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HomeMy Public PortalAbout19740313 - Minutes - Board of Directors (BOD) AA. Meeting 74-5 MIDPENINSULA REGIONAL PARK DISTRICT Regular Meeting Board of Directors M I N U T E S March 13, 1974 745 Distel Drive Los Altos I . ROLL CALL Vice-President Duffy called the meeting to order at 7 :40 p.m. Members present: Daniel Condron, Katherine Duffy, Nonette Hanko, and Daniel Wendin Member absent: William Peters Personnel present: Herbert Grench, Carroll Harrington, Edward Jaynes, Stanley Norton Audience of 17 persons II . APPROVAL OF MINUTES - February 27 , 1974 Motion: D. Wendin moved acceptance of the minutes of the February 27, 1974 , meeting as presented. N. Hanko seconded. The motion passed. Ayes : Condron, Duffy, Hanko, Wendin. Absent: Peters III . ADOPTION OF AGENDA A. N. Hanko suggested that Agenda Item No. 3 , Planning Report for Trails Task Force, be moved to follow Agenda Item No. 1, Announce- ment of Appointments to Trails Task Force. The Board concurred. B. K. Duffy asked that a new item regarding a Saratoga school site be added under New Business Requiring Action. The Board con- curred. C. N. Hanko asked that a new item regarding a letter from the Santa Clara County Historical Heritage Commission about the 1974 State Bond Act be added under New Business Not Requiring Action. H. Grench stated that this could be discussed under Written Communications. N. Hanko agreed. IV. EXECUTIVE SESSION The Board recessed to Executive Session from 7 :40 p.m. to 7 :50 p.m. to formalize the appointments to the Trails Task Force. V. SPECIAL ORDERS OF THE DAY AND PUBLIC HEARINGS A. Announcement of Appointments to Trails Task Force Vice-President Duffy turned the meeting over to N. Hanko. N. Hanko briefly discussed the background of the formation of the II . APPROVAL OF MINUTES - March 13 , 1974 Motion: K. Duffy moved acceptance of the minutes of the March 13, 1974, meeting as presented. N. Hanko seconded. The motion passed unanimously. M ing 74-5 . . . page 2 Trails Task Force. She referred to the November 28 , 1973 , meeting at which Tony Look, Barbara Rusmore, and Curtis Mitchell described the present and proposed trail system in northern Santa Clara County. She pointed out the need for further study of a trail system in Santa Clara County. In December 1973, the Board of Directors of the MRPD approved the formation of a Trails Task Force consisting of five members plus technical advisors who would be responsible to the Board. N. Hanko announced the following appointments to the Trails Task Force: Robert Gamble, 10362 Noel Avenue, Cupertino John Gilliland, 526 Pope Street, Menlo Park Barbara Green, 1170 Crandano Court, Sunnyvale Alan Grundmann, 2491 Greer Road, Palo Alto Ken Robison, 20531 Black Road, Los Gatos i She then announced the names of the technical advisors to the Trails Task Force: Artemis Ginzton, 28014 Natoma Road, Los Altos Hills Claude A. "Tony" Look, P. O. Box 1141, Los Altos Shiela Manchester, 13777 Redwood Gulch Road, Saratoga Jan Matser, 151 Calderon Avenue, Apt. #347 , Mountain View Curtis Mitchell, Santa Cruz Mountain Park District Head- quarters , P. O. Box P-1, Felton i Don Patton, Big Basin Redwood State Park, Big Basin Dr. Maurice Tripp, 15231 Quito Road, Saratoga Lawrence White, 250 Hamilton Avenue, Palo Alto N. Hanko than}ed all of the appointees for their willingness to serve on this citizens ' committee. B. Planning Report for the Trails Task Force N. Hanko referred to her letter of March 11, 1974 , in which she suggested the guidelines for the Trails Task Force. The first meeting of this group will be Wednesday, March 20 , 1974 , at 7 : 30 p.m. , at the District office, 745 Distel Drive, Los Altos . She said that one of the first charges to the committee will be to return to the Board with a recommended six month budget by June 1, 1974 . She added that maps will be available for each Task Force member. Motion: D. Wendin moved acceptance of the proposed budget, guide- lines, and procedures for the Trails Task Force as pre- sented in N. Hanko' s letter of March 11, 1974 . D. Condron seconded. Amendment: D. Wendin moved that the budget item for duplicating and mailing be increased from $30. 00 to $180 .00. The total budget would then be increased from $320.00 to $470 .00 for expenses to June 1 , 1974 . D. Condron seconded. The amendment passed. Ayes : Condron, Duffy, Hanko, Wendin. Absent: Peters. The original motion passed. Ayes: Condron, Duffy, Hanko, Wendin. Absent: Peters. Mk ing 74-5 . . . page 3 C. Slide Presentation: "Typical Example of Potential Trails. . . Stanford-Morell Lands" Lawrence White, Director, Department of Nature and Science, City of Palo Alto, gave a slide presentation depicting trails on the Stanford-Morell lands and Foothills Park. The meeting recessed from 8 :25 p.m. to 8 :50 p.m. VI . OLD BUSINESS REQUIRING ACTION A. Basic Policy of the Midpeninsula Regional Park District H. Grench reviewed a report (R-74-5) dated March 8 , 1974 , regarding the Basic Policy of the Midpeninsula Regional Park District. After discussion about this draft, the following changes were made: Motion: D. Wendin moved that the draft dated March 8 , 1974 , as prepared by staff be accepted as the Basic Policy draft of the Midpeninsula Regional Park District. N. Hanko seconded. Amendment: D. Wendin moved the following amendments: that the Overall Goal paragraph be struck, that the word "definition" be struck, that the word "preamble" be changed to the word "introduction, " that the first two sentences of the preamble be struck, that the sentence which is now "definition" become the first sentence of what is now becoming the "introduction, " and that the last sentence of what is becoming the "introduction" be changed to read, "In short, open space means 'room to breathe" . " It was the consensus of the Board that these changes should be included. Amendment: D. Wendin moved an amendment that the following sentence be inserted as the second sentence of paragraph (b) on page 2: "However, this policy also allows acquisition of open space which is completely surrounded by urban development. " D. Condron seconded. The amend- ment passed. Ayes: Condron, Duffy, Hanko, Wendin. Absent: Peters Amendment: D. Wendin moved an amendment to change a sentence under 2 d. to read: "The District will propose and urge preservation of open space to other governmental agencies such as the cities and County which, unlike the District, have zoning powers to aid in this protection. " N. Hanko seconded. The amendment passed. Ayes : Condron, Duffy, Hanko, Wendin. Absent: Peters. In Objective 3, the Board agreed to change the word "maintain" to "follow. " In 3 d. , D. Wendin suggested that the fourth sen- tence be changed to read: "This can include making land available to other agencies by long term lease, sale, or other similar arrangement. " The Board concurred. M ing 74-5 . . . page 4 In objective 4 , H. Grench suggested that (b) be changed to read: "In order to insure fair prices to the public, while maintaining confidentiality the owner requires, the District will often have to wait until the proposed terms of sale have been agreed to before announcing its intention to acquire an interest in a particular parcel. Public hearings will be held so that the District can be advised of the public 's interest before deciding to purchase specific parcels. " Motion: D. Wendin moved acceptance of the changes in 4 b.suggested by H. Grench. N. Hanko seconded. The motion passed. Ayes: Condron, Duffy, Hanko, Wendin. Absent: Peters . H. Grench suggested that the Board adopt the present document and as amended and direct the staff to make final editorial changes a return to the Board with a final document and a resolution adopting the basic policy Of the MRPD. This could be on the March 27 , 1974 agenda. D. Wendin asked that the Board direct him to meet with the staff regarding the final document. K. Duffy stated the consensus that the suggestions from H. Grench and D. Wendin were agreeable. The original motion adopting the basic policy as amended passed. Ayes: Condron, Duffy, Hanko, Wendin. Absent: Peters. B. Action Plan for Implementation of the Basic Policy Of the Midpeninsula Regional Park District Motion: N. Hanko moved that this item be continued to the meeting of March 27 , 1974 . D. Wendin seconded. The motion passed. Ayes: Condron, Duffy, Hanko, Wendin. Absent: Peters. C. Insurance Protection for Volunteers S. Norton referred to his letter of March 13 , 1974 , in which he described the insurance plan for protection of volunteers as proposed by Flinn, Gray & Hert6rich. Motion: D. Wendin moved that the insurance plan for volunteers as described in the memorandum from S . Norton be accepted. D. Condron seconded. The motion passed. Ayes: Condron, Duffy, Hanko, Wendin. Absent: Peters. VII . NEW BUSINESS REQUIRING ACTION A. Los Altos Parks Proposals D., Wendin asked that this item appear on the March 27 , 1974 , agenda. The Board concurred. B. Mileage Allowance for District Use of Private Vehicles H. Grench referred to his memorandum (M-74-31) of March 5 , 1974 , in which he recommended that the mileage allowance for Ang 74-5 . . . page 5 District use of private vehicles be increased from 12� per mile to 15� per mile. Motion: K. Duffy moved acceptance of this recommendation. D. Wendin seconded. The motion passed. Ayes: Condron, Duffy, Hanko, Wendin. Absent: Peters. C. Excess School Property, Saratoga Union School District K. Duffy referred to a letter dated February 19 , 1974 , from Dr. Everett G. McNicholas, District Superintendent, Saratoga Union School District, in which he described a parcel of surplus real estate. She described her tour of the property. Motion: K. Duffy moved that the staff be directed to indicate to the Saratoga Union School District an interest in exploring further the possibility of this donation. D. Wendin seconded. The motion passed. Ayes: Condron, Duffy, Hanko, Wendin. Absent: Peters. VIII. NEW BUSINESS NOT REQUIRING ACTION Applicability of Edgar v. Oakland Museum (December 18 , 1973 , App. 111 Cal. Rptr. 364) to Election of officers in Executive Session S. Norton referred to his memorandum of March 13 , 1974 , in which he advised that the recent decision of the California District Court of Appeal, Edgar v. Oakland Museum, applies to regional park districts and means that the Board of Directors, if it wishes, may appoint its president, vice-president, and other Board-officers in executive session. IX. RESOLUTIONS AND ORDINANCES A. Resolution Amending Policy for the Duplication and Dissemination of Agendas, Supporting Materials, and Other Public Records of the District (Resolution 74-2) H. Grench referred to his memorandum (M-74-33) dated March 5, 1974, in which he suggested that the office hours be expanded to include Thursday mornings. He also recommended that the opening time of the office should be 9 : 00 a.m. instead of 9 :15 a.m. The new office hours would then be 9 :00 a.m. - 12:00 noon, 1:00 p.m. - 5 :00 p.m. , Monday through Friday, holidays excepted. Motion: N. Hanko moved acceptance of Resolution 74-2 with the change to 9 :00 a.m. as suggested. D. Wendin seconded. The motion passed. Ayes: Condron, Duffy, Hanko, Wendin. Absent: Peters. B. A Resolution of the Midpeninsula Regional Park District Adopting Guidelines for Implementation of the Governmental Conflict of Interests Act (Division 4 .5 , Title 1, California Government Code Added by Chapter 1166 of the 1973 Statutes) (Resolution 74-3) M ing 74-5 . . . page 6 Motion: D. Wendin moved acceptance of Resolution 74-3 . K. Duffy seconded. The motion passed. Ayes: Condron, Duffy, Hanko, Wendin. Absent: Peters. X. WRITTEN COMMUNICATIONS H. Grench referred to a letter dated March 8 , 1974, from Phyllis F. Butler, Chairman, Santa Clara County Historical Heritage Commission, in which she discussed the California 1974 Bond Act for Park, Recreational and Historical Failities, June 4th Ballot Proposition, and the need to compile a Park, Recreation and Historic List of prioritj, projects. After brief discussion, he stated that he would return to the March 27, 1974 , meeting with a recommendation. He commented briefly about Land and Water Conservation Funds . The adoption of a master plan is a necessary step in applying for these funds and he indicated that the Open Space Element of the County General Plan would be an adequate interim master plan. XI. CLAIMS Motion: D. Wendin moved acceptance of the revised claims list (C-74-5) (see attached sheet) as presented. N. Hanko seconded. The motion passed. Ayes: Condron, Duffy, Hanko, Wendin. Absent: Peters. XII . EXECUTIVE SESSION H. Grench commented that it had been anticipated that an Executive Session would need to be held to discuss land negotiations, but that it has turned out not to be necessary at this meeting. XIII. ADJOURNMENT Vice-President Duffy adjourned the meeting at 10 :40 p.m. Carroll Harrington Secretary