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Home My Public Portal About1996 KB Community Center Forums.tifEXHIBIT 1 KEY BISCAYNE COMMUNITY CENTER FORUMS PURCHASE ORDER PROPOSAL CONSULTANT: Stan A. Hemphill, Founder Planning & Financing Consulting Team Service 11441 S.W. 110th Lane Miami, Florida 33176 Tel: '305, 598-5076 Fax: (305) 598-7763 CONSULTING The Consultant shall provide the following meeting SERVICE: assistance and report summaries regarding the po- tential Key Biscayne Community Center. * Participate in three (3) Planning Meetings. * Facilitate two (2) Public Input Forums. * P renare two `2 ) Public =nput Forum Summaries. COMPENSATION: The Consultant shall be paid all direct project ex- penses up to, but no more than, $4,500 necessary to perform :he Consulting Service. (Please see the attached Expenses Estimate.) INVOICES: The Consultant shall submit expense invoices to the Village Manager on a monthly basis. PAYMENTS: The Villace of Key Biscayne shall pay the Consult- ant :he full amount of each invoice within thirty (3T calendar days of the invoice date. EFFECTIVE The of Key Biscayne shall issue a Purchase DATES: Orcer for the above Consulting Services effective from November 15, 1996 to January 31, 1997. KEY BISCAYNE COMMUNITY CENTER FORUMS EXPENSES E STIMATE CONSULTING SERVICE AMOUNT GENERAL PLANNING MEETING .'_ _ l age Council Chambers 12:00-3:30 P.M. Tuesaav, , November 19, 1996 * Read Key Biscayne Community Center Preliminary Study • 1.00 Hour 90.00 * Prepare comments concerning Citizen Initiatives, Team Diversity and Process, and the 1st Forum Lo- gistics, Participants, Announcements, Visuals, and Agenda • 1.00 Hour * Use of Project Notebook, Notebook Paper, Index Di- viders and Tabs, Printer Cartridge, Printer Paper, Computer Disk, Staples, Etc. * Drive to Village Commission Chambers • 0.75 Hour • 20 Miles * Participate in Meeting • 3.50 Hours * Drive from Village Commission Chambers • 0.75 Hour 20 Miles 90.00 15.00 67.50 6.60 315.00 67.50 6.60 Meeting Total $ 658.20 01 CONSULTING SERVICE AMOUNT 1ST PUBLIC INPUT FORUM PLANNING MEETING Village Council Chambers 3:30--E:30 P.M. Thursday, December E. 1996 * Prepare Draft Forum Meeting Agenda, Draft Major Topics List, and Mayor's Facilitator Introduction Information • 3.00 Hours * Use of Printer Cartridge, Printer Paper, Staples, Etc. * Telephone Calls, Faxes, Mailings * Drive to Village Commission Chambers • 0.75 Hour • 20 Miles * Participate in Meeting - 2.00 Hours * Drive from Village Commission Chambers • 0.75 Hour - 20 Miles 270.00 10.00 5.00 67.50 6.60 180.00 67.50 6.60 Meeting Total $ 613.20 1ST PUBLIC INPUT FORUM Key Biscayne Elementary School 10:00--12:00 Noon Saturday, December 14, 1996 * Prepare Final Forum List, Wayne Blanton tor Guidelines, and • 2.50 Hours Meeting Agenda, Final Major Topics Introduction Information, Facilita- Speaker Guidelines * Use of Printer Cartridge, Printer Paper, Staples, Etc. * Telephone Calls, Faxes, Mailings * Agenda and Guidelines (2) Duplication • 100 Copies Each of 3 Sheets 225.00 10.00 5.00 30.00 02 CONSULTING SERVICE AMOUNT * Drive to Village Commission Chambers • 0.75 Hour • 20 Miles * Finalize Room Set -Up and Distribute Handouts • 0.50 Hour * Facilitate and Record Public Input • 2.00 Hours * Debrief with Project Team • 0.50 Hour * Drive from Village Commission Chambers N 0.75 Hour N 20 Miles 67.50 6.60 45.00 180.00 45.00 67.50 6.60 Meeting Total $ 688.20 1ST PUBLIC :NPUT FORUM SUMMARY 2el-: er Manacer 3v F__=av, =ecember 20, 1996 * Analyze Public Input Information and Project Team De- briefing Information • 1.00 Hour * Prepare Public Input Summary • 5.00 Hours * Use of Printer Cartridge, Printer Paper, Staples, Etc. * Telephone Calls, Faxes, Mailings * Summary Duplication • 100 Copies Each of 10 Sheets 90.00 450.00 10.00 5.00 100.00 Summary Total $655.00 03 CONSULTING SERVICE AMOUNT 2ND PUBLIC INPUT FORUM PLANNING MEETING Village Council Chambers Time To Be Determined Date To 3e Determined * Prepare Draft Forum Meeting Agenda and Draft Major Topics List • 2.00 Hours * Use of Printer Cartridge, Printer Paper, Staples, Etc. * Telephone Calls, Faxes, Mailings * Drive to Village Commission Chambers • 0.75 Hour • 20 Miles * Participate in Meeting N 2.00 Hours * Drive from Village Commission Chambers 0.75 Hour • 20 Miles 180.00 10.00 5.00 67.50 6.60 180.00 67.50 6.60 Meeting Total $ 523.20 2ND PUBLIC INPUT FORUM Village Council Chambers ":00--9:CO P.M. Tuesday. January „, :997 * Prepare Final Forum Meeting Agenda, Final Major Topics List and Information yet to be identified • 2.00 Hour * Use of Printer Cartridge, Printer Paper, Staples, Etc. * Telephone Calls, Faxes, Mailings * Agenda and Guidelines (2) Duplication • 70 Copies Each of 3 Sheets 21.00 180.00 10.00 5.00 04 CONSULTING SERVICE AMOUNT * Drive to Village Commission Chambers • 0.75 Hour • 20 Miles * Finalize Room Set -Up and Distribute Handouts ti 0.50 Hour * Facilitate and Record Public Input • 2.00 Hours * Debrief with Project Team • 0.50 Hour * Drive from Village Commission Chambers 0.75 Hour • 20 Miles 67.50 6.60 45.00 180.00 45.00 67.50 6.60 Meeting Total $ 634.20 �ND . LIC INPUT FORUM SUMMARY 2ei 'er 7.0 i aqe Manager =v P.M. 3v : anuary 13, 1997 * Analyze Public Input Information and Project Team De- briefing Information • 1.00 Hour 90.00 * Prepare Public Input Summary N 5.00 Hours 450.00 * Use of Printer Cartridge, Printer Paper, Staples, Etc. 10.00 * Telephone Calls, Faxes, Mailings 5.00 * Summary Duplication • 70 Copies Each of 08 Sheets 56.00 Summary Total $ 611.00 05 CONSULTING SERVICE AMOUNT Meetings and Summaries Total $4,383.00 Contingency (2.67%) $ 117.00 ESTIMATED EXPENSES TOTAL $4,500.00 06