HomeMy Public PortalAbout19740227 - Minutes - Board of Directors (BOD) r Meeting 74-4
MIDPENINSULA REGIONAL PARK DISTRICT
Regular Meeting
Board of Directors
M I N U T E S
February 27 , 1974 745 Distel Drive
Los Altos
I . ROLL CALL
Vice-President Duffy called the meeting to order at 7 : 35 p .m.
Members present: Daniel Condron, Katherine Duffy, Nonette Hanko,
and Daniel Wendin (William Peters arrived at 7 :40 p.m. )
Personnel present: Herbei;t Grench, Carroll Harrington, Edward
Jaynes, and Stanley Norton
Audience ofmQne pesoti
• 11 . A At OF MINUTES - February 13 , 1974
Motion: -N. Hanko moved acceptance of the minutes of the
February" 13 , 1974 , .meeting as presented . D. Condron
.�, seconded. The motion passed. Ayes : Condron, Duffy,
Hanko, Wendin. Absent: Peters .
III. ADOPTION OF AGENDA
Vice-President Duffy stated the consensus of the Board that the
F new agenda format would be acceptable for this meeting.
IV. SPECIAL ORDERS OF' THE DAY AND PUBLIC HEARINGS
Tentative Basic Policy of the Midpeninsula Regional Park District
President Peters opened the Public Hearing . There was no one
in the audience who wished, to- speak. President Peters then
_ -F '..
.Closed the Public Hearing .
V. OLD BUSINESS REQUIRING ACTION
. w ° A. Tentative Basic Policy of the Midpeninsula Regional Park
District
W. Peters referred to the memorandum (M-74-28) from H.
Grench dated February 21, 1974 , in which he suggested a
structure for discussion of the Tentative Basic Policy, one
of which related to discussion of changes suggested by K.
Duffv. The Board then referred to the Policy Index and
II . APPROVAL OF MINUTES - February 27 , 1974
Motion: D. Wendin moved acceptance of the minutes of the February
27 , 1974 , meeting as presented. N. Hanko seconded. The
motion passed. Ayes : Condron, Duffy, Hanko, Wendin.
Absent: Peters
eeting 74-4 . . . page 2
suggested revisions of the Tentative Basic Policy dated
February 1974 and prepared by K. Duffy. S . Norton suggested
that he would like the Board to continue the matter until he
has had time to study these new changes and revisions. The
Board agreed that this would be continued until the March 13 ,
1974, meeting.
H. Grench discussed the format he would like to use for the
statement of the goals and objectives. He said that he would
like to first define the overall goals of the District,and
then certain major objectives, to be followed by the specific
policy statements under each objective. He suggested that
the type of statement for an overall goal might be: "To
optimize the quality of life for residents of the Midpeninsula
Regional Park District in the context of man as an element
and a steward of his natural environment. " The objectives
would be those five main statements in the Tentative Basic
Policy as amended by K. Duffy. The basic policy statements
would be the items listed under these five objectives. He
also suggested the possibility of including a preamble after
the statement of the overall goal. This would define open
space and its importance in an urban environment.
N. Hanko asked that H. Grench and S. Norton present some
written amendments attached to K. Duffy's statements. D.
Condron and K. Duffy agreed that they would like some specific
statements relating to the goals and objectives. N. Hanko
requested that the Trails Task Force be one of the first
items on the March 13, 1974 , agenda. W. Peters concluded
by stating that the main items on the March 13 agenda will
be the Trails Task Force, the Tentative Basic Policy, and the
Action Plan.
B. Conflict of Interest Legislation
S. Norton referred to the memdorandum (M-74-22) dated
February 20, 1974, from H. Grench and to his memorandum of
January 16, 1974 , in which he discussed Senate Bill 716
(Moscone Conflict of Interest Legislation) . He described a
proposed ordinance from the League of California Cities
about the Governmental Conflict of Interests Act and Suggested
Model Guidelines for Governmental Code, Section 3626 . He
recommended that it be prepared in resolution form.
Motion: W. Peters moved that the proposed ordinance be
tabled for six months. D. Wendin seconded. The
motion failed. Ayes: W. Peters, D. Wendin. Noes:
D. Condron, K. Duffy, N. Hanko.
Motion: N. Hanko moved that the proposed ordinance be pre-
pared as a resolution by the Legal Counsel. K.
Duffy seconded.
Discussion: It was agreed that the following changes
would be incorporated: 1) Section 2 will include the
leeting 74-4 . . . page 3
Board of Directors, the General Manager, the
Assistant General Manager, the Controller, and, if
appropriate, the Legal Counsel. 2) Sections 10 and
12 will be deleted. 3) The blank in Section 11 will
be completed to read "the Administrative Secretary
of the District. "
The motion passed unanimously.
C. D. Wendin remarked that he had conferred with Lawrence Klein
regarding his proposal to compile taxation structure training
materials, and he recommended acceptance of the proposal. W.
Peters referred to H. Grench's memorandum (M-74-25) dated
February 20, 1974 , in which Mr. Grench suggested that other
regional park districts be asked to support this project
financially.
Motion: D. Wendin moved that the Board accept Lawrence
Klein's proposal of January 2, 1974 , relating to
taxation structure training materials and that the
Board instruct the General Manager to ask for con-
tributions for this project from other regional park
districts. N. Hanko seconded. The motion passed
unanimously.
VI. OLD BUSINESS NOT REQUIRING ACTION
A. Action Plan for Implementation of the Basic Policy of the
Midpeninsula Regional Park District
H. Grench referred to his report (R-74-4) of February 22 ,
1974, in which he stated that the action plan was still in
the formative stage and he asked for guidelines from the
Board. After discussion W. Peters stated the consensus that
activities need to be ranked in programs, sub-activities
should be added as needed, and the completion date for each
cluster of activities along with a general notion of the
principle person responsible and time needed for the whole
program should be listed. D. Wendin urged H. Grench to
retain the columns entitled "expected results" and "notes"
in his next report on the action plan.
At the conclusion of the discussion, N. Hanko reiterated the
need to hold a land management workshop as soon as possible.
The meeting recessed at 9 :10 p.m. and reconvened at 9 :20 p.m.
B. Trails Task Force
N. Hanko presented the status report on the Trails Task
Force. These response has been enthusiastic with almost
forty names submitted as of February 27 . N. Hanko will com-
pile the complete list of names, and this will be available
to Board members by March 4 . She asked the Board members to
turn in names and resumes for nominees before the March 13 ,
1974, meeting, and if possible have the nominee present at
that meeting. She cautioned the Board not to appoint anyone
who has an obvious conflict of interest. K. Duffy expressed
fleeting 74-4 . . . page 4
concern about the large size of her ward and the need to
perhaps have two appointees from that area. N. Hanko
suggested that one person could be on the Task Force
and the other could serve as technical advisor. She also
asked Board members to try to get the nominees ' names to her
in advance, and she will attempt to arrange a date for the
first Task Force meeting that could be announced at the
March 13, 1974 , meeting.
VII . NEW BUSINESS REQUIRING ACTION
Insurance Coverage for "Volunteers"
S. Norton referred to his letter of February 22 , 1974 , regarding
insurance coverage for volunteers. He referred specifically to
two areas: liability and medical or similar coverage. He
recommended that liability coverage not be provided. After
discussion about providing medical or similar coverage, the
following motion was made:
Motion: W. Peters moved that the staff be authorized to
negotiate a firm proposal and return to the Board for
for its consideration per the recommendation for
insurance coverage for volunteers provided as an umbrella
coverage. N. Hanko seconded. The motion passed unanimously.
VIII . NEW ITEM REQUIRING ACTION
W. Peters asked that a new item be added to the agenda at this
point regarding the change of the regular meeting days. The
Board agreed. W. Peters requested that the Board consider changing
the regular meeting days to the first and third Wednesdays because
he has some conflicts during the next three months. After dis-
cussion the Board agreed that it would not be a good idea to
change the regular meeting days because these days are listed on
the announcements, in governmental directories, and other places.
IX. NEW BUSINESS NOT REQUIRING ACTION
Report on the Annual California and Pacific Southwest Recreation
and Park Conference.
H. Grench described the program of the annual California and
Pacific Southwest Recreation and Park Conference which he attended
in Los Angeles February 17 and 18 . He described some of the
sessions which he attended. He discussed the status of the
Land and Water Conservation Funds. President Nixon has requested
$300,000 , 000 in fiscal year 1974/75 of which $13 ,500,000 would be
allocated for California. Congress must appropriate these funds.
Only $66 ,000,000 was released in fiscal year 1973/74 ;" therefore,
there may be more than $300,000 ,000 released in 1976 , 1977, and
1978 to make up for the $234 ,000,000 not released in 1973/74 .
He added that this indicates that perhaps more effort should be
put into applying for grants. State bond monies can be used to
match Land and Water Conservation Funds.
Aeeting 74-4 . . . page 5
X. CLAIMS
Motion: W. Peters moved acceptance of the revised claims list
(C-74-4) as presented. D. Wendin seconded. The motion
passed unanimously.
XI. WRITTEN COMMUNICATIONS
W. Peters announced that if a Board member wants to take action
on a written communication, he or she should indicate this desire
in advance to H. Grench or W. Peters. In addition, if a Board
member wants to respond to a written communication, he or she
should so state.
XII . ORAL COMMUNICATIONS
D. Wendin asked that oral communications be placed at the beginning
of the agenda to facilitate these communications from the public.
The Board agreed to place it after Special Orders of the Day and
Public Hearings and to allocate ten minutes to it with the
possibility of rearranging the agenda if more time is required
XIII. ADJOURNMENT
The Board recessed to Executive Session at 10 :05 p.m. to discuss
land negotiations and reconvened to adjourn at 10 : 55 p.m.
Carroll Harrington
Secretary