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Home My Public Portal About10-07-2019 Village Board Minutes VILLAGE OF PLAINFIELD MEETING MINUTES OCTOBER 7, 2019 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, B.WOJOWSKI, H.BENTON, M.BONUCHI, K.CALKINS, C.LARSON, AND L.NEWTON. OTHERS PRESENT: B.MURPHY, VILLAGE ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; R.JESSEN, PUBLIC IMPROVEMENTS SUPERINTENDENT; J.PROULX, PLANNING DIRECTOR; L.SPIRES, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND J.KONOPEK, CHIEF OF POLICE. CALL TO ORDER, ROLL CALL,PLEDGE Mayor Collins called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Collins led the Pledge of Allegiance. There were approximately 30 persons in the audience. PRESIDENTIAL COMMENTS Trustee Larson moved to approve the re-appointments of David Schmidt, Debra Olsen, George Rapp, and David Hagen to the Historic Preservation Commission for a three (3) year term expiring on October 18, 2022. Second by Trustee Benton. Vote by roll call. Wojowski, yes; Benton,yes; Bonuchi, yes; Calkins, yes; Larson, yes; Newton, yes. 6 yes, 0 no. Motion carried. TRUSTEES COMMENTS No Comments. PUBLIC COMMENTS (3-5 minutes) Rebecca Hooper, Representative Lauren Underwood's Office, reviewed services provided by and legislation supported by Congresswoman Underwood. BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Bonuchi moved to approve the Agenda. Second by Trustee Newton. Vote by roll call. Wojowski, yes; Benton,yes; Bonuchi,yes; Calkins, yes; Larson,yes;Newton,yes. 6 yes, 0 no. Motion carried. 2) CONSENT AGENDA Trustee Bonuchi moved to approve the Consent Agenda to include: a) Approval of the Minutes of the Board Meeting held on September 16, 2019 and Strategic Planning Meeting held on October 2, 2019. b) Bills Paid and Bills Payable Reports for October 7, 2019. c) Authorize the payment in the amount of$88,723.78 to Tyler Technologies for the Village's ERP System Annual Software support and licensing. d) Ordinance No. 3431, amending the Class "K" Liquor License to include manufactured wine and increasing the number of Class "K" Liquor License to three (3) for Sable Creek Winery to be located at 14912 S. Eastern Avenue, Unit 103. e) Authorize final payment/change order number one to Seven Brothers painting in the amount of$8,000.00. Village of Plainfield Meeting Minutes—October 7,2019 Page 2 Second by Trustee Larson. Vote by roll call. Wojowski, yes; Benton, yes; Bonuchi, yes; Calkins, yes; Larson, yes; Newton, yes. 6 yes, 0 no. Motion carried. 3) 14415 S. MAPLE COURT FENCE VARIANCE (ZBA CASE #1849-080619.V) Trustee Newton moved to adopt Ordinance No. 3422, granting approval of a variance to place a fence in the corner side yard setback on the property commonly known as 14415 S. Maple Court, subject to the stipulations noted in the staff report. Second by Trustee Wojowski. Vote by roll call. Wojowski, yes; Benton, yes; Bonuchi, yes; Calkins, yes; Larson, no; Newton, yes. 5 yes, 1 no. Motion carried. 4) SANCTUARY PLAINFIELD, LLC (CASE NUMBER 1843-061219.SU) Trustee Newton moved to adopt Ordinance No. 3423, granting approval for a banquet facility for the property commonly known as the Sanctuary at 24216 W. Lockport Street. Second by Trustee Benton. Trustee Bonuchi expressed concern that the valet and parking will be unmanageable. Trustee Larson expressed concern regarding the shuttles. Mayor Collins expressed concern regarding valet parking. Vote by roll call. Wojowski,yes; Benton, yes; Bonuchi, no; Calkins, yes; Larson, no; Newton, yes. 4 yes, 2 no. Motion carried. 5) LEGENDARY ESCAPE GAMES - 15115 S. DES PLAINES ST. (CASE NUMBER 1851-083019.SU) There was no discussion or action taken on this item. 6) 2019 SPOOKTACULAR Trustee Larson moved to approve the 2019 Spooktacular Event and its associated closure of Lockport Street to be held on Saturday, October 26, 2019 from 11:00 a.m. to 3:00 p.m. Second by Trustee Wojowski. Vote by roll call. Wojowski, yes; Benton,yes; Bonuchi, yes; Calkins, yes; Larson, yes; Newton, yes. 6 yes, 0 no. Motion carried. 7) CANNABIS RELATED ESTABLISHMENTS Trustee Larson moved to adopt Ordinance No. 3434, prohibiting cannabis related establishments in the Village of Plainfield. Second by Trustee Wojowski. Trustee Larson expressed concern with enforcement. Trustee Wojowski stated that he supports medical cannabis, but not recreational, and felt that the social costs outweigh the positives. Trustee Benton indicated support for the cannabis legislation. Vote by roll call. Wojowski, yes; Benton,no; Bonuchi,yes; Calkins, yes; Larson, yes; Newton, yes. 5 yes, 1 no. Motion carried. ADMINISTRATOR'S REPORT No Report. MANAGEMENT SERVICES REPORT No Report. Village of Plainfield Meeting Minutes—October 7,2019 Page 3 ENGINEER'S REPORT No Report. PLANNING DEPARTMENT REPORT No Report. BUILDING DEPARTMENT REPORT No Report. PUBLIC WORKS REPORT Trustee Bonuchi moved to authorize the purchase of one (1) 2020 Ford F-550 aerial bucket truck from Sutton Ford Inc., at a total cost not to exceed $160,000.00. Second by Trustee Wojowski. Vote by roll call. Wojowski, yes; Benton, yes; Bonuchi, yes; Calkins, yes; Larson, yes; Newton,yes. 6 yes, 0 no. Motion carried. Trustee Larson moved to authorize the purchase of two (2) 2020 Ford F-450 heavy duty dump trucks, with snow removal equipment, from Rod Baker Ford Inc., at a cost not to exceed $170,000.00 for both trucks. Second by Trustee Bonuchi. Vote by roll call. Wojowski, yes; Benton,yes; Bonuchi, yes; Calkins, yes; Larson, yes; Newton,yes. 6 yes, 0 no. Motion carried. Trustee Larson moved to adopt Ordinance No. 3435, authorizing the sale, or donation to the Plainfield Fire Protection District, of personal property (vehicles and equipment)that are no longer needed by the Village. Second by Trustee Bonuchi. Vote by roll call. Wojowski, yes; Benton, yes; Bonuchi, yes; Calkins, yes; Larson,yes; Newton,yes. 6 yes, 0 no. Motion carried. Trustee Bonuchi moved to authorize the following contractors to provide snow removal services, as required, and accept the unit prices provided by Antrex, Inc, Winninger Excavating, Shreve Services, Fazio Landscaping, Local Lawn Care & Landscaping, J & S Construction and Hanson Landscape & Design, Inc. for the 2019 —2020 winter season. Second by Trustee Larson. Vote by roll call. Wojowski, yes; Benton, yes; Bonuchi,yes; Calkins,yes; Larson, yes; Newton, yes. 6 yes, 0 no. Motion carried. Trustee Bonuchi moved to authorize the Village President to execute a Master Engineering Services Agreement with Baxter & Woodman, Inc. for engineering services required by the Village. Second by Trustee Wojowski. Vote by roll call. Wojowski, yes; Benton, yes; Bonuchi, yes; Calkins, yes; Larson, yes; Newton, yes. 6 yes, 0 no. Motion carried. Trustee Larson moved to approve a Storm Water Management Plan as required by the Illinois Environmental Protection Agency. Second by Trustee Wojowski. Vote by roll call. Wojowski, yes; Benton, yes; Bonuchi, yes; Calkins,yes; Larson, yes;Newton, yes. 6 yes, 0 no. Motion carried. Trustee Newton moved to adopt Resolution No.1774, a Resolution adopting a Qualification Based Selection(QBS) Policy for Engineering and Design Related Consultant Services. Second by Trustee Wojowski. Vote by roll call. Wojowski, yes; Benton,yes; Bonuchi, yes; Calkins, yes; Larson, yes; Newton, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes—October 7,2019 Page 4 POLICE CHIEF'S REPORT Trustee Wojowski moved to authorize the Village President to execute the CPAT Fiduciary Agreement and the Federal Sharing Memorandum of Understanding. Second by Trustee Benton. Vote by roll call. Wojowski, yes; Benton, yes; Bonuchi, yes; Calkins, yes; Larson, yes; Newton, yes. 6 yes, 0 no. Motion carried. ATTORNEY'S REPORT No Report. Mayor Collins read the reminders. Trustee Bonuchi moved to adjourn. Second by Trustee Calkins. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:44 p.m. 411, Michelle Gibas, Village Clerk