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HomeMy Public PortalAbout19740227 - Minutes - Board of Directors (BOD) r Meeting 74-4 MIDPENINSULA REGIONAL PARK DISTRICT Regular Meeting Board of Directors M I N U T E S February 27 , 1974 745 Distel Drive Los Altos I . ROLL CALL Vice-President Duffy called the meeting to order at 7 : 35 p .m. Members present: Daniel Condron, Katherine Duffy, Nonette Hanko, and Daniel Wendin (William Peters arrived at 7 :40 p.m. ) Personnel present: Herbei;t Grench, Carroll Harrington, Edward Jaynes, and Stanley Norton Audience ofmQne pesoti • 11 . A At OF MINUTES - February 13 , 1974 Motion: -N. Hanko moved acceptance of the minutes of the February" 13 , 1974 , .meeting as presented . D. Condron .�, seconded. The motion passed. Ayes : Condron, Duffy, Hanko, Wendin. Absent: Peters . III. ADOPTION OF AGENDA Vice-President Duffy stated the consensus of the Board that the F new agenda format would be acceptable for this meeting. IV. SPECIAL ORDERS OF' THE DAY AND PUBLIC HEARINGS Tentative Basic Policy of the Midpeninsula Regional Park District President Peters opened the Public Hearing . There was no one in the audience who wished, to- speak. President Peters then _ -F '.. .Closed the Public Hearing . V. OLD BUSINESS REQUIRING ACTION . w ° A. Tentative Basic Policy of the Midpeninsula Regional Park District W. Peters referred to the memorandum (M-74-28) from H. Grench dated February 21, 1974 , in which he suggested a structure for discussion of the Tentative Basic Policy, one of which related to discussion of changes suggested by K. Duffv. The Board then referred to the Policy Index and II . APPROVAL OF MINUTES - February 27 , 1974 Motion: D. Wendin moved acceptance of the minutes of the February 27 , 1974 , meeting as presented. N. Hanko seconded. The motion passed. Ayes : Condron, Duffy, Hanko, Wendin. Absent: Peters eeting 74-4 . . . page 2 suggested revisions of the Tentative Basic Policy dated February 1974 and prepared by K. Duffy. S . Norton suggested that he would like the Board to continue the matter until he has had time to study these new changes and revisions. The Board agreed that this would be continued until the March 13 , 1974, meeting. H. Grench discussed the format he would like to use for the statement of the goals and objectives. He said that he would like to first define the overall goals of the District,and then certain major objectives, to be followed by the specific policy statements under each objective. He suggested that the type of statement for an overall goal might be: "To optimize the quality of life for residents of the Midpeninsula Regional Park District in the context of man as an element and a steward of his natural environment. " The objectives would be those five main statements in the Tentative Basic Policy as amended by K. Duffy. The basic policy statements would be the items listed under these five objectives. He also suggested the possibility of including a preamble after the statement of the overall goal. This would define open space and its importance in an urban environment. N. Hanko asked that H. Grench and S. Norton present some written amendments attached to K. Duffy's statements. D. Condron and K. Duffy agreed that they would like some specific statements relating to the goals and objectives. N. Hanko requested that the Trails Task Force be one of the first items on the March 13, 1974 , agenda. W. Peters concluded by stating that the main items on the March 13 agenda will be the Trails Task Force, the Tentative Basic Policy, and the Action Plan. B. Conflict of Interest Legislation S. Norton referred to the memdorandum (M-74-22) dated February 20, 1974, from H. Grench and to his memorandum of January 16, 1974 , in which he discussed Senate Bill 716 (Moscone Conflict of Interest Legislation) . He described a proposed ordinance from the League of California Cities about the Governmental Conflict of Interests Act and Suggested Model Guidelines for Governmental Code, Section 3626 . He recommended that it be prepared in resolution form. Motion: W. Peters moved that the proposed ordinance be tabled for six months. D. Wendin seconded. The motion failed. Ayes: W. Peters, D. Wendin. Noes: D. Condron, K. Duffy, N. Hanko. Motion: N. Hanko moved that the proposed ordinance be pre- pared as a resolution by the Legal Counsel. K. Duffy seconded. Discussion: It was agreed that the following changes would be incorporated: 1) Section 2 will include the leeting 74-4 . . . page 3 Board of Directors, the General Manager, the Assistant General Manager, the Controller, and, if appropriate, the Legal Counsel. 2) Sections 10 and 12 will be deleted. 3) The blank in Section 11 will be completed to read "the Administrative Secretary of the District. " The motion passed unanimously. C. D. Wendin remarked that he had conferred with Lawrence Klein regarding his proposal to compile taxation structure training materials, and he recommended acceptance of the proposal. W. Peters referred to H. Grench's memorandum (M-74-25) dated February 20, 1974 , in which Mr. Grench suggested that other regional park districts be asked to support this project financially. Motion: D. Wendin moved that the Board accept Lawrence Klein's proposal of January 2, 1974 , relating to taxation structure training materials and that the Board instruct the General Manager to ask for con- tributions for this project from other regional park districts. N. Hanko seconded. The motion passed unanimously. VI. OLD BUSINESS NOT REQUIRING ACTION A. Action Plan for Implementation of the Basic Policy of the Midpeninsula Regional Park District H. Grench referred to his report (R-74-4) of February 22 , 1974, in which he stated that the action plan was still in the formative stage and he asked for guidelines from the Board. After discussion W. Peters stated the consensus that activities need to be ranked in programs, sub-activities should be added as needed, and the completion date for each cluster of activities along with a general notion of the principle person responsible and time needed for the whole program should be listed. D. Wendin urged H. Grench to retain the columns entitled "expected results" and "notes" in his next report on the action plan. At the conclusion of the discussion, N. Hanko reiterated the need to hold a land management workshop as soon as possible. The meeting recessed at 9 :10 p.m. and reconvened at 9 :20 p.m. B. Trails Task Force N. Hanko presented the status report on the Trails Task Force. These response has been enthusiastic with almost forty names submitted as of February 27 . N. Hanko will com- pile the complete list of names, and this will be available to Board members by March 4 . She asked the Board members to turn in names and resumes for nominees before the March 13 , 1974, meeting, and if possible have the nominee present at that meeting. She cautioned the Board not to appoint anyone who has an obvious conflict of interest. K. Duffy expressed fleeting 74-4 . . . page 4 concern about the large size of her ward and the need to perhaps have two appointees from that area. N. Hanko suggested that one person could be on the Task Force and the other could serve as technical advisor. She also asked Board members to try to get the nominees ' names to her in advance, and she will attempt to arrange a date for the first Task Force meeting that could be announced at the March 13, 1974 , meeting. VII . NEW BUSINESS REQUIRING ACTION Insurance Coverage for "Volunteers" S. Norton referred to his letter of February 22 , 1974 , regarding insurance coverage for volunteers. He referred specifically to two areas: liability and medical or similar coverage. He recommended that liability coverage not be provided. After discussion about providing medical or similar coverage, the following motion was made: Motion: W. Peters moved that the staff be authorized to negotiate a firm proposal and return to the Board for for its consideration per the recommendation for insurance coverage for volunteers provided as an umbrella coverage. N. Hanko seconded. The motion passed unanimously. VIII . NEW ITEM REQUIRING ACTION W. Peters asked that a new item be added to the agenda at this point regarding the change of the regular meeting days. The Board agreed. W. Peters requested that the Board consider changing the regular meeting days to the first and third Wednesdays because he has some conflicts during the next three months. After dis- cussion the Board agreed that it would not be a good idea to change the regular meeting days because these days are listed on the announcements, in governmental directories, and other places. IX. NEW BUSINESS NOT REQUIRING ACTION Report on the Annual California and Pacific Southwest Recreation and Park Conference. H. Grench described the program of the annual California and Pacific Southwest Recreation and Park Conference which he attended in Los Angeles February 17 and 18 . He described some of the sessions which he attended. He discussed the status of the Land and Water Conservation Funds. President Nixon has requested $300,000 , 000 in fiscal year 1974/75 of which $13 ,500,000 would be allocated for California. Congress must appropriate these funds. Only $66 ,000,000 was released in fiscal year 1973/74 ;" therefore, there may be more than $300,000 ,000 released in 1976 , 1977, and 1978 to make up for the $234 ,000,000 not released in 1973/74 . He added that this indicates that perhaps more effort should be put into applying for grants. State bond monies can be used to match Land and Water Conservation Funds. Aeeting 74-4 . . . page 5 X. CLAIMS Motion: W. Peters moved acceptance of the revised claims list (C-74-4) as presented. D. Wendin seconded. The motion passed unanimously. XI. WRITTEN COMMUNICATIONS W. Peters announced that if a Board member wants to take action on a written communication, he or she should indicate this desire in advance to H. Grench or W. Peters. In addition, if a Board member wants to respond to a written communication, he or she should so state. XII . ORAL COMMUNICATIONS D. Wendin asked that oral communications be placed at the beginning of the agenda to facilitate these communications from the public. The Board agreed to place it after Special Orders of the Day and Public Hearings and to allocate ten minutes to it with the possibility of rearranging the agenda if more time is required XIII. ADJOURNMENT The Board recessed to Executive Session at 10 :05 p.m. to discuss land negotiations and reconvened to adjourn at 10 : 55 p.m. Carroll Harrington Secretary