HomeMy Public PortalAbout19740109 - Minutes - Board of Directors (BOD) Meeting 74-1
MIDPENINSULA REGIONAL PARK DISTRICT
Regular Meeting
Board of Directors
M I N U T E S
January 9 , 1974 Sunnyvale Community Center
I . ROLL CALL
President Wendin called the meeting to order at 7 :35 p.m.
Members present: Daniel Condron, Katherine Duffy, Nonette Hanko,
William Peters, Daniel Wendin
Personnel present: Herbert Grench, Carroll Harrington, Stanley
Norton
Audience of 3 persons
II. APPROVAL OF MINUTES
Motion: D. Wendin moved acceptance of the minutes of the meetings
of December 12, 1973, and December 20, 1973, as presented.
N. Hanko seconded. The motion passed unanimously.
III . SPECIAL ORDERS OF THE DAY
Election of Officers
The following officers were elected for 1974 :
President: William Peters
Vice-president: Katherine Duffy
Secretary: Nonette Hanko
Treasurer: Daniel Wendin
Newly elected President Peters said that he resolves to make the
meetings end early, to take an active role in working with the
General Manager to inform the Board on the progress being made
towards the goals of the District, and to set up subcommittees
within the Board according to each member' s particular area of
interest.
IV. REPORTS
A. Action Plan for Implemention of the Basic Policy of the
Midpeninsula Regional Park District
H. Grench referred to his oral presentation at the December
20, 1973, meeting about current tasks being performed towards
implementation of the goals and objectives of the MRPD. He
then referred to his report of January 4, 1974 (R-74-1) , which
lists the tasks. As a result of ensuing discussion the Board
arrived at the following tentative prioritized list of tasks
for the General Manager to work into an action plan. The
tasks are listed in A, B, C, D order of priorities.
ating 74-1 . . . page 2
Goal Priority Action
1. To purchase or otherwise A 1. Hire Assistant General Manager
acquire interest in the
maximum amount of 2. Land negotiations
strategic open space A a. Continue existing negotiations
land within the District B b. Respond to new contacts from
including baylands and landowners
foothills B C. Initiate new contacts with
landowners
B 3 . Develop District master plan
B 4 . Create brochure describing gifts
or partial gifts to District,
assignment of development rights,
etc. and consequent tax advantages
a. Short reports on various as-
pects of such subjects
b. Summary for brochure
D 5. Encourage creation of non-profit
foundation to seek and receive
gifts to District
D 6 . Meet with State and Federal
officials regarding grants
2. To influence and work B 1. Meeting with government officials
with private and other for exchange of information
public agencies to pre- a . County Supervisors
serve open space b. City councilpersons
C. County Executive
d. City managers
e. County planners
f. City planners
g. County Park and Rec. Director
h. City park and rec. directors
i. Local Agency Formation
Commission Director
j . South Bay Wildlife Refuge
Director
k. Regional park district
personnel
1. Other agencies
B 2 . Attend Hillside Subcommittee of
PPC meetings
B 3 . Work toward adoption of CS zone
by County and cities
B 4 . Review urban service area
boundaries
Mt ing 74-1 . . . page 3
Goal Priority Action
B 5. Speak to Assembly Select Committee
on Open Space Lands
B 6. Review 'annexation policy vs. forma-
tion of new regional park districts
C 7 . Organize joint regional park district
conference
C 8 . Bring about improvement in regional
park district legislation
3 . To develop a land manage- B 1. Conduct land management workshop
ment policy that provides
proper care of open space C 2 . Develop land management capability
land, allowing public a. Discussion with County and cities
access appropriate to the regarding their ability to manage
nature of the land and and patrol District lands
consistent with proper b. Job description and salary range
care for land manager
C. Hiring of land manager
D 3. Ecological study on San Jose Water
Works Lake McKenzie property
4 . To educate and make clearly , A 1. Hold public hearings regarding Basic
visible to the public the Policy
purpose and actions of the a. Conduct hearings
District and to encourage b. Publish and disseminate policy
communication from the statements
public to the District 2 . Develop brochure regarding MRPD
B a. Edit existing material
D b. Prepare new brochure
B 3 . Prepare report on MRPD program in
first year
B 4. Meet and otherwise communicate with
press
a. Develop a system of communication
b. Implement a system of communica-
tion
C 5. Public speaking appearances
C 6 . Hold open house
C 7 . Meet with landowners groups
C 8 . Regularly read and clip newspapers
serving District area
I Ang 74-1 . . . page 4
Goal Priority Action
C 9. Establishment of citizens ' committees
as needed
C 10. Develop an information package about
the MRPD for libraries
C 11. Develop an information package about
the MRPD for the general public
D 12 . Develop a newsletter
D 13 . Develop an audio-visual presentation
5. To administer the MRPD A 1. Complete Action Plan
in behalf of the public so as to maximize the accom B 2 . Finish setting up of office
-
plishment of the goals of a. Furnishings
the District within exist- b. Office procedures
ing financial and other
constraints B 3 . obtain improved liability insurance
and fidelity bonding
B 4. Prepare and adopt budget for third
quarter of 1973-74 fiscal year
B 5 . Develop guidelines for Environmental
Impact Reports
C 6 . Develop financial management
a. Hire Controller (part-time)
b. Manage tax revenues
C. Oversee accounting system'
d. Develop fourth quarter budget
C 7 . Develop training package for new
staff and Board members
D 8 . Develop MRPD library
D 9 . Review employee benefits policies
D 10. Review expense reimbursement
policies
M ing 74-1 . . . page 5
During the discussion of the tasks, W. Peters stated the
consensus that more clerical assistance is needed. D. Wendin
said that it is important to deal with the staffs of the cities
in the District in addition to being in contact with the elected
officials. Under Goal No. 2, Action No: 8, S. Norton, � b ve mm,v
direction by the Board to send-the tentative list of suggested
changes in regional park district legislation to Donald Gralnek,
Consultant, Assembly Select Committee on Open Space Lands.
Mike Allen, 1783 Kimberly Drive, Sunnyvale, pointed out the need
to have areas where motorcycles could be used.
W. Peters mentioned that he feels that interpretive centers
should be an important consideration in the future. He also
asked that public information material that is developed about
the District be bi-lingual. D. Condron said that the staff's
considerations and wishes should be taken into account when
dealing with basic policy. K. Duffy noted the importance of
communicating with the press and the need for a working calendar
for the Board.
H. Grench stated that his understanding was that he has full
authority to hire an Assistant General Manager without further
Board approval. The Board concurred.
B. Conflict of Interest Legislation
S. Norton referred to his letter of January 4, 1974 , in which
he described Senate Bill 716 (Moscone Conflict of Interest
Legislation) . He noted that the present disclosure requirements
do not apply to directors or officers of regional park districts
and summarized other aspects of the law. He said that if in the
future Board members had questions about this legislation,they
should feel free to consult with him.
C. Budget for Third Quarter of 1973-74 Fiscal Year
H. Grench referred to his memorandum of January 2, 1974 (M-74-1) ,
in which he stated that the Action Plan had taken precedence in
staff time. He recommended that this item be continued.
Motion: D. Condron moved that this item be continued to the
February 13, 1974, meeting. N. Hanko seconded.
Amendment: D. Wendin amended the motion to state that the
General Manager be authorized to continue to spend
unspent operating funds from the second quarter budget
until the third,quarter budget is adopted. N. Hanko
seconded. The amendment passed unanimously.
The main motion passed unanimously.
IV. NEW BUSINESS
A. W. Peters referred to the memorandum of January 3, 1974 (M-74-2) ,
which stated that he would be out of town on January 23 , 1974,
and asked that the meeting be postponed one week.
Motion: N. Hanko moved that the regular meeting of January 23 ,
1974 , be cancelled and that a special meeting be held
on January 30, 1974, at the Monte Bello School
i
Mt Ong 74-1 . . . page 6
for the purpose of hearing the Tentative Basic Policy
and other items that might be added later. W. Peters
seconded. The motion passed unanimously.
B. Taxation Structure Training Materials
W. Peters mentioned the January 3, 1974, memorandum (M-74-1) from_
H. Grench which described a proposal from Lawrence Klein about"
the formulation of taxation structure training materials. The
Board agreed that this would be an item on the January 30, 1974,
agenda.
C. Agreement between Santa Clara County and the Midpeninsula Regional
Park District
The Board agreed that this would an item on the February 27 ,
1974 , agenda.
D. City Services Combining District
H. Hanko reported on the most recent developments in the Santa
Clara County Planning Commission consideration of the City Services
Combining District.
E. Press Relations
After a brief discussion about press relations, it was decided
that K. Duffy and C. Harrington will work on improving the
present procedures for sending information to the newspapers
in the District.
V. WRITTEN COMMUNICATIONS
A. H. Grench referred to a letter from John A. Brigham, .Jr. , Chair-
person, Sierra Club, Los Gatos, Saratoga, Cupertino, Monte Sereno
Group, to the Boar d regarding a parcel of land to be developed by
Blackwell Homes in Saratoga. K. Duffy said she would report on this
at a later meeting.
B. H. Grench read a letter to the Board from Pat Shelton which con-
cerned annexation to areas to the south of the District to the MRPD.
C. H. Grench referred to a meeting notice from the Planning Policy
Commission Hillside Subcommittee dealing with the Monte Bello
Ridge Mountain Study. The meeting will be held at 7:45 p.m. on
Tuesday, January 15, 1974, in Cupertino.
VI. CLAIMS
Motion: D. Wendin moved acceptance of the claims as submitted (see
attached list of claims . N. Hanko seconded. The motion
passed unanimously.
VII . ADJOURNMENT
The meeting recessed to Executive Session to discuss personnel matters
and reconvened to adjourn at 12 :10 a.m.
Carroll Harrington
Secretary
L .