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HomeMy Public PortalAbout20150122 pwp minutes MINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING COMMITTEE Boone/Bancroft Room John G. Christy Municipal Building 320 East McCarty Street January 22, 2015 Committee Members Present: Attendance Glen Costales 7 of 8 Larry Henry 1 of 1 Rick Prather 7 of 8 Bob Scrivner, Chairman 8 of 8 Laura Ward 5 of 5 Staff Present: Matt Morasch, PE, Director of Public Works David Bange, PE, Engineering Supervisor Janice McMillan, Director of Planning and Protective Services Steve Crowell, City Administrator Britt Smith, PE, Operations Division Director Jayme Abbott, Neighborhood Services Coordinator Eric Seaman, PE, Wastewater Division Director Mark Mehmert, Transit Division Director Drew Hilpert, City Counselor Brenda Wunderlich, Administrative Assistant Chairman Scrivner called the meeting to order at 7:30 a.m. A quorum was present at this time. The following guests were present: Jo Duncan, Marjorie Beenders, and Kyle Stewart with TBWG; Jerry Knollmeyer; Monte Krehbeil and Rick Graham with Republic Services; and Madeleine Leroux with News Tribune. 1. Introductions Introductions were made at this time. Councilman Prather moved and Councilwoman Ward seconded to move Item 6 to the beginning of the agenda, motion carried. 2. Approval of the December 18, 2014 Committee meeting minutes Councilman Costales moved and Councilman Henry seconded to approve the December 18, 2014 minutes, motion carried. 6. Citizen Opportunity to address Council/Staff on Stormwater and Other Public Works Issues Ms. McMillan introduced Marjorie Beenders, of the Beenders-Walker Group, to the Committee. Ms. Beenders explained her work with a group interested in promoting an open marketplace for commercial trash service. She distributed a list signed by supporters of open market for trash service and trash comparisons from various cities. There was discussion among Committee members, staff and those present regarding open market for commercial trash service, whether it would increase residential rates, mandatory trash Minutes/Jefferson City Public Works and Planning Committee January 22, 2015 2 service, illegal dumping, spring clean-up, and various differences between contracts with other municipalities. 3. Old Business 1. Solid Waste RFP (Janice McMillan) Ms. McMillan explained the major components and service scenarios for the Solid Waste RFP to the Committee. There was discussion among Committee members, staff, and those present regarding exclusive contract, open market for commercial, sizes of carts, recycling, class of users, responsible party, inflation factor, free disposal for City departments, and payments for street repair. Mr. Crowell stated a Council work session will be scheduled in February regarding this issue. 4. New Business 1. Cost Share with Union Pacific Railroad for the Replacement of the Rail Crossings (David Bange) Mr. Bange explained MoDOT is reviewing the railroad crossings at Industrial Drive at McCarty Street and Dix Road and Industrial. There was discussion among Committee members and staff regarding funding. Mr. Crowell stated it is the railroads responsibility to pay for their infrastructur e. 2. Dunklin Street Bridge BEAP Report (David Bange) Mr. Bange explained deficiencies in the bridge required it to be load posted at 30 tons. The bridge is in poor condition and has deteriorated to the point that rehabilitation is not cost effective. The cost estimate for the bridge replacement is 1.5 million dollars. There was discussion among Committee members and staff regarding using future sales tax and cost share with the County. 3. Permissive Use of Right-of-Way to Install Perimeter Fence on Right of Way Adjacent to Quarry Property-Stoneridge Parkway and Hard Rock Drive (David Bange) Mr. Bange explained staff recommends approval of the permissive use for the perimeter fence. Councilman Costales moved and Councilman Henry seconded to refer the permissive use to the City Council with recommendation to approve, motion carried. 4. Missouri Arts Council Grant (Jayme Abbott) Ms. Abbott explained staff is proposing to submit an application of behalf of the Cultural Arts Commission for $20,000. Councilman Prather moved and Councilman Henry seconded to forward the grant to the City Council with recommendation to approve, motion carried. 5. Wayfinding Grant Project Update (David Bange) Mr. Bange explained the City has received funding in the amount of $214,000. The local match has been pledged by local organizations, with the remainder being drawn from the parking fund. There will be an open house on February 11 from 3:00 p.m. to 6:00 p.m. for the final design. Minutes/Jefferson City Public Works and Planning Committee January 22, 2015 3 5. Other Topics 1. Planning & Protective Services Monthly Reports (Janice McMillan) Ms. McMillan referred Committee members to the reports included in the packet 2. Water Main Leak Report (Britt Smith) Mr. Smith explained the street cut and right-of-way report 3. CIP Update (David Bange) Mr. Bange referred Committee members to the project list included in the packet. He explained the CIP Work Plan would be presented at the February Committee meeting. 7. Adjourn Councilman Costales moved and Councilman Henry seconded to adjourn the meeting at this time (9:14 a.m.), motion carried.