HomeMy Public PortalAbout05-24-21 Agenda Work Session
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Agenda
Board of Commissioners
Remote work session
7 p.m. May 24, 2021
Virtual meeting via YouTube Live
Town of Hillsborough YouTube channel
Due to current public health concerns, this meeting will be conducted remotely using Zoom.
Please use the bookmark feature to navigate and view the item attachments.
1. Opening of the work session
2. Agenda changes and approval
3. Items for decision ― consent agenda
A. Miscellaneous budget amendments and transfers
B. Proclamation declaring May 24 – May 30, 2021 as Period Poverty Awareness Week
C. Proclamation declaring June 2021 as LGBTQ+ Pride Month
D. 2021 Board of Commissioners meeting calendar amendment
E. Encroachment agreement – 118 Warner Ln.
F. Resolution of intent to close Cole Avenue – unopened right of way on south side of Margaret Lane
4. In-depth discussion and topics
A. Orange County 2021 Property Revaluation Presentation
B. Fiscal Year 2022 Community Re-Investment Funds
C. Fiscal Year 2022 Manager’s Recommended Annual Budget Presentation
D. Fee schedule changes for Planning, Public Works, and Fire Marshal
5. Other business
6. Committee updates and reports
7. Adjournment
Compliance with the American with Disabilities Act interpreter services and/or special sound equipment is
available on request. If you are disabled and need assistance with reasonable accommodations, call the Town
Clerk’s Office at 919-296-9443 a minimum of one business day in advance of the meeting.
Board of Commissioners
Agenda Abstract Form
Meeting Date: May 24, 2021
Department: Administration - Budget
Public Hearing: Yes No
Date of Public Hearing: ______________________
For Clerk’s Use Only AGENDA ITEM #
3.A
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Emily Bradford, Budget Director
ITEM TO BE CONSIDERED
Subject:
Miscellaneous budget amendments and transfers
Attachment(s):
1. Description and explanation for budget amendments and transfers
Brief Summary:
To adjust budgeted revenues and expenditures, where needed, due to changes that have occurred since budget
adoption.
Action Requested:
Consider approving budget amendments and transfers.
ISSUE OVERVIEW
Background Information & Issue Summary:
N/A
Financial Impacts:
As indicated by each budget amendment.
Staff Recommendations/Comments:
To approve the attached list of budget amendments.
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2020-2021
DATES: 05/24/2021 TO 05/24/2021
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
10-00-3100-3101-212 2012 TAX LEVY
05/24/2021 0.00 2.00Adj to actual 20778 2.00EBRADFORD
10-00-3100-3101-213 2013 TAX LEVY
05/24/2021 0.00 214.00Adj to actual 20779 214.00EBRADFORD
10-00-3100-3101-215 2015 TAX LEVY
05/24/2021 0.00 166.00Adj to actual 20780 1,277.00EBRADFORD
10-00-3100-3101-216 2016 TAX LEVY
05/24/2021 0.00 94.00Adj to actual 20781 8,010.00EBRADFORD
10-00-3100-3101-217 2017 TAX LEVY
05/24/2021 0.00 106.00Adj to actual 20782 14,255.00EBRADFORD
10-00-3100-3101-218 2018 TAX LEVY
05/24/2021 0.00 582.00Adj to actual 20783 9,391.00EBRADFORD
10-00-3100-3101-219 2019 TAX LEVY
05/24/2021 35,000.00 1,133.00Adj to actual 20784 33,808.00EBRADFORD
10-00-3100-3101-220 2020 TAX LEVY
05/24/2021 6,196,000.00 60,036.00Adj to actual 20785 6,285,806.00EBRADFORD
05/24/2021 6,196,000.00 6,680.00Adj to actual 20804 6,292,486.00EBRADFORD
05/24/2021 6,196,000.00 61,000.00Adj to actual 20809 6,353,486.00EBRADFORD
10-00-3900-3900-000 FUND BALANCE APPROPRIATION
05/24/2021 551,313.00 210,000.00To cover ORFD land swap 20766 994,809.89EBRADFORD
05/24/2021 551,313.00 20,000.00To cover affordable housing 20813 1,014,809.89EBRADFORD
10-10-4100-5300-570 MISCELLANEOUS
05/24/2021 4,750.00 -2,100.00To cover pride flags 20762 2,150.00EBRADFORD
10-10-4200-5100-010 OVERTIME COMPENSATION
05/24/2021 1,000.00 561.00To cover yr-end overages 20805 2,000.00EBRADFORD
10-10-4200-5100-020 SALARIES
05/24/2021 753,180.00 -960.00To cover yr-end overages 20807 747,450.00EBRADFORD
10-10-4200-5300-474 RECRUITMENT
05/24/2021 2,500.00 658.00To cover job ads 20754 3,963.00EBRADFORD
10-10-4200-5300-570 MISCELLANEOUS
05/24/2021 9,053.00 399.00To cover yr-end overages 20806 7,847.00EBRADFORD
10-10-4200-5300-577 WELLNESS PROGRAM ACTIVITIES
05/24/2021 8,000.00 -658.00To cover job ads 20755 4,807.00EBRADFORD
10-10-4400-5100-010 OVERTIME COMPENSATION
05/24/2021 700.00 2,571.00To cover yr-end overages 20820 3,500.00EBRADFORD
10-10-4400-5100-020 SALARIES
05/24/2021 329,568.00 -2,571.00To cover yr-end overages 20821 301,768.00EBRADFORD
10-10-4400-5300-459 C.S./ACCOUNTING ASSISTANCE
05/24/2021 1,000.00 61,000.00To cover interim finance assistance 20808 87,000.00EBRADFORD
10-10-4900-5100-020 SALARIES
05/24/2021 259,697.00 1,303.00To cover yr-end overages 20822 267,000.00EBRADFORD
10-10-4900-5125-061 LIFE/DISABILITY/VISION
05/24/2021 1,599.00 101.00To cover yr-end overages 20823 1,700.00EBRADFORD
EBRADFORD 4:12:45PM05/18/2021
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GF -
Revenue
GF -
Revenue
GF -
Revenue
GF -
Revenue
GF -
Revenue
GF -
Revenue
GF -
Revenue
GF -
Revenue
GF -
Revenue
Governing
Body
Admin.
Admin.
Admin.
Admin.
Admin.
Accounting
Accounting
Accounting
Planning
Planning
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2020-2021
DATES: 05/24/2021 TO 05/24/2021
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
10-10-4900-5300-530 DUES & SUBSCRIPTIONS
05/24/2021 2,260.00 180.00To cover yr-end overage 20760 2,405.00EBRADFORD
10-10-4900-5300-570 MISCELLANEOUS
05/24/2021 2,500.00 -180.00To cover yr-end overage 20761 43,520.00EBRADFORD
05/24/2021 2,500.00 -1,404.00To cover yr-end overages 20824 42,116.00EBRADFORD
10-10-6300-5125-060 HOSPITALIZATION
05/24/2021 19,149.00 -427.00To cover yr-end overages 20792 18,722.00EBRADFORD
10-10-6300-5127-071 401(K) RETIREMENT SUPP.
05/24/2021 5,898.00 427.00To cover yr-end overages 20791 6,325.00EBRADFORD
10-10-6600-5100-020 SALARIES
05/24/2021 79,752.00 400.00To cover yr-end overages 20793 80,152.00EBRADFORD
10-10-6600-5127-071 401(K) RETIREMENT SUPPLEMENT
05/24/2021 3,988.00 216.00To cover yr-end overages 20794 4,204.00EBRADFORD
10-10-6600-5300-080 TRAINING/CONF./CONV.
05/24/2021 15,000.00 -616.00To cover yr-end overages 20795 6,384.00EBRADFORD
10-10-6610-5100-020 SALARIES
05/24/2021 100,000.00 500.00To cover yr-end overages 20796 100,500.00EBRADFORD
10-10-6610-5127-071 401(K) RETIREMENT SUPP.
05/24/2021 5,000.00 500.00To cover yr-end overages 20797 5,500.00EBRADFORD
10-10-6610-5300-113 LICENSE FEES
05/24/2021 48,500.00 -1,000.00To cover yr-end overages 20798 49,900.00EBRADFORD
10-20-5110-5300-330 SUPPLIES - DEPARTMENTAL
05/24/2021 15,500.00 10,000.00To cover e-bikes 20786 39,729.16EBRADFORD
10-20-5110-5700-741 CAPITAL - EQUIPMENT
05/24/2021 0.00 69,550.00To cover simulator 20787 69,550.00EBRADFORD
10-20-5120-5100-020 SALARIES
05/24/2021 466,090.00 -60,000.00To cover simulator 20788 351,890.00EBRADFORD
10-20-5120-5125-060 HOSPITALIZATION
05/24/2021 73,493.00 -10,000.00To cover e-bikes 20789 63,493.00EBRADFORD
10-20-5120-5127-070 RETIREMENT
05/24/2021 51,391.00 -9,550.00To cover simulator 20790 41,841.00EBRADFORD
10-20-5300-5100-020 SALARIES
05/24/2021 127,252.00 -1,000.00To cover yr-end overages 20819 126,252.00EBRADFORD
10-20-5300-5125-060 HOSPITALIZATION
05/24/2021 10,078.00 960.00To cover yr-end overages 20817 11,038.00EBRADFORD
10-20-5300-5125-062 DENTAL INSURANCE
05/24/2021 374.00 40.00To cover yr-end overages 20818 414.00EBRADFORD
10-20-5350-5700-710 CAPTIAL - LAND ACQUISITION
05/24/2021 0.00 210,000.00To cover ORFD land swap 20765 210,000.00EBRADFORD
10-30-5550-5100-020 SALARIES
05/24/2021 205,392.00 6,000.00To cover yr-end overages 20802 211,392.00EBRADFORD
10-30-5550-5127-071 401(K) RETIREMENT SUPP.
05/24/2021 10,320.00 680.00To cover yr-end overages 20803 11,000.00EBRADFORD
EBRADFORD 4:12:45PM05/18/2021
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Planning
Planning
Public
Space
Public
Space
Safety & Risk
Mgmt
Safety & Risk
Mgmt.
Safety & Risk
Mgmt.
IT
IT
IT
Police -
Patrol
Police -
Patrol
Police -
I&CS
Police -
I&CS
Police -
I&CS
Fire
Marshal
Fire
Marshal
Fire
Marshal
Fire
Protection
Fleet
Maint.
Fleet
Maint.
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2020-2021
DATES: 05/24/2021 TO 05/24/2021
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
10-30-5600-5100-020 SALARIES
05/24/2021 177,540.00 28,000.00To cover yr-end overage 20767 205,540.00EBRADFORD
10-30-5600-5120-050 FICA
05/24/2021 13,888.00 712.00To cover yr-end overage 20768 14,600.00EBRADFORD
10-30-5600-5125-060 HOSPITALIZATION
05/24/2021 32,224.00 3,421.00To cover yr-end overage 20769 35,645.00EBRADFORD
10-30-5600-5125-061 LIFE/DISABILITY/VISION
05/24/2021 1,152.00 100.00To cover yr-end overage 20770 1,252.00EBRADFORD
10-30-5600-5125-062 DENTAL INSURANCE
05/24/2021 1,159.00 200.00To cover yr-end overage 20771 1,359.00EBRADFORD
10-30-5600-5127-070 RETIREMENT
05/24/2021 18,518.00 2,000.00To cover yr-end overage 20772 20,518.00EBRADFORD
10-30-5600-5127-071 401(K) RETIREMENT SUPP.
05/24/2021 9,077.00 1,500.00To cover yr-end overage 20773 10,577.00EBRADFORD
10-30-5600-5300-570 MISCELLANEOUS
05/24/2021 1,000.00 2,100.00To cover pride flags 20763 3,100.00EBRADFORD
10-30-5800-5100-020 SALARIES
05/24/2021 151,945.00 22,000.00To cover yr-end overage 20774 173,945.00EBRADFORD
10-30-5800-5120-050 FICA
05/24/2021 11,853.00 1,100.00To cover yr-end overage 20775 12,953.00EBRADFORD
10-30-5800-5127-070 RETIREMENT
05/24/2021 15,804.00 2,000.00To cover yr-end overage 20776 17,804.00EBRADFORD
10-30-5800-5127-071 401(K) RETIREMENT SUPP.
05/24/2021 7,747.00 1,300.00To cover yr-end overage 20777 9,047.00EBRADFORD
10-50-6250-5125-061 LIFE/DISABILITY/VISION
05/24/2021 411.00 20.00To cover yr-end overages 20799 431.00EBRADFORD
10-50-6250-5127-071 401K RETIREMENT SUPPLEMENT
05/24/2021 3,410.00 200.00To cover yr-end overages 20800 3,610.00EBRADFORD
10-50-6250-5300-570 MISCELLANEOUS
05/24/2021 900.00 -220.00To cover yr-end overages 20801 680.00EBRADFORD
10-71-4900-5982-009 TRANSFER TO RESTRICTED REVENUE
05/24/2021 0.00 20,000.00To cover affordable housing 20812 20,000.00EBRADFORD
30-80-8140-5700-740 CAPITAL - VEHICLES
05/24/2021 0.00 -24,680.00To split replc truck w/WW Coll 20814 24,680.00EBRADFORD
30-80-8200-5700-740 CAPITAL - VEHICLES
05/24/2021 0.00 24,680.00To split replc truck w/WW Coll 20815 24,680.00EBRADFORD
48-30-5600-5700-045 DESIGN
05/24/2021 75,000.00 79,182.00To cover design 20757 154,182.00EBRADFORD
48-30-5600-5700-720 CONSTRUCTION
05/24/2021 79,182.00 -79,182.00To cover design 20756 0.00EBRADFORD
72-10-4900-5300-364 AFFORDABLE HOUSING EXPENDITURES
05/24/2021 91,787.00 20,000.00To cover affordable housing 20811 64,970.28EBRADFORD
72-71-3870-3870-100 TRANSFER FROM GENERAL FUND
EBRADFORD 4:12:45PM05/18/2021
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Streets
Streets
Streets
Streets
Streets
Streets
Streets
Streets
Solid
Waste
Solid
Waste
Solid
Waste
Solid
Waste
Economic
Development
Economic
Development
Economic
Development
Planning
Water
Distribution
WW
Collection
Public
Works Bldg
Public
Works Bldg
Restricted
Revenue - GF
Restricted
Revenue - GF
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2020-2021
DATES: 05/24/2021 TO 05/24/2021
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
05/24/2021 0.00 20,000.00To cover affordable housing 20810 20,000.00EBRADFORD
760,026.00
EBRADFORD 4:12:45PM05/18/2021
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Board of Commissioners
Agenda Abstract Form
Meeting Date: May 24, 2021
Department: Governing Board
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only AGENDA ITEM #
3.B
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Jenn Weaver, Mayor
ITEM TO BE CONSIDERED
Subject:
Proclamation declaring May 24 – May 30, 2021 as Period Poverty Awareness Week
Attachment(s):
1. Proclamation
Brief Summary:
National surveys and research studies report that one in four women and girls struggle to secure enough period
supplies to meet their needs each month due to a lack of income and this lack of period supplies, known as period
poverty, can adversely affect the health and well-being of menstruators.
Action Requested:
Approve attached proclamation which will be used in conjunction with other states and local governments around the
United States to inform our community that there are people who cannot afford the period products they need,
preventing them from going to work or school and living full, healthy lives.
ISSUE OVERVIEW
Background Information & Issue Summary:
On the Spot is a program of the Diaper Bank of North Carolina that addresses period poverty through distribution of
period products and advocacy work and is a member of the Alliance for Period Supplies, which has been actively
raising awareness and addressing period poverty across the country. The Alliance for Period Supplies supports a
network of over one hundred active period supply banks in nearly 40 states. Along with the Alliance for Period
Supplies, individual organizations and grassroots leaders will hold events and work with their local and state
governments to raise awareness of this need and how they can support people in our communities.
Financial Impacts:
N/A
Staff Recommendations/Comments:
Approve proclamation.
PROCLAMATION
Raising Awareness Regarding Period Poverty
And Recognizing Period Poverty Awareness Week
WHEREAS, approximately half of the population will have a period every month for
decades of their lives and period supplies are a necessary product, each month, for millions
of people across the country; and
WHEREAS, national surveys and research studies report that one in four women
and girls struggle to secure enough period supplies to meet their needs each month due
to a lack of income and this lack of period supplies, known as period poverty, can adversely
affect the health and well-being of menstruators; and
WHEREAS, national surveys also report that one in five women and girls miss work
or school due to lacking a sufficient period supplies, exacerbating the vicious cycle of
poverty by forcing menstruators to withdraw from daily life, losing pay or missing
educational opportunities; and
WHEREAS, menstruators struggling with period poverty risk infections by using
proxy products not intended for this purpose or not changing products as often as needed;
and
WHEREAS, the COVID-19 pandemic has forced millions of people out of work and
greatly increased those struggling with period poverty, and period supplies are essential to
the health and economic well-being of menstruators in both overcoming and recovering
from the COVID-19 pandemic; and
WHEREAS, the people of Hillsborough recognize that period poverty is a public
health issue, and addressing period poverty can enhance economic opportunity for
Hillsborough’s people and surrounding communities and improved health for women and
girls/menstruators, thus ensuring all people have access to the basic necessities required
to thrive and reach their full potential; and
WHEREAS, Hillsborough is proud to be home to trusted community-based
organizations, including On the Spot, a program of the Diaper Bank of North Carolina, that
recognize the importance of period products in ensuring health and providing economic
stability and thus distribute period products through various channels; and
WHEREAS, while experiencing severe increases in demand for period products due
to the pandemic and economic shutdown, these organizations did everything in their
ability to increase period product distributions and support those in need of immediate
assistance; and
WHEREAS, the Hillsborough Board of Commissioners extend its sincere gratitude to
the aforementioned period supply banks, their staff, volunteers and donors, for their
courageous service during the crisis, and encourage the citizens of Hillsborough to donate
generously to period supply banks, product drives, and those organizations that collect and
distribute period products to those struggling with period poverty, so that the Hillsborough
community can thrive and reach their full potential;
NOW, THEREFORE, I, Jenn Weaver, mayor of the Town of Hillsborough, do hereby
proclaim the week of May 24th through May 30th, 2021 as Period Poverty Awareness
Week in Hillsborough.
IN WITNESS WHEREOF, I have hereunto set my hand and caused this seal of the Town
of Hillsborough to be affixed this 24th day of May in the year 2021.
Jenn Weaver, Mayor
Town of Hillsborough
Board of Commissioners
Agenda Abstract Form
Meeting Date: May 24, 2021
Department: Governing Body
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only AGENDA ITEM #
3.C
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Matt Hughes, Commissioner
ITEM TO BE CONSIDERED
Subject:
Proclamation declaring June 2021 as LGBTQ+ Pride Month
Attachment(s):
1. Proclamation
Brief Summary:
Lesbian, Gay, Bisexual, Transgender, Queer/Questioning (LGBTQ+) Pride Month is celebrated nationally each year
in the month of June; this month was chosen to commemorate the riots that took place over fifty years ago at the
Stonewall Inn in Manhattan the morning of June 28, 1969, often viewed as the birth of the modern LGBTQ+ rights
movement; we therefore take this time to reflect on the LGBTQ+ rights movement and the struggle for equality.
Mayor Jenn Weaver will proclaim June 2021 as LGBTQ+ Pride Month in the Town of Hillsborough and call upon each
person to work to eliminate prejudice wherever it exists and to celebrate the great diversity of our town, state, and
nation.
Action Requested:
Approve proclamation.
ISSUE OVERVIEW
Background Information & Issue Summary:
N/A
Financial Impacts:
N/A
Staff Recommendations/Comments:
N/A
PROCLAMATION
Declaring June 2021 as LGBTQ+ Pride Month
WHEREAS, all are welcome in the Town of Hillsborough to live, work, and play, and
every family deserves a place to call home where they are safe, happy, accepted and
supported; and
WHEREAS, the Town of Hillsborough denounces prejudice and discrimination based
on age, gender identity, gender expression, race, religion, marital or familial status,
national origin, immigration status, sexual orientation, or physical attributes as an affront
to our fundamental principles; and
WHEREAS, Pride month began in June of 1969 on the one-year anniversary of the
Stonewall Uprising in New York City after LGBTQ+ and allied friends rose up and fought
against the constant police harassment and discriminatory laws that have since been
declared unconstitutional; and
WHEREAS, throughout much of the history of the United States, same-sex
relationships were criminalized in many States and many LGBTQ+ people in the United
States were forced to hide their LGBTQ+ identities while living in secrecy and fear, including
under previous policies such as Don’t Ask, Don’t Tell; and
WHEREAS, LGBTQ+ people in the United States face disparities in employment,
healthcare, education, housing, and many other areas central to the pursuit of happiness
in the United States; and
WHEREAS, 30 States have no explicit ban on discrimination based on sexual
orientation and gender identity in the workplace, housing, or public accommodations, and
30 States have no explicit ban on discrimination against LGBTQ+ individuals in education;
and
WHEREAS, Hillsborough has historically offered support to the LGBTQ+ community
by extending same-sex partner benefits to town employees before the legalization of
same-sex marriage and officially opposing the 2012 amendment to the North Carolina
Constitution defining marriage as being between one man and one woman; and
WHEREAS, Hillsborough first proclaimed LGBTQ+ Pride Month in 2018 at the
suggestion of the Town’s first out member of the Board of Commissioners; and
WHEREAS, Hillsborough became the first municipality in North Carolina to pass a
Non-Discrimination Ordinance after the sunset of H.B. 142 to extend vital protections to
LGBTQ+ individuals living, working, and visiting our town; and
WHEREAS, the Town of Hillsborough appreciates the cultural, civic, and economic
contributions of the Lesbian, Gay, Bisexual, Transgender, Queer (LGBTQ+) community
which strengthens our collective community and social welfare; and
WHEREAS, it is imperative that young people in our community, regardless of sexual
orientation, gender identity, and expression, feel valued, safe, empowered, and supported
by their community; and
WHEREAS, despite being marginalized, LGBTQ+ people continue to celebrate
authenticity, acceptance, and love;
NOW, THEREFORE, I, Jenn Weaver, mayor of the Town of Hillsborough, do hereby
proclaim the month of June 2021 as LGBTQ+ Pride Month and urge residents to recognize
the contributions made by members of the LGBTQ+ community and to actively promote
the principles of equality, liberty, and justice in Hillsborough.
FURTHER, the Town of Hillsborough calls upon the United States Congress to pass the
Equality Act to extend vital and potentially lifesaving protections to LGBTQ+ Americans in all
jurisdictions, and the North Carolina General Assembly to enact LGBTQ+ protections in
employment, housing, education, and hate crimes.
IN WITNESS WHEREOF, I have hereunto set my hand and caused this seal of the Town
of Hillsborough to be affixed this _________ day of __________ in the year __________.
Jenn Weaver, Mayor
Town of Hillsborough
Board of Commissioners
Agenda Abstract Form
Meeting Date: May 24, 2021
Department: Administration
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only AGENDA ITEM #
3.D
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Sarah Kimrey, Interim Town Clerk/Human Resources Technician
ITEM TO BE CONSIDERED
Subject:
2021 Board of Commissioners meeting calendar amendment
Attachment(s):
1. 2021 Board of Commissioners meeting calendar
Brief Summary:
The meeting calendar amendment includes the addition of the following:
• Budget work session May 24, 2021 – addition of budget presentation, removal of budget public hearing
• Budget work session June 7, 2021 – addition of budget workshop
• Regular meeting June 14, 2021 – addition of budget public hearing and workshop – if needed
• Budget work session June 28, 2021 – addition of budget adoption
Action Requested:
Approve amended schedule as presented.
ISSUE OVERVIEW
Background Information & Issue Summary:
N/A
Financial Impacts:
N/A
Staff Recommendations/Comments:
N/A
Interim Town Clerk and Human Resources Technician Sarah Kimrey
101 E. Orange St., PO Box 429, Hillsborough, NC 27278
919-296-9443 | sarah.kimrey@hillsboroughnc.gov
www.hillsboroughnc.gov | @HillsboroughGov
Adopted Oct. 12, 2020
Amended Feb. 22, 2021
Amended May 24, 2021
Meeting Calendar ― 2021
Board of Commissioners
All meetings start at 7 p.m. and are in the Town Hall Annex Board Meeting Room, 105 E. Corbin St., unless
otherwise noted. Times, dates and locations are subject to change.
Due to public health concerns related to COVID-19, the board may conduct remote meetings utilizing Zoom. The
public will be able to view and listen to the meeting via live streaming video on the town’s YouTube channel.
Regular meetings
Regular meetings typically occur the second Monday of the month.
Jan. 11 Remote
Feb. 8 Remote
March 8 Remote
April 12 Remote
May 10 Remote
June 14 Remote (budget public hearing with workshop – if needed)
Aug. 9 Remote
Sept. 13 Remote
Oct. 11 Remote
Nov. 8 Remote
Dec. 13 Remote
Work sessions
Work sessions typically occur the fourth Monday of the month.
Jan. 25 Remote
Feb. 22 Remote
March 22 Remote
April 26 Remote
May 24 Remote (with budget presentation)
June 7 Remote (budget workshop)
June 28 Remote (with budget adoption)
Aug. 23 Remote
Sept. 27 Remote
Oct. 25 Remote
Nov. 22 Remote
Joint public hearings
Joint public hearings with the Planning Board typically occur the third Thursday of a month.
Jan. 21 Remote
April 15 Remote
July 15 Remote
Oct. 21 Remote
Board of Commissioners
Agenda Abstract Form
Meeting Date: May 24,2021
Department: Public Works
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only AGENDA ITEM #
3.E
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Dustin Hill, Interim Public Works Director
ITEM TO BE CONSIDERED
Subject:
Encroachment agreement – 118 Warner Ln.
Attachment(s):
1. Encroachment Agreement
2. Exhibit A
Brief Summary:
Property owners at 118 Warner Ln. are requesting the town enter into an encroachment agreement to install and
maintain a private water service that will run from West Corbin Street towards West Orange St. to 118 Warner Ln.
The pipe will be a 1” water line and will run approximately 250 feet.
Action Requested:
Approve entering an encroachment agreement to install and maintain a private water service line at 118 Warner Ln.
ISSUE OVERVIEW
Background Information & Issue Summary:
The property owner’s existing water line is crossing the neighbor’s property and in order to install a new line, they
need to install within the town right of way. (see Exhibit A)
Financial Impacts:
None
Staff Recommendations/Comments:
Recommend approval.
Prepared by Robert E. Hornik, Jr.
& Return to: The Brough Law Firm
1526 E. Franklin Street
Suite 200
Chapel Hill, NC 27514
ORANGE COUNTY
NORTH CAROLINA
ENCROACHMENT AGREEMENT
FOR A STRUCTURE OTHER THAN A SIGN
The Town of Hillsborough (the “Town”), owner of a municipal roadway known as Warner Lane (the “Property”),
and Hunter Beattie and Veronica Beattie, the record owners of property located at 118 Warner Lane (the “Adjacent
Owners”), pursuant to a deed or other instrument of conveyance recorded in Book 6630, Page 664 in the Orange County
Register of Deeds and identified by PIN Number 9864-98-8733 (the “Adjacent Property”), hereby agree as follows:
The Town hereby grants a license to the Adjacent Owner to install and maintain a private water service line (but no other
use or improvements) on the Property, as is depicted on Exhibit A attached hereto. No further license for any other
encroachment is granted.
The parties further agree that:
(i) the license granted herein does not confer or pass any title, interest or estate in the Property;
(ii) the Town may require the Adjacent Owner to modify or remove the improvements made pursuant to this
Agreement if the Town, in its sole discretion, determines that the improvements negatively affect
stormwater drainage on Warner Lane;
(iii) that the license granted herein may be revoked at any time by the Town by giving written notice to the
Adjacent Owners;
(iv) upon such revocation, the Adjacent Owner agrees to remove and discontinue use of the water and sewer
lines authorized herein within thirty (30) days after receipt of the Town’s written notice;
(v) any expenses arising from the revocation of the license granted herein or the removal and discontinuation
of use of the irrigation system are to be paid by the Adjacent Owner;
(vi) if the water line is not removed and discontinued as provided in (iv), the Town is authorized to remove the
water line and other objects on the Property without any liability therefore and without the necessity of a
hearing or other judicial intervention, with expenses to be paid by the Adjacent Owner, and if not paid, the
expenses of removal and discontinuance of use, including any attorney’s fees associated with the removal
and assertion of the Town’s interest, shall be a lien upon the Adjacent Property and shall be collected as
unpaid taxes;
(vii) the Town shall not be responsible for any damage which may occur to any improvements made by the
Adjacent Owners pursuant to this agreement which may be caused by Town maintenance of or
improvements to the Warner Ln right of way.
The parties further agree that this Encroachment Agreement will be recorded in the Registers of Deeds
office in the chain of title for the Adjacent Property so that any successor in title to the Property has record notice
of the privileges and obligations associated with this license. The parties also agree that the fees associated with
recording the Encroachment Agreement will be paid by the Adjacent Owner.
So agreed this ______ day of May, 2021.
Adjacent Owners
______________________________
Hunter Beattie
______________________________
Veronica Beattie
ORANGE COUNTY, NORTH CAROLINA
I, _________________________, a Notary Public for said County and State, do hereby certify that
____________________________, the Adjacent Owners, personally appeared before me this day and
acknowledged the due execution of the foregoing instrument.
Witness my hand and official seal, this the ____ day of May, 2021.
(Official Seal/Stamp) _________________________________
Notary Public
My commission expires:______________
***********************************************************************************
TOWN OF HILLSBOROUGH
By:___________________________________
Eric Peterson, Town Manager
ATTEST:
________________________________ (SEAL)
Sarah Kimrey, Town Clerk
**********************************************************************************************
Orange County, North Carolina
I, _________________________, a Notary Public for said County and State, do hereby certify that Eric
Peterson, Hillsborough Town Manager, personally appeared before me this day and acknowledged the due
execution of the foregoing instrument.
Witness my hand and official seal, this the ____ day of May, 2021.
(Official Seal/Stamp) ______________________________________
Notary Public
My commission expires:______________
Board of Commissioners
Agenda Abstract Form
Meeting Date: May 24, 2021
Department: Planning
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only AGENDA ITEM #
3.F
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Margaret A. Hauth, Planning Director/Assistant Town Manager
ITEM TO BE CONSIDERED
Subject:
Resolution of intent to close Cole Avenue – unopened right of way on south side of Margaret Lane
Attachment(s):
1. Resolution
Brief Summary:
Staff inadvertently forgot to have the board adopt this required resolution during the May regular meeting.
Action Requested:
Adopt resolution.
ISSUE OVERVIEW
Background Information & Issue Summary:
The hearing has been advertised. The hearing will be conducted as part of the June 14 meeting.
Financial Impacts:
Staff Recommendations/Comments:
RESOLUTION
Intent to Permanently Close Cole Avenue
Unopened Right of Way on the south side of West Margaret Lane
IT IS HEREBY RESOLVED by the Town of Hillsborough Board of Commissioners on this 24th day of
May, 2021 that the Town of Hillsborough intends to officially close an unopened right of way, shown as
Cole Avenue running south from West Margaret Lane between 209 and 215 West Margaret Lane (OC PINs
9864954739 and 9864953747 respectively); and
BE IT FURTHER RESOLVED that the Town of Hillsborough Board of Commissioners shall conduct a
public hearing to consider the closure of the aforesaid right of way as described above on the 14th day of
June, 2021 at 7 o’clock p.m. The hearing will be held remotely due to the current pandemic state of
emergency. If the Governor’s State of Emergency is lifted prior to June 14th, the meeting will be held in
the Town Board meeting room on the Town Hall Annex at 105 East Corbin Street. During the public hearing
any person may be heard on the question of whether or not the closing would be detrimental to the public
interest or to the property rights of any individual; and
BE IT FURTHER RESOLVED that a copy of this resolution shall be published once a week for four
successive weeks prior to the public hearing and a copy of this Resolution shall be sent by certified mail
to all owners of property adjoining that portion of the alleyway which is proposed to be closed, as shown
on County Tax Records, that a Notice of Public Hearing shall be prominently posted in at least two places
along the right of way and that a map showing the portion of the right of way that is proposed to be closed
is available for review at the office of the Town Clerk.
Approved this 24th day of May 2021.
Seal
Sarah E. Kimrey, Interim Town Clerk
Board of Commissioners
Agenda Abstract Form
Meeting Date: May 24, 2021
Department: Administration - Budget
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only AGENDA ITEM #
4.A
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Eric Peterson, Town Manager
ITEM TO BE CONSIDERED
Subject:
Orange County 2021 Property Revaluation Presentation
Attachment(s):
1. Hillsborough 2021 property valuation estimates
Brief Summary:
Orange County Tax Assessor, Nancy Freeman and Deputy Tax Assessor, Chad Phillips will be presenting the results
of the 2021 revaluation.
Action Requested:
Receive presentation.
ISSUE OVERVIEW
Background Information & Issue Summary:
Counties are required to complete a revaluation process every 8 years. Orange County’s last revaluation was
completed in 2017.
Financial Impacts:
In revaluation years, the town is required to state the revenue neutral tax rate.
Staff Recommendations/Comments:
Orange County staff from the Tax Assessor’s office will be available to answer any questions the board may have
about the 2021 revaluation.
2021 Estimates 2021 Estimates 2020Estimated Real Property 1,511,576,048 Individual 1.3% growth^1,277,145 1,260,755 Deferred Value* (Historical & Land) (11,754,909) Business no growth^56,404,822 56,404,822 Tax Relief (Homestead Exemption & VA)* (8,210,319) Public Utilities 1.2% growth^17,236,748 17,032,360 Exempt Properties* (138,006,186) RMV‐ ‐ Adjusted Real Property 1,353,604,634 Real ‐ see table to right 1,332,488,402 1,080,747,474 Estimated releases @ 1.56% (21,116,232) TOTAL 1,407,407,117 1,155,445,411 2021 Estimated Real Property Value 1,332,488,402 ^ percentages from Orange Estimates* from TR101VTS Estimated Total $91,050,34689,265,045 Grand Total 1,498,457,463 1,244,710,456 Growth from 2020 to 2021 20.4%2017 ‐ as of 6/30/2018 IND 139,629 BUS 47,574,878 PUB 14,779,117 RMV‐ REI 886,350,750 TOTAL 948,844,374 VTS 68,350,131 GRAND TOTAL 1,017,194,505 Growth from 2017 to 2021 47.3%PAGE 1 of 1
Board of Commissioners
Agenda Abstract Form
Meeting Date: May 24, 2021
Department: Administration - Budget
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only AGENDA ITEM #
4.B
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Eric Peterson, Town Manager
ITEM TO BE CONSIDERED
Subject:
Fiscal Year 2022 Community Re-Investment Funds
Attachment(s):
1. Exchange Club funding request
2. Hillsborough Arts Council funding request
Brief Summary:
Each fiscal year, the town designates funds for community re-investment. The FY22 Manager’s Recommended
Budget currently has $20,700 designated for this purpose. This is the same funding level as the current, FY21
budget. The Exchange Club and Hillsborough Arts Council have submitted funding requests for FY22.
Action Requested:
Representatives from both organizations will be attending the meeting. They have been given the opportunity to
formally present their requests for funds to the board, or simply be available for questions.
Exchange Club – Blair Bradford, President
Hillsborough Arts Council – Josh Collins, Vice Chair
ISSUE OVERVIEW
Background Information & Issue Summary:
N/A
Financial Impacts:
The Exchange club received $7,500 in FY21 and is again requesting $7,500 for FY22.
The Hillsborough Arts Council received $13,200 in FY21 and is requesting an increase of $1,320 over the current
year, for a total of $14,520.
Staff Recommendations/Comments:
Receive funding requests. Funding level for both organizations can be discussed at this meeting, or deferred to the
budget workshop on June 7.
Report on FY 2021 Award and Request for FY2022 Funding
Hillsborough Exchange Club
Our focus has been to update the oldest community park in town. Support from the town has helped
tremendously with these efforts. We appreciate the opportunity to make this request for funding in FY
2022.
Funding requested for FY2021:
Portable handicap accessible toilet $1800
Dumpster $605
Park Liability Insurance $1818
Tree removal and trimming $3277
Total requested $7500
$7500 Awarded
FY2021 Expenses:
Portable handicap accessible toilet $1800
Dumpster $605
Park lighting $110
Park Liability Insurance $1584
Tree removal and trimming was $3800
(HYAA paid Exchange club half) $1900
Grating and replace gravel on driveway
and park parking area $1500
Total expenses $7499
Funding requested for FY2022
Portable handicap accessible toilet $1800
Dumpster $605
3 Park grade heavyweight waste receptacles $2280
Park lighting $110
Park liability insurance $1350
Mulch for playground areas $1000
Tree trimming $400
Total $7545 $7500 Requested
FY 2021 expenses detail: Routine expenses are requested for the portable toilet, dumpster, and
insurance. There were 7 trees in total that needed removal. The cost of this work was $3800. Since
more than half of the trees impacted HYAA’s ballfield, we reached out to HYAA and they paid half of
the bill. We reviewed our insurance with State Farm and decided to increase our deductible. This
decreased our overall cost significantly. The amount requested for FY21 is more than the FY22 request
because our policy renewed in December. This reflects 50% of our total bill. The flood light service
from Duke Power was accidentally omitted in last years’ application for funding. Significant rainfall has
impacted the park driveway and parking area washing out gravel and producing ruts in the area.
Grating and gravel on this area is planned before the end of FY2021 and the cost is estimated.
FY2022 requested funding: We request usual expenses for the park which include dumpster cost,
lighting, insurance and portable toilet. Three heavy weight park style waste receptacles like the ones
at Gold Park are also requested. These will eliminate the likelihood of debris spread in the park and
the stream. We need one for the picnic shelter and 2 for the park. Tree trimming is an annual need for
the safety of park users.
Submitted by: Blair Bradford, President, Exchange Club of Hillsborough
Telephone: 919-643-2500
Web Site: www.hillsboroughartscouncil.org
Address: 102 N. Churton Street, Hillsborough, NC 27278-
Hillsborough Arts Council 2021-2022 Funding Request
Our Mission
The Hillsborough Arts Council, a volunteer-driven organization, enriches our community through the
arts. We achieve this by:
●Fostering appreciation of the arts.
●Engaging diverse audiences in events and programs.
●Connecting artists, organizations, and audiences.
Funding Request
The Hillsborough Arts Council (HAC) is requesting a continuation of the 3 year partnership previously proposed
of $13,200 + $1,320 for a total of $14,520 of inancial support for iscal year 2021-22. This request is a
renewal of Fiscal Year 2020-2021 funds as an investment in the growth of arts and culture in the
Hillsborough Community. As HAC creates a strategic plan, we hope the Town of Hillsborough will
continue to support our work. HAC will begin a new 3 year strategic planning phase in early 2022.
In addition to a renewal of FY 2020-21 funds, HAC is proposing a continuation of the three-year partnership
with the Town of Hillsborough, which includes a 10% increase in funds as outlined in our original
proposal. This partnership included an increase of $2,520 over three years ($0 in FY 2019-20; $1,200 in
FY 2020-21, $1,320 in FY 2021-22) as an investment in HACs growth as a major driver of artistic and
cultural programs and events, economic development, and tourism for Hillsborough.
Our Goals for 2021-2022
●Use the skills and talents of our board members and evaluate a full time Executive Director
position or partnership with the Alliance for Historic Hillsborough to implement the completed
strategic plan and shift the organization into a top-down business model allowing the board to
refocus on fundraising, art education programing and governance.
●Work with local organizations, schools, and community groups to help build an inclusive and
accessible outreach program to encourage participation for populations of Northern Orange
County residing outside of the immediate downtown Hillsborough area.
●Work with groups in neighboring communities to establish a conduit to collaborate with other
organizations and departments.
●De ine and implement a strategic marketing plan to raise overall awareness of HAC and promote
local and tourist participation in events and programs through a variety of channels and
opportunities. This coincides with the three-year strategic plan and shift to a top-down business
model.
●Develop a strategy for thoroughly tracking audience and demographic data for internal analysis
and use by HAC for planning and fund development.
●Explore additional partnerships and funding sources.
Explanation of our Request
Orange County’s arts community in general and the Hillsborough Arts Council speci ically are important drivers
of economic development in Hillsborough. A strong arts community adds to residents’ quality of life,
which in turn, is a key factor for attracting new business and industry to the area. They are crucial
elements of the Town’s character that distinguish it from other parts of the Triangle and state. They
strengthen Hillsborough's position in a highly competitive region as an attractive location to live and for
business investment.
In 2015, Orange County participated in Arts & Economic Prosperity V , a national survey. Click here for the full
report. Local indings of this report showed that nonpro it arts and culture organizations in
Hillsborough, NC spent a total of $5.5 million during iscal year 2015. This spending, $1.6 million by
nonpro it arts and culture organizations and an additional $4 million in event-related spending by their
audiences, supports 185 full-time equivalent jobs and generates $8 million in local and state government
revenue. In addition, forty percent of the nearly 300,000 attendees were tourists to the Hillsborough
Area, mainly visiting from other counties in North Carolina and neighboring states.
More important than economic development though, is HAC’s contribution to community building . Many of
HAC’s events are participatory. These programs are strategically designed to both inspire creativity
through a hands-on element, as well as a community gathering aspect to bring people together to
celebrate. This process can provide tools to proactively promote the values of diversity and inclusion in
our community.
As detailed in our strategic plan, HAC hired a full time Executive Director in 2019 but unfortunately the
Executive Director decided to resign in January, 2021. This was an unfortunate setback but has allowed
the Board to further review the programs and needs of the organization to ensure we continue to live
into and ful ill the mission of the Art’s Council and continue delivering programming to the town of
Hillsborough. The HAC Board voted to hire two part time contractors which included hiring a Gallery
and Gift shop store manager and a social media/marketing contractor. Most recently the Board has voted
to make the Gallery and Gift shop manager a full time employee to also assist with coordination of the
Last Friday’s Art Walk and focus on arts education programming.
As you can see, the return on investment for the Town of Hillsborough should be seen as not just an opportunity
to bring arts to the forefront of the daily lives of residents, but as a driver of economic development,
tourism, and a facilitator of the rich culture that Hillsborough has to offer.
The Impact of Your Funding – FY 2020-2021 Progress Report
The following is a summary of the impact your funding has made and what the Hillsborough Arts Council was
able to accomplish the past two years with support from the Town of Hillsborough. Without a doubt the
creation of a paid full time position greatly enhanced our capacity to provide quality programming and
gave our board the ability to shift their focus to governance, development and strategic planning. The
initial shift allowed HAC time to apply for more grants, create a sponsorship and fundraising committee,
meet with others to collaborate, and successfully expand our outreach within our community.
Here are brief highlights, followed by a more complete description of our progress over the last year, thanks to
you, our Board and the enthusiasm of our volunteers:
●Hired a full time Gallery & Gift Shop store manager
●Hired a part time social media/marketing contractor.
●Hired a part time bookkeeper
●Completed a strategic review of the organization as a whole during COVID operating
environment
●Began developing a strategic plan for HAC (estimated completion: May 2022).
●Established active outreach, marketing, fundraising, and sponsorship committees.
●Formed new local partnerships to create professional development workshops for artists.
●Began the process of creating a strategic marketing plan to promote raise overall awareness of
HAC and the programs created each year.
●Launched 2 new programs during COVID - Mobile Community Stage and Virtualized Last Friday’s
concerts with high quality digital streaming service & the new Writers Series
●Decentralized the Last Friday program to enable local businesses to continue to open outside and
shifting funding from bands to stilt walkers, circus acts, and poets/buskers around downtown
and the west end area of Hillsborough.
●Maintained continuity for those programs in 2020 which could be operating in a safe and
responsible COVID manner to continue delivering joy to the town of Hillsborough..
●Maintained the Gallery and Gift shop business - serving over 59 local artists and issuing
~$24,000 to artists based on sales.
The Gallery and Gift shop will be self sustaining if we achieve $146,000 in annual sales. We have a plan to
reach this based on improvements to the store, investment in new lighting and merchandise POS system,
longer store hours thanks to a full time store manager (now Tuesday-Sunday 12-4pm)
Without Your Support
If HAC fails to secure any additional funds, then we will struggle to keep up with growth in existing programs
and maintenance of our full time Gallery and Gift shop store manager and part time positions while we
work to create stable growth within the organization and evaluate the need for a full time Executive
Director. We will also be working with the Alliance of Historic Hillsborough to explore leveraging that
organization for various Executive Director functions as originally contemplated for their organization
charter.
In addition to the impact on ongoing activities, failure to secure funding will limit planned efforts to
●Develop major fundraising and sponsorship opportunities
●Introduce a formal strategic plan for organizational development
●Increase net operating income from retail sales (2x annual sales)
●Develop a system to estimate the size and composition of event attendance
●Develop relationships with community leaders
and it would likely put off new efforts to
●Increase diversity of communities served
●Increase outreach efforts
●Develop marketing plans to attract more volunteers, donations, grants and major sponsors
●Plan new income-earning programs, such as of offering art classes to the public and in schools,
including our growing group of homeschool families
HAC Programs & Support Materials
Program Activities
The work supported by this grant enables year-round programming, all of which promotes tourism and bene its
Hillsborough’s economic and cultural climate.
1.HAC Gallery and Gift Shop operates year-round. Open now from 12-4pm (Tuesday-Sunday) and
during Last Fridays events(5-9pm)
2.Last Fridays is spring to fall, bringing both locals and visitors to downtown Hillsborough to
enjoy the arts, and share information through community booths. Between 1,000 and 3,000
people attend each event and 15% are tourists coming from surrounding counties and other
states.
3.Hillsborough Art Walk Last Fridays is January through November and provides a walking tour
of our diverse arts and crafts and encourages sales. 300/night for extended season (January,
February, March, October, and November); 600 plus/night for regular season (April - September),
with people from surrounding counties.
4.The Handmade Puppet Parade is in April. 4,000 to 4,500 people from surrounding counties
and other states participate and attend and 50% are tourists from around the country. Held on
the 3rd Sunday of April (during even years).
5.River Park Concert is in late October and promotes local and regional talent and has a youth
musicians workshop prior to the event. This event has grown steadily and now attracts more
than 8,000 people for a one day concert event. We also leverage Regional and Local talent to
produce this event with over 100 volunteers.
6.Solstice Lantern Walk is in December and brings people together in creative workshops and
joyful, peaceful participation. 2,500 people from surrounding counties participate.
7.Parlor Concerts , which are within the months of January through April, are hosted in the
intimate settings of historic homes of Hillsborough. 40-50 people per event; usually 4 events per
year. People come from the surrounding areas, often bringing visiting guests from outside the
area and other states.
8.Art in the Heart of Hillsborough (Arts and Crafts Show ) is in April and promotes the work of
50 local artists. Approximately 1500 people for this April event come from surrounding counties
and other states.
9.Mobile Community Stage is a new program designed during COVID to bring small performing
art pop up events to various parts of Hillsborough. We engaged Thalle Construction to borrow a
latbed trailer which we leverage for the artist and performances. We delivered 3 events during
the Pandemic in 2020.
10.ArtCycle is a year-round program most active when school is in session that encourages citizens
to contribute new and used supplies to students in school art classes.
11.Hillsborough Poet Laureate/Youth Poet Laureate (launching Fall 2021) is a juried position
appointed annually in partnership with the town of Hillsborough. The poet laureate program
celebrates both accomplished and up and coming poets in our community.
12.Writers Series is an interview series on YouTube program highlighting local writers and poets
in the town of Hillsborough
13.Community Art projects: is offered throughout the year. Most recently, the Arch for River Park
which leverages the wood from the fallen Oak on Calvin Street which the Art’s Council was able
to store. We expect this to be constructed in the next 3 months.
Geographic Distribution
We regularly track the geographic origins of the population that has visited the Gallery and Gift Shop. Due to the
Pandemic, we saw a 70% drop in customers but only a 40% drop in annual revenue. The Gallery and Gift
Shop served over 8,461 customers in 2019 which was an increase of 22%. 40% of them were tourists,
coming from:
●Overall, 90% of our known participants came from the following 15 NC cities/towns (in order
from greatest to least): Hillsborough, Durham, Chapel Hill, Carrboro, Raleigh, E land, Mebane,
Cary, Pittsboro, Burlington, Apex, Wake Forest, Cedar Grove, Graham, Rougemont.
●We have seen visitors from more than 60 other NC cities/town: Hillsborough, Chapel Hill,
Carrboro, Cedar Grove, E land, Hurdle Mills, Rougemont, Apex, Asheboro, Banner Elk, Burlington,
Cary, Charlotte, Concord, Creedmoor, Duck, Dunn, Durham, Elon, Fayetteville, Fuquay-Varina,
Gastonia, Goldsboro, Graham, Greensboro, Greenville, Haw River, Hendersonville, Hickory, High
Point, Holly Springs, Jamestown, Kannapolis, Kernersville, Lillington, Lumberton, Mebane,
Mooresville, Mount Airy, Oxford, Pinehurst, Pittsboro, Raleigh, Reidsville, Roxboro, Sanford, Wake
Forest, Wendell, Wilmington, Winston-Salem, Yanceyville, Zebulon, Eden, Caldwell, Whitsett,
Youngsville, Warrenton, Saxapahaw, Washington, Tryon.
●More than 40 states and DC: The only states not appearing were Alaska, Arkansas, Idaho, Kansas,
Montana, Nebraska, North Dakota, Oklahoma, Vermont.
●Known foreign countries and/or 1 U.S. Territories: Canada, Mexico, England, Ireland, Germany,
Australia, Sweden, Italy, Puerto Rico, Iran, Wales, Russia.
Collaborations and Partnerships
All of our events are coordinated with external organizations and individuals. The following lists the primary
collaborative efforts:
●Alliance for Historic Hillsborough
o Visitor’s Center
o Burwell School
o Orange County Historical Museum
o Ad-hoc Alliance Staff Cohort
●Hillsborough Chamber of Commerce
o Hillsborough Merchant and Restaurant Working Group
●Orange County Schools
o ArtCycle Collection
o Cultural Explosion
o Student Artist Exhibitions
o Cedar Ridge High School WoodShop
o Student Volunteers
●Town of Hillsborough
o Poet Laureate
o Volume Mural Project
o Calvin St. Tree
o River Park Arch Project
●E land-Cheeks Community Center
●St. Matthews Episcopal Church
●Orange County Public Library
●Hillsborough Classic Film Society
●Orange County Arts Commission
●Orange County Community Players
●Bull City Music School
●Music Makers Relief Foundation
●Expedition School
●Margaret Lane Gallery
●C3 Hillsborough
●Local Businesses (non-sponsors)
o Orange Family Medical Group
o Whit’s Frozen Custard
●Art Walk Partners (not already listed)
o Hillsborough Gallery of Art
o Eno Gallery
o Tom Stevens Gallery
o Skylight Gallery and Hillsborough Artist Cooperative
o King Street Bar
Submitted by David Hays, Board Chair
May 10th, , 2021
David Hays
Board Chair
Hillsborough Arts Council
www.hillsboroughartscouncil.org
919-931-3977
Board of Commissioners
Agenda Abstract Form
Meeting Date: May 24, 2021
Department: Administration - Budget
Public Hearing: Yes No
Date of Public Hearing: June 14, 2021
For Clerk’s Use Only AGENDA ITEM #
4.C
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Eric Peterson, Town Manager
ITEM TO BE CONSIDERED
Subject:
Fiscal Year 2022 Manager’s Recommended Annual Budget presentation
Attachment(s):
None
Brief Summary:
The town manager and budget team will provide an overview of the FY2022 Manager’s Recommended Annual
Budget.
Timeline
Monday, May 24: Budget Presentation
• Town Manager delivers budget presentation to Town Board
• Submit Manager’s recommended budget to Town Board
o Budget Message
o Revenue & Expenditure Summary
o Master Unfunded List
o Budget spreadsheets
o Departmental Unfunded List
o Justification Forms
o Authorized FTE List
Monday, June 7: Budget Workshop
Monday, June 14: Public Hearing / 2nd Budget Workshop (if needed)
Monday, June 28: Budget Workshop/Budget Adoption, if necessary
• Budget Ordinance
Action Requested:
Receive presentation.
ISSUE OVERVIEW
Background Information & Issue Summary:
N/A
Financial Impacts:
N/A
Staff Recommendations/Comments:
N/A
Board of Commissioners
Agenda Abstract Form
Meeting Date: May 24, 2021
Department: Planning
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only AGENDA ITEM #
4.D
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Margaret A. Hauth, Planning Director/Assistant Town Manager
ITEM TO BE CONSIDERED
Subject:
Fee schedule changes for Planning, Public Works, and Fire Marshal
Attachment(s):
1. Marked up fee schedule
Brief Summary:
The contract with Orange County removes the need for the town to have fire marshal fees in our fee schedule. Staff
recommends deleting this section. The changes to development review triggered the need for adjustments to the
Planning review fees. Further, staff is suggesting two minor adjustments to how zoning fees are calculated to simplify
the structure, ensure more consistent treatment, and make the fee structure more progressive. Public Works is
asking to clarify some language about bulk pick-ups and driveway permits
Action Requested:
Discussion and direction. The fee schedule is adopted as part of the budget. This is highlighting these proposed
changes.
ISSUE OVERVIEW
Background Information & Issue Summary:
Fire Marshal – remove 208 lines from the fee schedule
Planning – by removing Conditional Use Permits and Special Use zoning, adjustments are needed to align the fee
schedule with the new processes. Fees are set to clearly not exceed the staff effort to complete the review or issue
the permit. The process review fees have not been adjusted since the Unified Development Ordinance was adopted
in 2011.
Staff is suggesting that projects that remain incomplete for an extended period have to renew their fees and those
that take more than three cycles to be approved also have to refile. Lastly, staff is asking that costs of construction be
rounded to the nearest $1,000 and the fee escalate when the cost of construction goes to $500,000. Fess are
currently set at different rates for residential, multi-family, and non-residential construction. This is confusing with the
popularity of townhomes. Townhomes are built to the single-family building code but are clearly attached (another
term for multi-family). Our townhome neighborhoods have been inconsistently charged depending on who is issuing
the permit. The higher the project cost, the more likely the applicant rounds off the cost. Also, the more likely the
project is non-residential. The current non-residential fee is $2 per $1,000 of construction cost – that remains
unchanged. This amendment simply applies that rate to the most expensive houses being built. An analysis of permit
activity for the last five years indicates this will not impact the revenue received by the town but will simplify permitting
and continue to charge a higher fee where more staff effort is required.
Public Works – A minor tweak is suggested to the Sanitation section to add a little more information about the bulk
collection fee -which is set by staff depending on the characteristics of what needs collecting.
The town code currently requires a driveway permit for all construction. This has not been required or issued in
recent memory. A quick check of our neighbors indicated other jurisdictions are reviewing how driveways connect to
public streets. This is important as these connections are generally in the public right of way & the town must
maintain or replace them during resurfacing. Providing a construction standard for these connections and checking
when installed will help both street maintenance and stormwater management in the future.
Staff recommends that the driveway connection be reviewed with the home construction permit at no cost to the
applicant. The Planning Department is willing to share the permit revenues it receives with Public Works, at a rate of
$25 per driveway if that makes sense, to cover the cost for public works to inspect the driveway connection. New
construction tends to be grouped together in a development, allowing Public Works staff to visit multiple sites at one
time. A driveway that needs maintenance or is installed independent of a new structure would be permitted and
invoiced through Public Works.
After we have tried this system for six months to a year, we may have adjustments in the future.
Financial Impacts:
Limited new revenue is expected. If the cost-share is implemented, revenues in Planning would go down slightly and
new revenues would show up in the Street division. Using 200 dwelling per year are a recent build rate, $5,000 of
revenue would shift form Planning to Streets. It may not be worth the work necessary to shift the funds. Shifting funds
is easier to implement than a new fee that would need to be invoiced and collected separately.
Staff Recommendations/Comments:
ADMINISTRATION
Photocopies 0.10$ / page
Laser Printer Copies 0.10$ / page
Town Clerk Certified Copies 1.00$ / page
Board of Commissioners Meeting Notification Listing 20.00$ annually
Town Code:
Bound Copy 40.00$
Unbound Copy 25.00$
Supplements 0.10$ / page
Motor Vehicle License Fee 30.00$ / vehicle
Franchise Fees (Cable)5% of gross receipts
BILLING & COLLECTIONS
Returned Check / Bank Draft Fee 25.00$ / occurrence
Disconnect/Reconnect for Returned Item 40.00$ / occurrence
Connection Fee 20.00$
Security Deposits:
Water/Sewer Service
Standard
Inside Town 75.00$
Outside Town 150.00$
High Risk
Inside Town 175.00$
Outside Town 225.00$
Delinquent Fee 40.00$
Late Fee 15% (after 25th of month)
Reconnection Fee:
Business Hours No Charge
After Hours (Town Error)No Charge
Same Day Turn-On Service 50.00$
After Hours (Customer Request)50.00$
Account Servicing Fee for Payments Made with Unwrapped Coins
$ 1.00 / 100 coins
Water Use Reduction Rebate
$ 10.00
CEMETERY
Lot Fee:
Resident 500.00$
Non-Resident 1,000.00$
Lot Transfer
Transfer Between One Pair of Lots No Charge
Transfer Between 3 or More Lots 50.00$ / pair of lots
FINANCE
FEES, RATES & CHARGES SCHEDULE
(Effective July 1, 2021 unless otherwise noted; Fees subject to change by Board of Commissioners.)
One time rebate per water and/or sewer customer for new or
replacement installation of low-flow faucets, showerheads and
toilets (receipt or billing invoice of work required).
A $1.00 fee for 100 coins or fraction thereof that the town is
required to count in excess of the first $10.00 of unwrapped coins
submitted for payment of the utility bill.
FOOD & BEVERAGE
Food & Beverage Tax (failure to pay)Fine not to exceed $500.00
Single-Day Pre-Paid Food & Beverage Fee 15.00$
Mobile Food Vendor Permit Fee1 50.00$
Beer and Wine License
On-premise malt beverage 15.00$
Off-premise malt beverage 5.00$
On-premise unfortified wine, on-premise fortified wine, or both 15.00$
Off-premise unfortified wine, off-premise fortified wine, or both 10.00$
1Mobile food vendor permits are valid as long as permit holder timely files Food & Beverage tax receipts and reports
FIRE MARSHAL This section (thru line 271) needs to be deleted
There shall be two types of permits:
a) A prescribed period of time.
b) Until renewed or revoked.
OPERATIONAL PERMITS
Carnivals & Fairs $ 100.00
Battery Systems $ 50.00
Cellulose Nitrate Film $ 50.00
Combustible Dust Producing Operations $ 50.00
Combustible Fibers $ 50.00
Compressed Gases
$ 30.00
Flammable $ 50.00
Corrosive $ 50.00
Oxidizing $ 50.00
Toxic $ 75.00
Highly Toxic $ 100.00
$ 50.00
Cryogenic Fluids $ 50.00
Cutting & Welding $ 50.00
Dry Cleaning Plants 50.00$
Exhibits and Trade Shows 50.00$
Explosives (blasting)
Three Day or Single Shot 75.00$
Two Week 150.00$
Monthly 225.00$
Fire Hydrants and Valves 25.00$ each
Flammable and Combustible Liquids
Section 1 50.00$
Section 2 50.00$
Section 3 50.00$
Section 4 50.00$
Section 5 50.00$ + $10.00 / each addl. tank/vehicle
Section 6 100.00$ + $10.00 / each addl. tank/vehicle
Section 7 50.00$
Section 8 150.00$
Section 9 50.00$
Section 10 50.00$
Floor Finishing 50.00$
Fruit and Crop Ripening 50.00$
Fumigation and Thermal Insecticidal Fogging 15.00$
Hazardous Materials 60.00$ each class not reported under sara title III
2) Construction Permits - Allows the applicant to install or modify systems and equipment for which a permit is required by section
105.7 of the North Carolina Fire Prevention Code.
1) Operational Permits - Allows the applicant to conduct an operation or a business for which a permit is required by section
105.6 of the North Carolina Fire Prevention Code for either.
Inert and Simple Asphyxiate
Covered Mall Buildings
Hazardous Production Material (Facility)75.00$ each class not reported under sara title III
High Pile Storage `60.00$
Hot Work Operations 50.00$
Industrial Ovens 50.00$
Lumber Yards and Wood Working Plants 50.00$
Liquid or Gas-Fueled Vehicles or Equipment in Assembly Buildings 60.00$
LP Gas 50.00$
Magnesium 50.00$
Miscellaneous Combustible Storage 50.00$
Open Burning 10.00$
Open Flames and Candles
Section 1 50.00$
Section 2 50.00$
Organic Coatings 50.00$
Places of Assembly 100.00$
Private Fire Hydrants 25.00$
Pyrotechnic Special Effects Materials 100.00$
Pyroxylin Plastics 50.00$
Refrigeration Equipment 50.00$
Repair Garages and Service Stations 50.00$
Rooftop Heliports 50.00$
Spraying or Dipping Operation 50.00$
Storage of Scrap Tires and Tire Byproducts 50.00$
Temporary Membrane Structures, Tents and Canopies 40.00$
Tire Rebuilding Plants 50.00$
Waste Handling 50.00$
Wood Products 50.00$
CONSTRUCTION PERMITS
0.009$ / sq foot; $65.00 minimum
Site Plan Review 25.00$
Pre-Development Meetings and Site Consulations 25.00$ each addl. meeting or visit
65.00$
75.00$
50.00$
Each building requires a seperate permit
Square Feet Rate per sqft
0 - 5,000 0.0150$ / sq foot; $60.00 min; $75.00 max
5,001 - 10,000 0.0145$ / sq foot; $80.00 min; $145.00 max
0.0140$ / sq foot; $150.00 min; $210.00 max
0.0138$ / sq foot; $215.00 min; $276.00 max
0.0135$ / sq foot; $280.00 min; $337.50 max
0.0133$ / sq foot; $325.00 min; $382.50 max
0.0130$ / sq foot; $382.50 min; $448.00 max
0.0128$ / sq foot; $448.50 min; $500.00 max
0.0125$ / sq foot; $500.00 min; $543.50 max
0.0123$ / sq foot; $540.00 min; $600.00 max
0.0120$ / sq foot; $600.50 min; $649.00 max
0.0118$ / sq foot; $632.50 min; $690.00 max
0.0115$ / sq foot; $690.50 min; $734.50 max
0.0113$ / sq foot; $735.00 min; $770.00 max
0.0110$ / sq foot; $752.50 min; $810.00 max
0.0108$ / sq foot; $787.50 min; $820.00 max
0.0105$ / sq foot; $820.50 min; $875.50 max
0.0103$ / sq foot; $876.00 min; $900.00 max
0.0100$ / sq foot; $900.50 min; $931.00 max
0.0098$ / sq foot; $931.50 min; $950.00 max
0.0095$ / sq foot; $950.50 min; $987.00 max
0.0094$ / sq foot; $945.00 min; $990.00 max
20,001 - 25,000
55,001 - 60,000
65,001 - 70,000
75,001 - 80,000
80,001 - 85,000
70,001 - 75,000
30,001 - 35,000
40,001 - 45,000
50,001 - 55,000
60,001 - 65,000
25,001 - 30,000
35,001 - 40,000
45,001 - 50,000
Automatic Fire-Extinguishing Systems
Kitchen Hood System
Paint Booth System
Building Plans Review
Compressed Gases
Fire Alarm Review Fee Schedule
15,001 - 20,000
10,001 - 15,000
85,001 - 90,000
90,001 - 95,000
95,001 - 100,000
100,001 - 105,000
105,001 - 110,000
0.0092$ / sq foot; $1012.50 min; $1046.50 max
0.0091$ / sq foot; $1047.00 min; $1080.00 max
0.0090$ / sq foot; $1080.50 min; $1125.00 max
0.0090$ / sq foot; $1125.00 min; $1170.00 max
0.0090$ / sq foot; $1170.00 min; $1215.00 max
0.0090$ / sq foot; $1215.00 min; $1260.00 max
0.0090$ / sq foot; $1260.00 min; $1305.00 max
> 145,001 0.0090$ / sq foot; $1305.00 min; $1500.00 max
Sprinkler Plans Review Fee Schedule
Square Feet Rate per sqft
0 - 5,000 $ 0.0145 / sq foot; $70.00 min; $72.50 max
5,001 - 10,000 $ 0.0140 / sq foot; $73.00 min; $140.00 max
10,001 - 15,000 $ 0.0138 / sq foot; $140.50 min; $207.00 max
15,001 - 20,000 $ 0.0135 / sq foot; $207.50 min; $270.00 max
20,001 - 25,000 $ 0.0133 / sq foot; $270.50 min; $332.50 max
25,001 - 30,000 $ 0.0130 / sq foot; $325.00 min; $382.50 max
30,001 - 35,000 $ 0.0128 / sq foot; $382.50 min; $448.00 max
35,001 - 40,000 $ 0.0125 / sq foot; $448.50 min; $500.00 max
40,001 - 45,000 $ 0.0123 / sq foot; $500.00 min; $543.50 max
45,001 - 50,000 $ 0.0120 / sq foot; $540.00 min; $600.00 max
50,001 - 55,000 $ 0.0118 / sq foot; $600.50 min; $649.00 max
55,001 - 60,000 $ 0.0115 / sq foot; $632.50 min; $690.00 max
60,001 - 65,000 $ 0.0113 / sq foot; $690.50 min; $734.50 max
65,001 - 70,000 $ 0.0110 / sq foot; $735.00 min; $770.00 max
70,001 - 75,000 $ 0.0108 / sq foot; $752.50 min; $810.00 max
75,001 - 80,000 $ 0.0105 / sq foot; $787.50 min; $820.00 max
80,001 - 85,000 $ 0.0103 / sq foot; $820.50 min; $875.50 max
85,001 - 90,000 $ 0.0100 / sq foot; $876.00 min; $900.00 max
90,001 - 95,000 $ 0.0098 / sq foot; $900.50 min; $931.00 max
95,001 - 100,000 $ 0.0095 / sq foot; $931.50 min; $950.00 max
100,001 - 105,000 $ 0.0094 / sq foot; $950.50 min; $987.00 max
105,001 - 110,000 $ 0.0092 / sq foot; $945.00 min; $990.00 max
110,001 - 115,000 $ 0.0091 / sq foot; $1012.50 min; $1046.50 max
115,001 - 120,000 $ 0.0090 / sq foot; $1047.00 min; $1080.00 max
120,001 - 125,000 $ 0.0090 / sq foot; $1080.50 min; $1125.00 max
125,001 - 130,000 $ 0.0090 / sq foot; $1125.00 min; $1170.00 max
130,001 - 135,000 $ 0.0090 / sq foot; $1170.00 min; $1215.00 max
135,001 - 140,000 $ 0.0090 / sq foot; $1215.00 min; $1260.00 max
140,001 - 145,000 $ 0.0090 / sq foot; $1260.00 min; $1305.00 max
> 145,001 $ 0.0088 / sq foot; $1305.00 min; $1500.00 max
Sprinkler System Monitoring 70.00$
Fire Pumps 200.00$
Flammable and Combustible Liquids 100.00$ / tank or system
Hazardous Materials 100.00$ / tank or system
Industrial Ovens 75.00$
LP Gas 75.00$ / tank
Private Fire Hydrants 50.00$ / hydrant
Spraying or Dipping 100.00$
Standpipe Systems 150.00$
Temporary Membrane Structures, Tents and Canopies 40.00$
FIRE INSPECTION FEES
Building Square
Feet
Initial Inspection
In-Compliance
Initial Inspection
Non- Compliance
Re-Inspection
In-Compliance
Re-Inspection
Non-Compliance
3rd Inspection
In-Compliance
3rd Inspection
Non-Compliance
0 to 5,000 40.00$ 65.00$ 45.00$ 90.00$ 60.00$ 125.00$
5,001 - 10,000 45.00$ 70.00$ 45.00$ 95.00$ 60.00$ 150.00$
10,001 - 15,000 50.00$ 75.00$ 45.00$ 100.00$ 60.00$ 150.00$
15,001 - 20,000 55.00$ 80.00$ 50.00$ 105.00$ 60.00$ 200.00$
125,001 - 130,000
130,001 - 135,000
110,001 - 115,000
115,001 - 120,000
120,001 - 125,000
135,001 - 140,000
140,001 - 145,000
20,001 - 25,000 60.00$ 85.00$ 50.00$ 110.00$ 65.00$ 200.00$
25,001 - 30,000 65.00$ 90.00$ 50.00$ 115.00$ 65.00$ 200.00$
30,001 - 35,000 70.00$ 95.00$ 55.00$ 120.00$ 65.00$ 250.00$
35,001 - 40,000 75.00$ 100.00$ 55.00$ 120.00$ 65.00$ 250.00$
40,001 - 45,000 80.00$ 105.00$ 55.00$ 125.00$ 70.00$ 250.00$
45,001 - 50,000 85.00$ 110.00$ 60.00$ 130.00$ 70.00$ 250.00$
50,001 - 55,000 90.00$ 115.00$ 60.00$ 135.00$ 70.00$ 300.00$
55,001 - 60,000 95.00$ 120.00$ 60.00$ 140.00$ 70.00$ 300.00$
60,001 - 65,000 100.00$ 125.00$ 65.00$ 145.00$ 75.00$ 300.00$
65,001 - 70,000 105.00$ 130.00$ 65.00$ 150.00$ 75.00$ 300.00$
70,001 - 75,000 110.00$ 135.00$ 65.00$ 155.00$ 75.00$ 300.00$
75,001 - 80,000 115.00$ 140.00$ 65.00$ 160.00$ 80.00$ 350.00$
80,001 - 85,000 120.00$ 145.00$ 65.00$ 165.00$ 80.00$ 350.00$
85,001 - 90,000 125.00$ 150.00$ 65.00$ 170.00$ 80.00$ 350.00$
90,001 - 95,000 130.00$ 155.00$ 70.00$ 175.00$ 85.00$ 350.00$
95,001 - 100,000 135.00$ 160.00$ 70.00$ 180.00$ 85.00$ 350.00$
100,001 - 105,000 140.00$ 165.00$ 70.00$ 185.00$ 85.00$ 400.00$
105,001 - 110,000 145.00$ 170.00$ 70.00$ 190.00$ 90.00$ 400.00$
110,001 - 115,000 150.00$ 175.00$ 70.00$ 200.00$ 90.00$ 400.00$
115,001 - 120,000 155.00$ 180.00$ 70.00$ 205.00$ 90.00$ 400.00$
120,001 - 125,000 160.00$ 185.00$ 75.00$ 210.00$ 95.00$ 400.00$
125,001 - 130,000 165.00$ 190.00$ 75.00$ 215.00$ 95.00$ 425.00$
130,001 - 135,000 170.00$ 195.00$ 75.00$ 220.00$ 95.00$ 425.00$
135,001 - 140,000 175.00$ 200.00$ 80.00$ 225.00$ 100.00$ 425.00$
140,001 - 145,000 180.00$ 205.00$ 80.00$ 230.00$ 100.00$ 425.00$
145,001 - 150,000 185.00$ 210.00$ 80.00$ 235.00$ 100.00$ 425.00$
150,001 - 155,000 190.00$ 215.00$ 85.00$ 240.00$ 110.00$ 450.00$
155,001 - 160,000 195.00$ 220.00$ 85.00$ 245.00$ 110.00$ 450.00$
160,001 - 165,000 200.00$ 225.00$ 85.00$ 250.00$ 110.00$ 450.00$
165,001 - 170,000 205.00$ 230.00$ 90.00$ 255.00$ 120.00$ 450.00$
170,001 - 175,000 210.00$ 235.00$ 90.00$ 260.00$ 120.00$ 450.00$
175,001 - 180,000 215.00$ 240.00$ 90.00$ 265.00$ 120.00$ 500.00$
180,001 - 185,000 220.00$ 245.00$ 95.00$ 270.00$ 130.00$ 500.00$
185,001 - 190,000 225.00$ 250.00$ 95.00$ 275.00$ 130.00$ 500.00$
190,001 - 195,000 230.00$ 255.00$ 95.00$ 280.00$ 130.00$ 500.00$
195,001 - 200,000 235.00$ 260.00$ 100.00$ 285.00$ 135.00$ 500.00$
COMPLAINT FEES
Illegal Burning
No Permit 50.00$ /day
Illegal Materials as defined by EPA / NC Air Quality 100.00$ /day
Burning of Structure or Vehicles 500.00$ /day
Work Without a Permit Twice the cost of the required permit
Class 1 Violation 500.00$ /violation written
Class 2 Violation 250.00$ /violation written
Class 3 Violation 100.00$ /violation written
Class 4 Violation 50.00$ /violation written
PLANNING
SPECIAL EVENT PERMITS
Public and Private Events on Private Property 20.00$
Public and Private Events on Public Property 35.00$
Street or Greenway Events 55.00$
APPLICATIONS FOR REVIEW
Future Land Use Plan or Comprehensive Plan Amendment 300.00$
Unified Development Ordinance Text Amendment 300.00$
Rezoning to a Special Use District with Special Use Permit2 1,200.00$ 1
Rezoning to a Special Use District Master Plan2 800.00$ 1
Rezoning to Conditional district the greater of $2000 or $200 per acre
Rezoning to other than Special Use District2 to general purpose or overlay districtthe greater of $500 or $50 per acre
Special Use Permit without Rezoning the greater of $1000 or $200 per acre
Conditional Use Permit 800.00$ 1
CUP, SUP, or Master Plan Modification Requiring Public Hearing 500.00$
CUP, SUP, or Master Plan Modification not Requiring Public Hearing 300.00$
Minor Subdivision Review (1-4 lots with or without streets)100.00$
Major Subdivision Review (5-19 lots with or without streets)500.00$
Site Plan - Technical Review Committee or Staff 600.00$ 1
Construction Plan Review3 600.00$ total building size less than 10,000 sf
1,000.00$ total building size equal to or greater than 10,000 sf
Variance 150.00$
Street Closing Request 150.00$
Street Renaming Request 150.00$
Certificate of Appropriateness 1.00$ / $1,000 construction cost; $10 minimum
Historic District Minor Work 10.00$
FEES in LIEU of CONSTRUCTION
Sidewalks 125% of written, sealed, engineer's estimate for the cost of required sidewalk installation (increase
DOCUMENTS & MAPS 1
Unified Development Ordinance 25.00$
Historic District Design Guidelines 25.00$
Community Connectivity Plan 15.00$
Administrative Manual 10.00$
Parks & Recreation Plan and Small Area/Corridor Plans 10.00$
Zoning Map or Other Color Plot/Map (larger than 11x17)10.00$
Town Street Map with Street Grid (11x17 Black & White)2.00$
Future Land Use Map & Other 11x17 Color Maps 2.00$
Photocopies 0.10$ / page
Zoning Compliance Permits
Home Occupation 25.00$
Signs (New or Replacement):
Wall Mounted 40.00$
Free-Standing 75.00$
Sandwich Board 10.00$
Event Sign Package (package of signs allowed by 6.18.6.2)20.00$
Banner (allowed by 6.18.6.3 & without other temporary signage)5.00$
Change of Use (one business use to another or change in ownership)No Charge
1 Plus $10.00 per each acre for sites larger than 10 acres (example: 12 acre SUP = $920.00 fee).
NOTE: Special Use Permit, Site Plan, Subdivison, and Construction Drawing (and modifications) submittals that are not able to be
approved or approved with conditions will be denied as non-compliant and the applicant will be required to file a new application and
pay new filing fees to cover the significant staff time spent reviewing non-responsive plans. Fees submitted with an application
remaining incomplete for more than 30 days after the applicant is notified of the needed materials will be retained by the town, but
the application will not be processed unless it becomes complete, including filing a new fee.
2 Rezoning and Special Use rezonings reviewed in conjunction with an annexation request should first calculate the standard fee and
then double it to account for the fiscal impact report for annexation requests.
3 This fee will apply to staff review of construction drawings, which is required for all projects requiring a Special Use Permit, Site Plan,
or Major Subdivision review and modifications to any of these.
1 All town produced documents and maps can be provided in electronic form (pdf, jpeg, word, or excel) at no cost if we are provided
with the media. If we provide the CD, $2 covers the CD and case.
requested by Board of Adjustment because discount discourages sidewalk construction)
Construction
Residential Zones 1.00$ /$1,000 of construction cost; $5.00 min.
Multi-Family Zones 1.50$ /$1,000 of construction cost; $10.00 min.
Non-Residential Zones 2.00$ /$1,000 of construction cost; $10.00 min.
Projects costing $499,999 or less - rounded to nearest thousand $1.00 /$1,000 of construction cost; $5 min.
Projects costing $500,000 or more - rounded to nearest thousand $2.00 /$1,000 of construction cost; $5 min.
OTHER CHARGES
Consultant Fee Reimbursement
No-Permit Penalty
POLICE
Parking Citation 10.00$
Fire Lane Parking Violation 25.00$
Handicap Parking Violation 250.00$
Sidewalk Table Service Permit Violation Fine up to $500.00
PUBLIC SPACE
Large Picnic Shelter in Gold Park
In-town resident 20.00$ /3 hours
Out-of-town resident 30.00$ /3 hours
Multi-Use Field in Gold Park or Cates Creek Park
In-town resident 10.00$ /hour
Out-of-town resident 20.00$ /hour
SOLID WASTE
Roll-Out Refuse Container 60.00$ / container
Residential Refuse Collection
1 Roll-Out Container No Charge
2 or More Roll-Out Containers TBD
Bulk Pick-Up / Oversized Load (fee at the discretion of the Public
Works Supervisor and dependent on quantity, size and weight)1 50.00$ minimum
Special Brush/Vegetation Collection
Standard Collection 70.00$
Large Collection (Require use of Knuckleboom)130.00$
1Oversized loads are those larger than the bed of a standard pick-up truck. This fee is set at staff discretion to limit
overuse of the service covered by general tax revenues.
STORMWATER
Work begun without a necessary Zoning Compliance Permit will be charged a $100 ZCP fee or the standard fee will be doubled,
whichever is greater. Work begun without a required Certificate of Appropriateness will be charged a $100 COA review fee for the
standard fee will be doubled, whichever is greater. Work requiring both a COA and ZCP shall only pay the increased COA fee.
Projects constructing new local roads will also reimburse the Town for consultant fees to review road construction plans and
specifications, if needed.
Projects requiring a traffic impact statement will be reviewed by the traffic engineer of the Town's choice. The applicant shall
reimburse the Town for the cost of the statement in lieu of submitting a statement by a consultant of their choice as part of the
application.
NOTE: The following items are all included in the "construction cost" used to determine the permit fee: grading, landscaping, site
preparation, stormwater control, utilities, paving and structures. ZCPs will be issued for "grading only" and "paving only" projects
consistent with the UDO.
Portions of town parks may be reserved for private events. Events expecting 100 or more people are reviewed as special events as
defined in the town code. If a special event requires police or public works overtime, costs of those impacts may be passed to the
applicant.
PLAN REVIEW
Single Lot Residential1 100.00$ /plan
LID Project2 250.00$ /plan
Standard Project (less than 1-acre of new impervious)500.00$ /plan
Standard Project (greater than 1-acre of new impervious)3 500.00$ /plan plus $50/acre of new impervious
Standard Phased Projects4 250.00$ /each subsequent phase submittal
1 Not part of a larger common plan for development or sale.
2 Projects that meet the State of North Carolina's Low Impact Development requirements and calculations.
STORMWATER FEE
Residental Property 75.00$ /year
Tier 1, Non-residential Property (0 to 10,000 sq. ft.)150.00$ /year
Tier 2, Non-residential Property (10,001 to 30,000 sq. ft.)600.00$ /year
Tier 3, Non-residential Property (30,001 to 100,000 sq. ft.)1,800.00$ /year
Tier 4, Non-residential Property (100,001 to 200,000 sq. ft.)4,050.00$ /year
Tier 5, Non-residential Property (200,001 sq. ft. and above)12,900.00$ /year
STREETS
Driveway Permit - new/maintenance not with new construction 50.00$
If owner requests town forces to do work, the owner will also reimburse the town the full cost of materials in addition to the
permit amount.
Driveways constructed in conjunction with new construction will be reviewed concurrently with the permit for construction
at no additional fee.
Owners must call/schedule inspection of driveway installation at least 24 hours in advance.
WATER / SEWER
WATER TREATMENT AND DISTRIBUTION USE FEES
Water System Development Fee1:
Residential 3,864.00$ / residential unit
Commercial
5/8" or 3/4" meter 3,864.00$
1" meter 6,440.00$
1.5" meter 12,880.00$
2" meter 20,608.00$
3" meter 41,216.00$
4" meter 64,400.00$
6" meter 128,800.00$
8" meter 206,080.00$
10" meter 540,960.00$
Volume Charges:
Residential Volume Charges - Inside Town
3 For standard projects (non-LID projects) requiring stormwater management approval, the fee includes one project review meeting
with staff and no more than three rounds of staff comments. If stormwater plans are still incomplete after the third review or if
additional meetings with staff are required, the applicant will be required to pay an additional $500 review fee to cover the significant
staff time spent reviewing incomplete or non-compliant stormwater management plans.
1 In the event that a customer requests that an existing meter be replaced with a larger meter, credit will be given for the existing
meter at the current rates. No rebates of capital facilities fees will be made for decreases in meter sizes.
4 Phased development projects are required to obtain a stormwater management plan approval for the entire project; as each
subsequent phase is submitted, an additonal fee will be required to ensure the phase plans comply with the overall stormwater
management plan approval.
Residential Service:
Block 1 (0-2,500 gallons/month)23.15$
Block 2 (> 2,500 gallons/month)9.26$ / 1000 gallons
Residential Volume Charges - Outside Town
Residential Service:
Block 1 (0-2,500 gallons/month)45.15$
Block 2 (> 2,500 gallons/month)18.06$ / 1000 gallons
Orange - Alamance Water System 75% of Inside Town Rate + $0.6124/1000 gal surcharge
Bulk Water $18.06 /1000 gallons
WATER CONNECTION CHARGE
Front Footage Fee1:
0 - 50 Feet 750.00$ / connection
> 50 Feet 15.00$ / foot / connection
Lateral Fee:
abutting the lines.
WATER METER FEES
5/8"310.00$
3/4"390.00$
> 3/4"Actual Cost of Meter to Town + $100 Installation Fee
STRAINER FEES
2"445.00$
3"790.00$
4"1,465.00$
6"2,061.00$
8"3,461.00$
10"5,420.00$
FIRE HYDRANT METER FEES
Fire Hydrant Meter Security Deposit 2,000.00$
Fire Hydrant Rental Fees (fees are in addition to deposit)
Daily Rate 20.00$
Weekly Rate 100.00$
Monthly Rate 300.00$
Semi-Annual Rate 1,300.00$
Annual Rate 2,500.00$
Fire Hydrant Meter Relocation Fee 50.00$
WASTEWATER COLLECTION SYSTEM USE FEES
Wastewater System Development Fee:
Residential 3,243.00$ / residential
Commercial
5/8" or 3/4" meter 3,243.00$
1" meter 5,405.00$
1.5" meter 10,810.00$
2" meter 17,296.00$
3" meter 34,592.00$
4" meter 54,050.00$
6" meter 108,100.00$
8" meter 172,960.00$
10" meter 454,020.00$
Installed on a suitable stub-out for service that has been made at the expense of the applicant or previous property owner and
is available for connection, there is no charge. In any other case, the water lateral fee is $750.00 for service to a 5/8" or 3/4"
water meter and $1,250 for service to a 1" water meter. Service to a larger meter shall be installed by a licensed utilities
contractor at the owner's/applicant's expense.
1 For a lot abutting two or more water lines, the front footage fee will be calculated on the average lengths of the sides of the lot
Volume Charges:
Inside Town
Block 1 (0-2,500 gallons/month)34.23$
Block 2 (> 2,500 gallons/month)13.69$ / 1000 gallons
Outside Town
Block 1 (0-2,500 gallons/month)66.73$
Block 2 (> 2,500 gallons/month)26.69$ / 1000 gallons
Front Footage Fee1:
0 - 50 Feet $ 1,000.00
> 50 Feet $ 20.00 / foot / connection
Lateral Fee:
ENGINEERING REVIEW
Residential Development
Water Line Review
0 - 10 Units 100.00$
> 10 Units 500.00$
Wastewater Line Review
0 - 10 Units 100.00$
> 10 Units 500.00$
Commercial Development
MISCELLANEOUS WATER/SEWER FEES
Meter Replacement Fee 50.00$
Meter Relocation Fee 100.00$
Special Meter Read 10.00$
Meter Test Charge 35.00$
Water Flow Test 150.00$ original / $15.00 copy
Meter Pressure Test 25.00$
Interruptible Water Meter Install - Return Trip 50.00$ / trip
Perpetual Maintenance (new sewage pump stations)Per Formula in Town Code
Water / Sewer Availability Review Actual Cost to Town
WASTEWATER CONNECTION CHARGE
Installed on a suitable stub-out for service that has been made at the expense of the applicant or previous property owner and
is available for connection, there is no charge. In any other case, the sewer lateral fee is $750.00 for a 4" service. Larger
services shall be installed by a licensed utilities contractor at the owner's/applicant's expense.
Fee shall be the same as the greater than 10 residential units fee except where the amount and complexity of proposed water
and sewer line construction is equivalent to a residential development of ten or less units.
1 For a lot abutting two or more sewer lines, the front footage fee will be calculated on the average lengths of the sides of the lot
abutting the lines.