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HomeMy Public PortalAbout19740109 - Minutes - Board of Directors (BOD) Meeting 74-1 MIDPENINSULA REGIONAL PARK DISTRICT Regular Meeting Board of Directors M I N U T E S January 9 , 1974 Sunnyvale Community Center I . ROLL CALL President Wendin called the meeting to order at 7 :35 p.m. Members present: Daniel Condron, Katherine Duffy, Nonette Hanko, William Peters, Daniel Wendin Personnel present: Herbert Grench, Carroll Harrington, Stanley Norton Audience of 3 persons II. APPROVAL OF MINUTES Motion: D. Wendin moved acceptance of the minutes of the meetings of December 12, 1973, and December 20, 1973, as presented. N. Hanko seconded. The motion passed unanimously. III . SPECIAL ORDERS OF THE DAY Election of Officers The following officers were elected for 1974 : President: William Peters Vice-president: Katherine Duffy Secretary: Nonette Hanko Treasurer: Daniel Wendin Newly elected President Peters said that he resolves to make the meetings end early, to take an active role in working with the General Manager to inform the Board on the progress being made towards the goals of the District, and to set up subcommittees within the Board according to each member' s particular area of interest. IV. REPORTS A. Action Plan for Implemention of the Basic Policy of the Midpeninsula Regional Park District H. Grench referred to his oral presentation at the December 20, 1973, meeting about current tasks being performed towards implementation of the goals and objectives of the MRPD. He then referred to his report of January 4, 1974 (R-74-1) , which lists the tasks. As a result of ensuing discussion the Board arrived at the following tentative prioritized list of tasks for the General Manager to work into an action plan. The tasks are listed in A, B, C, D order of priorities. ating 74-1 . . . page 2 Goal Priority Action 1. To purchase or otherwise A 1. Hire Assistant General Manager acquire interest in the maximum amount of 2. Land negotiations strategic open space A a. Continue existing negotiations land within the District B b. Respond to new contacts from including baylands and landowners foothills B C. Initiate new contacts with landowners B 3 . Develop District master plan B 4 . Create brochure describing gifts or partial gifts to District, assignment of development rights, etc. and consequent tax advantages a. Short reports on various as- pects of such subjects b. Summary for brochure D 5. Encourage creation of non-profit foundation to seek and receive gifts to District D 6 . Meet with State and Federal officials regarding grants 2. To influence and work B 1. Meeting with government officials with private and other for exchange of information public agencies to pre- a . County Supervisors serve open space b. City councilpersons C. County Executive d. City managers e. County planners f. City planners g. County Park and Rec. Director h. City park and rec. directors i. Local Agency Formation Commission Director j . South Bay Wildlife Refuge Director k. Regional park district personnel 1. Other agencies B 2 . Attend Hillside Subcommittee of PPC meetings B 3 . Work toward adoption of CS zone by County and cities B 4 . Review urban service area boundaries Mt ing 74-1 . . . page 3 Goal Priority Action B 5. Speak to Assembly Select Committee on Open Space Lands B 6. Review 'annexation policy vs. forma- tion of new regional park districts C 7 . Organize joint regional park district conference C 8 . Bring about improvement in regional park district legislation 3 . To develop a land manage- B 1. Conduct land management workshop ment policy that provides proper care of open space C 2 . Develop land management capability land, allowing public a. Discussion with County and cities access appropriate to the regarding their ability to manage nature of the land and and patrol District lands consistent with proper b. Job description and salary range care for land manager C. Hiring of land manager D 3. Ecological study on San Jose Water Works Lake McKenzie property 4 . To educate and make clearly , A 1. Hold public hearings regarding Basic visible to the public the Policy purpose and actions of the a. Conduct hearings District and to encourage b. Publish and disseminate policy communication from the statements public to the District 2 . Develop brochure regarding MRPD B a. Edit existing material D b. Prepare new brochure B 3 . Prepare report on MRPD program in first year B 4. Meet and otherwise communicate with press a. Develop a system of communication b. Implement a system of communica- tion C 5. Public speaking appearances C 6 . Hold open house C 7 . Meet with landowners groups C 8 . Regularly read and clip newspapers serving District area I Ang 74-1 . . . page 4 Goal Priority Action C 9. Establishment of citizens ' committees as needed C 10. Develop an information package about the MRPD for libraries C 11. Develop an information package about the MRPD for the general public D 12 . Develop a newsletter D 13 . Develop an audio-visual presentation 5. To administer the MRPD A 1. Complete Action Plan in behalf of the public so as to maximize the accom B 2 . Finish setting up of office - plishment of the goals of a. Furnishings the District within exist- b. Office procedures ing financial and other constraints B 3 . obtain improved liability insurance and fidelity bonding B 4. Prepare and adopt budget for third quarter of 1973-74 fiscal year B 5 . Develop guidelines for Environmental Impact Reports C 6 . Develop financial management a. Hire Controller (part-time) b. Manage tax revenues C. Oversee accounting system' d. Develop fourth quarter budget C 7 . Develop training package for new staff and Board members D 8 . Develop MRPD library D 9 . Review employee benefits policies D 10. Review expense reimbursement policies M ing 74-1 . . . page 5 During the discussion of the tasks, W. Peters stated the consensus that more clerical assistance is needed. D. Wendin said that it is important to deal with the staffs of the cities in the District in addition to being in contact with the elected officials. Under Goal No. 2, Action No: 8, S. Norton, � b ve mm,v direction by the Board to send-the tentative list of suggested changes in regional park district legislation to Donald Gralnek, Consultant, Assembly Select Committee on Open Space Lands. Mike Allen, 1783 Kimberly Drive, Sunnyvale, pointed out the need to have areas where motorcycles could be used. W. Peters mentioned that he feels that interpretive centers should be an important consideration in the future. He also asked that public information material that is developed about the District be bi-lingual. D. Condron said that the staff's considerations and wishes should be taken into account when dealing with basic policy. K. Duffy noted the importance of communicating with the press and the need for a working calendar for the Board. H. Grench stated that his understanding was that he has full authority to hire an Assistant General Manager without further Board approval. The Board concurred. B. Conflict of Interest Legislation S. Norton referred to his letter of January 4, 1974 , in which he described Senate Bill 716 (Moscone Conflict of Interest Legislation) . He noted that the present disclosure requirements do not apply to directors or officers of regional park districts and summarized other aspects of the law. He said that if in the future Board members had questions about this legislation,they should feel free to consult with him. C. Budget for Third Quarter of 1973-74 Fiscal Year H. Grench referred to his memorandum of January 2, 1974 (M-74-1) , in which he stated that the Action Plan had taken precedence in staff time. He recommended that this item be continued. Motion: D. Condron moved that this item be continued to the February 13, 1974, meeting. N. Hanko seconded. Amendment: D. Wendin amended the motion to state that the General Manager be authorized to continue to spend unspent operating funds from the second quarter budget until the third,quarter budget is adopted. N. Hanko seconded. The amendment passed unanimously. The main motion passed unanimously. IV. NEW BUSINESS A. W. Peters referred to the memorandum of January 3, 1974 (M-74-2) , which stated that he would be out of town on January 23 , 1974, and asked that the meeting be postponed one week. Motion: N. Hanko moved that the regular meeting of January 23 , 1974 , be cancelled and that a special meeting be held on January 30, 1974, at the Monte Bello School i Mt Ong 74-1 . . . page 6 for the purpose of hearing the Tentative Basic Policy and other items that might be added later. W. Peters seconded. The motion passed unanimously. B. Taxation Structure Training Materials W. Peters mentioned the January 3, 1974, memorandum (M-74-1) from_ H. Grench which described a proposal from Lawrence Klein about" the formulation of taxation structure training materials. The Board agreed that this would be an item on the January 30, 1974, agenda. C. Agreement between Santa Clara County and the Midpeninsula Regional Park District The Board agreed that this would an item on the February 27 , 1974 , agenda. D. City Services Combining District H. Hanko reported on the most recent developments in the Santa Clara County Planning Commission consideration of the City Services Combining District. E. Press Relations After a brief discussion about press relations, it was decided that K. Duffy and C. Harrington will work on improving the present procedures for sending information to the newspapers in the District. V. WRITTEN COMMUNICATIONS A. H. Grench referred to a letter from John A. Brigham, .Jr. , Chair- person, Sierra Club, Los Gatos, Saratoga, Cupertino, Monte Sereno Group, to the Boar d regarding a parcel of land to be developed by Blackwell Homes in Saratoga. K. Duffy said she would report on this at a later meeting. B. H. Grench read a letter to the Board from Pat Shelton which con- cerned annexation to areas to the south of the District to the MRPD. C. H. Grench referred to a meeting notice from the Planning Policy Commission Hillside Subcommittee dealing with the Monte Bello Ridge Mountain Study. The meeting will be held at 7:45 p.m. on Tuesday, January 15, 1974, in Cupertino. VI. CLAIMS Motion: D. Wendin moved acceptance of the claims as submitted (see attached list of claims . N. Hanko seconded. The motion passed unanimously. VII . ADJOURNMENT The meeting recessed to Executive Session to discuss personnel matters and reconvened to adjourn at 12 :10 a.m. Carroll Harrington Secretary L .