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HomeMy Public PortalAbout05-24-21 Agenda Work Session 101 E. Orange St., PO Box 429, Hillsborough, NC 27278 www.hillsboroughnc.gov | @HillsboroughGov Board of Commissioners Agenda | 1 of 1 Agenda Board of Commissioners Remote work session 7 p.m. May 24, 2021 Virtual meeting via YouTube Live Town of Hillsborough YouTube channel Due to current public health concerns, this meeting will be conducted remotely using Zoom. Please use the bookmark feature to navigate and view the item attachments. 1. Opening of the work session 2. Agenda changes and approval 3. Items for decision ― consent agenda A. Miscellaneous budget amendments and transfers B. Proclamation declaring May 24 – May 30, 2021 as Period Poverty Awareness Week C. Proclamation declaring June 2021 as LGBTQ+ Pride Month D. 2021 Board of Commissioners meeting calendar amendment E. Encroachment agreement – 118 Warner Ln. F. Resolution of intent to close Cole Avenue – unopened right of way on south side of Margaret Lane 4. In-depth discussion and topics A. Orange County 2021 Property Revaluation Presentation B. Fiscal Year 2022 Community Re-Investment Funds C. Fiscal Year 2022 Manager’s Recommended Annual Budget Presentation D. Fee schedule changes for Planning, Public Works, and Fire Marshal 5. Other business 6. Committee updates and reports 7. Adjournment Compliance with the American with Disabilities Act interpreter services and/or special sound equipment is available on request. If you are disabled and need assistance with reasonable accommodations, call the Town Clerk’s Office at 919-296-9443 a minimum of one business day in advance of the meeting. Board of Commissioners Agenda Abstract Form Meeting Date: May 24, 2021 Department: Administration - Budget Public Hearing: Yes No Date of Public Hearing: ______________________ For Clerk’s Use Only AGENDA ITEM # 3.A Consent Agenda Regular Agenda Closed Session PRESENTER/INFORMATION CONTACT: Emily Bradford, Budget Director ITEM TO BE CONSIDERED Subject: Miscellaneous budget amendments and transfers Attachment(s): 1. Description and explanation for budget amendments and transfers Brief Summary: To adjust budgeted revenues and expenditures, where needed, due to changes that have occurred since budget adoption. Action Requested: Consider approving budget amendments and transfers. ISSUE OVERVIEW Background Information & Issue Summary: N/A Financial Impacts: As indicated by each budget amendment. Staff Recommendations/Comments: To approve the attached list of budget amendments. BUDGET CHANGES REPORT TOWN OF HILLSBOROUGH FY 2020-2021 DATES: 05/24/2021 TO 05/24/2021 REFERENCE NUMBER DATE BUDGET CHANGE BUDGET ORIGINAL BUDGET AMENDEDCHANGE USER 10-00-3100-3101-212 2012 TAX LEVY 05/24/2021 0.00 2.00Adj to actual 20778 2.00EBRADFORD 10-00-3100-3101-213 2013 TAX LEVY 05/24/2021 0.00 214.00Adj to actual 20779 214.00EBRADFORD 10-00-3100-3101-215 2015 TAX LEVY 05/24/2021 0.00 166.00Adj to actual 20780 1,277.00EBRADFORD 10-00-3100-3101-216 2016 TAX LEVY 05/24/2021 0.00 94.00Adj to actual 20781 8,010.00EBRADFORD 10-00-3100-3101-217 2017 TAX LEVY 05/24/2021 0.00 106.00Adj to actual 20782 14,255.00EBRADFORD 10-00-3100-3101-218 2018 TAX LEVY 05/24/2021 0.00 582.00Adj to actual 20783 9,391.00EBRADFORD 10-00-3100-3101-219 2019 TAX LEVY 05/24/2021 35,000.00 1,133.00Adj to actual 20784 33,808.00EBRADFORD 10-00-3100-3101-220 2020 TAX LEVY 05/24/2021 6,196,000.00 60,036.00Adj to actual 20785 6,285,806.00EBRADFORD 05/24/2021 6,196,000.00 6,680.00Adj to actual 20804 6,292,486.00EBRADFORD 05/24/2021 6,196,000.00 61,000.00Adj to actual 20809 6,353,486.00EBRADFORD 10-00-3900-3900-000 FUND BALANCE APPROPRIATION 05/24/2021 551,313.00 210,000.00To cover ORFD land swap 20766 994,809.89EBRADFORD 05/24/2021 551,313.00 20,000.00To cover affordable housing 20813 1,014,809.89EBRADFORD 10-10-4100-5300-570 MISCELLANEOUS 05/24/2021 4,750.00 -2,100.00To cover pride flags 20762 2,150.00EBRADFORD 10-10-4200-5100-010 OVERTIME COMPENSATION 05/24/2021 1,000.00 561.00To cover yr-end overages 20805 2,000.00EBRADFORD 10-10-4200-5100-020 SALARIES 05/24/2021 753,180.00 -960.00To cover yr-end overages 20807 747,450.00EBRADFORD 10-10-4200-5300-474 RECRUITMENT 05/24/2021 2,500.00 658.00To cover job ads 20754 3,963.00EBRADFORD 10-10-4200-5300-570 MISCELLANEOUS 05/24/2021 9,053.00 399.00To cover yr-end overages 20806 7,847.00EBRADFORD 10-10-4200-5300-577 WELLNESS PROGRAM ACTIVITIES 05/24/2021 8,000.00 -658.00To cover job ads 20755 4,807.00EBRADFORD 10-10-4400-5100-010 OVERTIME COMPENSATION 05/24/2021 700.00 2,571.00To cover yr-end overages 20820 3,500.00EBRADFORD 10-10-4400-5100-020 SALARIES 05/24/2021 329,568.00 -2,571.00To cover yr-end overages 20821 301,768.00EBRADFORD 10-10-4400-5300-459 C.S./ACCOUNTING ASSISTANCE 05/24/2021 1,000.00 61,000.00To cover interim finance assistance 20808 87,000.00EBRADFORD 10-10-4900-5100-020 SALARIES 05/24/2021 259,697.00 1,303.00To cover yr-end overages 20822 267,000.00EBRADFORD 10-10-4900-5125-061 LIFE/DISABILITY/VISION 05/24/2021 1,599.00 101.00To cover yr-end overages 20823 1,700.00EBRADFORD EBRADFORD 4:12:45PM05/18/2021 fl142r03 Page 1 of 4 GF - Revenue GF - Revenue GF - Revenue GF - Revenue GF - Revenue GF - Revenue GF - Revenue GF - Revenue GF - Revenue Governing Body Admin. Admin. Admin. Admin. Admin. Accounting Accounting Accounting Planning Planning BUDGET CHANGES REPORT TOWN OF HILLSBOROUGH FY 2020-2021 DATES: 05/24/2021 TO 05/24/2021 REFERENCE NUMBER DATE BUDGET CHANGE BUDGET ORIGINAL BUDGET AMENDEDCHANGE USER 10-10-4900-5300-530 DUES & SUBSCRIPTIONS 05/24/2021 2,260.00 180.00To cover yr-end overage 20760 2,405.00EBRADFORD 10-10-4900-5300-570 MISCELLANEOUS 05/24/2021 2,500.00 -180.00To cover yr-end overage 20761 43,520.00EBRADFORD 05/24/2021 2,500.00 -1,404.00To cover yr-end overages 20824 42,116.00EBRADFORD 10-10-6300-5125-060 HOSPITALIZATION 05/24/2021 19,149.00 -427.00To cover yr-end overages 20792 18,722.00EBRADFORD 10-10-6300-5127-071 401(K) RETIREMENT SUPP. 05/24/2021 5,898.00 427.00To cover yr-end overages 20791 6,325.00EBRADFORD 10-10-6600-5100-020 SALARIES 05/24/2021 79,752.00 400.00To cover yr-end overages 20793 80,152.00EBRADFORD 10-10-6600-5127-071 401(K) RETIREMENT SUPPLEMENT 05/24/2021 3,988.00 216.00To cover yr-end overages 20794 4,204.00EBRADFORD 10-10-6600-5300-080 TRAINING/CONF./CONV. 05/24/2021 15,000.00 -616.00To cover yr-end overages 20795 6,384.00EBRADFORD 10-10-6610-5100-020 SALARIES 05/24/2021 100,000.00 500.00To cover yr-end overages 20796 100,500.00EBRADFORD 10-10-6610-5127-071 401(K) RETIREMENT SUPP. 05/24/2021 5,000.00 500.00To cover yr-end overages 20797 5,500.00EBRADFORD 10-10-6610-5300-113 LICENSE FEES 05/24/2021 48,500.00 -1,000.00To cover yr-end overages 20798 49,900.00EBRADFORD 10-20-5110-5300-330 SUPPLIES - DEPARTMENTAL 05/24/2021 15,500.00 10,000.00To cover e-bikes 20786 39,729.16EBRADFORD 10-20-5110-5700-741 CAPITAL - EQUIPMENT 05/24/2021 0.00 69,550.00To cover simulator 20787 69,550.00EBRADFORD 10-20-5120-5100-020 SALARIES 05/24/2021 466,090.00 -60,000.00To cover simulator 20788 351,890.00EBRADFORD 10-20-5120-5125-060 HOSPITALIZATION 05/24/2021 73,493.00 -10,000.00To cover e-bikes 20789 63,493.00EBRADFORD 10-20-5120-5127-070 RETIREMENT 05/24/2021 51,391.00 -9,550.00To cover simulator 20790 41,841.00EBRADFORD 10-20-5300-5100-020 SALARIES 05/24/2021 127,252.00 -1,000.00To cover yr-end overages 20819 126,252.00EBRADFORD 10-20-5300-5125-060 HOSPITALIZATION 05/24/2021 10,078.00 960.00To cover yr-end overages 20817 11,038.00EBRADFORD 10-20-5300-5125-062 DENTAL INSURANCE 05/24/2021 374.00 40.00To cover yr-end overages 20818 414.00EBRADFORD 10-20-5350-5700-710 CAPTIAL - LAND ACQUISITION 05/24/2021 0.00 210,000.00To cover ORFD land swap 20765 210,000.00EBRADFORD 10-30-5550-5100-020 SALARIES 05/24/2021 205,392.00 6,000.00To cover yr-end overages 20802 211,392.00EBRADFORD 10-30-5550-5127-071 401(K) RETIREMENT SUPP. 05/24/2021 10,320.00 680.00To cover yr-end overages 20803 11,000.00EBRADFORD EBRADFORD 4:12:45PM05/18/2021 fl142r03 Page 2 of 4 Planning Planning Public Space Public Space Safety & Risk Mgmt Safety & Risk Mgmt. Safety & Risk Mgmt. IT IT IT Police - Patrol Police - Patrol Police - I&CS Police - I&CS Police - I&CS Fire Marshal Fire Marshal Fire Marshal Fire Protection Fleet Maint. Fleet Maint. BUDGET CHANGES REPORT TOWN OF HILLSBOROUGH FY 2020-2021 DATES: 05/24/2021 TO 05/24/2021 REFERENCE NUMBER DATE BUDGET CHANGE BUDGET ORIGINAL BUDGET AMENDEDCHANGE USER 10-30-5600-5100-020 SALARIES 05/24/2021 177,540.00 28,000.00To cover yr-end overage 20767 205,540.00EBRADFORD 10-30-5600-5120-050 FICA 05/24/2021 13,888.00 712.00To cover yr-end overage 20768 14,600.00EBRADFORD 10-30-5600-5125-060 HOSPITALIZATION 05/24/2021 32,224.00 3,421.00To cover yr-end overage 20769 35,645.00EBRADFORD 10-30-5600-5125-061 LIFE/DISABILITY/VISION 05/24/2021 1,152.00 100.00To cover yr-end overage 20770 1,252.00EBRADFORD 10-30-5600-5125-062 DENTAL INSURANCE 05/24/2021 1,159.00 200.00To cover yr-end overage 20771 1,359.00EBRADFORD 10-30-5600-5127-070 RETIREMENT 05/24/2021 18,518.00 2,000.00To cover yr-end overage 20772 20,518.00EBRADFORD 10-30-5600-5127-071 401(K) RETIREMENT SUPP. 05/24/2021 9,077.00 1,500.00To cover yr-end overage 20773 10,577.00EBRADFORD 10-30-5600-5300-570 MISCELLANEOUS 05/24/2021 1,000.00 2,100.00To cover pride flags 20763 3,100.00EBRADFORD 10-30-5800-5100-020 SALARIES 05/24/2021 151,945.00 22,000.00To cover yr-end overage 20774 173,945.00EBRADFORD 10-30-5800-5120-050 FICA 05/24/2021 11,853.00 1,100.00To cover yr-end overage 20775 12,953.00EBRADFORD 10-30-5800-5127-070 RETIREMENT 05/24/2021 15,804.00 2,000.00To cover yr-end overage 20776 17,804.00EBRADFORD 10-30-5800-5127-071 401(K) RETIREMENT SUPP. 05/24/2021 7,747.00 1,300.00To cover yr-end overage 20777 9,047.00EBRADFORD 10-50-6250-5125-061 LIFE/DISABILITY/VISION 05/24/2021 411.00 20.00To cover yr-end overages 20799 431.00EBRADFORD 10-50-6250-5127-071 401K RETIREMENT SUPPLEMENT 05/24/2021 3,410.00 200.00To cover yr-end overages 20800 3,610.00EBRADFORD 10-50-6250-5300-570 MISCELLANEOUS 05/24/2021 900.00 -220.00To cover yr-end overages 20801 680.00EBRADFORD 10-71-4900-5982-009 TRANSFER TO RESTRICTED REVENUE 05/24/2021 0.00 20,000.00To cover affordable housing 20812 20,000.00EBRADFORD 30-80-8140-5700-740 CAPITAL - VEHICLES 05/24/2021 0.00 -24,680.00To split replc truck w/WW Coll 20814 24,680.00EBRADFORD 30-80-8200-5700-740 CAPITAL - VEHICLES 05/24/2021 0.00 24,680.00To split replc truck w/WW Coll 20815 24,680.00EBRADFORD 48-30-5600-5700-045 DESIGN 05/24/2021 75,000.00 79,182.00To cover design 20757 154,182.00EBRADFORD 48-30-5600-5700-720 CONSTRUCTION 05/24/2021 79,182.00 -79,182.00To cover design 20756 0.00EBRADFORD 72-10-4900-5300-364 AFFORDABLE HOUSING EXPENDITURES 05/24/2021 91,787.00 20,000.00To cover affordable housing 20811 64,970.28EBRADFORD 72-71-3870-3870-100 TRANSFER FROM GENERAL FUND EBRADFORD 4:12:45PM05/18/2021 fl142r03 Page 3 of 4 Streets Streets Streets Streets Streets Streets Streets Streets Solid Waste Solid Waste Solid Waste Solid Waste Economic Development Economic Development Economic Development Planning Water Distribution WW Collection Public Works Bldg Public Works Bldg Restricted Revenue - GF Restricted Revenue - GF BUDGET CHANGES REPORT TOWN OF HILLSBOROUGH FY 2020-2021 DATES: 05/24/2021 TO 05/24/2021 REFERENCE NUMBER DATE BUDGET CHANGE BUDGET ORIGINAL BUDGET AMENDEDCHANGE USER 05/24/2021 0.00 20,000.00To cover affordable housing 20810 20,000.00EBRADFORD 760,026.00 EBRADFORD 4:12:45PM05/18/2021 fl142r03 Page 4 of 4 Board of Commissioners Agenda Abstract Form Meeting Date: May 24, 2021 Department: Governing Board Public Hearing: Yes No Date of Public Hearing: For Clerk’s Use Only AGENDA ITEM # 3.B Consent Agenda Regular Agenda Closed Session PRESENTER/INFORMATION CONTACT: Jenn Weaver, Mayor ITEM TO BE CONSIDERED Subject: Proclamation declaring May 24 – May 30, 2021 as Period Poverty Awareness Week Attachment(s): 1. Proclamation Brief Summary: National surveys and research studies report that one in four women and girls struggle to secure enough period supplies to meet their needs each month due to a lack of income and this lack of period supplies, known as period poverty, can adversely affect the health and well-being of menstruators. Action Requested: Approve attached proclamation which will be used in conjunction with other states and local governments around the United States to inform our community that there are people who cannot afford the period products they need, preventing them from going to work or school and living full, healthy lives. ISSUE OVERVIEW Background Information & Issue Summary: On the Spot is a program of the Diaper Bank of North Carolina that addresses period poverty through distribution of period products and advocacy work and is a member of the Alliance for Period Supplies, which has been actively raising awareness and addressing period poverty across the country. The Alliance for Period Supplies supports a network of over one hundred active period supply banks in nearly 40 states. Along with the Alliance for Period Supplies, individual organizations and grassroots leaders will hold events and work with their local and state governments to raise awareness of this need and how they can support people in our communities. Financial Impacts: N/A Staff Recommendations/Comments: Approve proclamation. PROCLAMATION Raising Awareness Regarding Period Poverty And Recognizing Period Poverty Awareness Week WHEREAS, approximately half of the population will have a period every month for decades of their lives and period supplies are a necessary product, each month, for millions of people across the country; and WHEREAS, national surveys and research studies report that one in four women and girls struggle to secure enough period supplies to meet their needs each month due to a lack of income and this lack of period supplies, known as period poverty, can adversely affect the health and well-being of menstruators; and WHEREAS, national surveys also report that one in five women and girls miss work or school due to lacking a sufficient period supplies, exacerbating the vicious cycle of poverty by forcing menstruators to withdraw from daily life, losing pay or missing educational opportunities; and WHEREAS, menstruators struggling with period poverty risk infections by using proxy products not intended for this purpose or not changing products as often as needed; and WHEREAS, the COVID-19 pandemic has forced millions of people out of work and greatly increased those struggling with period poverty, and period supplies are essential to the health and economic well-being of menstruators in both overcoming and recovering from the COVID-19 pandemic; and WHEREAS, the people of Hillsborough recognize that period poverty is a public health issue, and addressing period poverty can enhance economic opportunity for Hillsborough’s people and surrounding communities and improved health for women and girls/menstruators, thus ensuring all people have access to the basic necessities required to thrive and reach their full potential; and WHEREAS, Hillsborough is proud to be home to trusted community-based organizations, including On the Spot, a program of the Diaper Bank of North Carolina, that recognize the importance of period products in ensuring health and providing economic stability and thus distribute period products through various channels; and WHEREAS, while experiencing severe increases in demand for period products due to the pandemic and economic shutdown, these organizations did everything in their ability to increase period product distributions and support those in need of immediate assistance; and WHEREAS, the Hillsborough Board of Commissioners extend its sincere gratitude to the aforementioned period supply banks, their staff, volunteers and donors, for their courageous service during the crisis, and encourage the citizens of Hillsborough to donate generously to period supply banks, product drives, and those organizations that collect and distribute period products to those struggling with period poverty, so that the Hillsborough community can thrive and reach their full potential; NOW, THEREFORE, I, Jenn Weaver, mayor of the Town of Hillsborough, do hereby proclaim the week of May 24th through May 30th, 2021 as Period Poverty Awareness Week in Hillsborough. IN WITNESS WHEREOF, I have hereunto set my hand and caused this seal of the Town of Hillsborough to be affixed this 24th day of May in the year 2021. Jenn Weaver, Mayor Town of Hillsborough Board of Commissioners Agenda Abstract Form Meeting Date: May 24, 2021 Department: Governing Body Public Hearing: Yes No Date of Public Hearing: For Clerk’s Use Only AGENDA ITEM # 3.C Consent Agenda Regular Agenda Closed Session PRESENTER/INFORMATION CONTACT: Matt Hughes, Commissioner ITEM TO BE CONSIDERED Subject: Proclamation declaring June 2021 as LGBTQ+ Pride Month Attachment(s): 1. Proclamation Brief Summary: Lesbian, Gay, Bisexual, Transgender, Queer/Questioning (LGBTQ+) Pride Month is celebrated nationally each year in the month of June; this month was chosen to commemorate the riots that took place over fifty years ago at the Stonewall Inn in Manhattan the morning of June 28, 1969, often viewed as the birth of the modern LGBTQ+ rights movement; we therefore take this time to reflect on the LGBTQ+ rights movement and the struggle for equality. Mayor Jenn Weaver will proclaim June 2021 as LGBTQ+ Pride Month in the Town of Hillsborough and call upon each person to work to eliminate prejudice wherever it exists and to celebrate the great diversity of our town, state, and nation. Action Requested: Approve proclamation. ISSUE OVERVIEW Background Information & Issue Summary: N/A Financial Impacts: N/A Staff Recommendations/Comments: N/A PROCLAMATION Declaring June 2021 as LGBTQ+ Pride Month WHEREAS, all are welcome in the Town of Hillsborough to live, work, and play, and every family deserves a place to call home where they are safe, happy, accepted and supported; and WHEREAS, the Town of Hillsborough denounces prejudice and discrimination based on age, gender identity, gender expression, race, religion, marital or familial status, national origin, immigration status, sexual orientation, or physical attributes as an affront to our fundamental principles; and WHEREAS, Pride month began in June of 1969 on the one-year anniversary of the Stonewall Uprising in New York City after LGBTQ+ and allied friends rose up and fought against the constant police harassment and discriminatory laws that have since been declared unconstitutional; and WHEREAS, throughout much of the history of the United States, same-sex relationships were criminalized in many States and many LGBTQ+ people in the United States were forced to hide their LGBTQ+ identities while living in secrecy and fear, including under previous policies such as Don’t Ask, Don’t Tell; and WHEREAS, LGBTQ+ people in the United States face disparities in employment, healthcare, education, housing, and many other areas central to the pursuit of happiness in the United States; and WHEREAS, 30 States have no explicit ban on discrimination based on sexual orientation and gender identity in the workplace, housing, or public accommodations, and 30 States have no explicit ban on discrimination against LGBTQ+ individuals in education; and WHEREAS, Hillsborough has historically offered support to the LGBTQ+ community by extending same-sex partner benefits to town employees before the legalization of same-sex marriage and officially opposing the 2012 amendment to the North Carolina Constitution defining marriage as being between one man and one woman; and WHEREAS, Hillsborough first proclaimed LGBTQ+ Pride Month in 2018 at the suggestion of the Town’s first out member of the Board of Commissioners; and WHEREAS, Hillsborough became the first municipality in North Carolina to pass a Non-Discrimination Ordinance after the sunset of H.B. 142 to extend vital protections to LGBTQ+ individuals living, working, and visiting our town; and WHEREAS, the Town of Hillsborough appreciates the cultural, civic, and economic contributions of the Lesbian, Gay, Bisexual, Transgender, Queer (LGBTQ+) community which strengthens our collective community and social welfare; and WHEREAS, it is imperative that young people in our community, regardless of sexual orientation, gender identity, and expression, feel valued, safe, empowered, and supported by their community; and WHEREAS, despite being marginalized, LGBTQ+ people continue to celebrate authenticity, acceptance, and love; NOW, THEREFORE, I, Jenn Weaver, mayor of the Town of Hillsborough, do hereby proclaim the month of June 2021 as LGBTQ+ Pride Month and urge residents to recognize the contributions made by members of the LGBTQ+ community and to actively promote the principles of equality, liberty, and justice in Hillsborough. FURTHER, the Town of Hillsborough calls upon the United States Congress to pass the Equality Act to extend vital and potentially lifesaving protections to LGBTQ+ Americans in all jurisdictions, and the North Carolina General Assembly to enact LGBTQ+ protections in employment, housing, education, and hate crimes. IN WITNESS WHEREOF, I have hereunto set my hand and caused this seal of the Town of Hillsborough to be affixed this _________ day of __________ in the year __________. Jenn Weaver, Mayor Town of Hillsborough Board of Commissioners Agenda Abstract Form Meeting Date: May 24, 2021 Department: Administration Public Hearing: Yes No Date of Public Hearing: For Clerk’s Use Only AGENDA ITEM # 3.D Consent Agenda Regular Agenda Closed Session PRESENTER/INFORMATION CONTACT: Sarah Kimrey, Interim Town Clerk/Human Resources Technician ITEM TO BE CONSIDERED Subject: 2021 Board of Commissioners meeting calendar amendment Attachment(s): 1. 2021 Board of Commissioners meeting calendar Brief Summary: The meeting calendar amendment includes the addition of the following: • Budget work session May 24, 2021 – addition of budget presentation, removal of budget public hearing • Budget work session June 7, 2021 – addition of budget workshop • Regular meeting June 14, 2021 – addition of budget public hearing and workshop – if needed • Budget work session June 28, 2021 – addition of budget adoption Action Requested: Approve amended schedule as presented. ISSUE OVERVIEW Background Information & Issue Summary: N/A Financial Impacts: N/A Staff Recommendations/Comments: N/A Interim Town Clerk and Human Resources Technician Sarah Kimrey 101 E. Orange St., PO Box 429, Hillsborough, NC 27278 919-296-9443 | sarah.kimrey@hillsboroughnc.gov www.hillsboroughnc.gov | @HillsboroughGov Adopted Oct. 12, 2020 Amended Feb. 22, 2021 Amended May 24, 2021 Meeting Calendar ― 2021 Board of Commissioners All meetings start at 7 p.m. and are in the Town Hall Annex Board Meeting Room, 105 E. Corbin St., unless otherwise noted. Times, dates and locations are subject to change. Due to public health concerns related to COVID-19, the board may conduct remote meetings utilizing Zoom. The public will be able to view and listen to the meeting via live streaming video on the town’s YouTube channel. Regular meetings Regular meetings typically occur the second Monday of the month. Jan. 11 Remote Feb. 8 Remote March 8 Remote April 12 Remote May 10 Remote June 14 Remote (budget public hearing with workshop – if needed) Aug. 9 Remote Sept. 13 Remote Oct. 11 Remote Nov. 8 Remote Dec. 13 Remote Work sessions Work sessions typically occur the fourth Monday of the month. Jan. 25 Remote Feb. 22 Remote March 22 Remote April 26 Remote May 24 Remote (with budget presentation) June 7 Remote (budget workshop) June 28 Remote (with budget adoption) Aug. 23 Remote Sept. 27 Remote Oct. 25 Remote Nov. 22 Remote Joint public hearings Joint public hearings with the Planning Board typically occur the third Thursday of a month. Jan. 21 Remote April 15 Remote July 15 Remote Oct. 21 Remote Board of Commissioners Agenda Abstract Form Meeting Date: May 24,2021 Department: Public Works Public Hearing: Yes No Date of Public Hearing: For Clerk’s Use Only AGENDA ITEM # 3.E Consent Agenda Regular Agenda Closed Session PRESENTER/INFORMATION CONTACT: Dustin Hill, Interim Public Works Director ITEM TO BE CONSIDERED Subject: Encroachment agreement – 118 Warner Ln. Attachment(s): 1. Encroachment Agreement 2. Exhibit A Brief Summary: Property owners at 118 Warner Ln. are requesting the town enter into an encroachment agreement to install and maintain a private water service that will run from West Corbin Street towards West Orange St. to 118 Warner Ln. The pipe will be a 1” water line and will run approximately 250 feet. Action Requested: Approve entering an encroachment agreement to install and maintain a private water service line at 118 Warner Ln. ISSUE OVERVIEW Background Information & Issue Summary: The property owner’s existing water line is crossing the neighbor’s property and in order to install a new line, they need to install within the town right of way. (see Exhibit A) Financial Impacts: None Staff Recommendations/Comments: Recommend approval. Prepared by Robert E. Hornik, Jr. & Return to: The Brough Law Firm 1526 E. Franklin Street Suite 200 Chapel Hill, NC 27514 ORANGE COUNTY NORTH CAROLINA ENCROACHMENT AGREEMENT FOR A STRUCTURE OTHER THAN A SIGN The Town of Hillsborough (the “Town”), owner of a municipal roadway known as Warner Lane (the “Property”), and Hunter Beattie and Veronica Beattie, the record owners of property located at 118 Warner Lane (the “Adjacent Owners”), pursuant to a deed or other instrument of conveyance recorded in Book 6630, Page 664 in the Orange County Register of Deeds and identified by PIN Number 9864-98-8733 (the “Adjacent Property”), hereby agree as follows: The Town hereby grants a license to the Adjacent Owner to install and maintain a private water service line (but no other use or improvements) on the Property, as is depicted on Exhibit A attached hereto. No further license for any other encroachment is granted. The parties further agree that: (i) the license granted herein does not confer or pass any title, interest or estate in the Property; (ii) the Town may require the Adjacent Owner to modify or remove the improvements made pursuant to this Agreement if the Town, in its sole discretion, determines that the improvements negatively affect stormwater drainage on Warner Lane; (iii) that the license granted herein may be revoked at any time by the Town by giving written notice to the Adjacent Owners; (iv) upon such revocation, the Adjacent Owner agrees to remove and discontinue use of the water and sewer lines authorized herein within thirty (30) days after receipt of the Town’s written notice; (v) any expenses arising from the revocation of the license granted herein or the removal and discontinuation of use of the irrigation system are to be paid by the Adjacent Owner; (vi) if the water line is not removed and discontinued as provided in (iv), the Town is authorized to remove the water line and other objects on the Property without any liability therefore and without the necessity of a hearing or other judicial intervention, with expenses to be paid by the Adjacent Owner, and if not paid, the expenses of removal and discontinuance of use, including any attorney’s fees associated with the removal and assertion of the Town’s interest, shall be a lien upon the Adjacent Property and shall be collected as unpaid taxes; (vii) the Town shall not be responsible for any damage which may occur to any improvements made by the Adjacent Owners pursuant to this agreement which may be caused by Town maintenance of or improvements to the Warner Ln right of way. The parties further agree that this Encroachment Agreement will be recorded in the Registers of Deeds office in the chain of title for the Adjacent Property so that any successor in title to the Property has record notice of the privileges and obligations associated with this license. The parties also agree that the fees associated with recording the Encroachment Agreement will be paid by the Adjacent Owner. So agreed this ______ day of May, 2021. Adjacent Owners ______________________________ Hunter Beattie ______________________________ Veronica Beattie ORANGE COUNTY, NORTH CAROLINA I, _________________________, a Notary Public for said County and State, do hereby certify that ____________________________, the Adjacent Owners, personally appeared before me this day and acknowledged the due execution of the foregoing instrument. Witness my hand and official seal, this the ____ day of May, 2021. (Official Seal/Stamp) _________________________________ Notary Public My commission expires:______________ *********************************************************************************** TOWN OF HILLSBOROUGH By:___________________________________ Eric Peterson, Town Manager ATTEST: ________________________________ (SEAL) Sarah Kimrey, Town Clerk ********************************************************************************************** Orange County, North Carolina I, _________________________, a Notary Public for said County and State, do hereby certify that Eric Peterson, Hillsborough Town Manager, personally appeared before me this day and acknowledged the due execution of the foregoing instrument. Witness my hand and official seal, this the ____ day of May, 2021. (Official Seal/Stamp) ______________________________________ Notary Public My commission expires:______________ Board of Commissioners Agenda Abstract Form Meeting Date: May 24, 2021 Department: Planning Public Hearing: Yes No Date of Public Hearing: For Clerk’s Use Only AGENDA ITEM # 3.F Consent Agenda Regular Agenda Closed Session PRESENTER/INFORMATION CONTACT: Margaret A. Hauth, Planning Director/Assistant Town Manager ITEM TO BE CONSIDERED Subject: Resolution of intent to close Cole Avenue – unopened right of way on south side of Margaret Lane Attachment(s): 1. Resolution Brief Summary: Staff inadvertently forgot to have the board adopt this required resolution during the May regular meeting. Action Requested: Adopt resolution. ISSUE OVERVIEW Background Information & Issue Summary: The hearing has been advertised. The hearing will be conducted as part of the June 14 meeting. Financial Impacts: Staff Recommendations/Comments: RESOLUTION Intent to Permanently Close Cole Avenue Unopened Right of Way on the south side of West Margaret Lane IT IS HEREBY RESOLVED by the Town of Hillsborough Board of Commissioners on this 24th day of May, 2021 that the Town of Hillsborough intends to officially close an unopened right of way, shown as Cole Avenue running south from West Margaret Lane between 209 and 215 West Margaret Lane (OC PINs 9864954739 and 9864953747 respectively); and BE IT FURTHER RESOLVED that the Town of Hillsborough Board of Commissioners shall conduct a public hearing to consider the closure of the aforesaid right of way as described above on the 14th day of June, 2021 at 7 o’clock p.m. The hearing will be held remotely due to the current pandemic state of emergency. If the Governor’s State of Emergency is lifted prior to June 14th, the meeting will be held in the Town Board meeting room on the Town Hall Annex at 105 East Corbin Street. During the public hearing any person may be heard on the question of whether or not the closing would be detrimental to the public interest or to the property rights of any individual; and BE IT FURTHER RESOLVED that a copy of this resolution shall be published once a week for four successive weeks prior to the public hearing and a copy of this Resolution shall be sent by certified mail to all owners of property adjoining that portion of the alleyway which is proposed to be closed, as shown on County Tax Records, that a Notice of Public Hearing shall be prominently posted in at least two places along the right of way and that a map showing the portion of the right of way that is proposed to be closed is available for review at the office of the Town Clerk. Approved this 24th day of May 2021. Seal Sarah E. Kimrey, Interim Town Clerk Board of Commissioners Agenda Abstract Form Meeting Date: May 24, 2021 Department: Administration - Budget Public Hearing: Yes No Date of Public Hearing: For Clerk’s Use Only AGENDA ITEM # 4.A Consent Agenda Regular Agenda Closed Session PRESENTER/INFORMATION CONTACT: Eric Peterson, Town Manager ITEM TO BE CONSIDERED Subject: Orange County 2021 Property Revaluation Presentation Attachment(s): 1. Hillsborough 2021 property valuation estimates Brief Summary: Orange County Tax Assessor, Nancy Freeman and Deputy Tax Assessor, Chad Phillips will be presenting the results of the 2021 revaluation. Action Requested: Receive presentation. ISSUE OVERVIEW Background Information & Issue Summary: Counties are required to complete a revaluation process every 8 years. Orange County’s last revaluation was completed in 2017. Financial Impacts: In revaluation years, the town is required to state the revenue neutral tax rate. Staff Recommendations/Comments: Orange County staff from the Tax Assessor’s office will be available to answer any questions the board may have about the 2021 revaluation. 2021 Estimates 2021 Estimates 2020Estimated Real Property  1,511,576,048    Individual 1.3% growth^1,277,145                                                    1,260,755                                      Deferred Value* (Historical & Land) (11,754,909)         Business no growth^56,404,822                                                 56,404,822                                   Tax Relief (Homestead Exemption & VA)* (8,210,319)           Public Utilities 1.2% growth^17,236,748                                                 17,032,360                                   Exempt Properties* (138,006,186)      RMV‐                                                                 ‐                                                  Adjusted Real Property 1,353,604,634    Real ‐ see table to right 1,332,488,402                                           1,080,747,474                             Estimated releases @ 1.56% (21,116,232)         TOTAL 1,407,407,117                                           1,155,445,411                             2021 Estimated Real Property Value 1,332,488,402    ^ percentages from Orange Estimates* from TR101VTS Estimated Total $91,050,34689,265,045                                   Grand Total 1,498,457,463                                          1,244,710,456                            Growth from 2020 to 2021 20.4%2017 ‐ as of 6/30/2018 IND 139,629                                         BUS 47,574,878                                   PUB 14,779,117                                   RMV‐                                                  REI 886,350,750                                 TOTAL 948,844,374                                VTS 68,350,131                                   GRAND TOTAL 1,017,194,505                             Growth from 2017 to 2021 47.3%PAGE 1 of 1 Board of Commissioners Agenda Abstract Form Meeting Date: May 24, 2021 Department: Administration - Budget Public Hearing: Yes No Date of Public Hearing: For Clerk’s Use Only AGENDA ITEM # 4.B Consent Agenda Regular Agenda Closed Session PRESENTER/INFORMATION CONTACT: Eric Peterson, Town Manager ITEM TO BE CONSIDERED Subject: Fiscal Year 2022 Community Re-Investment Funds Attachment(s): 1. Exchange Club funding request 2. Hillsborough Arts Council funding request Brief Summary: Each fiscal year, the town designates funds for community re-investment. The FY22 Manager’s Recommended Budget currently has $20,700 designated for this purpose. This is the same funding level as the current, FY21 budget. The Exchange Club and Hillsborough Arts Council have submitted funding requests for FY22. Action Requested: Representatives from both organizations will be attending the meeting. They have been given the opportunity to formally present their requests for funds to the board, or simply be available for questions. Exchange Club – Blair Bradford, President Hillsborough Arts Council – Josh Collins, Vice Chair ISSUE OVERVIEW Background Information & Issue Summary: N/A Financial Impacts: The Exchange club received $7,500 in FY21 and is again requesting $7,500 for FY22. The Hillsborough Arts Council received $13,200 in FY21 and is requesting an increase of $1,320 over the current year, for a total of $14,520. Staff Recommendations/Comments: Receive funding requests. Funding level for both organizations can be discussed at this meeting, or deferred to the budget workshop on June 7. Report on FY 2021 Award and Request for FY2022 Funding Hillsborough Exchange Club Our focus has been to update the oldest community park in town. Support from the town has helped tremendously with these efforts. We appreciate the opportunity to make this request for funding in FY 2022. Funding requested for FY2021: Portable handicap accessible toilet $1800 Dumpster $605 Park Liability Insurance $1818 Tree removal and trimming $3277 Total requested $7500 $7500 Awarded FY2021 Expenses: Portable handicap accessible toilet $1800 Dumpster $605 Park lighting $110 Park Liability Insurance $1584 Tree removal and trimming was $3800 (HYAA paid Exchange club half) $1900 Grating and replace gravel on driveway and park parking area $1500 Total expenses $7499 Funding requested for FY2022 Portable handicap accessible toilet $1800 Dumpster $605 3 Park grade heavyweight waste receptacles $2280 Park lighting $110 Park liability insurance $1350 Mulch for playground areas $1000 Tree trimming $400 Total $7545 $7500 Requested FY 2021 expenses detail: Routine expenses are requested for the portable toilet, dumpster, and insurance. There were 7 trees in total that needed removal. The cost of this work was $3800. Since more than half of the trees impacted HYAA’s ballfield, we reached out to HYAA and they paid half of the bill. We reviewed our insurance with State Farm and decided to increase our deductible. This decreased our overall cost significantly. The amount requested for FY21 is more than the FY22 request because our policy renewed in December. This reflects 50% of our total bill. The flood light service from Duke Power was accidentally omitted in last years’ application for funding. Significant rainfall has impacted the park driveway and parking area washing out gravel and producing ruts in the area. Grating and gravel on this area is planned before the end of FY2021 and the cost is estimated. FY2022 requested funding: We request usual expenses for the park which include dumpster cost, lighting, insurance and portable toilet. Three heavy weight park style waste receptacles like the ones at Gold Park are also requested. These will eliminate the likelihood of debris spread in the park and the stream. We need one for the picnic shelter and 2 for the park. Tree trimming is an annual need for the safety of park users. Submitted by: Blair Bradford, President, Exchange Club of Hillsborough Telephone: 919-643-2500 Web Site: www.hillsboroughartscouncil.org Address: 102 N. Churton Street, Hillsborough, NC 27278- Hillsborough Arts Council 2021-2022 Funding Request Our Mission The Hillsborough Arts Council, a volunteer-driven organization, enriches our community through the arts. We achieve this by: ●Fostering appreciation of the arts. ●Engaging diverse audiences in events and programs. ●Connecting artists, organizations, and audiences. Funding Request The Hillsborough Arts Council (HAC) is requesting a continuation of the 3 year partnership previously proposed of $13,200 + $1,320 for a total of $14,520 of inancial support for iscal year 2021-22. This request is a renewal of Fiscal Year 2020-2021 funds as an investment in the growth of arts and culture in the Hillsborough Community. As HAC creates a strategic plan, we hope the Town of Hillsborough will continue to support our work. HAC will begin a new 3 year strategic planning phase in early 2022. In addition to a renewal of FY 2020-21 funds, HAC is proposing a continuation of the three-year partnership with the Town of Hillsborough, which includes a 10% increase in funds as outlined in our original proposal. This partnership included an increase of $2,520 over three years ($0 in FY 2019-20; $1,200 in FY 2020-21, $1,320 in FY 2021-22) as an investment in HACs growth as a major driver of artistic and cultural programs and events, economic development, and tourism for Hillsborough. Our Goals for 2021-2022 ●Use the skills and talents of our board members and evaluate a full time Executive Director position or partnership with the Alliance for Historic Hillsborough to implement the completed strategic plan and shift the organization into a top-down business model allowing the board to refocus on fundraising, art education programing and governance. ●Work with local organizations, schools, and community groups to help build an inclusive and accessible outreach program to encourage participation for populations of Northern Orange County residing outside of the immediate downtown Hillsborough area. ●Work with groups in neighboring communities to establish a conduit to collaborate with other organizations and departments. ●Deine and implement a strategic marketing plan to raise overall awareness of HAC and promote local and tourist participation in events and programs through a variety of channels and opportunities. This coincides with the three-year strategic plan and shift to a top-down business model. ●Develop a strategy for thoroughly tracking audience and demographic data for internal analysis and use by HAC for planning and fund development. ●Explore additional partnerships and funding sources. Explanation of our Request Orange County’s arts community in general and the Hillsborough Arts Council speciically are important drivers of economic development in Hillsborough. A strong arts community adds to residents’ quality of life, which in turn, is a key factor for attracting new business and industry to the area. They are crucial elements of the Town’s character that distinguish it from other parts of the Triangle and state. They strengthen Hillsborough's position in a highly competitive region as an attractive location to live and for business investment. In 2015, Orange County participated in Arts & Economic Prosperity V , a national survey. Click here for the full report. Local indings of this report showed that nonproit arts and culture organizations in Hillsborough, NC spent a total of $5.5 million during iscal year 2015. This spending, $1.6 million by nonproit arts and culture organizations and an additional $4 million in event-related spending by their audiences, supports 185 full-time equivalent jobs and generates $8 million in local and state government revenue. In addition, forty percent of the nearly 300,000 attendees were tourists to the Hillsborough Area, mainly visiting from other counties in North Carolina and neighboring states. More important than economic development though, is HAC’s contribution to community building . Many of HAC’s events are participatory. These programs are strategically designed to both inspire creativity through a hands-on element, as well as a community gathering aspect to bring people together to celebrate. This process can provide tools to proactively promote the values of diversity and inclusion in our community. As detailed in our strategic plan, HAC hired a full time Executive Director in 2019 but unfortunately the Executive Director decided to resign in January, 2021. This was an unfortunate setback but has allowed the Board to further review the programs and needs of the organization to ensure we continue to live into and fulill the mission of the Art’s Council and continue delivering programming to the town of Hillsborough. The HAC Board voted to hire two part time contractors which included hiring a Gallery and Gift shop store manager and a social media/marketing contractor. Most recently the Board has voted to make the Gallery and Gift shop manager a full time employee to also assist with coordination of the Last Friday’s Art Walk and focus on arts education programming. As you can see, the return on investment for the Town of Hillsborough should be seen as not just an opportunity to bring arts to the forefront of the daily lives of residents, but as a driver of economic development, tourism, and a facilitator of the rich culture that Hillsborough has to offer. The Impact of Your Funding – FY 2020-2021 Progress Report The following is a summary of the impact your funding has made and what the Hillsborough Arts Council was able to accomplish the past two years with support from the Town of Hillsborough. Without a doubt the creation of a paid full time position greatly enhanced our capacity to provide quality programming and gave our board the ability to shift their focus to governance, development and strategic planning. The initial shift allowed HAC time to apply for more grants, create a sponsorship and fundraising committee, meet with others to collaborate, and successfully expand our outreach within our community. Here are brief highlights, followed by a more complete description of our progress over the last year, thanks to you, our Board and the enthusiasm of our volunteers: ●Hired a full time Gallery & Gift Shop store manager ●Hired a part time social media/marketing contractor. ●Hired a part time bookkeeper ●Completed a strategic review of the organization as a whole during COVID operating environment ●Began developing a strategic plan for HAC (estimated completion: May 2022). ●Established active outreach, marketing, fundraising, and sponsorship committees. ●Formed new local partnerships to create professional development workshops for artists. ●Began the process of creating a strategic marketing plan to promote raise overall awareness of HAC and the programs created each year. ●Launched 2 new programs during COVID - Mobile Community Stage and Virtualized Last Friday’s concerts with high quality digital streaming service & the new Writers Series ●Decentralized the Last Friday program to enable local businesses to continue to open outside and shifting funding from bands to stilt walkers, circus acts, and poets/buskers around downtown and the west end area of Hillsborough. ●Maintained continuity for those programs in 2020 which could be operating in a safe and responsible COVID manner to continue delivering joy to the town of Hillsborough.. ●Maintained the Gallery and Gift shop business - serving over 59 local artists and issuing ~$24,000 to artists based on sales. The Gallery and Gift shop will be self sustaining if we achieve $146,000 in annual sales. We have a plan to reach this based on improvements to the store, investment in new lighting and merchandise POS system, longer store hours thanks to a full time store manager (now Tuesday-Sunday 12-4pm) Without Your Support If HAC fails to secure any additional funds, then we will struggle to keep up with growth in existing programs and maintenance of our full time Gallery and Gift shop store manager and part time positions while we work to create stable growth within the organization and evaluate the need for a full time Executive Director. We will also be working with the Alliance of Historic Hillsborough to explore leveraging that organization for various Executive Director functions as originally contemplated for their organization charter. In addition to the impact on ongoing activities, failure to secure funding will limit planned efforts to ●Develop major fundraising and sponsorship opportunities ●Introduce a formal strategic plan for organizational development ●Increase net operating income from retail sales (2x annual sales) ●Develop a system to estimate the size and composition of event attendance ●Develop relationships with community leaders and it would likely put off new efforts to ●Increase diversity of communities served ●Increase outreach efforts ●Develop marketing plans to attract more volunteers, donations, grants and major sponsors ●Plan new income-earning programs, such as of offering art classes to the public and in schools, including our growing group of homeschool families HAC Programs & Support Materials Program Activities The work supported by this grant enables year-round programming, all of which promotes tourism and beneits Hillsborough’s economic and cultural climate. 1.HAC Gallery and Gift Shop operates year-round. Open now from 12-4pm (Tuesday-Sunday) and during Last Fridays events(5-9pm) 2.Last Fridays is spring to fall, bringing both locals and visitors to downtown Hillsborough to enjoy the arts, and share information through community booths. Between 1,000 and 3,000 people attend each event and 15% are tourists coming from surrounding counties and other states. 3.Hillsborough Art Walk Last Fridays is January through November and provides a walking tour of our diverse arts and crafts and encourages sales. 300/night for extended season (January, February, March, October, and November); 600 plus/night for regular season (April - September), with people from surrounding counties. 4.The Handmade Puppet Parade is in April. 4,000 to 4,500 people from surrounding counties and other states participate and attend and 50% are tourists from around the country. Held on the 3rd Sunday of April (during even years). 5.River Park Concert is in late October and promotes local and regional talent and has a youth musicians workshop prior to the event. This event has grown steadily and now attracts more than 8,000 people for a one day concert event. We also leverage Regional and Local talent to produce this event with over 100 volunteers. 6.Solstice Lantern Walk is in December and brings people together in creative workshops and joyful, peaceful participation. 2,500 people from surrounding counties participate. 7.Parlor Concerts , which are within the months of January through April, are hosted in the intimate settings of historic homes of Hillsborough. 40-50 people per event; usually 4 events per year. People come from the surrounding areas, often bringing visiting guests from outside the area and other states. 8.Art in the Heart of Hillsborough (Arts and Crafts Show ) is in April and promotes the work of 50 local artists. Approximately 1500 people for this April event come from surrounding counties and other states. 9.Mobile Community Stage is a new program designed during COVID to bring small performing art pop up events to various parts of Hillsborough. We engaged Thalle Construction to borrow a latbed trailer which we leverage for the artist and performances. We delivered 3 events during the Pandemic in 2020. 10.ArtCycle is a year-round program most active when school is in session that encourages citizens to contribute new and used supplies to students in school art classes. 11.Hillsborough Poet Laureate/Youth Poet Laureate (launching Fall 2021) is a juried position appointed annually in partnership with the town of Hillsborough. The poet laureate program celebrates both accomplished and up and coming poets in our community. 12.Writers Series is an interview series on YouTube program highlighting local writers and poets in the town of Hillsborough 13.Community Art projects: is offered throughout the year. Most recently, the Arch for River Park which leverages the wood from the fallen Oak on Calvin Street which the Art’s Council was able to store. We expect this to be constructed in the next 3 months. Geographic Distribution We regularly track the geographic origins of the population that has visited the Gallery and Gift Shop. Due to the Pandemic, we saw a 70% drop in customers but only a 40% drop in annual revenue. The Gallery and Gift Shop served over 8,461 customers in 2019 which was an increase of 22%. 40% of them were tourists, coming from: ●Overall, 90% of our known participants came from the following 15 NC cities/towns (in order from greatest to least): Hillsborough, Durham, Chapel Hill, Carrboro, Raleigh, Eland, Mebane, Cary, Pittsboro, Burlington, Apex, Wake Forest, Cedar Grove, Graham, Rougemont. ●We have seen visitors from more than 60 other NC cities/town: Hillsborough, Chapel Hill, Carrboro, Cedar Grove, Eland, Hurdle Mills, Rougemont, Apex, Asheboro, Banner Elk, Burlington, Cary, Charlotte, Concord, Creedmoor, Duck, Dunn, Durham, Elon, Fayetteville, Fuquay-Varina, Gastonia, Goldsboro, Graham, Greensboro, Greenville, Haw River, Hendersonville, Hickory, High Point, Holly Springs, Jamestown, Kannapolis, Kernersville, Lillington, Lumberton, Mebane, Mooresville, Mount Airy, Oxford, Pinehurst, Pittsboro, Raleigh, Reidsville, Roxboro, Sanford, Wake Forest, Wendell, Wilmington, Winston-Salem, Yanceyville, Zebulon, Eden, Caldwell, Whitsett, Youngsville, Warrenton, Saxapahaw, Washington, Tryon. ●More than 40 states and DC: The only states not appearing were Alaska, Arkansas, Idaho, Kansas, Montana, Nebraska, North Dakota, Oklahoma, Vermont. ●Known foreign countries and/or 1 U.S. Territories: Canada, Mexico, England, Ireland, Germany, Australia, Sweden, Italy, Puerto Rico, Iran, Wales, Russia. Collaborations and Partnerships All of our events are coordinated with external organizations and individuals. The following lists the primary collaborative efforts: ●Alliance for Historic Hillsborough o Visitor’s Center o Burwell School o Orange County Historical Museum o Ad-hoc Alliance Staff Cohort ●Hillsborough Chamber of Commerce o Hillsborough Merchant and Restaurant Working Group ●Orange County Schools o ArtCycle Collection o Cultural Explosion o Student Artist Exhibitions o Cedar Ridge High School WoodShop o Student Volunteers ●Town of Hillsborough o Poet Laureate o Volume Mural Project o Calvin St. Tree o River Park Arch Project ●Eland-Cheeks Community Center ●St. Matthews Episcopal Church ●Orange County Public Library ●Hillsborough Classic Film Society ●Orange County Arts Commission ●Orange County Community Players ●Bull City Music School ●Music Makers Relief Foundation ●Expedition School ●Margaret Lane Gallery ●C3 Hillsborough ●Local Businesses (non-sponsors) o Orange Family Medical Group o Whit’s Frozen Custard ●Art Walk Partners (not already listed) o Hillsborough Gallery of Art o Eno Gallery o Tom Stevens Gallery o Skylight Gallery and Hillsborough Artist Cooperative o King Street Bar Submitted by David Hays, Board Chair May 10th, , 2021 David Hays Board Chair Hillsborough Arts Council www.hillsboroughartscouncil.org 919-931-3977 Board of Commissioners Agenda Abstract Form Meeting Date: May 24, 2021 Department: Administration - Budget Public Hearing: Yes No Date of Public Hearing: June 14, 2021 For Clerk’s Use Only AGENDA ITEM # 4.C Consent Agenda Regular Agenda Closed Session PRESENTER/INFORMATION CONTACT: Eric Peterson, Town Manager ITEM TO BE CONSIDERED Subject: Fiscal Year 2022 Manager’s Recommended Annual Budget presentation Attachment(s): None Brief Summary: The town manager and budget team will provide an overview of the FY2022 Manager’s Recommended Annual Budget. Timeline Monday, May 24: Budget Presentation • Town Manager delivers budget presentation to Town Board • Submit Manager’s recommended budget to Town Board o Budget Message o Revenue & Expenditure Summary o Master Unfunded List o Budget spreadsheets o Departmental Unfunded List o Justification Forms o Authorized FTE List Monday, June 7: Budget Workshop Monday, June 14: Public Hearing / 2nd Budget Workshop (if needed) Monday, June 28: Budget Workshop/Budget Adoption, if necessary • Budget Ordinance Action Requested: Receive presentation. ISSUE OVERVIEW Background Information & Issue Summary: N/A Financial Impacts: N/A Staff Recommendations/Comments: N/A Board of Commissioners Agenda Abstract Form Meeting Date: May 24, 2021 Department: Planning Public Hearing: Yes No Date of Public Hearing: For Clerk’s Use Only AGENDA ITEM # 4.D Consent Agenda Regular Agenda Closed Session PRESENTER/INFORMATION CONTACT: Margaret A. Hauth, Planning Director/Assistant Town Manager ITEM TO BE CONSIDERED Subject: Fee schedule changes for Planning, Public Works, and Fire Marshal Attachment(s): 1. Marked up fee schedule Brief Summary: The contract with Orange County removes the need for the town to have fire marshal fees in our fee schedule. Staff recommends deleting this section. The changes to development review triggered the need for adjustments to the Planning review fees. Further, staff is suggesting two minor adjustments to how zoning fees are calculated to simplify the structure, ensure more consistent treatment, and make the fee structure more progressive. Public Works is asking to clarify some language about bulk pick-ups and driveway permits Action Requested: Discussion and direction. The fee schedule is adopted as part of the budget. This is highlighting these proposed changes. ISSUE OVERVIEW Background Information & Issue Summary: Fire Marshal – remove 208 lines from the fee schedule Planning – by removing Conditional Use Permits and Special Use zoning, adjustments are needed to align the fee schedule with the new processes. Fees are set to clearly not exceed the staff effort to complete the review or issue the permit. The process review fees have not been adjusted since the Unified Development Ordinance was adopted in 2011. Staff is suggesting that projects that remain incomplete for an extended period have to renew their fees and those that take more than three cycles to be approved also have to refile. Lastly, staff is asking that costs of construction be rounded to the nearest $1,000 and the fee escalate when the cost of construction goes to $500,000. Fess are currently set at different rates for residential, multi-family, and non-residential construction. This is confusing with the popularity of townhomes. Townhomes are built to the single-family building code but are clearly attached (another term for multi-family). Our townhome neighborhoods have been inconsistently charged depending on who is issuing the permit. The higher the project cost, the more likely the applicant rounds off the cost. Also, the more likely the project is non-residential. The current non-residential fee is $2 per $1,000 of construction cost – that remains unchanged. This amendment simply applies that rate to the most expensive houses being built. An analysis of permit activity for the last five years indicates this will not impact the revenue received by the town but will simplify permitting and continue to charge a higher fee where more staff effort is required. Public Works – A minor tweak is suggested to the Sanitation section to add a little more information about the bulk collection fee -which is set by staff depending on the characteristics of what needs collecting. The town code currently requires a driveway permit for all construction. This has not been required or issued in recent memory. A quick check of our neighbors indicated other jurisdictions are reviewing how driveways connect to public streets. This is important as these connections are generally in the public right of way & the town must maintain or replace them during resurfacing. Providing a construction standard for these connections and checking when installed will help both street maintenance and stormwater management in the future. Staff recommends that the driveway connection be reviewed with the home construction permit at no cost to the applicant. The Planning Department is willing to share the permit revenues it receives with Public Works, at a rate of $25 per driveway if that makes sense, to cover the cost for public works to inspect the driveway connection. New construction tends to be grouped together in a development, allowing Public Works staff to visit multiple sites at one time. A driveway that needs maintenance or is installed independent of a new structure would be permitted and invoiced through Public Works. After we have tried this system for six months to a year, we may have adjustments in the future. Financial Impacts: Limited new revenue is expected. If the cost-share is implemented, revenues in Planning would go down slightly and new revenues would show up in the Street division. Using 200 dwelling per year are a recent build rate, $5,000 of revenue would shift form Planning to Streets. It may not be worth the work necessary to shift the funds. Shifting funds is easier to implement than a new fee that would need to be invoiced and collected separately. Staff Recommendations/Comments: ADMINISTRATION Photocopies 0.10$ / page Laser Printer Copies 0.10$ / page Town Clerk Certified Copies 1.00$ / page Board of Commissioners Meeting Notification Listing 20.00$ annually Town Code: Bound Copy 40.00$ Unbound Copy 25.00$ Supplements 0.10$ / page Motor Vehicle License Fee 30.00$ / vehicle Franchise Fees (Cable)5% of gross receipts BILLING & COLLECTIONS Returned Check / Bank Draft Fee 25.00$ / occurrence Disconnect/Reconnect for Returned Item 40.00$ / occurrence Connection Fee 20.00$ Security Deposits: Water/Sewer Service Standard Inside Town 75.00$ Outside Town 150.00$ High Risk Inside Town 175.00$ Outside Town 225.00$ Delinquent Fee 40.00$ Late Fee 15% (after 25th of month) Reconnection Fee: Business Hours No Charge After Hours (Town Error)No Charge Same Day Turn-On Service 50.00$ After Hours (Customer Request)50.00$ Account Servicing Fee for Payments Made with Unwrapped Coins $ 1.00 / 100 coins Water Use Reduction Rebate $ 10.00 CEMETERY Lot Fee: Resident 500.00$ Non-Resident 1,000.00$ Lot Transfer Transfer Between One Pair of Lots No Charge Transfer Between 3 or More Lots 50.00$ / pair of lots FINANCE FEES, RATES & CHARGES SCHEDULE (Effective July 1, 2021 unless otherwise noted; Fees subject to change by Board of Commissioners.) One time rebate per water and/or sewer customer for new or replacement installation of low-flow faucets, showerheads and toilets (receipt or billing invoice of work required). A $1.00 fee for 100 coins or fraction thereof that the town is required to count in excess of the first $10.00 of unwrapped coins submitted for payment of the utility bill. FOOD & BEVERAGE Food & Beverage Tax (failure to pay)Fine not to exceed $500.00 Single-Day Pre-Paid Food & Beverage Fee 15.00$ Mobile Food Vendor Permit Fee1 50.00$ Beer and Wine License On-premise malt beverage 15.00$ Off-premise malt beverage 5.00$ On-premise unfortified wine, on-premise fortified wine, or both 15.00$ Off-premise unfortified wine, off-premise fortified wine, or both 10.00$ 1Mobile food vendor permits are valid as long as permit holder timely files Food & Beverage tax receipts and reports FIRE MARSHAL This section (thru line 271) needs to be deleted There shall be two types of permits: a) A prescribed period of time. b) Until renewed or revoked. OPERATIONAL PERMITS Carnivals & Fairs $ 100.00 Battery Systems $ 50.00 Cellulose Nitrate Film $ 50.00 Combustible Dust Producing Operations $ 50.00 Combustible Fibers $ 50.00 Compressed Gases $ 30.00 Flammable $ 50.00 Corrosive $ 50.00 Oxidizing $ 50.00 Toxic $ 75.00 Highly Toxic $ 100.00 $ 50.00 Cryogenic Fluids $ 50.00 Cutting & Welding $ 50.00 Dry Cleaning Plants 50.00$ Exhibits and Trade Shows 50.00$ Explosives (blasting) Three Day or Single Shot 75.00$ Two Week 150.00$ Monthly 225.00$ Fire Hydrants and Valves 25.00$ each Flammable and Combustible Liquids Section 1 50.00$ Section 2 50.00$ Section 3 50.00$ Section 4 50.00$ Section 5 50.00$ + $10.00 / each addl. tank/vehicle Section 6 100.00$ + $10.00 / each addl. tank/vehicle Section 7 50.00$ Section 8 150.00$ Section 9 50.00$ Section 10 50.00$ Floor Finishing 50.00$ Fruit and Crop Ripening 50.00$ Fumigation and Thermal Insecticidal Fogging 15.00$ Hazardous Materials 60.00$ each class not reported under sara title III 2) Construction Permits - Allows the applicant to install or modify systems and equipment for which a permit is required by section 105.7 of the North Carolina Fire Prevention Code. 1) Operational Permits - Allows the applicant to conduct an operation or a business for which a permit is required by section 105.6 of the North Carolina Fire Prevention Code for either. Inert and Simple Asphyxiate Covered Mall Buildings Hazardous Production Material (Facility)75.00$ each class not reported under sara title III High Pile Storage `60.00$ Hot Work Operations 50.00$ Industrial Ovens 50.00$ Lumber Yards and Wood Working Plants 50.00$ Liquid or Gas-Fueled Vehicles or Equipment in Assembly Buildings 60.00$ LP Gas 50.00$ Magnesium 50.00$ Miscellaneous Combustible Storage 50.00$ Open Burning 10.00$ Open Flames and Candles Section 1 50.00$ Section 2 50.00$ Organic Coatings 50.00$ Places of Assembly 100.00$ Private Fire Hydrants 25.00$ Pyrotechnic Special Effects Materials 100.00$ Pyroxylin Plastics 50.00$ Refrigeration Equipment 50.00$ Repair Garages and Service Stations 50.00$ Rooftop Heliports 50.00$ Spraying or Dipping Operation 50.00$ Storage of Scrap Tires and Tire Byproducts 50.00$ Temporary Membrane Structures, Tents and Canopies 40.00$ Tire Rebuilding Plants 50.00$ Waste Handling 50.00$ Wood Products 50.00$ CONSTRUCTION PERMITS 0.009$ / sq foot; $65.00 minimum Site Plan Review 25.00$ Pre-Development Meetings and Site Consulations 25.00$ each addl. meeting or visit 65.00$ 75.00$ 50.00$ Each building requires a seperate permit Square Feet Rate per sqft 0 - 5,000 0.0150$ / sq foot; $60.00 min; $75.00 max 5,001 - 10,000 0.0145$ / sq foot; $80.00 min; $145.00 max 0.0140$ / sq foot; $150.00 min; $210.00 max 0.0138$ / sq foot; $215.00 min; $276.00 max 0.0135$ / sq foot; $280.00 min; $337.50 max 0.0133$ / sq foot; $325.00 min; $382.50 max 0.0130$ / sq foot; $382.50 min; $448.00 max 0.0128$ / sq foot; $448.50 min; $500.00 max 0.0125$ / sq foot; $500.00 min; $543.50 max 0.0123$ / sq foot; $540.00 min; $600.00 max 0.0120$ / sq foot; $600.50 min; $649.00 max 0.0118$ / sq foot; $632.50 min; $690.00 max 0.0115$ / sq foot; $690.50 min; $734.50 max 0.0113$ / sq foot; $735.00 min; $770.00 max 0.0110$ / sq foot; $752.50 min; $810.00 max 0.0108$ / sq foot; $787.50 min; $820.00 max 0.0105$ / sq foot; $820.50 min; $875.50 max 0.0103$ / sq foot; $876.00 min; $900.00 max 0.0100$ / sq foot; $900.50 min; $931.00 max 0.0098$ / sq foot; $931.50 min; $950.00 max 0.0095$ / sq foot; $950.50 min; $987.00 max 0.0094$ / sq foot; $945.00 min; $990.00 max 20,001 - 25,000 55,001 - 60,000 65,001 - 70,000 75,001 - 80,000 80,001 - 85,000 70,001 - 75,000 30,001 - 35,000 40,001 - 45,000 50,001 - 55,000 60,001 - 65,000 25,001 - 30,000 35,001 - 40,000 45,001 - 50,000 Automatic Fire-Extinguishing Systems Kitchen Hood System Paint Booth System Building Plans Review Compressed Gases Fire Alarm Review Fee Schedule 15,001 - 20,000 10,001 - 15,000 85,001 - 90,000 90,001 - 95,000 95,001 - 100,000 100,001 - 105,000 105,001 - 110,000 0.0092$ / sq foot; $1012.50 min; $1046.50 max 0.0091$ / sq foot; $1047.00 min; $1080.00 max 0.0090$ / sq foot; $1080.50 min; $1125.00 max 0.0090$ / sq foot; $1125.00 min; $1170.00 max 0.0090$ / sq foot; $1170.00 min; $1215.00 max 0.0090$ / sq foot; $1215.00 min; $1260.00 max 0.0090$ / sq foot; $1260.00 min; $1305.00 max > 145,001 0.0090$ / sq foot; $1305.00 min; $1500.00 max Sprinkler Plans Review Fee Schedule Square Feet Rate per sqft 0 - 5,000 $ 0.0145 / sq foot; $70.00 min; $72.50 max 5,001 - 10,000 $ 0.0140 / sq foot; $73.00 min; $140.00 max 10,001 - 15,000 $ 0.0138 / sq foot; $140.50 min; $207.00 max 15,001 - 20,000 $ 0.0135 / sq foot; $207.50 min; $270.00 max 20,001 - 25,000 $ 0.0133 / sq foot; $270.50 min; $332.50 max 25,001 - 30,000 $ 0.0130 / sq foot; $325.00 min; $382.50 max 30,001 - 35,000 $ 0.0128 / sq foot; $382.50 min; $448.00 max 35,001 - 40,000 $ 0.0125 / sq foot; $448.50 min; $500.00 max 40,001 - 45,000 $ 0.0123 / sq foot; $500.00 min; $543.50 max 45,001 - 50,000 $ 0.0120 / sq foot; $540.00 min; $600.00 max 50,001 - 55,000 $ 0.0118 / sq foot; $600.50 min; $649.00 max 55,001 - 60,000 $ 0.0115 / sq foot; $632.50 min; $690.00 max 60,001 - 65,000 $ 0.0113 / sq foot; $690.50 min; $734.50 max 65,001 - 70,000 $ 0.0110 / sq foot; $735.00 min; $770.00 max 70,001 - 75,000 $ 0.0108 / sq foot; $752.50 min; $810.00 max 75,001 - 80,000 $ 0.0105 / sq foot; $787.50 min; $820.00 max 80,001 - 85,000 $ 0.0103 / sq foot; $820.50 min; $875.50 max 85,001 - 90,000 $ 0.0100 / sq foot; $876.00 min; $900.00 max 90,001 - 95,000 $ 0.0098 / sq foot; $900.50 min; $931.00 max 95,001 - 100,000 $ 0.0095 / sq foot; $931.50 min; $950.00 max 100,001 - 105,000 $ 0.0094 / sq foot; $950.50 min; $987.00 max 105,001 - 110,000 $ 0.0092 / sq foot; $945.00 min; $990.00 max 110,001 - 115,000 $ 0.0091 / sq foot; $1012.50 min; $1046.50 max 115,001 - 120,000 $ 0.0090 / sq foot; $1047.00 min; $1080.00 max 120,001 - 125,000 $ 0.0090 / sq foot; $1080.50 min; $1125.00 max 125,001 - 130,000 $ 0.0090 / sq foot; $1125.00 min; $1170.00 max 130,001 - 135,000 $ 0.0090 / sq foot; $1170.00 min; $1215.00 max 135,001 - 140,000 $ 0.0090 / sq foot; $1215.00 min; $1260.00 max 140,001 - 145,000 $ 0.0090 / sq foot; $1260.00 min; $1305.00 max > 145,001 $ 0.0088 / sq foot; $1305.00 min; $1500.00 max Sprinkler System Monitoring 70.00$ Fire Pumps 200.00$ Flammable and Combustible Liquids 100.00$ / tank or system Hazardous Materials 100.00$ / tank or system Industrial Ovens 75.00$ LP Gas 75.00$ / tank Private Fire Hydrants 50.00$ / hydrant Spraying or Dipping 100.00$ Standpipe Systems 150.00$ Temporary Membrane Structures, Tents and Canopies 40.00$ FIRE INSPECTION FEES Building Square Feet Initial Inspection In-Compliance Initial Inspection Non- Compliance Re-Inspection In-Compliance Re-Inspection Non-Compliance 3rd Inspection In-Compliance 3rd Inspection Non-Compliance 0 to 5,000 40.00$ 65.00$ 45.00$ 90.00$ 60.00$ 125.00$ 5,001 - 10,000 45.00$ 70.00$ 45.00$ 95.00$ 60.00$ 150.00$ 10,001 - 15,000 50.00$ 75.00$ 45.00$ 100.00$ 60.00$ 150.00$ 15,001 - 20,000 55.00$ 80.00$ 50.00$ 105.00$ 60.00$ 200.00$ 125,001 - 130,000 130,001 - 135,000 110,001 - 115,000 115,001 - 120,000 120,001 - 125,000 135,001 - 140,000 140,001 - 145,000 20,001 - 25,000 60.00$ 85.00$ 50.00$ 110.00$ 65.00$ 200.00$ 25,001 - 30,000 65.00$ 90.00$ 50.00$ 115.00$ 65.00$ 200.00$ 30,001 - 35,000 70.00$ 95.00$ 55.00$ 120.00$ 65.00$ 250.00$ 35,001 - 40,000 75.00$ 100.00$ 55.00$ 120.00$ 65.00$ 250.00$ 40,001 - 45,000 80.00$ 105.00$ 55.00$ 125.00$ 70.00$ 250.00$ 45,001 - 50,000 85.00$ 110.00$ 60.00$ 130.00$ 70.00$ 250.00$ 50,001 - 55,000 90.00$ 115.00$ 60.00$ 135.00$ 70.00$ 300.00$ 55,001 - 60,000 95.00$ 120.00$ 60.00$ 140.00$ 70.00$ 300.00$ 60,001 - 65,000 100.00$ 125.00$ 65.00$ 145.00$ 75.00$ 300.00$ 65,001 - 70,000 105.00$ 130.00$ 65.00$ 150.00$ 75.00$ 300.00$ 70,001 - 75,000 110.00$ 135.00$ 65.00$ 155.00$ 75.00$ 300.00$ 75,001 - 80,000 115.00$ 140.00$ 65.00$ 160.00$ 80.00$ 350.00$ 80,001 - 85,000 120.00$ 145.00$ 65.00$ 165.00$ 80.00$ 350.00$ 85,001 - 90,000 125.00$ 150.00$ 65.00$ 170.00$ 80.00$ 350.00$ 90,001 - 95,000 130.00$ 155.00$ 70.00$ 175.00$ 85.00$ 350.00$ 95,001 - 100,000 135.00$ 160.00$ 70.00$ 180.00$ 85.00$ 350.00$ 100,001 - 105,000 140.00$ 165.00$ 70.00$ 185.00$ 85.00$ 400.00$ 105,001 - 110,000 145.00$ 170.00$ 70.00$ 190.00$ 90.00$ 400.00$ 110,001 - 115,000 150.00$ 175.00$ 70.00$ 200.00$ 90.00$ 400.00$ 115,001 - 120,000 155.00$ 180.00$ 70.00$ 205.00$ 90.00$ 400.00$ 120,001 - 125,000 160.00$ 185.00$ 75.00$ 210.00$ 95.00$ 400.00$ 125,001 - 130,000 165.00$ 190.00$ 75.00$ 215.00$ 95.00$ 425.00$ 130,001 - 135,000 170.00$ 195.00$ 75.00$ 220.00$ 95.00$ 425.00$ 135,001 - 140,000 175.00$ 200.00$ 80.00$ 225.00$ 100.00$ 425.00$ 140,001 - 145,000 180.00$ 205.00$ 80.00$ 230.00$ 100.00$ 425.00$ 145,001 - 150,000 185.00$ 210.00$ 80.00$ 235.00$ 100.00$ 425.00$ 150,001 - 155,000 190.00$ 215.00$ 85.00$ 240.00$ 110.00$ 450.00$ 155,001 - 160,000 195.00$ 220.00$ 85.00$ 245.00$ 110.00$ 450.00$ 160,001 - 165,000 200.00$ 225.00$ 85.00$ 250.00$ 110.00$ 450.00$ 165,001 - 170,000 205.00$ 230.00$ 90.00$ 255.00$ 120.00$ 450.00$ 170,001 - 175,000 210.00$ 235.00$ 90.00$ 260.00$ 120.00$ 450.00$ 175,001 - 180,000 215.00$ 240.00$ 90.00$ 265.00$ 120.00$ 500.00$ 180,001 - 185,000 220.00$ 245.00$ 95.00$ 270.00$ 130.00$ 500.00$ 185,001 - 190,000 225.00$ 250.00$ 95.00$ 275.00$ 130.00$ 500.00$ 190,001 - 195,000 230.00$ 255.00$ 95.00$ 280.00$ 130.00$ 500.00$ 195,001 - 200,000 235.00$ 260.00$ 100.00$ 285.00$ 135.00$ 500.00$ COMPLAINT FEES Illegal Burning No Permit 50.00$ /day Illegal Materials as defined by EPA / NC Air Quality 100.00$ /day Burning of Structure or Vehicles 500.00$ /day Work Without a Permit Twice the cost of the required permit Class 1 Violation 500.00$ /violation written Class 2 Violation 250.00$ /violation written Class 3 Violation 100.00$ /violation written Class 4 Violation 50.00$ /violation written PLANNING SPECIAL EVENT PERMITS Public and Private Events on Private Property 20.00$ Public and Private Events on Public Property 35.00$ Street or Greenway Events 55.00$ APPLICATIONS FOR REVIEW Future Land Use Plan or Comprehensive Plan Amendment 300.00$ Unified Development Ordinance Text Amendment 300.00$ Rezoning to a Special Use District with Special Use Permit2 1,200.00$ 1 Rezoning to a Special Use District Master Plan2 800.00$ 1 Rezoning to Conditional district the greater of $2000 or $200 per acre Rezoning to other than Special Use District2 to general purpose or overlay districtthe greater of $500 or $50 per acre Special Use Permit without Rezoning the greater of $1000 or $200 per acre Conditional Use Permit 800.00$ 1 CUP, SUP, or Master Plan Modification Requiring Public Hearing 500.00$ CUP, SUP, or Master Plan Modification not Requiring Public Hearing 300.00$ Minor Subdivision Review (1-4 lots with or without streets)100.00$ Major Subdivision Review (5-19 lots with or without streets)500.00$ Site Plan - Technical Review Committee or Staff 600.00$ 1 Construction Plan Review3 600.00$ total building size less than 10,000 sf 1,000.00$ total building size equal to or greater than 10,000 sf Variance 150.00$ Street Closing Request 150.00$ Street Renaming Request 150.00$ Certificate of Appropriateness 1.00$ / $1,000 construction cost; $10 minimum Historic District Minor Work 10.00$ FEES in LIEU of CONSTRUCTION Sidewalks 125% of written, sealed, engineer's estimate for the cost of required sidewalk installation (increase DOCUMENTS & MAPS 1 Unified Development Ordinance 25.00$ Historic District Design Guidelines 25.00$ Community Connectivity Plan 15.00$ Administrative Manual 10.00$ Parks & Recreation Plan and Small Area/Corridor Plans 10.00$ Zoning Map or Other Color Plot/Map (larger than 11x17)10.00$ Town Street Map with Street Grid (11x17 Black & White)2.00$ Future Land Use Map & Other 11x17 Color Maps 2.00$ Photocopies 0.10$ / page Zoning Compliance Permits Home Occupation 25.00$ Signs (New or Replacement): Wall Mounted 40.00$ Free-Standing 75.00$ Sandwich Board 10.00$ Event Sign Package (package of signs allowed by 6.18.6.2)20.00$ Banner (allowed by 6.18.6.3 & without other temporary signage)5.00$ Change of Use (one business use to another or change in ownership)No Charge 1 Plus $10.00 per each acre for sites larger than 10 acres (example: 12 acre SUP = $920.00 fee). NOTE: Special Use Permit, Site Plan, Subdivison, and Construction Drawing (and modifications) submittals that are not able to be approved or approved with conditions will be denied as non-compliant and the applicant will be required to file a new application and pay new filing fees to cover the significant staff time spent reviewing non-responsive plans. Fees submitted with an application remaining incomplete for more than 30 days after the applicant is notified of the needed materials will be retained by the town, but the application will not be processed unless it becomes complete, including filing a new fee. 2 Rezoning and Special Use rezonings reviewed in conjunction with an annexation request should first calculate the standard fee and then double it to account for the fiscal impact report for annexation requests. 3 This fee will apply to staff review of construction drawings, which is required for all projects requiring a Special Use Permit, Site Plan, or Major Subdivision review and modifications to any of these. 1 All town produced documents and maps can be provided in electronic form (pdf, jpeg, word, or excel) at no cost if we are provided with the media. If we provide the CD, $2 covers the CD and case. requested by Board of Adjustment because discount discourages sidewalk construction) Construction Residential Zones 1.00$ /$1,000 of construction cost; $5.00 min. Multi-Family Zones 1.50$ /$1,000 of construction cost; $10.00 min. Non-Residential Zones 2.00$ /$1,000 of construction cost; $10.00 min. Projects costing $499,999 or less - rounded to nearest thousand $1.00 /$1,000 of construction cost; $5 min. Projects costing $500,000 or more - rounded to nearest thousand $2.00 /$1,000 of construction cost; $5 min. OTHER CHARGES Consultant Fee Reimbursement No-Permit Penalty POLICE Parking Citation 10.00$ Fire Lane Parking Violation 25.00$ Handicap Parking Violation 250.00$ Sidewalk Table Service Permit Violation Fine up to $500.00 PUBLIC SPACE Large Picnic Shelter in Gold Park In-town resident 20.00$ /3 hours Out-of-town resident 30.00$ /3 hours Multi-Use Field in Gold Park or Cates Creek Park In-town resident 10.00$ /hour Out-of-town resident 20.00$ /hour SOLID WASTE Roll-Out Refuse Container 60.00$ / container Residential Refuse Collection 1 Roll-Out Container No Charge 2 or More Roll-Out Containers TBD Bulk Pick-Up / Oversized Load (fee at the discretion of the Public Works Supervisor and dependent on quantity, size and weight)1 50.00$ minimum Special Brush/Vegetation Collection Standard Collection 70.00$ Large Collection (Require use of Knuckleboom)130.00$ 1Oversized loads are those larger than the bed of a standard pick-up truck. This fee is set at staff discretion to limit overuse of the service covered by general tax revenues. STORMWATER Work begun without a necessary Zoning Compliance Permit will be charged a $100 ZCP fee or the standard fee will be doubled, whichever is greater. Work begun without a required Certificate of Appropriateness will be charged a $100 COA review fee for the standard fee will be doubled, whichever is greater. Work requiring both a COA and ZCP shall only pay the increased COA fee. Projects constructing new local roads will also reimburse the Town for consultant fees to review road construction plans and specifications, if needed. Projects requiring a traffic impact statement will be reviewed by the traffic engineer of the Town's choice. The applicant shall reimburse the Town for the cost of the statement in lieu of submitting a statement by a consultant of their choice as part of the application. NOTE: The following items are all included in the "construction cost" used to determine the permit fee: grading, landscaping, site preparation, stormwater control, utilities, paving and structures. ZCPs will be issued for "grading only" and "paving only" projects consistent with the UDO. Portions of town parks may be reserved for private events. Events expecting 100 or more people are reviewed as special events as defined in the town code. If a special event requires police or public works overtime, costs of those impacts may be passed to the applicant. PLAN REVIEW Single Lot Residential1 100.00$ /plan LID Project2 250.00$ /plan Standard Project (less than 1-acre of new impervious)500.00$ /plan Standard Project (greater than 1-acre of new impervious)3 500.00$ /plan plus $50/acre of new impervious Standard Phased Projects4 250.00$ /each subsequent phase submittal 1 Not part of a larger common plan for development or sale. 2 Projects that meet the State of North Carolina's Low Impact Development requirements and calculations. STORMWATER FEE Residental Property 75.00$ /year Tier 1, Non-residential Property (0 to 10,000 sq. ft.)150.00$ /year Tier 2, Non-residential Property (10,001 to 30,000 sq. ft.)600.00$ /year Tier 3, Non-residential Property (30,001 to 100,000 sq. ft.)1,800.00$ /year Tier 4, Non-residential Property (100,001 to 200,000 sq. ft.)4,050.00$ /year Tier 5, Non-residential Property (200,001 sq. ft. and above)12,900.00$ /year STREETS Driveway Permit - new/maintenance not with new construction 50.00$ If owner requests town forces to do work, the owner will also reimburse the town the full cost of materials in addition to the permit amount. Driveways constructed in conjunction with new construction will be reviewed concurrently with the permit for construction at no additional fee. Owners must call/schedule inspection of driveway installation at least 24 hours in advance. WATER / SEWER WATER TREATMENT AND DISTRIBUTION USE FEES Water System Development Fee1: Residential 3,864.00$ / residential unit Commercial 5/8" or 3/4" meter 3,864.00$ 1" meter 6,440.00$ 1.5" meter 12,880.00$ 2" meter 20,608.00$ 3" meter 41,216.00$ 4" meter 64,400.00$ 6" meter 128,800.00$ 8" meter 206,080.00$ 10" meter 540,960.00$ Volume Charges: Residential Volume Charges - Inside Town 3 For standard projects (non-LID projects) requiring stormwater management approval, the fee includes one project review meeting with staff and no more than three rounds of staff comments. If stormwater plans are still incomplete after the third review or if additional meetings with staff are required, the applicant will be required to pay an additional $500 review fee to cover the significant staff time spent reviewing incomplete or non-compliant stormwater management plans. 1 In the event that a customer requests that an existing meter be replaced with a larger meter, credit will be given for the existing meter at the current rates. No rebates of capital facilities fees will be made for decreases in meter sizes. 4 Phased development projects are required to obtain a stormwater management plan approval for the entire project; as each subsequent phase is submitted, an additonal fee will be required to ensure the phase plans comply with the overall stormwater management plan approval. Residential Service: Block 1 (0-2,500 gallons/month)23.15$ Block 2 (> 2,500 gallons/month)9.26$ / 1000 gallons Residential Volume Charges - Outside Town Residential Service: Block 1 (0-2,500 gallons/month)45.15$ Block 2 (> 2,500 gallons/month)18.06$ / 1000 gallons Orange - Alamance Water System 75% of Inside Town Rate + $0.6124/1000 gal surcharge Bulk Water $18.06 /1000 gallons WATER CONNECTION CHARGE Front Footage Fee1: 0 - 50 Feet 750.00$ / connection > 50 Feet 15.00$ / foot / connection Lateral Fee: abutting the lines. WATER METER FEES 5/8"310.00$ 3/4"390.00$ > 3/4"Actual Cost of Meter to Town + $100 Installation Fee STRAINER FEES 2"445.00$ 3"790.00$ 4"1,465.00$ 6"2,061.00$ 8"3,461.00$ 10"5,420.00$ FIRE HYDRANT METER FEES Fire Hydrant Meter Security Deposit 2,000.00$ Fire Hydrant Rental Fees (fees are in addition to deposit) Daily Rate 20.00$ Weekly Rate 100.00$ Monthly Rate 300.00$ Semi-Annual Rate 1,300.00$ Annual Rate 2,500.00$ Fire Hydrant Meter Relocation Fee 50.00$ WASTEWATER COLLECTION SYSTEM USE FEES Wastewater System Development Fee: Residential 3,243.00$ / residential Commercial 5/8" or 3/4" meter 3,243.00$ 1" meter 5,405.00$ 1.5" meter 10,810.00$ 2" meter 17,296.00$ 3" meter 34,592.00$ 4" meter 54,050.00$ 6" meter 108,100.00$ 8" meter 172,960.00$ 10" meter 454,020.00$ Installed on a suitable stub-out for service that has been made at the expense of the applicant or previous property owner and is available for connection, there is no charge. In any other case, the water lateral fee is $750.00 for service to a 5/8" or 3/4" water meter and $1,250 for service to a 1" water meter. Service to a larger meter shall be installed by a licensed utilities contractor at the owner's/applicant's expense. 1 For a lot abutting two or more water lines, the front footage fee will be calculated on the average lengths of the sides of the lot Volume Charges: Inside Town Block 1 (0-2,500 gallons/month)34.23$ Block 2 (> 2,500 gallons/month)13.69$ / 1000 gallons Outside Town Block 1 (0-2,500 gallons/month)66.73$ Block 2 (> 2,500 gallons/month)26.69$ / 1000 gallons Front Footage Fee1: 0 - 50 Feet $ 1,000.00 > 50 Feet $ 20.00 / foot / connection Lateral Fee: ENGINEERING REVIEW Residential Development Water Line Review 0 - 10 Units 100.00$ > 10 Units 500.00$ Wastewater Line Review 0 - 10 Units 100.00$ > 10 Units 500.00$ Commercial Development MISCELLANEOUS WATER/SEWER FEES Meter Replacement Fee 50.00$ Meter Relocation Fee 100.00$ Special Meter Read 10.00$ Meter Test Charge 35.00$ Water Flow Test 150.00$ original / $15.00 copy Meter Pressure Test 25.00$ Interruptible Water Meter Install - Return Trip 50.00$ / trip Perpetual Maintenance (new sewage pump stations)Per Formula in Town Code Water / Sewer Availability Review Actual Cost to Town WASTEWATER CONNECTION CHARGE Installed on a suitable stub-out for service that has been made at the expense of the applicant or previous property owner and is available for connection, there is no charge. In any other case, the sewer lateral fee is $750.00 for a 4" service. Larger services shall be installed by a licensed utilities contractor at the owner's/applicant's expense. Fee shall be the same as the greater than 10 residential units fee except where the amount and complexity of proposed water and sewer line construction is equivalent to a residential development of ten or less units. 1 For a lot abutting two or more sewer lines, the front footage fee will be calculated on the average lengths of the sides of the lot abutting the lines.