HomeMy Public PortalAbout19730214 - Minutes - Board of Directors (BOD) Meeting 73-3
MIDPENINSULA REGIONAL PARK DISTRICT
BOARD OF DIRECTORS
February 14, 1973 Cupertino City Hall
I. CALL TO ORDER AND ROLL CALL
The meeting was called to order at 7:35 p.m. by President Wendin.
Members present: Daniel Condron, Katherine Duffy, Nonette Hanko, Daniel
Wendin, William Peters (arrived at 7150).
Audience of approximately 16 persons.
II. MINUTES OF JANUARY 30, 1973
The following corrections were made to the minutes:
Page 1 - Date should read "January 30, 1973 (Rescheduled meeting of January 24.)"
Page 1 Item IV A - Add 11K. Duffy was asked to contact Bob Amyx. D. Wendin and
D. Condron were to contact the Trust for Public Lands."
Page I Item IV B - Should read "Nonette Hanko reviewed the Procedures and
moved Resolution 73-2 adopting the Rules of Procedure. Second by K. Duffy."
Page I Item IV B - Should read
"Motion: Bill Peters moved that Section 1.22 be amended ...
Page I Item IV B - Should read
"Motion: Dan Wendin moved that Section 1.24 first paragraph last sentence
be amended ...
Page I Item IV B - Insert after second motion to amend "Main motion passed by
unanimous vote."
Page 2 Item IV F - line three of Motion should read 11$100,000."
Page 3 Item VI A - Correct spelling in two places I!Hayesll.
Motion: N. Hanko moved the adoption of the minutes of January 30 as corrected.
Second by D. Condron. Passed unanimously.
Meeting 73-3
MIDPENINSULA REGIONAL PAPK DISTRICT
BOARD OF DIRECTORS
February 14, 1973 Cupertino City Hall
I. CALL TO ORDER AND ROLL CALL
The meeting was called to order at 7:35 p.m. by President Wendin.
Members present: Daniel Condron, Katherine Duffy, Nonette Hanko, Daniel
Wendin, William Peters (arrived at 7t50).
Audience of approximately 16 persons.
f II. MINUTES OF JANUARY 30, 1973
The following corrections were made to the minutes:
Page 1 - Date should read "January 30, 1973 (Rescheduled meeting of January 24.)"
Page 1 Item IV A - Add "'K. Duffy was asked to contact Bob Amyx. D. Wendin and
D. Condron were to contact the Trust for Public Lands."
Page 1 Item IV B - Should read "Nonette Hanko reviewed the Procedures and
moved Resolution 73-2 adopting the Rules of Procedure. Second by K. Duffy."
Page 1 Item IV B - Should read
"Motion: Bill Peters moved that Section 1.22 be amended ..."
read Should
Page 1 Item IV B - S g h
"Motion: Dan Wendin moved that Section 1.24 first paragraph last sentence
be amended ..."
Page 1 Item IV B - Insert after second motion to amend rrMain motion passed by
unanimous vote."
Page 2 Item IV F - line three of Motion should read "$1009000.1'
Page 3 Item VI A - Correct spelling in two places !lHayesr'.
I
Motion: N. Hanko moved the adoption of the minutes of January 30 as corrected.
Second by D. Condron. Passed unanimously.
III. SPECIAL ORDERS OF THE DAY
A. Introduction of Secretary.
President Wendin introduced Norma Grench, Secretary for the District. He
explained that this position is distinct from the Board Secretary to be
elected by the Directors.
B. Election of Board Secretary and Treasurer
President Wendin asked for and received concensus agreement that election
of the Board Secretary and Treasurer be postponed on the agenda until the
arrival of W. Peters.
C. Urban Development/Open Space Plan
(W. Peters arrived.)
President Wendin introduced Lee Lynch and Don Weden from the Planning and
Policy Committee who presented with slides the Urban Development/open Space
Plan for Santa Clara County. The plan is currently out for public informa-
tion and feedback is requested. Areas of the plan covered included back-
ground, goals, urban development policies, open space policies, plan map,
and the action program.
President Wendin asked for questions from the Board. N. Hanko commented
that the MRPD would probably be one of the "action plan agencies" with
which L. Lynch concurred. Therefore, she felt it important that the Dis-
trict's interest in the urban service area boundaries be communicated to
the jurisdictions. N. Hanko then read her letter to the Board for the
understanding of the audience, and as background to her motion.
1
Meeting 73-4
MIDPENINSULA REGIONAL PARK DISTRICT
Board of Directors
February 28, 1973 Mountain View Parks and
Recreation Department
I. CALL TO ORDER AND ROLL CALL
The meeting was called to order at 7:35 p.m. by President Wendin.
Members present: Daniel Condron, Katherine Duffy, Nonette Hanko, Daniel
Wendin
Members absent: William Peters
Audience of approximately 6 persons.
II. MINUTES OF FEBRUARY 14, 1973.
Motion: D. Wendin moved the adoption of the minutes of February 14 as
presented. Second by D. Condron. Passed unanimously.
Meeting 73-3 ... Page 2
Motions N. Hanko moved that a letter be sent to all cities in the Dis-
trict setting forth the following policy:
"The Midpeninsula Regional Park District urges the cities in
the district to adopt Urban Service Areas to the Urban Develop-
ment/Open Space Plan which reflect only those lands on which the
city supports and encourages development in the next five years;
and that those lands which the city wishes the Midpeninsula
Regional Park District to consider as possible open space re-
sources, be categorized as Urban Transition or Non-Urban Open
Space.
"The District wishes to convey its concern that lands in which
the District is interested be protected against visible encroach-
ment by subdivisions and other development."
Second by D. Wendin.
Amendment: D. Wendin moved that the second sentence be struck from the
motion leaving only the first sentence. Motion died for lack
of second.
Amendment: W. Peters moved that second sentence be amended to reads
"The District wishes to convey its concern that currently,unde-
veloped lands in which the District my be interested be ..."
Second by K. Duffy. Passed unanimously.
Main motion passed unanimously.
K. Duffy expressed desire that a letter of information about MRPD accom-
pany this statement to the cities. It was agreed that the background
sheet already prepared would be included. N. Wanko, stated she would
accept the responsibility of letters being mailed.
Motion: N. Hanko moved that The Midpeninsula Regional Park District
supports the Palo Alto Urban Service Area boundaries as recom-
mended by the Palo Alto Planning Commission with the understand-
ing that she would represent the District at the Council meeting
on February 26 and at LAFCO. ' Second by K. Duffy.
Concern was expressed by W. Peters and D. Wendin that the District would
be represented before public groups and make statements concerning speci-
fic city matters. Hesitation to vote on a plan without prior review was
also expressed.
Motion was withdrawn by N. Hanko and second withdrawn by K. Duffy.
Further discussion followed between the Directors and the PPG represen-
tatives concerning the Urban Development/Open Space Plan. L. Lynch
reiterated the desire to have imput from the District concerning the Plan,
but pointed out that the Plan covered a much larger area than the District
includes.
It was agreed that N. Hanko and K. Duffy would meet with D. Weden to re-
view such items as the Baylands Study, the hillside plan, the Santa Cruz
Mountain Park proposal in order to determine what comments the District
may wish to make to appropriate bodies concerning them.
meeting 73-3 ... Page 3
President Wendin called on Art Ogilvie, a member of the audience who
suggested the District contact his office to arrange for a presentation
on the Hillside Committee's work at the next meeting.
IV. REPORTS
A. Interagency Co-ordination
1. K. Duffy reported that she has arranged a special meeting with Bob Amyx
of the Santa Clara County Parks and Recreation Department for March 21,
1973 at 8:00 p.m. at Vasona Park in Los Gatos. The single agenda item
of the meeting to be discussion of coordination with the Parks and
Recreation Department of Santa Clara County.
It was agreed that the District would express to Mr. Amyx its interest
in meeting with the members of the Parks and Recreation Commission.
2. D. Wendin reported on his and K. Duffy's meeting with the Trust for
Public Lands. The Trust felt that it was not in their best interest
to meet in a public discussion of their strategies in land acquisi-
tion. However, they are very happy to have persons meet with them
and to explain their program privately. D. Wendin stated that the
Trust asked that each Director arrange such a meeting and he encour-
aged each Director to do so. The Trust is preparing a brochure which
will soon be available. It is located at 215 Market Street, San Fran-
cisco.
B. Policy for Public Meeting Places
D. Condron expressed concern that people have difficulty finding the
Board's meetings and would strongly recommend that the Board locate in
one place for most of its meetings. He reported that the Sunnyvale
Council Chambers are unavailable on the second and fourth Wednesdays;
however, the new Sunnyvale Civic Center may be available.
Motion: W. Peters moved that he arrange the next meeting in Mountain
View, Sunnyvale or Cupertino and he will recommend a permanent
site at that time. Second by D. Condron.
K. Duffy expressed a desire that occasional meetings be held in the
Los Gatos area in order that people at that end of the District be
included.
Members of the press and audience were asked to make comments on
meeting sites.
Motion passed unanimously.
C. Older Ranch; Application to the National Register of H*storic Places.
K. Duffy reported that application has been sent to the History Section of
the Parks and Recreation Commission of the State for registering Older
Ranch as an historic site since such registration is required for any
future matching federal funds. The application was sent under K. Duffy's
name as Director of Ward 1.
W. Peters asked if a similar application has been done for the El Retiro
Property. It was reported that this has been done by the County Landmarks
Committee.
Meeting 73-3 ... page 4
The Directors asked the secretary to write for copies of a booklet
describing the application process.
D. Lawrence Klein presented the proposed agreement between the District and
Noma Grench.
Motion: N. Hanko moved that the President be authorized to execute the
agreement to provide secretarial services on behalf of the Dis-
trict. Second by K. Duffy.
W. Peters asked for clarification of paragraph 2 which states
President or Vice President may request services. It was stated
by L. Klein that this could be handled by the President or Vice
President asking that the secretary perform such services for
all Directors.
Motion passed unanimously.
E. Report of Secretary.
N. Grench asked Directors to refer to folder at their place at each
meeting for informational items and to return it to her at the end of
each meeting with any communications for her.
N. Grench reported that the office is in need of a typewriter. Ones
are available for rent on a monthly basis for about $20. It was sug-
gested that the District should also consider the purchase of a type-
writer table.
W. Peters and N. Hanko stated they each had reports concerning type-
writers. President Wendin requested that further consideration of the
typewriter be deferred until the end of the meeting in order that agenda
items of greater interest to the public could be considered.
F. Finances and Status Report on General Manager
President Wendin stated that these items would be considered in Execu-
tive Session at the end of the meeting.
G. Report on SB-90
Stanley Norton reported that he has been in discussion with the County
Counsel who continues to be concerned with the eligibility of the Dis-
trict to levy taxes due to the passage of SB-90. He has determined that
Santa Clara County is going for remedial legislation in connection with
the sports arena. He had also spoken to San Mateo County concerning
their parks proposal passed in November. Assemblyman Dick Hayden has
indicated that he will request a legislative counsel's opinion to be con-
curred in by the attorney-general's office. If necessary Mr. Hayden will
carry emergency legislation on the District's specific problem.
Mr. Norton stated that he feels fairly confident in saying that there
is no problem and since it does not have to be resolved until September
there is time. Mr. Norton will give a follow-up report in about two
weeks.
Meeting 73-3 ... page 5
The meeting was recessed from 10:10 - 10:25.
V. NEW BUSINESS
There was no new business to bring before the Board.
VII. WRITTEN COMMUNICATIONS
N. Hanko referred to a letter received earlier and distributed to the Directors
from Mrs. Audrey Davison concerning a group of South County citizens who are
interested in exploring the regional park concept for their area. Mrs. Hanko
volunteered to meet with the group P and report back to the Board at its Febru-
ary 2$ meeting.
Mrs. Davison was in the audience and she thanked the Board for their interest.
VIII. ORAL COMMUNICATIONS
President Wendin asked for oral communications. Art Ogilvie reported that the
Santa Clara County Board of Supervisors has formed a S.C.C. Historical Land-
marks Commission. Mr. Ogilvie also suggested that liability insurance is
available to public agencies to cover members going to and from meetings and
while conducting official business and urged the District to Consider getting
such coverage as soon as possible.
D. Wendin offerred to get three proposals and report to the Board.
IX. Return to WRITTEN COMMUNICATIONS,
N. Hanko reported that she has received a note from Don Weden on a letter from
John Dunlap of the Assembly Select Committee on Open Space requesting informa-
tion on a number of things concerning the MRPD. N. Hanko has sent the back-
ground summary.
X. Return to Consideration of Purchase of a Typewriter.
W. Peters presented information concerning the available office typewriters.
He suggested that the District purchase an IBM Selectric typewriter at this
time and go to a smaller model as a second machine if this proves necessary
in the future. N. Hanko reported that she will have access to a 3-year-old
11" IBM Selectric machine which will cost no more than 250 in about one month.
Motion: D. Wendin moved that the President be authorized to enter into an
agreement on behalf of the District to purchase an IBM Selectric type-
writer not to exceed $550. Second by W. Peters. Motion failed (ayes-
Wendin, Peters; noes-Duffy, Hanko, Condron).
Motion: D. Wendin moved that the President be authorized to rent a typewriter
on a month-to-month basis from Delmer Israel Co. for a cost not to
exceed $30. Second by N. Hanko. Passed unanimously.
N. Hanko was asked to report further with a specific proposal for the used
typewriter.
XI. ELECTION OF BOARD SECRETARY AND TREASURER
It was decided that since the Rules of Procedure do not cover nominations,
Roberts Rules of Order would apply and nominations for Board Secretary were
in order,
Meeting 73-3 ... page 6
K. Duffy nominated D. Condron for the position of Board Secretary. Second
by W. Peters. President Wendin asked for further nominations; there being
none he declared D. Condron elected by acclamation.
Nominations for Treasurer were called for.
N. Hanko nominated W. Peters as Treasurer. Second by K. Duffy. President
Wendin asked for further nominations; there being none he declared W. Peters
elected by acclamation.
W. Peters suggested that consideration be given to creating a fifth office
on the Board, that of parliamentarian; this to be a rotating responsibility.
It was agreed that this item be placed on the agenda of the next meeting.
XII. Rams
The Board recessed to Executive Session at 11:04 p.m. to consider
1) proposals on loans to the District, and
2) the position of General Manager.
XIII. ADJOURNMENT
The meeing was adjourned at 11:55 p.m.
Norma Grench
Secretary