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Home My Public Portal About09-16-2019 Village Board Minutes Ct / � /a ;! �1 VILLAGE OF PLAINFIELD MEETING MINUTES SEPTEMBER 16, 2019 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, L.NEWTON, B.WOJOWSKI, H.BENTON (7:02 p.m.), M.BONUCHI, K.CALKINS, AND C.LARSON. OTHERS PRESENT: B.MURPHY, VILLAGE ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; L.SPIRES, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND J.KONOPEK, CHIEF OF POLICE. CALL TO ORDER, ROLL CALL, PLEDGE Mayor Collins called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Collins led the Pledge of Allegiance. There were approximately 18 persons in the audience. PRESIDENTIAL COMMENTS Mayor Collins Proclaimed September 17-23, 2019 as Constitution Week. TRUSTEES COMMENTS No Comments. PUBLIC COMMENTS (3-5 minutes) Mr. Ed Koziorowski and Mr. Jim Sasak, Villas at Fox Run, expressed concern regarding a small piece of land that was not being maintained and offered to maintain it in exchange for snow plowing. Mayor Collins asked them to work with staff. BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Larson moved to approve the Agenda. Second by Trustee Newton. Vote by roll call. Newton, yes; Wojowski, yes; Benton,yes; Bonuchi, yes; Calkins,yes; Larson, yes. 6 yes, 0 no. Motion carried. 2) CONSENT AGENDA Trustee Larson moved to approve the Consent Agenda to include: a) Approval of the Minutes of the Board Meeting held August 5, 2019, Special Village Board Meeting held on August 12, 2019, Strategic Planning Meetings held on August 19 and August 20, 2019, and Special Village Board Meeting August 26, 2019. b) Bills Paid and Bills Payable Reports for September 16, 2019. c) Cash& Investment, Revenue, and Expenditure Reports for August, 2019. d) Approval of a payment to West Side Specialized Services Company, in the amount of $21,851.44, for the emergency repair of the John Deere 410G Backhoe-Loader. Second by Trustee Bonuchi. Vote by roll call. Newton, yes; Wojowski,yes; Benton,yes; Bonuchi, yes; Calkins, yes; Larson, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes-September 16,2019 Page 2 3) 14415 S. MAPLE COURT FENCE VARIANCE (ZBA CASE #1849-080619.V) Trustee Larson moved to adopt the findings of fact of the Zoning Board of Appeals as the findings of fact of the Board of Trustees and, furthermore, to direct the Village Attorney to prepare an ordinance granting approval of a variance to place a fence in the corner side yard setback on the property commonly known as 14415 S. Maple Court, subject to the stipulations noted in the staff report. Trustee Larson expressed some safety concerns regarding a 6' solid fence along Ash Street so close to the sidewalk. Second by Trustee Bonuchi . Vote by roll call. Newton, yes; Wojowski, yes; Benton, yes; Bonuchi, yes; Calkins, yes; Larson, no. 5 yes, 1 no. Motion carried. 4) NORTHPOINTE PHASE 2 (PC CASE #1847-073019.FP) Trustee Newton moved to the final plat of subdivision for Northpointe - Phase 2, subject to the stipulations noted in the staff report. Second by Trustee Wojowski. Vote by roll call. Newton, yes; Wojowski, yes; Benton,yes; Bonuchi,yes; Calkins, yes; Larson, yes. 6 yes, 0 no. Motion carried. Trustee Bonuchi moved to open a Public Hearing regarding a proposed Dormant Special Service Area No. 42 for the Northpointe subdivision. Second by Trustee Larson. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Newton moved to adopt Ordinance No. 3430, establishing Special Service Area No. 42 - Northpointe Subdivision, Will County, in the Village of Plainfield, Following Notice and Public Hearing in Connection Therewith. Second by Trustee Larson. Vote by roll call. Newton, yes; Wojowski, yes; Benton,yes; Bonuchi, yes; Calkins, yes; Larson, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT No Report. MANAGEMENT SERVICES REPORT Trustee Newton moved to approve the purchase of 165 Windows 10 Enterprise licenses at State of IL contract pricing from CDW-G in the amount of$18,597.15. Second by Trustee Larson. Vote by roll call. Newton, yes; Wojowski, yes; Benton, yes; Bonuchi, yes; Calkins, yes; Larson, yes. 6 yes, 0 no. Motion carried. ENGINEER'S REPORT No Report. PLANNING DEPARTMENT REPORT No Report. BUILDING DEPARTMENT REPORT Mr. Lonnie Spires presented the Building and Code Enforcement Report for August, 2019. Village of Plainfield Meeting Minutes-September 16,2019 Page 3 PUBLIC WORKS REPORT Trustee Newton moved to authorize the purchase of one new 2020 Elgin Crosswind Street Sweeper from Standard Equipment Company at the total cost of$297,670.00. Second by Trustee Larson. Vote by roll call. Newton, yes; Wojowski, yes; Benton, yes; Bonuchi, yes; Calkins, yes; Larson, yes. 6 yes, 0 no. Motion carried. Trustee Bonuchi moved to authorize Mayor Collins to execute an Intergovernmental Agreement between the Village and the Na-Au-Say Township Roadway District and to authorize payment of $27,370.11 to the Township for improvements made to Walker Road. Second by Trustee Newton. Vote by roll call. Newton, yes; Wojowski, yes; Benton, yes; Bonuchi, yes; Calkins, yes; Larson, yes. 6 yes, 0 no. Motion carried. Trustee Bonuchi moved to continue a biosolids hauling and disposal contract with Stewart Spreading Incorporated allowing an increase of 1.6%based on the Consumer Price Index as permitted by the previously approved contract at a cost of$15.41 per cubic yard. Second by Trustee Larson. Vote by roll call. Newton, yes; Wojowski, yes; Benton, yes; Bonuchi, yes; Calkins, yes; Larson, yes. 6 yes, 0 no. Motion carried. Trustee Newton moved to continue a sanitary and storm sewer cleaning and televising contract with Hydro-Vision Technology LLC allowing an increase of 1.6% based on the Consumer Price Index as permitted by the previously approved contract at a total cost not to exceed $80,000. Second by Trustee Wojowski. Vote by roll call. Newton, yes; Wojowski, yes; Benton, yes; Bonuchi, yes; Calkins, yes; Larson, yes. 6 yes, 0 no. Motion carried. Trustee Bonuchi moved to waive the bidding and authorize the purchase of approximately 800 additional parkway trees from the Suburban Tree Consortium at a cost not to exceed $200,000. Second by Trustee Wojowski. Trustee Larson suggested making the tree program a 50/50 split in the future. Vote by roll call. Newton, yes; Wojowski, yes; Benton, yes; Bonuchi, yes; Calkins, yes; Larson, yes. 6 yes, 0 no. Motion carried. POLICE CHIEF'S REPORT Trustee Bonuchi moved to authorize the purchase of six (6) Motorola APX 6000 radios from Motorola Solutions at a total cost of$33,629.22. Second by Trustee Newton. Vote by roll call. Newton, yes; Wojowski,yes; Benton, yes; Bonuchi, yes; Calkins, yes; Larson, yes. 6 yes, 0 no. Motion carried. Trustee Bonuchi moved to authorize the purchase of four(4) vehicles through Rod Baker Ford in the amount of$163,651.00 and the necessary lighting and equipment through Fleet Safety in the amount of$47,805.98 for a total of$211,456.98. Second by Trustee Newton. Vote by roll call. Newton, yes; Wojowski, yes; Benton,yes; Bonuchi,yes; Calkins, yes; Larson, yes. 6 yes, 0 no. Motion carried. Chief Konopek presented the Operations Report for August, 2019. Village of Plainfield Meeting Minutes-September 16,2019 Page 4 ATTORNEY'S REPORT No Report. Mayor Collins read the reminders. Trustee Larson moved to adjourn. Second by Trustee Bonuchi. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:40 p.m. c ''------:- ;6-::aej),i0_,‘2,) Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes-September 16,2019 Page 5 VILLAGE OF PLAINFIELD PUBLIC HEARING SEPTEMBER 16, 2010 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, L.NEWTON, B.WOJOWSKI, H.BENTON, M.BONUCHI, K.CALKINS, AND C.LARSON. OTHERS PRESENT: B.MURPHY, VILLAGE ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; L.SPIRES, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND J.KONOPEK, CHIEF OF POLICE. NORTHPOINTE PHASE 2 (PC CASE #1847-073019.FP) Mayor Collins called the meeting to order at 7:11 p.m. Present roll call stands. Mr. Jon Proulx stated that staff is recommending approval of a Dormant Special Service Area for the Northpointe Subdivision. Special Service Areas are established to serve as a backup mechanism for maintenance of common areas in the event that the subdivision Homeowner's Association fails to meet its common area maintenance obligations in the future. There were no public comments. Trustee Newton moved to close the Public Hearing and return to the regular business meeting. Second by Trustee Larson. Voice Vote. All in favor, 0 opposed. Motion carried. The - - ' g adjourned at 7:13 p.m. / '. // d/64) Michelle Gibas, Village Clerk