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Home My Public Portal AboutMinutes-07/11/2007 City of Tiffin Planning and Zoning 6:00 p.m. - City Council 6:30 p.m. July'11, 2007—Wednesday—Tiffin Fire Station A N Planning and Zoning Commission 1. Call to Order—Approve Printed Agenda and Minutes 2. Johnston PAD Plan 3. Old Business 4. New Business 5. Adjournment Tiffin City Council 1. Call to Order—Approve Printed Agenda and Minutes 2. Community Forum a. Dogs b. Weeds c. Other 3. Old Business a. Johnston PAD Application b. Highway 6 Study c. Deer View Final Plat—Review and ConsiderationWater Tower Site d. Water Tower Site e. Zoning Ordinance Amendment f. lighting costs g. . 4. New Business a. Closed Session for Real Estate under Chapter 21 Iowa Code b. Closed Session for Personnel under Chapter 21 Iowa Code c. Closed Session for Personnel under Chapter 21 Iowa Code d. Closed Session for Personnel under Chpater 21 Iowa Code e. Pay Raises and Personnel f , ,, g. 5. Standing Committee Report s a. Attorney b. Engineer c. Community Protection d. Human Development e. Home and Community—Street f. Policy &Administration g. Water—Sewer 6. Clerk&Treasurer's report—Pay Bills and Accept Receipts 7. Adjournment • Tiffin City Council July 11, 2007 A regular meeting of the Tiffin City Council was brought to order 6:30 p.m., Wednesday, July 11', 2007 at the Tiffin Fire Station. Council present: Ruth Demuth, John Wright, Karin Dils, Mark Petersen and Jim Bartels. Absent: None. Also present: Engineer Mike Hart and Attorney Steve Greenleaf, PZ Stephanie Surine, PZ Melvin Reeve. s Motion Petersen second Dils to approve the printed agenda and minutes. .Ayes: Demuth, Bartels, Petersen, Wright and Dils. Motion carried. - Council spent time in discussion on dog barking problems. Attorney Greenleaf will send letter on dog rules within the city. Weed and debris are being deposited in Tif Creek located between Brown and Stephans Street, this could cause water problems later. Attorney Greenleaf will send letter. L I Tim Hanson of Blue Jay Court explained that the city crew has come up to see what kind of erosion control and effort might be made in his neighborhood. Tim also commented on the great effort made by the Tiffin Public Works to see what could be done in the area. Other citizens explained that they may not want unattended children near their home because they would feel responsible for the safety. Mayor Potter invited all present to attend the upcoming Parks and Recreation meeting where the planning effort would begin. Input from citizens is always considered in any work. No action by Planning and Zoning on Johnston. A tentative meeting is scheduled for 10:00 a.m. Tuesday, July 17 if a quorum can be gathered. No action on Johnston PAD Application request. Open Space Agreement, Sanitary Sewer Easement agreement, Ingress and Egress Easement Agreement, Sanitary Sewer Easement Agreement, PAD Phase I Easments Exhibit A and Exhibit B, PAD Phase I, Landscaping, Lighting and Drainage Plan and PAD Phase 1 Site Plan were distributed to Planning and Zoning and City Council members by Hart Frederick on behalf of Joe Johnston. Randy Miller has provided site plans lot in Industrial Parkfor review by the Planning and Zoning Commission and the City Council. The Planning and Zoning did not meet for lack of quorum. This would be set to the agenda for the tentatively scheduled meeting for 10:00 a.m. Tuesday, July 17 if a quorum can be gathered. No action on Miller site plan. The City has received a copy of Site Plan for Lot 17 Industrial Park from Van-Winkle. No action. Placed on upcoming Planning and Zoning meeting set for.August 1st,more copies are needed for distribution. Hart updated council on status of Highway 6 Study. City Engineer Mike Hart indicated that all Phase One of Deer View Subdivsion is complete, any items outstanding remain covered by the Subdivider's Agreement.Dils requested information on status of HY6 IDOT access to the subdivision. Hart explained that Portwood has received a temporary permit from IDOT for access that provides for 1 Tiffin City Council July 11, 2007 later approval of permanent entry from IDOT to state regulation and explained Portwood would at that time as agreed in subdivider's agreement complete access work to these requirements. Mark Portwood was present and indicated that he would complete items under the Subdivider's Agreement, and that he would like approval of the final plat to commence sell of lots. The City Attorney believes that most documents are received including bonds, and will be responsible for collecting outstanding items required by the city with Attorney Moreland representing Portwood A lot, A lot and IPL Development, LLC in this subdivision. On the 11th day of July, 2007, at a regular meeting of the Tiffin City Council, Tiffin, Iowa, Councilperson Petersen introduced A RESOLUTION 2007-34,APPROVING THE FINAL PLAT OF THE DEER VIEW ESTATES PART ONE,A SUBDIVISION_OF TIFFIN, JOHNSON COUNTY, IOWA, and made a motion for approval. The motion was second by Councilperson Wright. Ayes: Petersen, Bartels, Wright and Demuth. Nays: Dils. Motion carried. On the 11th day of July, 2007, at a regular meeting of the Tiffin City Council, Tiffin, Iowa, Councilperson Demuth introduced A RESOLUTION NO. 2007-35, APPOVING AND ACCEPTING ALL STREETS, SANITARY SEWER AND STORM SEWER, EXCEPT FOR SIDEWALKS, IN DEER VIEW ESTATES PART ONE, A SUBIDVISION OF TIFFIN, JOHNSON COUNTY, IOWA., and made a motion for approval. The motion was seconded by Councilperson Petersen. Ayes: Petersen, Wright, Bartels, and Demuth. Nays: Dils. Motion carried: . c Attorney Greenleaf continues work on water tower abstract,,should be completed in the near future. City Engineer and city officials continue review of the Zoning Ordinance. Engineer Hart has met with IDOT and Alliant, and requiring a break away pole for the intersection will bring costs for a light to somewhere around $30,000. Council discussed whether motorists would even observe the flasher after an initial start time. Looking into the west sky at sunset would make the flasher impossible to see. Question if IDOT would remove the crest found in the roadway in the approach to Stephans Street. Council asked if IDOT could respond to safety issues of their roadway. City to extend invitation to IDOT officials on this safety concern. Motion Petersen, second Demuth to accept the clerk and treasurer's report, pay bills and accept receipts. Ayes: Demuth, Wright, Bartels,'Dils and Petersen. Motion carried. Motion Demuth, second Wright to close the regular session of the Tiffin City Council for entering a closed session for the purpose of considering purchase of real estate under the regulation of Chapter 21 Iowa Code. Ayes: Bartels, Wright, Petersen, Demuth and Dils. Motion carried. Regular session of the Tiffin City Council closed 7:25 p.m. 2 Tiffin City Council July 11, 2007 The regular session of the Tiffin City Council was resumed 7:46 p.m. by Mayor Glenn Potter. Motion Petersen, second Bartels to have the city proceed with real estate purchase as considered by city council during closed session. Ayes: Wright, Demuth, Dils, Bartels and Petersen. Motion carried. Motion Wright, second Demuth to close the regular session of the Tiffin City Council for the purpose of personnel evaluation and as provided for under regulation of Chapter 21 of the Code of Iowa. Ayes: Wright, Bartels, Dils, Petersen, Demuth. Motion carried. Regular session of the Tiffin City Council closed 7:46 p.m. The regular session of the Tiffin City Council was resumed 8:00 p.m. by Mayor Glenn Potter. Motion Bartels, second Demuth to close the regular session of the Tiffin City Council for - the purpose of personnel evaluation and as provided for under regulation of Chapter 21 of the Code of Iowa. Ayes: Bartels, Dils, Wright, Petersen and Demuth. Motion carried. Regular session of the Tiffin City Council closed 8:01p.m. The regular session of the Tiffin City Council was resumed 8:15 p.m. by Mayor Glenn R. Potter. Motion Dils, second Wright to close the regular session of the Tiffin City Council for the purpose of personnel evaluation and as provided for under regulation of Chapter 21 of the Code of Iowa. Ayes: Dils, Wright, Bartels, Petersen and Demuth. Motion carried The regular session of the Tiffin City Council was closed 8:16 p.m. The regular session of the Tiffin City Council was resumed 8:26 p.m. by Mayor Glenn R. Potter. Discussion concerning pay raise for city clerk. Clerk began employment in 1991 following 15 years with the City of Oxford, has earned a B.A. from the University of Iowa with both elementary and secondary teaching certificate, employed from 1989 to 98 • with CA Community Schools, has attended the three year summer Clerk's Institute at Ames and earned the designation of Certified Municipal Clerk with the International Institute of Municipal Clerks. The clerk has won or assisted others in gaining over$1 million of grants for the community of Tiffin, growth has included over 600 new homes and nine new subdivisions, a new$1.3 sewer plant, $1.5 water facility and Industrial Park Road Project among other new projects. The estimated population of Tiffin now approaches 2,000. Council agreed that anew part=time employee to,work on water billing should be investigated and the clerk was authorized to purchase a new chair for the work area. W f Motion Dils, second Wright to approve a RESOLUTION NO. 2007-35 for pay increase of 3% for the Public Works Director Brett Mehmen for an increase from $48,436.64 to $49,889.73; 3% for City Clerk Margaret B. Reihman for an increase from $46,929.33 to $48,337.20; $2.20 per hour increase for Public Works Assistant Brian Detert from$16.64 3 Tiffin City Council July 11, 2007 to $18.84/hour; and $2.00 per hour increase for Public Works Assistant Keith Detert from $9/hour to $11/hour and increase to full time employee. All increases commencing July 1, 2007 with other benefits remaining the same including: single policy medical - insurance, dental and Life, Accidental Death and Dismemberment, insurance with one week vacation earned with one year of service,two weeks vacation with two years of service and three weeks of vacation upon ten years of employment with no carry over of more than three weeks vacation; two weeks of sick leave each year with no carry over of more than three weeks, and six paid holidays including: New Year's, Memorial Day, Fourth of July, Labor Day, Thanksgiving and Christmas. Ayes: Wright, Demuth, Dils; Petersen and Bartels. Motion carried. The city will try to check into change in the medical insurance that might include family or partial family coverage. Ayes: Demuth, Petersen, Wright, Dils and Bartels. Motion carried. Motion Wright, second Demuth to adjourn. Motion carried 8:40 p.m. Glenn R. Potter, Mayor Margaret B. Reihman, City Clerk 4