HomeMy Public PortalAbout20150331 Public Safety PacketNOTICE OF MEETING AND TENTATIVE AGENDAi
City of Jefferson Public Safety Committee
Tuesday, March 31, 2015
7:30 a.m.
Police Department Training Room
401 Monroe
TENTATIVE AGENDA
1. CALL TO ORDER
2. APPROVAL OF MINUTES
3. OLD BUSINESS
4. NEW BUSINESS
a. Fire Station Efficiency Lighting Proposal (Chief Schofield)
b. Application for 2014 Fire Prevention Grant (Chief Schofield)
c. In-Car Video Cameras (Chief Schroeder)
d. Missouri Safety Center Youth Alcohol Enforcement Campaign Grant
(Chief Schroeder)
5. OTHER BUSINESS
a. Fire Department Update/Pending Legislation (Chief Schofield)
b. Police Department Update/Pending Legislation (Chief Schroeder)
6. ADJOURN
NOTES
i Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative
formats as required under the Americans with Disabilities Act. Please allow three business days to process the
request.
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Public Safety Committee Meeting
Call to Order
The February 24, 2015, Public Safety Committee meeting convened at 7:35 a.m. by Councilman
Mihalevich.
Attendance
Present: Committee Members: Councilman Rick Mihalevich, Councilman Ken Hussey,
Councilman Jim Branch, and Councilman Ron Medin.
Guests: City Administrator Steve Crowell, Police Chief Roger Schroeder, Fire Division
Chief Jason Turner (for Fire Chief Schofield), Planning and Protective Services
Director Janice McMillan, Public Works Operations Director Britt Smith, and
Police Captain Eric Wilde.
Approval of Minutes
Councilman Branch made a motion to approve the minutes of the December 30, 2014, committee
meeting. Councilman Hussey seconded the motion. Minutes were approved.
Discussion of Agenda Items
OLD BUSINESS
HVAC System
Public Works Operations Director Smith stated a contract to hire a consultant from MEECO was
approved. The consultant has the base drawing completed. Once a field check of the drawings is
completed, the consultant will begin the design for the HVAC system. The consultant has
recommended a system similar to the one installed by the Jefferson City Public Schools, which
provides quality control. The entire duct work in the police department building will be
replaced.
Captain Wilde advised the police department currently has a two-floor system. The dual
compressor for the upstairs of the building was recently repaired at a cost of approximately
$8,000. The compressor for the downstairs was also repaired at a cost of approximately $5,000.
Maintenance of the current system is very expensive. City Administrator Crowell advised the
committee he will wait until the bids to replace the system are received before making a
recommendation for funding.
NEW BUSINESS
After Hours Club Regulation
Planning and Protective Services Director McMillan is proposing an amendment to Chapter 17
which governs businesses that operate between the hours of 1:30 a.m. and 4:30 a.m. The
amendment would modify such businesses to A2 assembly use. This amendment has been
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supported by the Public Works and Planning Committee. Councilman Medin made a motion to
pass the amendment to Chapter 17 onto the City Council with a recommendation for approval.
Councilman Branch seconded the motion. Motion was approved.
911 Phone Upgrade
Police Captain Wilde stated the Request for Proposal had been distributed, and he is in the
process of pre-conference meetings with vendors. During the meeting, the vendor is given a tour
of the facility and will have any questions pertaining to the RFP answered. A committee will be
established to review vendor bids.
Emergency Medical Services Agreement
Fire Division Chief Turner advised an emergency services community program, in conjunction
with Capital Region Medical Center, was established on July 15, 1997. He provided a brief
history of the funding for these services. The City of Jefferson and Cole County have entered
into an agreement in which Cole County will pay the City $25,000 in 2015 to assist in offsetting
emergency medical services provided by the fire department. This is a one-year agreement. City
Administrator Crowell noted that $25,000 does not cover all of the City’s expenses. Division
Chief Turner advised he is analyzing the actual costs of the services, but did not have that
number at this time.
Division Chief Turner advised the fire department, as of November 2014, is no longer
responding to non-emergency calls at the Jefferson City Correctional Cent er. This has cut their
number of responses to the prison in half.
Council Mihalevich stated the emergency medical services provided by the fire department are a
great benefit to the citizens.
OTHER BUSINESS
Fire Department Update
Division Chief Turner advised a justification for a training officer is being written. Chief
Schofield is in the process of applying for a SAFER grant which would assist with funding for
two positions.
A replacement plan for fire apparatus is being developed, beginning with specifications. Some of
the apparatus is in its tenth year.
The fire department will look to future sales tax for improvements and/or replacement of fire
stations 2 and 4, which were included in the original Fire Improvement Plan.
A purchase order for the replacement of three thermal imaging cameras has been is sued. A
priority list for the replacement of equipment is being established.
Division Chief Turner advised that Chief Schofield is attending the National Fire Academy in
Emmitsburg, Maryland.
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City Administrator Crowell stated there will be one public safety budget plan for equipment and
one for buildings and facilities. Both will be multi-year plans.
Division Chief Turner issued a reminder that the open burning season closes on March 1st.
The fire department has entered into a cost-share agreement with Ameren to replace lighting in
all fire stations, with the exception of new Station 3. The new lighting will provide a cost savings
to the City.
Police Department Update
Chief Schroeder advised the replacement of the HVAC system and the 911 equipment upgrade
are the police department’s two most important and costly projects.
Lt. Heislen, on behalf of Chief Schroeder, presented a resolution to the City Council on
February 17th requesting authority to apply for a grant that will provide for two robots which will
be utilized by the SWAT Team. The grant is through the Regional Homeland Security Oversight
Committee (RHSOC) and serves the same 13-county region as the Highway Patrol’s Troop F.
Since the weekend of February 6, 2015, the police department has been participating in directed
enforcement in the Lafayette Street interchange area. The overtime detail is paid for by a
MoDOT grant to assist with motorist safety around the construction area. The directed
enforcement is expected to be in place through December 2015 or until funds have been
expended.
The police department is researching in-car video camera systems. Chief Schroeder estimates the
cost to be $175,000 to replace the current cameras, which have been rendered inoperable due to
age. Captain Wilde advised the department will not purchase a stand-alone system, but one that
ties all systems utilized by the police department together.
Chief Schroeder advised new police employees hired within the past four months will be
presented to the City Council on March 2nd. He will introduce seven police officers and three
communications operators.
Due to factors such as a retirement and employees moving out of state, the department currently
has five vacancies: three police officers, one veterinarian, and one communications operator.
Chief Schroeder advised the department is in various stages of hiring, and anticipates being at
full staff by the end of April.
Chief Schroeder stated the issue of body cameras was brought to the forefront by the shooting in
Ferguson, Missouri on August 9th. He advised there are multiple considerations for
implementation, 12 of which are addressed by PERF (Police Executive Research Forum) in a
handout provided to the committee. PERF is the leading authority pertaining to law enforcement
technology and research. Chief Schroeder is waiting on a model policy from the Missouri Police
Chiefs Association and legislative mandates before considering body cameras. He stated he
would know by this summer where the department was headed with this issue. Implementation
of body cameras will be expensive, with the majority of cost associated with the storage of the
data. Chief Schroeder estimates body cameras and storage of data to cost in the $250,000-
$300,000 range, but that remains a rough estimate.
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Councilman Hussey questioned if the tightening of the provisions of the Max Creek Law to 20
percent would affect City revenues. City Administrator Crowell advised it would not, as the City
obtains less than 3 percent of revenues from traffic fines.
Councilman Mihalevich thanked Chief Schroeder and Captain Wilde for considering the long -
term cost of technology. He appreciates the information on the body-camera considerations.
Updates from the fire and police department will be on the meeting each mo nth. Committee
members should forward their requests for discussion items to Councilman Mihalevich.
Sgt. Payne is participating in “Cops on Top” today for Special Olympics. He is standing on the
Doubletree Hotel. Councilman Mihalevich stated he appreciated what law enforcement does for
Special Olympics. Chief Schroeder advised that Sgt. Randy Werner, who retired on
February 3rd, was very passionate about the Special Olympics, and the department is fortunate to
have others who will step up in that area.
Adjourn
The meeting was adjourned at 8:15 a.m.
The next meeting, scheduled for March 31, 2015, will be held in the Police Department training
room.
BILL SUMMARY
BILL NO:
SPONSOR: Councilman Mihalevich
SUBJECT: Authorizing Supplemental Appropriation from Police Drug Forfeiture
Accounts for the Previously pproved In -Car Video Cameras.
DATE INTRODUCED: April 6t", 2015
Summary: Authorizes a supplemental appropriation to the 2014-2015 Police
Department general operating budget and authorize expenditure of Sales Tax F and
Drug Forfeiture funds to purchase In -Car Video Cameras.
Background Information: The Jefferson City Police Department wishes to purchase
27 Panasonic Arbitrator HD In -Car Video Cameras utilizing both Sales Tax F and Drug
Forfeiture Funds.
Due to a lack of sufficient funding in the Sales Tax F "Police Field Operating
Equipment" account to complete the purchase of In -Car Video Cameras, the Police
Department requests to utilize Drug Forfeiture Funds from the Justice and Treasury
Reserve Accounts.
These accounts generate funds following the Law Enforcement seizure of money and
property considered to be the proceeds of illicit drug activity. Following the established
federal judicial process, the court may order the proceeds forfeited and place the
money/equipment into the ownership of the law enforcement agency or agencies which
initiated the forfeiture proceedings. These funds must be expended for strictly defined
law enforcement purposes.
Fiscal Information: Authorize the expenditure of $85,000 from the Justice and
Treasury Drug Forfeiture Accounts.
Origin of Request: Police Department
Department Responsible: Police Department
Person Responsible: ROGER SCHROEDER, Chief of Police
Staff Recommendation: Approve
BILL NO.
SPONSORED BY COUNCILMAN
ORDINANCE NO
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING A
SUPPLEMENTAL APPROPRIATION TO THE JEFFERSON CITY POLICE
DEPARTMENT AMENDING THE 2014-2015 ANNUAL BUDGET AND AUTHORIZING
THE EXPENDITURE OF SUCH FUNDS.
BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS
FOLLOWS:
Section 1. There is hereby granted a supplemental appropriation within the
Jefferson City Police Department Budget in the amount $85,000.00 as outlined in
Exhibit A attached hereto.
Section 2. The City Administrator is authorized to utilize this money for the
purchase of In -Car Video Cameras using both Sales Tax F and Drug Forfeiture Funds.
Section 3. This Ordinance shall be in full force and effect from and after the date
of its passage and approval.
Passed:
Presiding Officer
ATTEST:
Approved:
Mayor
APPROVED AS TO FORM:
City Clerk City Counselor
CERTIFICATION BY MAYOR
Pursuant to Article VII, Section 7.1(5.) of the Charter of the City of Jefferson, Missouri, I hereby
certify that the sums appropriated in the ordinance are available in the various funds to meet
the requirements of this bill.
Mayor
Police Department Budget:
Revenue
10-100-495995 Transfer From/(To) Surplus $85..000.00
"While these funds will he coming from the General Fund Balance, they are
segregated in the following Reserve accounts which are excluded from the
Unreserved Fund Balance:
10-000-327033 Reserve for Drug-ff Justice $56,685.42
10-000-327034 Reserve for Druff-ff Treasury $28,314.58
Expenditure
10-300-522026 Drug Forfeiture- Justice $56,685.42
10-300-522027 Drug Forfeiture- Treasury $28,314.58