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HomeMy Public PortalAbout19731114 - Minutes - Board of Directors (BOD) Meeti, 73-23 MIDPENINSULA REGIONAL PARK DISTRICT Board of Directors Minutes November 14, 1973 Sunnyvale Community Center I. CALL TO ORDER AND ROLL CALL President Wendin called the meeting to order at 7 :35 p.m. Members present: Daniel Condron, Katherine Duffy, Daniel Wendin. (Nanette Hanko arrived at 7 :50 p.m. ) Personnel present: Herbert Grench, Carroll Harrington, Stanley Norton Audience of one person II. MINUTES OF OCTOBER 24 , 1973, MEETING Motion: D. Wendin moved acceptance of the minutes of the October 24 , 1973, meeting as presented. D. Condron seconded. The motion passed. Ayes: Condron, Duffy, Wendin. Absent: Hanko, Peters. III. REPORTS A. Goals and Objectives D. Wendin asked that this item be continued until the November 28 , 1973 , meeting. The Board concurred. B. District Logo This item was postponed until later in the meeting. IV. Resolution Authorizing a Contract Providing for the Participation of the Public Agency in the Public Employees ' Retirement System, Making Its Employees of Said System H. Grench referred to the report of November 5, 1973, and the attached resolution, which described the final actions necessary to implement the Public Employees ' Retirement System for the MRPD. He also pointed out that the Board had been given a copy of the Certification of Election, which indicated unanimous support by the employees of the District. Motion: D. Wendin moved acceptance of Resolution 73-32 as stated above. K. Duffy seconded. The motion passed. Ayes : Condron, Duffy, Hanko, Wendin. Absent: Peters. III. REPORTS (Continued) A. Tentative Policy Statement of Santa Clara County Flood Control and Water District Regarding Joint Public Use of Their Facilities H. Grench referred to his memorandum of November 6 , 1973 , in which he recommended that the Board support the proposed resolution of the Santa Clara County Flood Control and Water District. S. Norton suggested the following change: Section C, after the words "proposing such joint use; " add " , except that where it is agreed there is a mutual benefit to the agencies, the cost shall II . MINUTES OF NOVEMBER 14 , 1973 , MEETING Motion: N. Hanko moved acceptance of the minutes of the November 14, 1973, meeting. K. Duffy seconded. The motion passed unanimously. Meeti 73-23 . . . page 2 be shared according to the agreed proportion of benefit; " Motion: K. Duffy moved acceptance of the tentative policy statement of the Santa Clara County Flood Control and Water District regarding joint public use of their facilities with the suggested changes from S. Norton. N. Hanko seconded. Substitute Motion: D. Wendin moved that the General Manager be directed to write a letter to the Santa Clara County Flood Control and Water District supporting their pro- posed resolution Public Use of District Facilities" and asking them to consider amending the policy so that the responsiblities and costs can be shared when the Water District finds that the joint use is to their benefit, and further to amend Section D to make it less specific so that any reasonable method, including public hearing, could be used to solicit public opinion. D. Condron seconded. K. Duffy withdrew her original motion. The substitute motion passed. Ayes : Condron, Duffy, Hanko, Wendin. Absent: Peters. B. Goals and Objectives N. Hanko- asked that the Board return to Goals and Objectives. After brief discussion, it was decided that Board members would send their comments to D. Wendin by Friday, November 16 . He will synthesize all of the comments and send them to the Board members. C. District Logo James Stockton, San Francisco, presented his proposal and design for the MRPD logo. He also discussed its uses, e.g. , stationery, business cards, trail signs, etc. Motion: N. Hanko moved acceptance of the design presented by Mr. Stockton as the official logo of the MRPD. K. Duffy seconded. The motion passed. Ayes: Condron, Duffy, Hanko, Wendin. Absent: Peters . The Board discussed the stationery and business cards and the information they should contain. Motion: D. Wendin moved that each Director should have business cards with the following information: Name, Director, Midpeninsula Regional Park District, 745 Distel Drive, Los Alto, CA 94022, (415) 965-4717 . D. Condron seconded. Amendment: N. Hanko amended the motion to add that the area of representation of each Director could be listed at the discretion of each Director. K. Duffy seconded. The amendment failed. Ayes : Hanko, Duffy. Noes: Wendin, Condron. Absent: Peters. Amendment: N. Hanko amended the motion to add that each Director' s phone number could be listed at the dis- creation of each Director. K. Duffy seconded. The amendment passed. Ayes: Condron, Duffy, Hanko, Wendin. Absent: Peters. The main motion passed. Ayes : Condron, Duffy, Hanko, Wendin. Absent: Peters. Meetii 13-23 . . . page 3 Motion: D. Wendin moved that the stationery list the Directors without title or ward, the General Manager, and that the following not be included: "An Equal Opportunity Employer" and "Printed On Recycled Paper. " K. Duffy seconded. The motion passed. Ayes : Condron, Duffy, Hanko, Wendin. Absent: Peters. D. Meetings in San Francisco H. Grench reported on the following meetings held in San Francisco last week. 1. California Special Districts Association, November 7-9 , 1973 . He mentioned some of the interesting projects the CSDA is undertaking. These include the elimination of sales tax for special districts, requiring representation of special districts on LAFCo, and attempting to get a direct share of revenue sharing funds for special districts. He added that CSDA is primarily a legislative advocacy group. 2. California Association of Recreation and Park Districts, November 10. H. Grench said that this organization is also primarily a legislative advocacy group. He assisted Jerry Kent, Assistant General Manager of the East Bay Regional Park District, in leading a discussion group on regional park districts. There seems to be considerable interest in setting up new regional park districts in the State. 3. Assembly Select Committee on Open Space Lands, November 8 . Representatives of the four regional park districts met with Donald Gralnek, Consultant to the Assembly Select Committee on Open Space Lands. Functions of various regional park districts were discussed. Representatives of the MRPD presented proposed changes to the regional park district enabling legislation and these changes were discussed by the group. Mr. Gralnek requested that a representative from the districts attend a hearing of the Assembly Select Committee on Open Space Lands in San Diego on December 6 , 1973 . N. Hanko asked that S. Norton prepare a report on possible changes in the regional park district enabling legislation. D. Wendin asked that this item be placed on the agenda for the November 28 meeting. E. Office Equipment H. Grench referred to the memorandum of November 11, 1973, in which he discussed the office equipment and the reasons for the increased costs from the time that the original budget was submitted on September 19 , 1973. He recommended that the Board increase the budget category "Office Equipment" by $2,400. Motion: D. Wendin moved that the General Manager be authorized to expend an additional $2,400 on office equipment. Meetil . 3-23 . . . page 4 N. Hanko seconded. The motion passed. Ayes: Condron, Duffy, Hanko, Wendin. Absent: Peters. Motion: D. Condron moved that the Board formalize the budget in the three items mentioned in the November 5, 1973 , memorandum. N. Hanko seconded. H. Grench explained that there would be $1, 650 available under "Employee Salaries and Benefits" and $972 under "Rent - office, " and that the Board could follow the procedure of transferring those amounts of money from those two items into "Office Equipment. " This is the procedure followed by Santa Clara County. S. Norton indicated that it is also the procedure followed by the City of Palo Alto. D. Wendin said that since the MRPD is in the budget building stage, it is not necessary to do this. The motion failed. Ayes : Hanko, Condron. Noes : Wendin, Duffy. Absent: Peters. V. NEW BUSINESS A. N. Hanko requested that the proposed Williamson Act amendments be placed on the November 28 , 1973, agenda. B. D.Condron asked about the status of purchasing a District vehicle. H. Grench responded that when the item had been discussed previously, the General Manager was authorized, but not directed, to buy a new vehicle for the District. There was some thought at that time that it might be better for the District to support a privately owned vehicle. H. Grench stated that with the Board' s concurrent, he now was pursuing that method. The Board agreed with this approach. VI. WRITTEN COMMUNICATIONS H. Grench said that there were no official written communications, but he referred to the following materials that had been placed in each Director' s meeting packet: the draft of the Master Plan of the East Bay Regional Park District with additional information about the EBRPD; the Overview of the Master Plan for the EBRPD prepared by Overview; The Nature Conservancy list of "Projects in California, " July 1973; Constitution and By Laws of the California Association of Recreation and Park Districts; the Policy Manual for Park Dedication prepared by the Simi Valley Recreation and Park District; plus additional information from the California Association of Recreation and Park Districts and the California Special Districts Association meetings. H. Grench also referred to the Hillside Subcommittee of the Planning Policy Committee meeting about the Monte Bello Ridge Mountain Study to be held Tuesday, November 20, 1973 . VII. ORAL COMMUNICATIONS Maxine Keating, San Jose, described the efforts of a group of San Jose citizens who would like to set up a regional park dis- trict in the southern part of Santa Clara County. There was dis- cussion about the ways in which the MRPD could cooperate with this organization. D. Wendin asked her to keep the Board informed about their progress. Meeti 73-23 . . . page 5 VIII. CLAIMS Motion: D. Wendin moved acceptance of the claims as presented. K. Duffy seconded. The motion passed. Ayes: Condron, Duffy, Hanko, Wendin. Absent: Peters. IX. ADJOURNMENT The meeting recessed to Executive Session to discuss a land negotia- tion at 10 :30 p.m. and reconvened to adjourn at 11 :15 p.m. Carroll Harrington Secretary