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Home My Public Portal AboutAAC Minutes 1998 11/17AIRPORT ADVISOR Y COMMITTEE MEETING MINUTES November 17, 1998 The Airport Advisory Committee meeting was called to order at McCall City Hall at 12:08 PM.Present were Rick Fereday,Tom Tucker, Merrill Sateen, Mike Anderson, Gordon Colburn,Bill Keating, Ashley Royal, Brain Olson and Corey Wickes of the Star News. There was no action on previous minutes. Bill Keating gave an update on the crack sealing project. It appears that the contractor is substantially finished but that there is a small amount of work yet to be completed (approx. 5% or less). The discussion centered on the fact that the work had very little chance of being finished this late in the year and that we should retain a portion of the contract and encourage the contractor to finish in the spring. Mike Anderson made a motion stating that we withhold 3,000.00 of the contract to be paid upon satisfactory completion of the work and that we urge the contractor to finish as soon as possible. The bulk of the contract monies should be paid to the contractor. Tom Tucker seconded - motion carried unanimously. Rick Fereday then made a statement that he felt it was time for a new chairman and proceeded to nominate Merrill Sateen to the position. Tom T. seconded and after discussion the committee voted unanimously to approve Merrill as the new Chair. Discussion then turned to the north parking lot along Deinhard and the problem with the berms that are under construction. Bill Keating had reservations about the location of the berms and their impact to an already inadequate drainage plan. After much discussion that included : 1. Long term parking issues ;2. Plowing issues; 3. Trading property with Citizen's Telephone Co; and 4. Possibility of removing most of the berms ,Tom T. made a motion that the berms be reconfigured so that there is a continuous berm starting at the corner of Deinhard and Highway 55 that extends west to a point between KMCL Radio and Si Bueno and that the remainder of the area to the west be cleared of the berm and be left open to Deinhard Lane. The project is to be a joint effort of the parks maintenance crew and the public works department and is to include landscaping and irrigation. The project should also ensure that the poor drainage situation in the parking area is addresse Mike A. seconded - motion carried unanimously. The topic then turned to the open position on the committee brought about by the retirement of Gordon Colburn. After introduction of Lori MacNichol's resume( the only one received by the city after advertising the opening), Mike A. made a motion to recommend the appointment of Ms. MacNichol to the Advisory Committee. Tom T. seconded and the motion carried unanimously. THANK YOU GORDON COLBURN FOR A DECADE OF SOUND ADVICE AND LEVELHEADED LEADERSHIP. The next item of old business was a the committee and it was discussed enhancement was the main topic in capital improvements at the Airport. financial update. Ashley left a budget detail with in depth. County involvement in revenue discussions concerning funding of operations and Replacement of the Airport Manager and/or an interim manager was the next business. Rick F. suggested that we form a work group to review the job description tnbit of work requirements for the manager which would report to the next regular meeting this committee. Tom and Mike volunteered to do so. nof The next meeting was verified to be on the 1st Wednesday of December an Rick F. moved that this meeting be adjourned at 1:37 PM . Tom T. seconded with that carried unanimously. d motion r Approved by: ' &.�e� c z1vl Merrill Sateen, Chair City of McCall Requisition for Goods and Services (Purchase Order Request) Requisition/Purchase Order Number 1. Vendor Name and Address Ron Barbee 530 W. A Street Burns, OR 97720 2. Ship To Address Cityof McCall Airport 3. Requesting Department Airport 4. Ordered by (Full Name of City Emp) Gene Heikola 5. Description of Items(s) Ordered Runway crack seal 6. Quantity 1 7. Unit Price 16,000 8. Total Cost 16,000 9. General Ledger General Ledger Number (Include all 15 Digits) Distribution Amount 446-137.000-459.100 8,000 446-137.000-459.200 8,000 Total (Must Agree with Item 8) 16,000.00 10. Justification for Requisition/Purchase Order Crack seal runway 11. Department Sign re and Date 10/27/98 Signature approval certifies that the amount above is required to meet a contract, agreement, obligation or expense of the City, has been lawfully appropriated, authorized or directed for such purpose and is free of any prior obligation now outstanding. 12. Treasurer Approval and Date (Required for $200 and o er) Ct-t-40 '5 13. City Mana er Approval and Date (Required for $1, 000 and Over) Approved Disapproved Req/POTemp.DOC 10/27/98 McCALL CITY of McCALL November 16, 1998 Toothman Orton 9777 Chinden Blvd Boise, Id 83714 Via Facsimile 208-323-2399 Attention: Richard Orton Subject: AIP 06 / AIP 07 Projects Dear Mr. Orton, We have resolved payment issues through AIP 07 Payment No. 1 with Seubert Excavators and Roberson Construction. AIP 07 payment number 2 has been submitted to FAA. Conssitent with City Clerk Cherry Woodbury's letter of November 13, 1998 to your office, we are seeking to resolve your outstanding invoices. Our understanding is as follows: Project 96004 $8,693.56 Project 92016 $4 092.26 Project 93050 $ 205.05 Project 95045 $1 077.02 Total $14,067.89 Project 96004 has been submitted to FAA in AIP 07 payment request number 2 and should be received shortly. Ms. Woodbury has discussed the application of a $30,000 overpayment to various invoices with Patsy in your office. Please contact me with any questions. Sincerely, a-X-6� Ashley Royal Treasurer 216 East Park Street • P.O. Box 986 • McCall, Idaho 83638 • (208) 634-7142 • FAX (208) 634-3038 McCALL CITY of McCALL November 16, 1998 Seubert Excavators Inc PO Box 57 Cottonwood, ID 83522 Via Facsimile Attention: Tom Riener Subject: AIP 06 / AIP 07 Projects Dear Mr. Riener, Thank you for discussing with me the status of your account on the McCall Airport Project. We appreciate your time and consideration. Consistent with our discussion the amount of $122,098.16 has been remitted to you on November 13, 1998 via check number 36183. The amount due for reimbursement number 7 is $570,580.02. We confirmed receipt via wire transfer from FAA but too late for the last City Council agenda. We are placing this amount on the November 19, 1998 agenda. Your check will be available on November 20, 1998. As we discussed you will call me by Friday and let me know if you wish to pick up the check or receive it via mail. We regret the payment request had to be submitted to FAA twice. Not enough funds were available in AIP 06 to pay the full balance and the payment had to be apportioned between AIP 06 and AIP 07. Thank you again for your time and consideration. Please contact me directly should: yort have any questions_ Sincerely, -Liz' Ashley Roya Treasurer 216 East Park Street • P.O. Box 986 • McCall, Idaho 83638 • (208) 634-7142 • FAX (208) 634-3038 McCALL November 16, 1998 Via Facsimile Cheryl Roberson Roberson Construction Inc PO Box 4188 McCall, Id 83638 Subject: AIP 06 / AIP 07 Projects Dear Mrs. Roberson, CITY of McCALL Thank you for discussing with me the status of your account on the McCall Airport Project. We appreciate your time and consideration. Consistent with our telephone conferences on November 13th and 16, 1998 the balance on your account is $29,866.24. We mailed you check number 36184 on November 13, 1998 in the amount of $29,866.24. AIP 07 payment request number 2 has been submitted to FAA and funds will be forwarded to you soon. Should you have any additional questions please contact me directly. We appreciate your help and consideration and apologize for any confusion. Sincerely, 7/ Ashley Royal Treasurer 216 East Park Street • P.O. Box 986 • McCall, Idaho 83638 • (208) 634-7142 • FAX (208) 634-3038 AGENDA AIRPORT ADVISORY COMMITTEE 12:00 NOON — TUESDAY — NOV 17, 1998 McCall City Hall (Conference Room) 216 East Park Street CALL TO ORDER AND ROLL CALL Call to Order BUSINESS Interim Airport Management Fixed Base Operators Crack Seal Project Berms and Drainage Newsletter Article Other Business To discuss management operations until Airport Manager vacancy is filled To discuss and receive input on duties and responsibilities of Airport Manager To hear status of project To discuss location and landscaping of area To gather information for the newsletter Americans with Disabilities Act Notice: The meeting room is accessible to persons with disabilities If you need assistance, contact the City Clerk at (208) 634-7142