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HomeMy Public PortalAbout20141218 pwp minutes MINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING COMMITTEE Boone/Bancroft Room John G. Christy Municipal Building 320 East McCarty Street December 18, 2014 Committee Members Present: Attendance Ralph Bray, Vice-Chairman 5 of 7 Glen Costales 6 of 7 Rick Prather 6 of 7 Bob Scrivner, Chairman 7 of 7 Laura Ward 4 of 4 Staff Present: Matt Morasch, PE, Director of Public Works David Bange, PE, Engineering Supervisor Janice McMillan, Director of Planning and Protective Services Steve Crowell, City Administrator Britt Smith, PE, Operations Division Director Jayme Abbott, Neighborhood Services Coordinator Eric Seaman, PE, Wastewater Division Director Drew Hilpert, City Counselor Brenda Wunderlich, Administrative Assistant Chairman Scrivner called the meeting to order at 7:30 a.m. A quorum was present at this time. The following guests were present: Madeleine Leroux with News Tribune. 1. Introductions No formal introductions were made. 2. Approval of the October 23, 2014 Committee meeting minutes Councilman Costales moved and Councilman Prather seconded to approve the October 23, 2014 minutes, motion carried. 3. New Business 1. Chapter 22 Parking, Stopping and Standing amendment (Britt Smith) Mr. Smith explained the change is from Parking Director to Director of Public Works under reserved parking. Councilman Prather moved and Councilwoman Ward seconded to refer the amendment to the City Council with recommendation to approve, motion carried. 2. Millbottom sewer odors (Eric Seaman) Mr. Seaman explained staff has addressed the sewer odors in the area, however, due to businesses locating next door there may be complaints. Mr. Morasch stated that a considerable amount of funds have been used for odor control in the area. Minutes/Jefferson City Public Works and Planning Committee December 18, 2014 2 3. Algoa Bar Screen Equipment Purchase (Eric Seaman) Mr. Seaman requested this item be tabled to the next Committee meeting. 4. Cooperative bidding with Cole County to replace sanitary sewers in Woodward Subdivision (Eric Seaman) Mr. Seaman explained the agreement with Cole County will save the City money. Councilwoman Ward moved and Councilman Costales seconded to forward the resolution to the City Council with recommendation to approve, motion carried. 5. Hazardous Travel Advisory Proposal (Britt Smith) Mr. Smith requested this item be tabled to the next Committee meeting. 6. Agreement with Cole County and MoDOT for Roadway Improvement at Stadium and Jefferson and Update on Stadium, Monroe and Christy (David Bange) Mr. Bange explained the agreement. Appraisals of properties for the project have been done. 7. CDBG Policy and Procedure Manual Update (Jayme Abbott) Ms. Abbott explained the updates and/or changes made to the previously approved manual. Councilman Prather moved and Councilman Costales seconded to refer the manual update to the City Council with recommendation to approve, motion carried. 8. Solid Waste Update: Comments Received (Janice McMillan) Ms. McMillan distributed comments received to Committee members. There was discussion among Committee members and staff regarding changes to the scope of service. 9. Urban Renewal Plan Amendment (Drew Hilpert) Mr. Hilpert distributed the amendment to Committee members. He explained the plan must be updated in order for the City to purchase the parking lot from the Housing Authority. Councilman Costales moved and Councilwoman Ward seconded to refer the amendment to the City Council with recommendation to approve, motion carried. 4. Other Topics 1. Planning & Protective Services Monthly Reports (Janice McMillan) Ms. McMillan referred Committee members to the reports included in the packet 2. Water Main Leak Report (Britt Smith) Mr. Smith explained the street cut and right-of-way report  Councilman Costales asked the status on Don Ray and Midway Minutes/Jefferson City Public Works and Planning Committee December 18, 2014 3 Mr. Bange explained the Don Ray project will be bid in January and there are still decisions to be made on Midway.  Councilman Bray asked about the street mill and overlay list for 2015. Mr. Smith explained the list would be presented at the February or March Committee meeting. 6. Citizen Opportunity to address Council/Staff on Stormwater and Other Public Works Issues There was no one present to address the Committee. 7. Adjourn Councilman Bray moved and Councilman Prather seconded to adjourn the meeting at this time (7:58 a.m.), motion carried.