HomeMy Public PortalAbout1988_11_22_O040ORDINANCE NO.
AN ORDINANCE
ERESENTE~ November 22, 1988
ADOPTED. November 22, 1988
AMENDING CHAPTER 12.1 (PERSONNEL MANUAL) OF THE TOWN CODE
TO UPDATE TOWN PERSONNEL POLICIES
WHEREAS, Section 125 of the Internal Revenue Service Code provides that
the town may deduct group health insurance premiums from its employees'
pre-tax income, thereby saving the town and its employees money; and
WHEREAS, new employees should be eligible for full town benefits upon
employment; and
WHEREAS, the performance bonus program has not been updated since its
inception in 1977; and
WHEREAS, additional flexibility should be added to the performance
increase program for management level employees so that varying financial
requirements can be met:
THEREFORE ORDAINED by the Council of the Town of Leesburg as follows:
SECTION I. Section 12.49.2(a) of the Town Code (Employee Optional
Benefits Program) is amended to read as follows:
Sec. 12.49.2. Employee Optional Benefits Pro&ram
(a) All full-time employees are eligible to participate in an optional
benefit program which is here~y established. Subject to'annual appropria-
tions, the amount available for each employee shall be $500. The plan will
be administered by the town manager under the following policies:
(1) The plan will be administered on a fiscal year basis. New
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(2) Prior to the beginning of the fiscal year, each employee
shall select his or her optional benefits for the ensuing
year from those available. The optional benefits selected
cannot be changed during the fiscal year unless the employee
has had a change in family status such as marriage, divorce,
AN ORDINANCE: AMENDING CHAPTER 12.1 (PERSONNEL MANUAL) OF THE TOWN
CODE TO UPDATE TOWN PERSONNEL POLICIES
(3)
death of immediate family member, birth or adoption of a
child or a change in the employment of spouse.
Employees may select from both non-t~xable and taxable
benefits annually. No part of any unused optional benefit
may be carried over to subsequent fiscal years.
(4)
Benefits shall be paid twice per fiscal year on December 31
and June 30 based on request for reimbursement to be received
by the Department of Finance no later than December 115 and
June 15 respectively. Employees electing to use the benefit
for dependent or family group health/major medical premiums
payment will have the pro rata amount of the premium applied
to the biweekly payroll deduction for hospitalization/major
medical insurance. Requests for reimbursement must include
documentation supporting the costs to be reimbursed. This
documentation will include paid receipts, cancelled checks
and/or other evidence to support the claim as approved by the
town manager.
SECTION II. The Town Code is amended to include the following new
section:
Sec. 12.49.3. Flexible Benefits Plan
Employees may elect to take advantage of Section 125 of the Internal
Revenue Service Code by participating in a flexible benefit plan which
allows employee contributions to the town group health insurance program to
be paid prior to withholding of federal income and social security taxes.
The option to participate shall be offered only once per year on July 1
(after the initial enrollment period). The plan is more specifically de-
scribed in Personnel Memo ~4.
SECTION III. Section 12.1-17(c) of the Town Code is amended to read as
follows:
Sec. 12.1-17. Pay Determination
(c) Performance Bonuses. ~'Employees are eligible for'annual perfor-
mance bonuses paid as follows:
(1) The awards shall be made in January each year by the manager
from annual appropriations approved for this purpose by the Council.
(2) The awards shall be in deaominaeions-of-~S$-and-~S$$-wieh
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amotmt determined by the manager not to exceed ~1000 annually within the
amounts appropriated by Council.
(3) Department directors shall make written recommendations by
January 15 each year of employees within their departments whose exception-
al performance justifies special recognition.
AN ORDINANCE: AMENDING CHAPTER 12.1 (PERSONNEL MANUAL) OF THE TOWN 3
CODE TO UPDATE TOWN PERSONNEL POLICIES
(4) In general, performance bonuses shall be awarded to employees
who have personally conceived and/or suggested a procedure or device
which has resulted in substantially greater operating efficiency or a
marked decrease in operating expenses; or the employee has performed exten-
sive collateral duties or has continually completed difficult work assign-
ments which have significantly increased the efficiency and effectiveness
of his department; or has subsequent to town employment, completed the
requirements for an associate's, bachelor's, master's or doctorate degree
or other substantial educational achievement related to his position or has
otherwise provided exceptional service to the town.
(5) Department directors may also recommend bonuses for members
of a team of employees which meets criteria similar to paragraph (4) above.
SECTION IV. Section 12.1-17.3 of the Town Code is amended to :read as
follows:
Sec. 12.1-17.3. Management Level Pay Plan
(a) Career officers' pay shall be set by the manager within the respec-
tive pay range established for the respective positions by the Council.
Career officers are eligible for up to five percent pay rake increas-
es, that may be awarded in salary increases, in a lump sum, or in a combi-
nation as assigned by the town manaKer, within a grade effective July 1
and 3anuary 1 and any other pay rate adjustments approved by Council for
all employees, subject to appropriations made by the Council
SECTION V. All prior ordinances and resolutions in conflict herewith
are repealed.
SECTION VI.
PASSED this 22nd day of
ATTE ST:
Clerk of Counctl
This ordinance shall be in effect upon its passage.
November
Robert E. Sevila, Mayor
Town of Leesburg