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Home My Public Portal AboutMinutes-06/20/2007 • R , Tiffin City Council And Planning and Zoning Commission. City of Tiffin Wednesday, June 20, 2007—6:30 p.m Tiffin Fire Station Call to Order. .Johnston-Potterfield PAD Phase I Application within R--2 and R-4 Zone Clear Creek Amana Hig h School Site Plan ,- Clear Creek Amana High School Access Locations g Mark Portwood preliminary plat information Woodfield Final Plat- upon documents in order • Water Tower Site Documents Zoning Amendment Comments for City Attorney from Public and City Engineer Closed Meeting for the purpose of evaluation of Professional competency under Chapter - " 21.5 (1) (i.)and requested by employee Closed Meeting for the purpose of evaluation of Professional competency under Chapter ' 21.5 (1) (i.) and requested by employee Closed Meeting for the purpose of evaluation of Professional competency under Chapter. 21.5 (1) (i.) and requested by employee - • Personnel and Pay Raises Adjournment • • • • Special Meeting June 20, 2007 Tiffin Planning`and Zoning Commission and City Council F. • A special meeting of the Tiffin City Planning and Zoning Commission and Tiffin City Council was brought to order by Mayor Glenn R. Potter, Wednesday, 6:30 p.m., June 20, 2007 at the Tiffin Fire Station. Planning and Zoning members present: Shawna Colvin and Stephanie Surine. Absent: Steve Berner, Jim Schmidt and Melvin Reeve. City Council members present: Jim Bartels, Ruth Demuth, Karin Dils and John Wright. Absent: Mark Petersen. Jack of Hart Frederick Consultants accompanied Joe Johnston and provided copies of the draft covenants and a written assurance of ability to finance the PAD project proposed by Johnston to city officials present. Jack also presented a list of R-4 zoning exceptions included in the PAD request for the south half of the Johnston-Potterfield Subdivision. 'City Engineer Mike Hart of Hart Fredericks Consultants has not had sufficient time to review the list of exception now presented by Jack. Joe Johnston explained that the PAD would provide for geothermal heating and cooling for the units included. The geothermal Would be located and installed in the common area located in the center area of the four- . plexes. Johnston was asked for an exterior appearance. Johnston said he would save trees of the area, with special attention to oak trees. Johnston thought he might restrict the dog park to people and dogs of the subdivision. The dog park idea was not . considered very beneficial,but members suggested that the space be considered open • space in the plan. Trail easement should be shown along the drainage ditch area. Members thought they should review the open space area further for more suggestions on use. Need to study the review of the plan provided by the city engineer when this is received. • Tiffin Planning and Zoning Commission could make no recommendation for lack of quorum and wait upon review of plan by city engineer.Next meeting of the Planning and Zoning set for 6:00 p.m., July 11, 2007 because of Fourth of July holiday. , Doug Frederick of Hart Frederick was present on behalf of Engineer Mike Hart. Mike Roberts and Adam Bore of McClure Engineering were present to continue work on fmal plat documents. Easement for£fencing around pond in subivision should be shown on platting. Greenleaf reported that bonds documents were underway'and he expected those to be in order by the end of the week. Dils noted change needed for subdivider's agreement for Oakdale. Alteration in the wording of Oakdale sharing cost will be made by Greenleaf in the subdivider's agreement. Motion Dils, second Bartels to approve a RESOLUTION NO. 2007-35, A RESOLUTION APPROVING THE FINAL PLAT FOR WOODFIELD SUBDIVISION,pending review and final approval by the city attorney . ' and city engineer of all documents and requirements as provided under city ordinance. Ayes: Bartels, Dils,Demuth, Wright. Absent: Petersen. Motion carried. Mark Portwood of Deer View Subdivision was present to request final platting to be placed on upcoming agenda. Portwood does not believe that he can get a bonding instrument for the improvements needed on Highway 6. The City will need assurance in some form for these required improvements prior to final approval. Portwood will work on completing documents for July 11, 2007'meeting date. _.Motio Wright, se mid-P- uth to adjourn. Motion carried. 7:35 p.m. / t c` A Margaret e unan City'Cler ' • t � ' 1 Y A e - -1 I !4 e a � y f • 4, 5 a r t