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HomeMy Public PortalAbout19730214 - Minutes - Board of Directors (BOD) Meeting 73-3 MIDPENINSULA REGIONAL PARK DISTRICT BOARD OF DIRECTORS February 14, 1973 Cupertino City Hall I. CALL TO ORDER AND ROLL CALL The meeting was called to order at 7:35 p.m. by President Wendin. Members present: Daniel Condron, Katherine Duffy, Nonette Hanko, Daniel Wendin, William Peters (arrived at 7150). Audience of approximately 16 persons. II. MINUTES OF JANUARY 30, 1973 The following corrections were made to the minutes: Page 1 - Date should read "January 30, 1973 (Rescheduled meeting of January 24.)" Page 1 Item IV A - Add 11K. Duffy was asked to contact Bob Amyx. D. Wendin and D. Condron were to contact the Trust for Public Lands." Page I Item IV B - Should read "Nonette Hanko reviewed the Procedures and moved Resolution 73-2 adopting the Rules of Procedure. Second by K. Duffy." Page I Item IV B - Should read "Motion: Bill Peters moved that Section 1.22 be amended ... Page I Item IV B - Should read "Motion: Dan Wendin moved that Section 1.24 first paragraph last sentence be amended ... Page I Item IV B - Insert after second motion to amend "Main motion passed by unanimous vote." Page 2 Item IV F - line three of Motion should read 11$100,000." Page 3 Item VI A - Correct spelling in two places I!Hayesll. Motion: N. Hanko moved the adoption of the minutes of January 30 as corrected. Second by D. Condron. Passed unanimously. Meeting 73-3 MIDPENINSULA REGIONAL PAPK DISTRICT BOARD OF DIRECTORS February 14, 1973 Cupertino City Hall I. CALL TO ORDER AND ROLL CALL The meeting was called to order at 7:35 p.m. by President Wendin. Members present: Daniel Condron, Katherine Duffy, Nonette Hanko, Daniel Wendin, William Peters (arrived at 7t50). Audience of approximately 16 persons. f II. MINUTES OF JANUARY 30, 1973 The following corrections were made to the minutes: Page 1 - Date should read "January 30, 1973 (Rescheduled meeting of January 24.)" Page 1 Item IV A - Add "'K. Duffy was asked to contact Bob Amyx. D. Wendin and D. Condron were to contact the Trust for Public Lands." Page 1 Item IV B - Should read "Nonette Hanko reviewed the Procedures and moved Resolution 73-2 adopting the Rules of Procedure. Second by K. Duffy." Page 1 Item IV B - Should read "Motion: Bill Peters moved that Section 1.22 be amended ..." read Should Page 1 Item IV B - S g h "Motion: Dan Wendin moved that Section 1.24 first paragraph last sentence be amended ..." Page 1 Item IV B - Insert after second motion to amend rrMain motion passed by unanimous vote." Page 2 Item IV F - line three of Motion should read "$1009000.1' Page 3 Item VI A - Correct spelling in two places !lHayesr'. I Motion: N. Hanko moved the adoption of the minutes of January 30 as corrected. Second by D. Condron. Passed unanimously. III. SPECIAL ORDERS OF THE DAY A. Introduction of Secretary. President Wendin introduced Norma Grench, Secretary for the District. He explained that this position is distinct from the Board Secretary to be elected by the Directors. B. Election of Board Secretary and Treasurer President Wendin asked for and received concensus agreement that election of the Board Secretary and Treasurer be postponed on the agenda until the arrival of W. Peters. C. Urban Development/Open Space Plan (W. Peters arrived.) President Wendin introduced Lee Lynch and Don Weden from the Planning and Policy Committee who presented with slides the Urban Development/open Space Plan for Santa Clara County. The plan is currently out for public informa- tion and feedback is requested. Areas of the plan covered included back- ground, goals, urban development policies, open space policies, plan map, and the action program. President Wendin asked for questions from the Board. N. Hanko commented that the MRPD would probably be one of the "action plan agencies" with which L. Lynch concurred. Therefore, she felt it important that the Dis- trict's interest in the urban service area boundaries be communicated to the jurisdictions. N. Hanko then read her letter to the Board for the understanding of the audience, and as background to her motion. 1 Meeting 73-4 MIDPENINSULA REGIONAL PARK DISTRICT Board of Directors February 28, 1973 Mountain View Parks and Recreation Department I. CALL TO ORDER AND ROLL CALL The meeting was called to order at 7:35 p.m. by President Wendin. Members present: Daniel Condron, Katherine Duffy, Nonette Hanko, Daniel Wendin Members absent: William Peters Audience of approximately 6 persons. II. MINUTES OF FEBRUARY 14, 1973. Motion: D. Wendin moved the adoption of the minutes of February 14 as presented. Second by D. Condron. Passed unanimously. Meeting 73-3 ... Page 2 Motions N. Hanko moved that a letter be sent to all cities in the Dis- trict setting forth the following policy: "The Midpeninsula Regional Park District urges the cities in the district to adopt Urban Service Areas to the Urban Develop- ment/Open Space Plan which reflect only those lands on which the city supports and encourages development in the next five years; and that those lands which the city wishes the Midpeninsula Regional Park District to consider as possible open space re- sources, be categorized as Urban Transition or Non-Urban Open Space. "The District wishes to convey its concern that lands in which the District is interested be protected against visible encroach- ment by subdivisions and other development." Second by D. Wendin. Amendment: D. Wendin moved that the second sentence be struck from the motion leaving only the first sentence. Motion died for lack of second. Amendment: W. Peters moved that second sentence be amended to reads "The District wishes to convey its concern that currently,unde- veloped lands in which the District my be interested be ..." Second by K. Duffy. Passed unanimously. Main motion passed unanimously. K. Duffy expressed desire that a letter of information about MRPD accom- pany this statement to the cities. It was agreed that the background sheet already prepared would be included. N. Wanko, stated she would accept the responsibility of letters being mailed. Motion: N. Hanko moved that The Midpeninsula Regional Park District supports the Palo Alto Urban Service Area boundaries as recom- mended by the Palo Alto Planning Commission with the understand- ing that she would represent the District at the Council meeting on February 26 and at LAFCO. ' Second by K. Duffy. Concern was expressed by W. Peters and D. Wendin that the District would be represented before public groups and make statements concerning speci- fic city matters. Hesitation to vote on a plan without prior review was also expressed. Motion was withdrawn by N. Hanko and second withdrawn by K. Duffy. Further discussion followed between the Directors and the PPG represen- tatives concerning the Urban Development/Open Space Plan. L. Lynch reiterated the desire to have imput from the District concerning the Plan, but pointed out that the Plan covered a much larger area than the District includes. It was agreed that N. Hanko and K. Duffy would meet with D. Weden to re- view such items as the Baylands Study, the hillside plan, the Santa Cruz Mountain Park proposal in order to determine what comments the District may wish to make to appropriate bodies concerning them. meeting 73-3 ... Page 3 President Wendin called on Art Ogilvie, a member of the audience who suggested the District contact his office to arrange for a presentation on the Hillside Committee's work at the next meeting. IV. REPORTS A. Interagency Co-ordination 1. K. Duffy reported that she has arranged a special meeting with Bob Amyx of the Santa Clara County Parks and Recreation Department for March 21, 1973 at 8:00 p.m. at Vasona Park in Los Gatos. The single agenda item of the meeting to be discussion of coordination with the Parks and Recreation Department of Santa Clara County. It was agreed that the District would express to Mr. Amyx its interest in meeting with the members of the Parks and Recreation Commission. 2. D. Wendin reported on his and K. Duffy's meeting with the Trust for Public Lands. The Trust felt that it was not in their best interest to meet in a public discussion of their strategies in land acquisi- tion. However, they are very happy to have persons meet with them and to explain their program privately. D. Wendin stated that the Trust asked that each Director arrange such a meeting and he encour- aged each Director to do so. The Trust is preparing a brochure which will soon be available. It is located at 215 Market Street, San Fran- cisco. B. Policy for Public Meeting Places D. Condron expressed concern that people have difficulty finding the Board's meetings and would strongly recommend that the Board locate in one place for most of its meetings. He reported that the Sunnyvale Council Chambers are unavailable on the second and fourth Wednesdays; however, the new Sunnyvale Civic Center may be available. Motion: W. Peters moved that he arrange the next meeting in Mountain View, Sunnyvale or Cupertino and he will recommend a permanent site at that time. Second by D. Condron. K. Duffy expressed a desire that occasional meetings be held in the Los Gatos area in order that people at that end of the District be included. Members of the press and audience were asked to make comments on meeting sites. Motion passed unanimously. C. Older Ranch; Application to the National Register of H*storic Places. K. Duffy reported that application has been sent to the History Section of the Parks and Recreation Commission of the State for registering Older Ranch as an historic site since such registration is required for any future matching federal funds. The application was sent under K. Duffy's name as Director of Ward 1. W. Peters asked if a similar application has been done for the El Retiro Property. It was reported that this has been done by the County Landmarks Committee. Meeting 73-3 ... page 4 The Directors asked the secretary to write for copies of a booklet describing the application process. D. Lawrence Klein presented the proposed agreement between the District and Noma Grench. Motion: N. Hanko moved that the President be authorized to execute the agreement to provide secretarial services on behalf of the Dis- trict. Second by K. Duffy. W. Peters asked for clarification of paragraph 2 which states President or Vice President may request services. It was stated by L. Klein that this could be handled by the President or Vice President asking that the secretary perform such services for all Directors. Motion passed unanimously. E. Report of Secretary. N. Grench asked Directors to refer to folder at their place at each meeting for informational items and to return it to her at the end of each meeting with any communications for her. N. Grench reported that the office is in need of a typewriter. Ones are available for rent on a monthly basis for about $20. It was sug- gested that the District should also consider the purchase of a type- writer table. W. Peters and N. Hanko stated they each had reports concerning type- writers. President Wendin requested that further consideration of the typewriter be deferred until the end of the meeting in order that agenda items of greater interest to the public could be considered. F. Finances and Status Report on General Manager President Wendin stated that these items would be considered in Execu- tive Session at the end of the meeting. G. Report on SB-90 Stanley Norton reported that he has been in discussion with the County Counsel who continues to be concerned with the eligibility of the Dis- trict to levy taxes due to the passage of SB-90. He has determined that Santa Clara County is going for remedial legislation in connection with the sports arena. He had also spoken to San Mateo County concerning their parks proposal passed in November. Assemblyman Dick Hayden has indicated that he will request a legislative counsel's opinion to be con- curred in by the attorney-general's office. If necessary Mr. Hayden will carry emergency legislation on the District's specific problem. Mr. Norton stated that he feels fairly confident in saying that there is no problem and since it does not have to be resolved until September there is time. Mr. Norton will give a follow-up report in about two weeks. Meeting 73-3 ... page 5 The meeting was recessed from 10:10 - 10:25. V. NEW BUSINESS There was no new business to bring before the Board. VII. WRITTEN COMMUNICATIONS N. Hanko referred to a letter received earlier and distributed to the Directors from Mrs. Audrey Davison concerning a group of South County citizens who are interested in exploring the regional park concept for their area. Mrs. Hanko volunteered to meet with the group P and report back to the Board at its Febru- ary 2$ meeting. Mrs. Davison was in the audience and she thanked the Board for their interest. VIII. ORAL COMMUNICATIONS President Wendin asked for oral communications. Art Ogilvie reported that the Santa Clara County Board of Supervisors has formed a S.C.C. Historical Land- marks Commission. Mr. Ogilvie also suggested that liability insurance is available to public agencies to cover members going to and from meetings and while conducting official business and urged the District to Consider getting such coverage as soon as possible. D. Wendin offerred to get three proposals and report to the Board. IX. Return to WRITTEN COMMUNICATIONS, N. Hanko reported that she has received a note from Don Weden on a letter from John Dunlap of the Assembly Select Committee on Open Space requesting informa- tion on a number of things concerning the MRPD. N. Hanko has sent the back- ground summary. X. Return to Consideration of Purchase of a Typewriter. W. Peters presented information concerning the available office typewriters. He suggested that the District purchase an IBM Selectric typewriter at this time and go to a smaller model as a second machine if this proves necessary in the future. N. Hanko reported that she will have access to a 3-year-old 11" IBM Selectric machine which will cost no more than 250 in about one month. Motion: D. Wendin moved that the President be authorized to enter into an agreement on behalf of the District to purchase an IBM Selectric type- writer not to exceed $550. Second by W. Peters. Motion failed (ayes- Wendin, Peters; noes-Duffy, Hanko, Condron). Motion: D. Wendin moved that the President be authorized to rent a typewriter on a month-to-month basis from Delmer Israel Co. for a cost not to exceed $30. Second by N. Hanko. Passed unanimously. N. Hanko was asked to report further with a specific proposal for the used typewriter. XI. ELECTION OF BOARD SECRETARY AND TREASURER It was decided that since the Rules of Procedure do not cover nominations, Roberts Rules of Order would apply and nominations for Board Secretary were in order, Meeting 73-3 ... page 6 K. Duffy nominated D. Condron for the position of Board Secretary. Second by W. Peters. President Wendin asked for further nominations; there being none he declared D. Condron elected by acclamation. Nominations for Treasurer were called for. N. Hanko nominated W. Peters as Treasurer. Second by K. Duffy. President Wendin asked for further nominations; there being none he declared W. Peters elected by acclamation. W. Peters suggested that consideration be given to creating a fifth office on the Board, that of parliamentarian; this to be a rotating responsibility. It was agreed that this item be placed on the agenda of the next meeting. XII. Rams The Board recessed to Executive Session at 11:04 p.m. to consider 1) proposals on loans to the District, and 2) the position of General Manager. XIII. ADJOURNMENT The meeing was adjourned at 11:55 p.m. Norma Grench Secretary