HomeMy Public PortalAbout20160718 - Board of Health - Meeting MinutesBOH July 18, 2016 Minutes
Approved August 9, 2016 Page 1
BOARD OF HEALTH
Town of Hopkinton, Massachusetts
18 Main Street, Room 211
Monday, July 18, 2016 at 5:30 p.m.
MINUTES
Members Present: Vice Chairman Belesi and Ms. Jennifer Flanagan
Also Present: Edward Wirtanen, Board of Health Director
Absent:
Late Arrival:
Early Dismissal:
The meeting was called to order at 5:34 p.m. by Vice Chairman Belesi
Request to Approve Board of Health Meeting Minutes
Mr. Wirtanen requested that the Board approve the following meeting minutes:
June 27, 2016
Vice Chairman Belesi motioned to approve the meeting minutes of June 27, 2016.
Ms. Flanagan seconded. Vice Chairman Belesi and Ms. Flanagan in favor.
Open Session (Unanticipated Topics)
Kate Richardson introduced herself to the Board and explained that she is in attendance
today to learn about Public Health and take notes for her health policy and politics course
which she is taking at Regis College. Attendance at a local Board meeting will satisfy her
course requirement.
The Board welcomed Ms. Richardson to the meeting.
Proposed Food Service Operations/Joanne Arena-A. Arena & Sons/159 Ash Street
Ms. Arena informed the Board that she already has a design plan from Robert Gemma,
Metrowest Engineering, and has been waiting for the her plumber and Mr. Dabritz,
Plumbing Inspector, to coordinate a date and time to inspect where the connection for the
flow is. Mr. Gemma can’t proceed until the plumber has inspected the connection and
confirm the location of the flow(s).
Mr. Wirtanen stated that there were a number of problems with Mr. Gemma’s plan. One
area of concern is that the plan does not address the short-circuiting issue. The current
building sewer is connected at the outlet of the septic tank. It is required to be connected at
the inlet. Mr. Wirtanen said that the Health Agent Bryan Besso addressed these concerns
and others in his letter to Mr. Gemma dated May 18, 2016 and explained what needed to
be done to have the design plan approved (letter attached).
He informed the Board that the previous improper connection(s) were done sometime after
1982 without the permitting approvals from the Board of Health.
BOH July 18, 2016 Minutes
Approved August 9, 2016 Page 2
Mr. Wirtanen gave a copy of the May 18, 2016 letters from Mr. Gemma with his plan and
Mr. Besso to Ms. Arena for her files since she voiced that she did not receive a copy of the
letter sent to Mr. Gemma nor has he contacted her with the Board of Health’s concerns.
She also indicated that Jeff Deiana might have corrected the connections to repair the flow
but is not sure. Mr. Wirtanen noted that the office is unaware of any work done to correct
the flow by Mr. Deiana. If Mr. Deiana did in fact make the corrections he did so without
any approved permits. Ms. Arena said that she would confirm with Mr. Deiana as to what
and if he did anything.
Ms. Arena notified the Board that she will have the plumber (Mark Shaywood) and Mr.
Dabritz over in the next few days and asked if the Board needed a letter confirming the
inspection. The Board confirmed that a letter will need to be submitted with a
confirmation of the inspection. Mr. Wirtanen indicated he would try to coordinate with the
Plumbing Inspector to move the evaluation along. Until this work is completed no
expansion of the food operation may occur.
Board of Health Vacancy Update
Mr. Wirtanen informed the Board that two letters of interest have been received for the
vacant position and also informed them that the joint meeting for the appointment of this
vacancy with the Board of Selectmen might be Tuesday, August 9th and that he will
confirm with them if that is the date. He also noted that the date for the deadline for
submittal of letters of interest was incorrect (date on the vacancy was Wednesday, July 16,
2016-July 16th was a Saturday) and does not know if the notice will need to be re-posted.
He will keep the Board apprised.
BOH Director’s FY2016 Performance Review and FY2017 Objectives Worksheet
Mr. Wirtanen presented the Board with his 2016 Performance Review and 2017 Objectives
Worksheet for their input.
Vice Chairman Belesi said that she would complete the review over the weekend and
return the paperwork to him as soon as possible.
Lifeguard Discussion/Semi Private Pools/The MEWS
Mr. Wirtanen requested that the Board approve the draft letter to David Giuliano, Project
Manager, for the Hopkinton MEWS regarding the Board of Health’s requirements and
expectations to their swimming pool construction for their apartment complex.
He explained that the MEWS’s swimming pool is less than 5 feet in depth and under the
State Sanitary Code-105 CMR 435.00 – Minimum Standards for Swimming Pools
(Chapter V) 15 square feet of pool water surface area shall be provided in the non-
swimming areas for each non-swimmer. Based on the size of the swimming pool and
wading area a total of 5.5 lifeguards will be required to be on duty in order to operate the
pool.
BOH July 18, 2016 Minutes
Approved August 9, 2016 Page 3
A meeting was held on June 27th with the Building Department and the Board of Health to
discuss the swimming pool design plan. Mr. Giuliano was informed of the Minimum State
Requirement of Swimming Pools and voiced his opposition to having any lifeguards on
duty and instead required the pool operator to oversee the pool and any bathers.
A suggestion of building a smaller pool was offered but was declined.
He noted that the paperwork that was submitted blends egress codes with swimming
requirements. They would utilize a key for entry which is linked to the property manager’s
computer system.
Vice Chairman Belesi motioned to approve the draft letter to David Giuliano, Project
Manager, regarding the swimming and wading pool at Hopkinton MEWS as presented
which requires lifeguards based on the size of the pool. Jennifer Flanagan seconded. Vice
Chairman Belesi and Ms. Flanagan in favor.
FY 2017 Century Health Systems Renewal Contract for the Visiting Nurses
Association
Mr. Wirtanen provided the Board with a request for contract renewal for the Century
Health Systems Contract for Fiscal Year 2017 and stated that the fees are pending
agreement with Century Health Systems and will await their response to his letter.
Century Health Systems’ current fee rate for their Visiting Nurse Association is $75 per
home visit or $75 per hour for travel, telephone consultation and/or coordination and
communicable disease follow-ups.
The current contract is renewed as long as both parties agree to the fee for service.
BOH Revenues for Fiscal Year 2016
Mr. Wirtanen announced that a total of $73,375 in fees was collected for the Town from
the Board of Health’s permitting revenues for fiscal year 2016 which was returned to the
Town’s general fund.
Informational, Review Materials
Mr. Wirtanen advised the Board of the following informational materials for their review:
Massachusetts Department of Public Health-Arborvius Surveillance Program
Report-Mr. Wirtanen indicated that the EEE notification in Plymouth is much
earlier than usual (usual notification is sometime in August) and worries that
Hopkinton might have to embark in a dusk to dawn curfew as it was imposed two
years ago in light of a EEE fatality in Westborough MA due to the bordering of
Cedar Swamp.
CDC Vital Signs-Motor Vehicle Crash Deaths
Legislature Passes Balanced Fiscal Year 2017 Budget Notice
BOH July 18, 2016 Minutes
Approved August 9, 2016 Page 4
Payroll Authorization
Mr. Wirtanen requested Vice Chairman Belesi’s signature for his payroll authorization,
vacation and personal time off for the following weeks and day:
≈ August 10, 2016 (Personal Day)
≈ August 17-23, 2016 (Vacation )
≈ July 18-23, 2016
≈ July 25-30, 2016
≈ August 1-8, 2016
≈ August 8-13, 2016
Vice Chairman Belesi signed Mr. Wirtanen’s payroll, vacation and personal time as
requested.
Board of Health Future Meetings
The Board will meet on the following date(s) at 5:30 p.m.:
Monday: August 15, 2016
Monday: September 12, 2016
ADJOURN:
Vice Chairman Belesi motioned to adjourn the meeting at 6:34 p.m. Ms. Flanagan
seconded. Vice Chairman Belesi and Ms. Flanagan in favor.
Respectfully Submitted,
Nidia LaRoche
Board of Health Administrative Assistant