48$
Samantha's Papusas 1/19/2021 1/19/2021 Aug 2020 27,352.98$ 273.53$ 232.00$ 41.03$ 546.56$
Samantha's Papusas 1/19/2021 1/19/2021 Sep 2020 31,652.12$ 316.52$ 172.00$ 31.65$ 520.17$
Samantha's Papusas 1/19/2021 1/19/2021 Oct 2020 43,468.10$ 434.68$ 110.00$ 21.73$ 566.41$
Samantha's Papusas 1/19/2021 1/19/2021 Nov 2020 29,964.20$ 299.64$ 50.00$ -$ 349.64$
Samantha's Papusas 1/19/2021 1/19/2021 Dec 2020 27,080.50$ 270.81$ -$ -$ 270.81$
Samantha's Papusas 1/19/2021 -$ -$ -$ -$ -$
Samantha's Papusas 1/19/2021 -$ -$ -$ -$ -$
9,356.08$ 16,608.00$ 6,578.84$ 32,542.92$
Payment Plan Agreement
Business Name: Samantha’s Pupusas
Responsible Party Name: Zepeda Gonzalez and Irvin Alexander
Balance Due: $32,542.92
Payment Terms:
• 18-month payback period.
• For each on-time payment plan payment received, one month of penalties/interest will be
forgiven. Not on-time = no forgiveness. If this occurs, all future monthly payments will increase
to adhere to the 18-month payback period.
• Samantha’s Pupusas will file reports and make payments on-time beginning with the tax due on
February 25, 2021. Any future payments that become three months late or more give the town
the option to charge all forgiven penalties and interest, due immediately.
I hereby agree to this payment agreement schedule for penalties and interest due for the failure to file
and/or pay our food and beverage tax on the due date. We will adhere to this agreement until the
balance is paid in full. Our failure to make payments may result in further collection action. We will file
and pay our current food and beverage taxes on the due date.
_________________________________
Zepeda Gonzalez
_________________________________
Irvin Alexander
Payment Due Date Payment Amount Due
Penalty/Interest Forgiveness
for timely payments Debt Balance
Beginning Balance 0 0 32,542.92$
2/25/2021 (1,100.00)$ (615.13)$ 30,827.79$
3/25/2021 (1,100.00)$ (611.93)$ 29,115.86$
4/25/2021 (1,100.00)$ (675.17)$ 27,340.69$
5/25/2021 (1,100.00)$ (670.02)$ 25,570.67$
6/25/2021 (1,100.00)$ (664.86)$ 23,805.81$
7/25/2021 (1,100.00)$ (659.71)$ 22,046.10$
8/25/2021 (1,100.00)$ (654.56)$ 20,291.54$
9/25/2021 (1,100.00)$ (649.41)$ 18,542.13$
10/25/2021 (1,100.00)$ (644.26)$ 16,797.87$
11/25/2021 (1,100.00)$ (639.10)$ 15,058.77$
12/25/2021 (1,100.00)$ (633.95)$ 13,324.82$
1/25/2022 (1,100.00)$ (628.80)$ 11,596.02$
2/25/2022 (1,100.00)$ (623.65)$ 9,872.37$
3/25/2022 (1,100.00)$ (618.50)$ 8,153.87$
4/25/2022 (1,100.00)$ (924.44)$ 6,129.44$
5/25/2022 (1,100.00)$ (905.14)$ 4,124.30$
6/25/2022 (1,100.00)$ (885.85)$ 2,138.45$
7/25/2022 (1,271.89)$ (866.56)$ (0.00)$
(19,971.89) (12,571.03)
Board of Commissioners
Agenda Abstract Form
Meeting Date: Feb. 22, 2021
Department: Administration
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only AGENDA ITEM #
5
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Jen Della Valle, Assistant to the Town Manager/Deputy Budget Director
ITEM TO BE CONSIDERED
Subject:
Budget “Mini-Retreat” – Strategic Plan Check-In
Attachment(s):
1. Values
2. Potential Revisions to Strategic Objectives
Brief Summary:
Values – Mayor Weaver and Commissioner English have drafted definitions for the strategy map values. More
information and draft definitions are included in the first attachment.
The board provided feedback to staff at the Jan. 25 work session on the strategic plan. The board seemed to
generally support the five focus areas that were identified as part of the FY21 budget process. Board members
provided comments and suggestions related to the draft strategic objectives. Below are responses and modifications
that are being proposed based on the feedback provided, as understood by staff. Commissioners can let staff know if
any of the summary included below does not reflect what was communicated.
- “Equitable” is a value on the strategy map. Mayor Weaver expressed a desire to integrate racial equity in the
strategic plan. One option is to add a strategic objective under the Service Excellence focus area that allows
racial equity to be more explicit and actionable in the strategic plan. The City of Raleigh has the following
objective in their strategic plan: Embed equity throughout the City of Raleigh organization and in the services
provided to the community.
- Commissioner Ferguson expressed an interest in keeping an objective around community engagement.
Here’s another example from the City of Raleigh that would fit within the Service Excellence focus area:
Promote and enhance inclusive community engagement in town services, programs and projects.
- Commissioner Hughes commented that we can further define the Community Safety focus area beyond the
objectives around the community being/feeling safe and clean community. Staff needs more direction from
the board on specific areas that they would like to see in this focus area that are not currently included.
- Commissioner Hughes mentioned that we should think through the wording of the “Minimize cost of
government” strategic objective as it could be interpreted to mean doing more with less and put too much
burden on staff. Staff recommends that this strategic objective be removed. This objective was originally
intended to mean being cognizant that town taxes/fees/rates have impacts on the affordability/ability to live in
town. Minimizing rate impacts on the community is already a budget principle that guides budget
development.
- Commissioner Bell expressed an interest in making sure to view the strategic plan through a COVID-19 lens.
Feedback received. The pandemic will have long-term impacts beyond our current understanding and the
board can choose to adjust the plan in the future as needed due to a shifting environment.
After reviewing the strategic objectives, staff recommends deleting the following objectives:
- Reinforce resiliency in town operations by implementing emergency preparedness strategies. This is already
a routine/standard focus for the town and can be removed as a strategic objective.
- Maintain a healthy balance between the residential and commercial property tax base. This may be more
appropriate as a component of the comprehensive plan.
Action Requested:
Provide feedback on values and strategic objectives.
ISSUE OVERVIEW
Background Information & Issue Summary:
See summary provided above.
Financial Impacts:
None at this time.
Staff Recommendations/Comments:
N/A
Intro to values discussion:
At the 2020 budget retreat, the Board of Commissioners was asked to take another look at the town
values in the context of creating a new strategy map. There was a need to have greater clarity about
what each value meant, so that board members can be sure to have a shared understanding of those
values, and so that staff can better understand what is driving the board as they put those values into
practice. To the extent possible, the strategy map needs to have a clear vision statement, mission
statement, list of values, and list of strategic goals. Each of these elements has a distinct purpose, and it
is helpful to avoid too much overlap in language between them. After some discussion at the retreat,
the board listed the following values: vibrant, affordable, forward thinking, equitable, ethical, safe.
Mayor Weaver and Commissioner English were tasked with creating expanded definitions of each value.
Working from the framework that our values provide the stimulus for our strategic goals, the
aforementioned list of values has been expressed in the below list, for consideration and discussion by
the board.
Vibrancy
A vibrant Hillsborough is one that is lively and active, and the activity is visible and frequent. We see this
manifest in cultural art events, recreation, and how people know each other and are connected by
physical and social networks. The people, physical environment, and business community are core to
this vibrant atmosphere.
Equity and Inclusion
Hillsborough is a place where every resident can thrive, where everyone who lives and works here feels
they belong. We will strive to support policies, plans, and actions that are administered fairly to build a
Hillsborough where people of all races, ethnicities, genders, sexes, sexual orientations, abilities, and
incomes want to live, can afford to live, and will be treated with dignity and respect.
Forward Thinking
We think and make decisions that can persist over generations, acknowledging that economic,
environmental and social issues are interrelated. This community has a unique sense of place
encapsulated by both Hillsborough’s long and treasured history and where it meets change and looks to
the future. We have an obligation to be fiscally, environmentally, and culturally wise in order to plan for
the long term and be resilient to unforeseen events. We strive to foster a culture of innovation and
creativity in town operations.
Public Service
The town of Hillsborough is here to serve. We are committed to good and ethical governance. We are
responsible stewards of community tax dollars put to use for the public good. We strive to ensure each
resident, visitor, business, and employee are safe as they live, work, and play in Hillsborough, and this
sense of safety should extend beyond the physical environment to foster a community where the
people are free from worry regarding whether who they are has bearing on how they are treated.
Potential Revisions to Strategic Objectives
Sustainability & Resiliency
1. Optimize the built environment in a way that is respectful of the natural environment and
promotes human health.
2. Intensify efforts to meet 2030 and 2050 clean energy goals, reducing overall energy consumption
and increasing the use of clean energy for town operations.
3. Reinforce resiliency in town operations by implementing emergency preparedness strategies.
4. Protect and enhance natural resources.
Connected Community
1. Enhance pedestrian connectivity that links Hillsborough residents through publicly accessible
spaces.
2. Foster reliable, high-speed internet services throughout the community.
Economic Vitality
1. Minimize cost of government.
2. Make it easier for businesses to get established and thrive.
3. Improve the availability and choice of quality housing that is affordable to a broad range of
income levels.
4. Maintain a healthy balance between the residential and commercial property tax base.
Community Safety
1. Ensure that people are safe and feel safe in all parts of town.
2. Maintain a clean community.
Service Excellence
1. Maintain and protect assets and infrastructure to drive reliability, cost effectiveness, and
efficiency.
2. Provide quality municipal services through operational excellence and a culture of innovation.
3. Attract, retain, and develop a diverse and competitive workforce to meet the needs of the
community now and in the future.
4. New: Promote inclusive community engagement in town services, programs and projects.
5. New: Embed racial equity throughout the organization and in the services provided to the
community.