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HomeMy Public PortalAbout19740424 - Minutes - Board of Directors (BOD) Meeting 74-8 MIDPENINSULA REGIONAL PARK DISTRICT Regular Meeting Board of Directors M I N U T E S April 24 , 1974 745 Distel Drive Los Altos I. ROLL CALL Vice-President Duffy called the meeting to order at 7 : 35 p.m. Members present: Daniel Condron, Katherine Duffy, Nonette Hanko, and Daniel Wendin. Member absent: William Peters Personnel present: Herbert Grench, Carroll Harrington, Edward Jaynes, and Stanley Norton Audience of 6 persons II. APPROVAL OF MINUTES A. March 27, 1974 N. Hanko asked that the following additions be made: Page 5, B. Procedures for Grant Applications: Before the first motion add: "Application for 1974 State Bond Money" Before the second motion add: "Application for 1974 State Bond Money and Land and Water Conservation Funds" Before the fifth motion add: "Application for Land and Water Conservation Funds" Motion: D. Wendin moved acceptance of the minutes of the March 27, 1974, meeting as amended and with the additions from N. Hanko. N. Hanko seconded. The motion passed. Ayes: Condron, Duffy, Hanko, Wendin. Absent: Peters. B. April 10, 1974 N. Hanko asked that the following change be made: Page 1, 11 . , line 7 of the amendment: In amendments to the March 27, 1974, minutes, page 3, Objective 3, Open Space Resources Program, paragraph 1, line 2 : Strike the words "before hiring a land manager" before adding "to determine whether and when a land manager should be hired. " Motion: N. Hanko moved that the following sentence be added on page 5, after line 5: "Mr. Sperry volunteered to study the possible future use of revenue bonds by the District, j II. APPROVAL OF MINUTES Motion: K. Duffy moved acceptance of the minutes of the April 24 , 1974, meeting as presented. D. Condron seconded. Amendment: D. Wendin moved that the minutes be amended by adding to his first motion on page 3, after the words "attached to R-74-14) : "for a trial period of six months. " N. Hanko seconded. The amendment passed unanimously. The amended motion passed unanimously. Meet 74-8 . . . page 2 and would notify us as to his findings. " D. Wendin seconded. The motion passed. Ayes: Condron, Duffy, Hanko, Wendin. Absent: Peters. Motion: K. Duffy moved acceptance of the minutes of the April 10, 1974 , meeting as amended including N. Hanko' s requested change. N. Hanko seconded. The motion passed. Ayes: Condron, Duffy, Hanko, Wendin. Absent: Peters. III. ADOPTION OF AGENDA H. Grench asked that the following additions be made to the agenda: A. Under NEW BUSINESS REQUIRING ACTION, add Land Management Workshop. B. Under NEW BUSINESS NOT REQUIRING ACTION, add Joint Regional Park District Conference. The Board concurred. IV. ORAL COMMUNICATIONS There were no oral communications. V. SPECIAL ORDERS OF THE DAY AND PUBLIC HEARINGS Public Hearing on the List of Priority Projects for Expenditure of Funds from State Beach, Park, Recreational, and Historial Facilities Bond Act of 1974 H. Grench referred to his report (R-74-12) dated April 15, 1974 , regarding the list of priority projects for the 1974 State Bond Act. He commented that for purposes of preparing a list of priority projects, the District has been -Aivided into the following four zones outside Urban Service Areas: North Foothills Open Space Preserve, Central Foothills Open Space Preserve, South Foothills Open Space Preserve, and Baylands Open Space Preserve. These constitute the proposed list of priority projects. Specific parcels would be tied to these names at the time application for funding is made. K. Duffy asked about MRPD support of the 1974 Bond Act. H. Grench replied that this topic would be on a future agenda. There was no one in the audience who wished to comment. VI. OLD BUSINESS REQUIRING ACTION A. Land Acquisition Program H. Grench referred to his report (R-74-14) dated April 19, 1974 , regarding the Land Acquisition Program. He reiterated that the Board had given highest priority to this Program and had decided that there would not be more than one fulltime staff position allocated to it. He stated that the General Manager and the Assistant General Manager could presently handle the Negotiations Mee ig 74-8 . . . page 3 Subprogram. The Land Analysis Subprogram is not being actively implemented at this time because most of staff time and effort is being put into the Negotiations Subprogram. He further described the various subprograms involved--Negotiations Sub- program, Land Analysis Subprogram, and the Special Projects Subprogram. There was discussion about the use of special consultants for land acquisition. Mr. R. Cochran, 2555 Park Blvd. , Suite 5, Palo Alto, suggested combining some of the tasks in the subprograms. These could include the use of finder' s fees, which are not as rigid as commissions, and the use of realty firms on a consulting basis. He said that there was aneed for flexibility. H. Grench asked Mr. Cochran if he would prepare some guidelines for finder' s fees. Mr. Cochran said that he would prepare these. D. Condron asked E. Jaynes about the use of part-time or student help to assist with the gatheringand compiling of information about land. E. Jaynes replied that this was a common practice and had been very successful. Motion: D. Wendin moved that the Board authorize the expenditure of up to $5, 000 for a special consultant meeting the job description attached to R-74-14. This expenditure is to come from Miscellaneous Acquisition Costs and Fees. K. Duffy seconded. Discussion: K. Duffy questioned how this person would be hired and when the Board might meet him. H. Grench replied that the decision about whom to hire should be the General Manager's. K. Duffy said she would like further information from the special consultant after he is hired. H. Grench agreed that he would introduce the person at an early meeting after the hiring. N. Hanko indicated that although she was not in favor of hiring a special consultant on a permanent basis, she would support doing it on a six-month trial basis. The motion passed. Ayes: Condron, Duffy, Hanko, Wendin. Absent: Peters. Motion: D. Wendin moved that the Board authorize the hiring of a planning aide to participate in the Land Analysis Subprogram, to specifically carry out the tasks on page 3 of R-74-14 for the summer of 1974 in the range of $5-$7 per hour with the money to come from Miscellaneous Acquisition Costs and Fees and Extra Help. K. Duffy seconded. The motion passed. Ayes: Condron, Duffy, Hanko, Wendin. Absent: Peters. B. Master Plan Work Program H. Grench referred to his memorandum (M-74-53) dated April 13, 1974, regarding the Master Plan work program. In this memorandum he had indicated that the MRPD will be cooperating with the Santa Meet. . 74-8 . . . page 4 Clara County Planning Department in a joint planning effort. He added that the County will supply 4 man-months in the study, and the MRPD will pay for final publication and map costs and for a planning consultant. The final product will be an MRPD work document of up to 50 pages and will be completed in six months. Motion: D. Wendin moved that the Board adopt the Work Program attached to M-74-53, that the General Manager be directed to recommend one or more Planning Consultant candidates, and that staff be directed to draft a proposed contract for hiring of the consultant including a recommendation on handling a change in the budget. N. Hanko seconded. The motion passed. Ayes: Condron, Duffy, Hanko, Wendin. Absent: Peters. C. Structure of Secretarial and Public Communications Duties H. Grench referred to his report (R-74-13) dated April 12 , 1974, regarding the structure of the secretarial and public communica- tions duties. When asked about the difference from the previous Job Description for the Administrative Secretary, H. Grench replied that the District clerk and office manager duties were emphasized more in the April 17 , 1974, Job Description. Motion: N. Hanko moved acceptance of the revised Job Description for the Administrative Secretary included in R-74-13. D. Condron seconded. The motion passed. Ayes: Condron, Duffy, Hanko, Wendin. Absent: Peters. Motion: D. Wendin moved that the Board table until the May 8, 1974, meeting the consideration of the Public Communica- tions Program and any staffing. N. Hanko seconded. The motion passed. Ayes: Condron, Duffy, Hanko, Wendin. Absent: Peters. D. Wendin said that he will consult with W. Peters about the Public Communications Program if W. Peters is unable to attend the May 8 meeting. D. Wendin stated that the Board had authorized a halftime position for the Public Communications position; however, the job description has not been authorized yet. D. Stevens Creek Park Chain D. Wendin reviewed the proposals for the Stevens Creek Park Chain. He described the problems of funding this project. These included: (1) federal funding does not allow much flexibility in planning; (2) the cost of preparing the proposals is very expensive; (3) the County group, which has representatives of all of the cities, must approve projects and establish priorities among these projects; (4) the metropolitan Transportation Commission and the California Transit must also approve; and (5) there must be complete consensus regarding the project. Meet, .1 74-8 . . . page 5 He announced that there will be an initial planning session on Thursday, May 9, 1974 , 7 : 30 p.m. at the Mountain View Recreation Center, South Rengstorff and Crisanto, Mountain View. He stated that Marjorie Sutton is continuing to work on this project, that the City of Mountain View is providing staff help, and that the MRPD need not provide leadership at the present time. VII . NEW BUSINESS REQUIRING ACTION H. Grench referred to his memorandum (M-74-56) dated April 24 , 1974 , regarding a Land Management Workshop. This will be held on Saturday, May 4, 1974, at 10 : 00 a.m. at Las Trampas Regional Park, East Bay Regional Park District, Contra Costa County. John Nichols, Forest Resources Manager of EBRPD, will conduct a workshop and land tour. Motion: N. Hanko moved that a Special Meeting of the Board of Directors be called for Saturday, May 4, 1974, 10: 00 a.m. , at Las Trampas Regional Park, East Bay Regional Park District. D. Condron seconded. The motion passed. Ayes: Condron, Duffy, Hanko, Wendin. Absent: Peters. VIII. NEW BUSINESS NOT REQUIRING ACTION H. Grench referred to his memorandum (M-74-55) dated April 19, 1974 , in which he announced the Joint Regional Park District Conference which will be held on Saturday, May 18 , 1974 , 10 : 00 a.m. , at the MRPD office. Other regional park districts will be invited to participate in this conference. Motion: N. Hanko moved that a Special Meeting of the Board of Directors be called for Saturday, May 18, 1974 , 10:00 a.m. , at the MRPD office for the purpose of conducting the Joint Regional Park District Conference. D. Condron seconded. The motion passed. Ayes: Condron, Duffy, Hanko, Wendin. Absent: Peters. IX. RESOLUTIONS AND ORDINANCES A. Resolution Adopting List of Priority Projects for Expenditure of Funds from the State Beach, Park, Recreational and Historical Facilities Bond Act of 1974 Motion: N. Hanko moved adoption of Resolution 74-8 , Resolution Adopting List of Priority Projects for Expenditure of Funds from the State Beach, Park, Recreational and Historical Facilities Bond Act of 1974. D. Condron seconded. The motion passed. Ayes: Condron, Duffy, Hanko, Wendin. Absent: Peters. B. Resolution Adopting Affirmative Action Program of the Midpeninsula Regional Park District H. Grench referred to his report (R-74-11) dated April 11, 1974 , regarding an Affirmative Action Program for the MRPD. He described the advigibility for having these guidelines and stressed Mee,-.ig 74-8 . . . page 6 the need for the establishment of goals and timetables. The following corrections were made in Exhibit A attached to the resolution: Page A-3, paragraph 1, line 4: Change 12% to 15% . Page A-4, Mt. View-Los Altos, Spanish-Surnamed American column: Change 756 to 7,564. Page A-4, Spanish-Surnamed American column total: Change 27,972 to 34,780. Change percentage from 7 .1% to 10.5% . Page A-5, paragraph 2, line 6: After "a factor of" add the word "about. " . Motion: N. Hanko moved adoption of Resolution 74-9, Resolution Adopting Affirmative Action Program of the Midpeninsula Regional Park District as corrected. K. Duffy seconded. The motion passed. Ayes : Condron, Duffy, Hanko, Wendin. Absent: Peters. X. WRITTEN COMMUNICATIONS There were no written communications. XI. CLAIMS Motion: K. Duffy moved acceptance of the revised claims (C-74-8) (see attached list) as presented. D. Condron seconded. N. Hanko stated that she would abstain from voting because her husband worked for one of the companies to which a claim would be paid. The motion passed. Ayes: Condron, Duffy, Wendin. Abstain: Hanko Absent: Peters . XII . EXECUTIVE SESSION The Board recessed to Executive Session at 10: 00 p.m. to discuss land negotiations . XIII. ADJOURNMENT The Board reconvened to adjourn at 11: 15 p.m. Carroll Harrington Administrative Secretary