HomeMy Public PortalAbout19740424 - Minutes - Board of Directors (BOD) Meeting 74-8
MIDPENINSULA REGIONAL PARK DISTRICT
Regular Meeting
Board of Directors
M I N U T E S
April 24 , 1974 745 Distel Drive
Los Altos
I. ROLL CALL
Vice-President Duffy called the meeting to order at 7 : 35 p.m.
Members present: Daniel Condron, Katherine Duffy, Nonette Hanko,
and Daniel Wendin.
Member absent: William Peters
Personnel present: Herbert Grench, Carroll Harrington, Edward
Jaynes, and Stanley Norton
Audience of 6 persons
II. APPROVAL OF MINUTES
A. March 27, 1974
N. Hanko asked that the following additions be made:
Page 5, B. Procedures for Grant Applications:
Before the first motion add: "Application for 1974 State
Bond Money"
Before the second motion add: "Application for 1974 State
Bond Money and Land and Water Conservation Funds"
Before the fifth motion add: "Application for Land and
Water Conservation Funds"
Motion: D. Wendin moved acceptance of the minutes of the
March 27, 1974, meeting as amended and with the additions
from N. Hanko. N. Hanko seconded. The motion passed.
Ayes: Condron, Duffy, Hanko, Wendin. Absent: Peters.
B. April 10, 1974
N. Hanko asked that the following change be made:
Page 1, 11 . , line 7 of the amendment: In amendments to the
March 27, 1974, minutes, page 3, Objective 3, Open Space
Resources Program, paragraph 1, line 2 : Strike the words
"before hiring a land manager" before adding "to determine
whether and when a land manager should be hired. "
Motion: N. Hanko moved that the following sentence be added on
page 5, after line 5: "Mr. Sperry volunteered to study
the possible future use of revenue bonds by the District,
j II.
APPROVAL OF MINUTES
Motion: K. Duffy moved acceptance of the minutes of the April 24 ,
1974, meeting as presented. D. Condron seconded.
Amendment: D. Wendin moved that the minutes be amended by adding to
his first motion on page 3, after the words "attached to
R-74-14) : "for a trial period of six months. " N. Hanko
seconded. The amendment passed unanimously.
The amended motion passed unanimously.
Meet 74-8 . . . page 2
and would notify us as to his findings. " D. Wendin
seconded. The motion passed. Ayes: Condron, Duffy,
Hanko, Wendin. Absent: Peters.
Motion: K. Duffy moved acceptance of the minutes of the April 10,
1974 , meeting as amended including N. Hanko' s requested
change. N. Hanko seconded. The motion passed. Ayes:
Condron, Duffy, Hanko, Wendin. Absent: Peters.
III. ADOPTION OF AGENDA
H. Grench asked that the following additions be made to the agenda:
A. Under NEW BUSINESS REQUIRING ACTION, add Land Management Workshop.
B. Under NEW BUSINESS NOT REQUIRING ACTION, add Joint Regional Park
District Conference.
The Board concurred.
IV. ORAL COMMUNICATIONS
There were no oral communications.
V. SPECIAL ORDERS OF THE DAY AND PUBLIC HEARINGS
Public Hearing on the List of Priority Projects for Expenditure of
Funds from State Beach, Park, Recreational, and Historial Facilities
Bond Act of 1974
H. Grench referred to his report (R-74-12) dated April 15, 1974 ,
regarding the list of priority projects for the 1974 State Bond Act.
He commented that for purposes of preparing a list of priority projects,
the District has been -Aivided into the following four zones outside
Urban Service Areas: North Foothills Open Space Preserve, Central
Foothills Open Space Preserve, South Foothills Open Space Preserve,
and Baylands Open Space Preserve. These constitute the proposed list
of priority projects. Specific parcels would be tied to these names
at the time application for funding is made.
K. Duffy asked about MRPD support of the 1974 Bond Act. H. Grench
replied that this topic would be on a future agenda. There was no
one in the audience who wished to comment.
VI. OLD BUSINESS REQUIRING ACTION
A. Land Acquisition Program
H. Grench referred to his report (R-74-14) dated April 19, 1974 ,
regarding the Land Acquisition Program. He reiterated that the
Board had given highest priority to this Program and had decided
that there would not be more than one fulltime staff position
allocated to it. He stated that the General Manager and the
Assistant General Manager could presently handle the Negotiations
Mee ig 74-8 . . . page 3
Subprogram. The Land Analysis Subprogram is not being actively
implemented at this time because most of staff time and effort
is being put into the Negotiations Subprogram. He further
described the various subprograms involved--Negotiations Sub-
program, Land Analysis Subprogram, and the Special Projects
Subprogram.
There was discussion about the use of special consultants for
land acquisition.
Mr. R. Cochran, 2555 Park Blvd. , Suite 5, Palo Alto, suggested
combining some of the tasks in the subprograms. These could
include the use of finder' s fees, which are not as rigid as
commissions, and the use of realty firms on a consulting basis.
He said that there was aneed for flexibility.
H. Grench asked Mr. Cochran if he would prepare some guidelines
for finder' s fees. Mr. Cochran said that he would prepare these.
D. Condron asked E. Jaynes about the use of part-time or student
help to assist with the gatheringand compiling of information
about land. E. Jaynes replied that this was a common practice
and had been very successful.
Motion: D. Wendin moved that the Board authorize the expenditure
of up to $5, 000 for a special consultant meeting the job
description attached to R-74-14. This expenditure is to
come from Miscellaneous Acquisition Costs and Fees.
K. Duffy seconded.
Discussion: K. Duffy questioned how this person would
be hired and when the Board might meet him. H. Grench
replied that the decision about whom to hire should be
the General Manager's. K. Duffy said she would like
further information from the special consultant after
he is hired. H. Grench agreed that he would introduce
the person at an early meeting after the hiring. N. Hanko
indicated that although she was not in favor of hiring a
special consultant on a permanent basis, she would support
doing it on a six-month trial basis.
The motion passed. Ayes: Condron, Duffy, Hanko, Wendin.
Absent: Peters.
Motion: D. Wendin moved that the Board authorize the hiring of
a planning aide to participate in the Land Analysis
Subprogram, to specifically carry out the tasks on page 3
of R-74-14 for the summer of 1974 in the range of $5-$7
per hour with the money to come from Miscellaneous
Acquisition Costs and Fees and Extra Help. K. Duffy
seconded. The motion passed. Ayes: Condron, Duffy,
Hanko, Wendin. Absent: Peters.
B. Master Plan Work Program
H. Grench referred to his memorandum (M-74-53) dated April 13,
1974, regarding the Master Plan work program. In this memorandum
he had indicated that the MRPD will be cooperating with the Santa
Meet. . 74-8 . . . page 4
Clara County Planning Department in a joint planning effort.
He added that the County will supply 4 man-months in the study,
and the MRPD will pay for final publication and map costs and
for a planning consultant. The final product will be an MRPD
work document of up to 50 pages and will be completed in six
months.
Motion: D. Wendin moved that the Board adopt the Work Program
attached to M-74-53, that the General Manager be directed
to recommend one or more Planning Consultant candidates,
and that staff be directed to draft a proposed contract
for hiring of the consultant including a recommendation
on handling a change in the budget. N. Hanko seconded.
The motion passed. Ayes: Condron, Duffy, Hanko, Wendin.
Absent: Peters.
C. Structure of Secretarial and Public Communications Duties
H. Grench referred to his report (R-74-13) dated April 12 , 1974,
regarding the structure of the secretarial and public communica-
tions duties. When asked about the difference from the previous
Job Description for the Administrative Secretary, H. Grench replied
that the District clerk and office manager duties were emphasized
more in the April 17 , 1974, Job Description.
Motion: N. Hanko moved acceptance of the revised Job Description
for the Administrative Secretary included in R-74-13.
D. Condron seconded. The motion passed. Ayes: Condron,
Duffy, Hanko, Wendin. Absent: Peters.
Motion: D. Wendin moved that the Board table until the May 8,
1974, meeting the consideration of the Public Communica-
tions Program and any staffing. N. Hanko seconded.
The motion passed. Ayes: Condron, Duffy, Hanko,
Wendin. Absent: Peters.
D. Wendin said that he will consult with W. Peters about
the Public Communications Program if W. Peters is unable
to attend the May 8 meeting.
D. Wendin stated that the Board had authorized a halftime position
for the Public Communications position; however, the job description
has not been authorized yet.
D. Stevens Creek Park Chain
D. Wendin reviewed the proposals for the Stevens Creek Park
Chain. He described the problems of funding this project.
These included: (1) federal funding does not allow much flexibility
in planning; (2) the cost of preparing the proposals is very
expensive; (3) the County group, which has representatives of all
of the cities, must approve projects and establish priorities
among these projects; (4) the metropolitan Transportation Commission
and the California Transit must also approve; and (5) there must
be complete consensus regarding the project.
Meet, .1 74-8 . . . page 5
He announced that there will be an initial planning session on
Thursday, May 9, 1974 , 7 : 30 p.m. at the Mountain View Recreation
Center, South Rengstorff and Crisanto, Mountain View. He stated
that Marjorie Sutton is continuing to work on this project, that
the City of Mountain View is providing staff help, and that the
MRPD need not provide leadership at the present time.
VII . NEW BUSINESS REQUIRING ACTION
H. Grench referred to his memorandum (M-74-56) dated April 24 , 1974 ,
regarding a Land Management Workshop. This will be held on Saturday,
May 4, 1974, at 10 : 00 a.m. at Las Trampas Regional Park, East Bay
Regional Park District, Contra Costa County. John Nichols, Forest
Resources Manager of EBRPD, will conduct a workshop and land tour.
Motion: N. Hanko moved that a Special Meeting of the Board of
Directors be called for Saturday, May 4, 1974, 10: 00 a.m. ,
at Las Trampas Regional Park, East Bay Regional Park District.
D. Condron seconded. The motion passed. Ayes: Condron,
Duffy, Hanko, Wendin. Absent: Peters.
VIII. NEW BUSINESS NOT REQUIRING ACTION
H. Grench referred to his memorandum (M-74-55) dated April 19, 1974 ,
in which he announced the Joint Regional Park District Conference
which will be held on Saturday, May 18 , 1974 , 10 : 00 a.m. , at the
MRPD office. Other regional park districts will be invited to
participate in this conference.
Motion: N. Hanko moved that a Special Meeting of the Board of
Directors be called for Saturday, May 18, 1974 , 10:00 a.m. ,
at the MRPD office for the purpose of conducting the Joint
Regional Park District Conference. D. Condron seconded.
The motion passed. Ayes: Condron, Duffy, Hanko, Wendin.
Absent: Peters.
IX. RESOLUTIONS AND ORDINANCES
A. Resolution Adopting List of Priority Projects for Expenditure
of Funds from the State Beach, Park, Recreational and Historical
Facilities Bond Act of 1974
Motion: N. Hanko moved adoption of Resolution 74-8 , Resolution
Adopting List of Priority Projects for Expenditure of
Funds from the State Beach, Park, Recreational and
Historical Facilities Bond Act of 1974. D. Condron
seconded. The motion passed. Ayes: Condron, Duffy,
Hanko, Wendin. Absent: Peters.
B. Resolution Adopting Affirmative Action Program of the Midpeninsula
Regional Park District
H. Grench referred to his report (R-74-11) dated April 11, 1974 ,
regarding an Affirmative Action Program for the MRPD. He described
the advigibility for having these guidelines and stressed
Mee,-.ig 74-8 . . . page 6
the need for the establishment of goals and timetables.
The following corrections were made in Exhibit A attached to
the resolution:
Page A-3, paragraph 1, line 4: Change 12% to 15% .
Page A-4, Mt. View-Los Altos, Spanish-Surnamed American
column: Change 756 to 7,564.
Page A-4, Spanish-Surnamed American column total: Change
27,972 to 34,780. Change percentage from 7 .1% to 10.5% .
Page A-5, paragraph 2, line 6: After "a factor of" add the
word "about. " .
Motion: N. Hanko moved adoption of Resolution 74-9, Resolution
Adopting Affirmative Action Program of the Midpeninsula
Regional Park District as corrected. K. Duffy seconded.
The motion passed. Ayes : Condron, Duffy, Hanko, Wendin.
Absent: Peters.
X. WRITTEN COMMUNICATIONS
There were no written communications.
XI. CLAIMS
Motion: K. Duffy moved acceptance of the revised claims (C-74-8)
(see attached list) as presented. D. Condron seconded.
N. Hanko stated that she would abstain from voting
because her husband worked for one of the companies
to which a claim would be paid. The motion passed.
Ayes: Condron, Duffy, Wendin. Abstain: Hanko
Absent: Peters .
XII . EXECUTIVE SESSION
The Board recessed to Executive Session at 10: 00 p.m. to discuss
land negotiations .
XIII. ADJOURNMENT
The Board reconvened to adjourn at 11: 15 p.m.
Carroll Harrington
Administrative Secretary