HomeMy Public PortalAbout1982_04_28_O015 TOWN OF LEESBURG
IN
LOUDOUN COUNTY, VIRGINIA
PRESENTED April 28, 1982
ORDINANCE NO. 82-0-15 ADOPTED April 28~ 1982
AN ORDINANCE: AMENDING SECTIONS 12.1-32, 12.1-33, and 12.1-34 OF THE TOWN CODE
REGARDING LEAVE POLICIES FOR PART-TIME EMPLOYEES
ORDAINED by the Town Council of the Town of Leesburg in Virginia as follows:
SECTION I. Section 12.1-32 of the Town Code is amended to read as follows:
Sec. 12.1-32. Application.
The terms of the Article shall not apply to the following positions and
categories of positions:
(a)
(b) ~e~-~me-emp~eyee~.
(c) Full-time seasonal employees.
SECTION II. Section 12.1-33 of the Town Code is amended to read as follows:
Sec. 12.1-33. Vacation Leave.
(a) Each employee in the service of the Town shall be credited with
vacation leave after it is earned at the following rates:
Regular hours worked
per 2-week payroll
period
8O
8O
8O
70
70
70
40
Length Amount accrued
of per 2-week payroll
Service period
5 years or 3.70
less
5 to 15 years 5.54
More than 15 7.39
years
5 years or 3.23
less
5 to 15 years 4.85
More than 15 6.46
years
5 years or 1.85
less
-2-
Regular hours worked
per 2-week payroll
period
Length Amount accrued
of per 2-week payroll
Service period
4_~0 5 to 15 years 2.77
40 More than 15 3.69
years
Employees wQrking a regular 40-hour week (80-hour payroll period)
shall use leave based on an 8-hour day. Employees working a 35-hour
week (70-hour payroll period) shall use leave based on a 7-hour day.
Employees working a 20-hour week (40-hour payroll period) shall use leave
based on a 4-hour day.
(b) New employees shall begin accruing sick and vacation leave during
their first full two week payroll period worked.
(c) Ail requests for vacation leave shall be submitted to the applicable
Department Head in advance for approval. In approving vacation leave, depart-
ment directors shall insure that during the period of approved leave, the
employee is not scheduled to report for court appearances or will be required
to report to work because of staff shortages, major scheduled projects, projected
adverse weather conditions, or other reasons. The Town Manager Shall approve
the scheduling of all vacation leave requests.
(d) The Town Manager shall require that all employees use a minimum of
five days of vacation leave of the total accrued during each year plus all of
the vacation leave carry-over from the previous calendar year to .effectively
maximize the period of rest and recuperation provided through time off from work.
Additional days accrued during the year which are not used may be carried over
into the next calendar year only. Vacation leave required to be used under
these rules which lapses unused into the next calendar year unless time for use
is extended by the Manager for a maximum of 30 days at which time the employee
shall present an approved schedule to use the excess days during the extended
period.
SECTION III. Section 12.1-34 of the Town Code is amended to read as follows:
Sec. 12.1-34. Sick Leave
(a) Each employee in the service of the Town shall be credited with sick
leave after it is earned at the following rates:
Regular hours worked per
2-week payroll period
Amount accrued per
2-week payroll perio_~d
80 3.70
70 3.23
40 1.85
Sick leave is earned regardless of the years of service. Employees
working a regular 40-hour week (80-hour payroll period) shall use sick leave
based on an 8-hour day. Employees working a 35-hour week (70-hour payroll
period) shall use sick leave based on a 7-hour day. Employees working a
20-hour week (40-hour ?ayroll period) shall use sick leave based on a 4-hour day.
-3-
(b) Employee use of sick leave shall be limited to the following
circumstances:
(1) Personal illness or injury.
(2) Visits to physicians, dentists, optometrists, and
other approved medical professionals for personal
health care.
(3) Quarantine.
(c) To receive paid sick leave an/ employee must notify the applicable
Department Head within four hours of his starting time unless some other
arrangement has been approved by the Department Head. A physician's state-
ment or examination by a physician designated by the Town may be required.
(d) At the close of each calendar year all unused sick leave in excess
of 21 days shall be converted to extended sick leave credits. These credits
shall accumulate annually and are used by an employee who has received the
limit of his disability income coverage due to catastrophic illness or other
eligible long term incapacitating circumstance.
(e) Employees who retire from the Town service shall be paid for 25
percent of their unused extended sick leave credits accrued during town
employment.
(f) Employees who have lost time because of illness or injury and have
exhausted sick leave credits may have such time deducted from vacation leave.
SECTION IV. Section 12.1-44 of the Town Code is amended to read as follows:
Sec. 12.1-44. Application
ea~e§e~es-e~-pes~ems:
(a)
(b) Ya~-~me-emp~eyees.
The terms of this Article shall apply to part-time as well as full-time
positions. Part time officers and employees shall receive a paid holiday for
the four hours of their normal work schedule.
SECTION V. This ordinance shall be in effect upon its passage.
PASSED this 28th day of April , 1982.
ATTEST
Clerk of Co~cil
. Dewey Mill, Mayor
Town of Leesburg