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HomeMy Public PortalAboutPRR 15-1700RECORDS REQUEST (the "Request") Date of Request: 1/8/2015 Requestor's Request ID#: 974 REQUESTEE: Custodian of Records Town of Gulf Stream REQUESTOR: Our Public Records, LLC REQUESTOR'S CONTACT INFORMATION: E -Mail: records @commerce - group.com Fax: 954- 360 -0807; Address: 1280 West Newport Center Drive, Deerfield Beach, FL 33442 REQUEST: Please provide copies of all communications (to or from the Town of Gulf Stream or the law firms of Jones, Foster, Johnston & Stubbs, P.A. or Sweetapple, Broeker & Varkas, P.L.) where the law firm of Richman Greer (including any of its lawyers) is the recipient or the sender. This would Include any Retainer /Retention Agreements and would include any billings or other documents. This Request is for the period beginning March 1, 2014 through the date of this Request ADDITIONAL INFORMATION REGARDING REQUEST: THIS REQUEST IS MADE PURSUANT TO PUBLIC RECORDS ACT, CHAPTER 119 OF THE FLORIDA STATUTES AND IS ALSO REQUESTED UNDER THE COMMON LAW RIGHT TO KNOW, THE COMMON LAW RIGHT OF ACCESS; AND ANY STATUTORY RIGHT TO KNOW (INCLUDING, WITHOUT LIMITATION, ANY STATUTORY RIGHT OF ACCESS, AS APPLICABLE). THIS REQUEST IS ALSO MADE PURSUANT TO THE RIGHTS OF THE REQUESTOR PROVIDED IN THE FLORIDA CONSTITUTION. IT IS REQUESTED THAT THIS RECORDS REQUEST BE FULFILLED IN ELECTRONIC FORM. IF NOT AVAILABLE IN ELECTRONIC FORM, IT IS REQUESTED THAT THIS RECORDS REQUEST BE FULFILLED ON 11 X 17 PAPER. NOTE: IN ALL CASES (UNLESS IMPOSSIBLE) THE COPIES SHOULD BE TWO SIDED AND SHOULD BE BILLED IN ACCORDANCE WITH Section 119.07(4) (a) (2) ALL ELECTRONIC COPIES ARE REQUESTED TO BE SENT BY E -MAIL DELIVERY. PLEASE PROVIDE THE APPROXIMATE COSTS (IF ANY) TO FULFILL THIS PUBLIC RECORDS REQUEST IN ADVANCE. It will be required that the Requestor approve of any costs, asserted by the Agency (as defined in Florida Statute, Chapter 119.01 (Definitions)), in advance of any costs imposed to the Requestor by the Agency. I:P/NPR/FRR 09.12.14 FORM TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail January 9, 2015 Our Public Records, LLC [mail to: records @commerce - group.com] Re: GS #1700 (974) Please provide copies of all communications (to or from the Town of Gulf Stream or the law firms of Jones, Foster, Johnston & Stubbs, P.A. or Sweetapple, Broeker & Farkas, P.L.) where the law firm of Richman Greer (including any of its lawyers) is the recipient or the sender. This would include any Retainer /Retention Agreements and would include any billings or other documents. This request is for the period beginning March 1, 2014 through the date of this request. Dear Our Public Records, LLC [mail to: recordsna,commerce- grouo.coml, The Town of Gulf Stream received your public records requests on January 8, 2015. You should be able to view your original request at the following link httv://www2.gulf- stream. org /WebLink8 /0 /doc /33497/Pagel.Mx. If your request was verbal, then the description of your public records request is set forth in the italics above. In future correspondence, please refer to this public records request by the above referenced numbers. The town has not received any billings from Richman Greer as of this date. You will find the agreement with Richman Greer at the following link: ht_pt : / /www2.eulf- stream .org(WebLink8 /DocView.aspx ?id= 28917 &dbid =0. The Town may incur expenses for the production of documents. You are responsible for the costs of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a special service charge for the labor needed to respond to this request. To produce the remainder of the documents that you have requested, the Town of Gulf Stream estimates the need for .5 hours of administrative support at $36.39 per hour, Jones, Foster estimates the need for 1 hour of administrative support at $50.00 per hour and 1 hour of attorney support at $235.00 per hour, and the law firm of Sweetapple, Broeker & Vargas estimates the need for 1 hour of administrative support at $50.00 per hour, the labor cost of the personnel providing the service, per Fla. Stat. § 119.07(4)(d). If the costs of producing these documents will exceed your deposit, the Town will provide you with an initial production of responsive records and an estimate for the production of any additional responsive records. If the costs of production are less than the deposit, the Town will provide you with the responsive records and a refund. If you would like to narrow the scope of your request, for example, by identifying a particular document type or date range, the Town may be able to provide these records at a lower cost. (.5 hours @ 36.39 = 18.20) - (.25 hour @ 36.39= 9.10) + (1 hour @ 50.00 = 50.00) + (1 hour @ 235.00 = 235.00) + (1 hour @ 50.00 = 50.00) = Deposit Due: $344.10 in cash or check. The Town of Gulf Stream is currently working on a large number of incoming public records requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond to your public records request in a reasonable amount of time. Sincerely, Town Clerk