HomeMy Public PortalAbout19731114 - Minutes - Board of Directors (BOD) Meeti, 73-23
MIDPENINSULA REGIONAL PARK DISTRICT
Board of Directors
Minutes
November 14, 1973 Sunnyvale Community Center
I. CALL TO ORDER AND ROLL CALL
President Wendin called the meeting to order at 7 :35 p.m.
Members present: Daniel Condron, Katherine Duffy, Daniel Wendin.
(Nanette Hanko arrived at 7 :50 p.m. )
Personnel present: Herbert Grench, Carroll Harrington, Stanley
Norton
Audience of one person
II. MINUTES OF OCTOBER 24 , 1973, MEETING
Motion: D. Wendin moved acceptance of the minutes of the October 24 ,
1973, meeting as presented. D. Condron seconded. The motion
passed. Ayes: Condron, Duffy, Wendin. Absent: Hanko,
Peters.
III. REPORTS
A. Goals and Objectives
D. Wendin asked that this item be continued until the November
28 , 1973 , meeting. The Board concurred.
B. District Logo
This item was postponed until later in the meeting.
IV. Resolution Authorizing a Contract Providing for the Participation
of the Public Agency in the Public Employees ' Retirement System,
Making Its Employees of Said System
H. Grench referred to the report of November 5, 1973, and the attached
resolution, which described the final actions necessary to implement
the Public Employees ' Retirement System for the MRPD. He also pointed
out that the Board had been given a copy of the Certification of
Election, which indicated unanimous support by the employees of the
District.
Motion: D. Wendin moved acceptance of Resolution 73-32 as stated
above. K. Duffy seconded. The motion passed. Ayes :
Condron, Duffy, Hanko, Wendin. Absent: Peters.
III. REPORTS (Continued)
A. Tentative Policy Statement of Santa Clara County Flood Control
and Water District Regarding Joint Public Use of Their Facilities
H. Grench referred to his memorandum of November 6 , 1973 , in which
he recommended that the Board support the proposed resolution of
the Santa Clara County Flood Control and Water District. S.
Norton suggested the following change: Section C, after the
words "proposing such joint use; " add " , except that where it is
agreed there is a mutual benefit to the agencies, the cost shall
II . MINUTES OF NOVEMBER 14 , 1973 , MEETING
Motion: N. Hanko moved acceptance of the minutes of the November
14, 1973, meeting. K. Duffy seconded. The motion passed
unanimously.
Meeti 73-23 . . . page 2
be shared according to the agreed proportion of benefit; "
Motion: K. Duffy moved acceptance of the tentative policy
statement of the Santa Clara County Flood Control and
Water District regarding joint public use of their
facilities with the suggested changes from S. Norton.
N. Hanko seconded.
Substitute Motion: D. Wendin moved that the General Manager be
directed to write a letter to the Santa Clara County
Flood Control and Water District supporting their pro-
posed resolution
Public Use of District Facilities" and asking them to
consider amending the policy so that the responsiblities
and costs can be shared when the Water District finds
that the joint use is to their benefit, and further to
amend Section D to make it less specific so that any
reasonable method, including public hearing, could be
used to solicit public opinion. D. Condron seconded.
K. Duffy withdrew her original motion. The substitute
motion passed. Ayes : Condron, Duffy, Hanko, Wendin.
Absent: Peters.
B. Goals and Objectives
N. Hanko- asked that the Board return to Goals and Objectives.
After brief discussion, it was decided that Board members would
send their comments to D. Wendin by Friday, November 16 . He
will synthesize all of the comments and send them to the Board
members.
C. District Logo
James Stockton, San Francisco, presented his proposal and design
for the MRPD logo. He also discussed its uses, e.g. , stationery,
business cards, trail signs, etc.
Motion: N. Hanko moved acceptance of the design presented by
Mr. Stockton as the official logo of the MRPD. K.
Duffy seconded. The motion passed. Ayes: Condron,
Duffy, Hanko, Wendin. Absent: Peters .
The Board discussed the stationery and business cards and the
information they should contain.
Motion: D. Wendin moved that each Director should have business
cards with the following information: Name, Director,
Midpeninsula Regional Park District, 745 Distel Drive,
Los Alto, CA 94022, (415) 965-4717 . D. Condron
seconded.
Amendment: N. Hanko amended the motion to add that the area
of representation of each Director could be listed at
the discretion of each Director. K. Duffy seconded.
The amendment failed. Ayes : Hanko, Duffy. Noes:
Wendin, Condron. Absent: Peters.
Amendment: N. Hanko amended the motion to add that each
Director' s phone number could be listed at the dis-
creation of each Director. K. Duffy seconded. The
amendment passed. Ayes: Condron, Duffy, Hanko,
Wendin. Absent: Peters.
The main motion passed. Ayes : Condron, Duffy, Hanko, Wendin.
Absent: Peters.
Meetii 13-23 . . . page 3
Motion: D. Wendin moved that the stationery list the Directors
without title or ward, the General Manager, and that
the following not be included: "An Equal Opportunity
Employer" and "Printed On Recycled Paper. " K. Duffy
seconded. The motion passed. Ayes : Condron, Duffy,
Hanko, Wendin. Absent: Peters.
D. Meetings in San Francisco
H. Grench reported on the following meetings held in San
Francisco last week.
1. California Special Districts Association, November 7-9 ,
1973 . He mentioned some of the interesting projects the
CSDA is undertaking. These include the elimination of
sales tax for special districts, requiring representation
of special districts on LAFCo, and attempting to get a
direct share of revenue sharing funds for special districts.
He added that CSDA is primarily a legislative advocacy
group.
2. California Association of Recreation and Park Districts,
November 10. H. Grench said that this organization is
also primarily a legislative advocacy group. He assisted
Jerry Kent, Assistant General Manager of the East Bay
Regional Park District, in leading a discussion group on
regional park districts. There seems to be considerable
interest in setting up new regional park districts in the
State.
3. Assembly Select Committee on Open Space Lands, November 8 .
Representatives of the four regional park districts met with
Donald Gralnek, Consultant to the Assembly Select Committee
on Open Space Lands. Functions of various regional park
districts were discussed. Representatives of the MRPD
presented proposed changes to the regional park district
enabling legislation and these changes were discussed by
the group. Mr. Gralnek requested that a representative
from the districts attend a hearing of the Assembly Select
Committee on Open Space Lands in San Diego on December 6 ,
1973 .
N. Hanko asked that S. Norton prepare a report on possible
changes in the regional park district enabling legislation.
D. Wendin asked that this item be placed on the agenda for
the November 28 meeting.
E. Office Equipment
H. Grench referred to the memorandum of November 11, 1973, in
which he discussed the office equipment and the reasons for
the increased costs from the time that the original budget
was submitted on September 19 , 1973. He recommended that the
Board increase the budget category "Office Equipment" by
$2,400.
Motion: D. Wendin moved that the General Manager be authorized
to expend an additional $2,400 on office equipment.
Meetil . 3-23 . . . page 4
N. Hanko seconded. The motion passed. Ayes: Condron,
Duffy, Hanko, Wendin. Absent: Peters.
Motion: D. Condron moved that the Board formalize the budget
in the three items mentioned in the November 5, 1973 ,
memorandum. N. Hanko seconded.
H. Grench explained that there would be $1, 650
available under "Employee Salaries and Benefits"
and $972 under "Rent - office, " and that the Board
could follow the procedure of transferring those
amounts of money from those two items into "Office
Equipment. " This is the procedure followed by
Santa Clara County. S. Norton indicated that it is
also the procedure followed by the City of Palo Alto.
D. Wendin said that since the MRPD is in the budget
building stage, it is not necessary to do this.
The motion failed. Ayes : Hanko, Condron. Noes :
Wendin, Duffy. Absent: Peters.
V. NEW BUSINESS
A. N. Hanko requested that the proposed Williamson Act amendments
be placed on the November 28 , 1973, agenda.
B. D.Condron asked about the status of purchasing a District
vehicle. H. Grench responded that when the item had been
discussed previously, the General Manager was authorized,
but not directed, to buy a new vehicle for the District.
There was some thought at that time that it might be better
for the District to support a privately owned vehicle. H.
Grench stated that with the Board' s concurrent, he now
was pursuing that method. The Board agreed with this approach.
VI. WRITTEN COMMUNICATIONS
H. Grench said that there were no official written communications,
but he referred to the following materials that had been placed
in each Director' s meeting packet: the draft of the Master Plan
of the East Bay Regional Park District with additional information
about the EBRPD; the Overview of the Master Plan for the EBRPD
prepared by Overview; The Nature Conservancy list of "Projects in
California, " July 1973; Constitution and By Laws of the California
Association of Recreation and Park Districts; the Policy Manual
for Park Dedication prepared by the Simi Valley Recreation and
Park District; plus additional information from the California
Association of Recreation and Park Districts and the California
Special Districts Association meetings. H. Grench also referred
to the Hillside Subcommittee of the Planning Policy Committee
meeting about the Monte Bello Ridge Mountain Study to be held
Tuesday, November 20, 1973 .
VII. ORAL COMMUNICATIONS
Maxine Keating, San Jose, described the efforts of a group of
San Jose citizens who would like to set up a regional park dis-
trict in the southern part of Santa Clara County. There was dis-
cussion about the ways in which the MRPD could cooperate with
this organization. D. Wendin asked her to keep the Board informed
about their progress.
Meeti 73-23 . . . page 5
VIII. CLAIMS
Motion: D. Wendin moved acceptance of the claims as presented.
K. Duffy seconded. The motion passed. Ayes: Condron,
Duffy, Hanko, Wendin. Absent: Peters.
IX. ADJOURNMENT
The meeting recessed to Executive Session to discuss a land negotia-
tion at 10 :30 p.m. and reconvened to adjourn at 11 :15 p.m.
Carroll Harrington
Secretary